Solicitation.doc

Section SF 1449 - CONTINUATION SHEET

Two 4500 Lbs. capacity Reach Truck Renta

FFP

Two 4500 Lbs. capacity Reach Truck Rentals. Funded incrementally by quarter.

FOB: Destination

PURCHASE REQUEST NUMBER: F3A3L13221AL01

SIGNAL CODE: A

NET AMT

Delivery and stand up charge

FFP

Delivery and stand up charge

FOB: Destination

PURCHASE REQUEST NUMBER: F3A3L13221AL01

NET AMT

FFP

Two 4500 Lbs. capacity Reach Truck Rentals. Funded incrementally by quarter. Option Year 1

FOB: Destination

NET AMT

FFP

Two 4500 Lbs. capacity Reach Truck Rentals. Funded incrementally by quarter. Option Year 2.

NET AMT

FFP

Two 4500 Lbs. capacity Reach Truck Rentals. Funded incrementally by quarter. Option Year 3.

NET AMT

FFP

Two 4500 Lbs. capacity Reach Truck Rentals. Funded incrementally by quarter. Option Year 4.

NET AMT

STATEMENT OF WORK

Statement of Work FY13 Reach Trucks for Bldg. 3136 Last Revised 8/9/2013

1. General The 87 LRS Materiel Management Flight (87 LRS/LGRM) mission is to provide logistics warehouse storage and supply support for the United States Air Force and JB MDL mission partners. The Central Issue Facility (CIF) under LGRM is responsible for the mobilization and demobilization of forces. This Statement of Work (SOW) addresses the need to procure 2 reach truck rentals for Bldg. 3136. The Rentals will be for 12 months.

2. Scope of Work The reach trucks will be delivered to the CIF at Bldg. 3136 (Dix). The vender will be responsible for the shipping, delivery. The Vender will also be responsible for any necessary set up required such as installing charging outlets and installing accessories. The vender will also provide training on the new equipment for personnel.

3. Objectives Provide safe, reliable and accessibility of stored mobilization equipment.

Allow for equipment to be accessed via preexisting narrow aisles and prevent the need for warehouse modification.

4. Personnel The selected vender will provide delivery. They will also provide installation of support equipment and all accessories. The selected vender will be responsible for providing the labor required upon delivery. The selected vender will provide all necessary material handling equipment such as forklifts or lift platforms to complete the installation. The selected vender will be responsible for the proper disposal of all packaging/crating materials and/or other waste generated in the installation process. The vender will provide training on the new equipment. LRS personnel will have access to the reach trucks upon set up and completion of training. All work must be performed Monday through Friday between the hours of7:30 am and 3:00pm. No work will be performed on weekends, federal holidays, JB MDL family days or before/after the hours specified on weekdays unless prior approval of the contracting officer's representative is obtained.

5. Equipment Requirements Bldg. 3136 Base Bid: (2) New Reach Trucks for (12) months Specifications:

-Capacity: 4500 Lbs. (must be 4500 Lbs. at 340") -Reach Height: 340" -Forks:

-Dimensions: length 42.0" Width 4.0" Thick 1.75" -Type: Standard Taper -Spread: 27" -Tilting Fork Carriage -Side shifter capability: 4" in each direction -Load Backrest 32" wide x 48" High -Steering: Forward -Drive Tires: Poly Power Supply:

-Battery Powered -Charger included Safety Features:

- Emergency Power Disconnect

- Operator Entry/Exit Safety Bar

- Mast Guard Screen

- Travel Alarm Reverse Repairs:

-The vendor will be responsible for all repairs. (Maintenance and costs) Options: Vender to provide optional equipment for consideration.

6. Deliverables Delivery shall occur within 8 weeks of award. · Any installation required for the reach trucks will be done so within one week of delivery (i.e. Electrical charging stations).

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

DELIVERY INFORMATION

30-SEP-2014

MSGT DAVID WILLIAMSON

BLDG 3005 VANDENBERG AVE.

MCGUIRE AFB NJ 08641

609-754-4197

F3A3L1

BLDG 3005 VANDENBERG AVE.

MCGUIRE AFB NJ 08641

609-754-4197

F3A3L1

30-SEP-2015

MSGT DAVID WILLIAMSON

BLDG 3005 VANDENBERG AVE.

MCGUIRE AFB NJ 08641

609-754-4197

F3A3L1

30-SEP-2016

F3A3L1

30-SEP-2017

F3A3L1

30-SEP-2018

F3A3L1

CLAUSES INCORPORATED BY REFERENCE

CLAUSES INCORPORATED BY FULL TEXT

52.215-5 FACSIMILE PROPOSALS (OCT 1997)

(a) Definition. Facsimile proposal, as used in this provision, means a proposal, revision or modification of a proposal, or withdrawal of a proposal that is transmitted to and received by the Government via facsimile machine.

(b) Offerors may submit facsimile proposals as responses to this solicitation. Facsimile proposals are subject to the same rules as paper proposals.

(c) The telephone number of receiving facsimile equipment is: 609-754-4948.

(d) If any portion of a facsimile proposal received by the Contracting Officer is unreadable to the degree that conformance to the essential requirements of the solicitation cannot be ascertained from the document--

(1) The Contracting Officer immediately shall notify the offeror and permit the offeror to resubmit the proposal;

(2) The method and time for resubmission shall be prescribed by the Contracting Officer after consultation with the offeror; and

(3) The resubmission shall be considered as if it were received at the date and time of the original unreadable submission for the purpose of determining timeliness, provided the offeror complies with the time and format requirements for resubmission prescribed by the Contracting Officer.

The Government reserves the right to make award solely on the facsimile proposal. However, if requested to do so by the Contracting Officer, the apparently successful offeror promptly shall submit the complete original signed proposal.

(End of provision)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of clause)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years and 6 months.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (MAY 2013)

(a) Definitions. As used in this clause--

Department of Defense Activity Address Code (DoDAAC) is a six position code that uniquely identifies a unit, activity, or organization.

Document type means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

Local processing office (LPO) is the office responsible for payment certification when payment certification is done external to the entitlement system.

(b) Electronic invoicing. The WAWF system is the method to electronically process vendor payment requests and receiving reports, as authorized by DFARS 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall--

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.acquisition.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this Web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through

WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via Web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor must use the following information when submitting payment requests and receiving reports in WAWF for this contract/order:

(1) Document type. The Contractor shall use the following document type(s).

COMBO

(Contracting Officer: Insert applicable document type(s). Note: If a “Combo” document type is identified but not supportable by the Contractor's business systems, an “Invoice” (stand-alone) and

“Receiving Report” (stand-alone) document type may be used instead.)

(2) Inspection/acceptance location. The Contractor shall select the following inspection/acceptance location(s) in WAWF, as specified by the contracting officer.

F3A3L1 Bldg 3136 (Dix)

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

F67100 Issue By DoDAAC

FA4484

Admin DoDAAC

FA4484

Inspect By DoDAAC

F3A3L1 Ship To Code

F3A3L1 Ship From Code

Mark For Code

Service Approver (DoDAAC)

Service Acceptor (DoDAAC)

Accept at Other DoDAAC

LPO DoDAAC

DCAA Auditor DoDAAC

Other DoDAAC(s)

(4) Payment request and supporting documentation. The Contractor shall ensure a payment request includes appropriate contract line item and subline item descriptions of the work performed or supplies delivered, unit price/cost per unit, fee (if applicable), and all relevant back-up documentation, as defined in DFARS Appendix F, (e.g. timesheets) in support of each payment request.

(5) WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional Email Notifications” field of WAWF once a document is submitted in the system.

Michael.yerger.1@us.af.mil

(g) WAWF point of contact. (1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity's WAWF point of contact.

Lt Matthew Jones 609-754-5387 matthew.jones@us.af.mil Steve Pesut 609-754-5882 steven.pesut.1@us.af.mil

(2) For technical WAWF help, contact the WAWF helpdesk at 866-618-5988.

(End of clause)

252.232-7007 LIMITATION OF GOVERNMENT'S OBLIGATION (MAY 2006)

(a) Contract line item(s) 0001is incrementally funded. For these item(s), the sum of ¼ of the total award price that is presently available for payment and allotted to this contract. An allotment schedule is set forth in paragraph (j) of this clause.

(b) For items(s) identified in paragraph (a) of this clause, the Contractor agrees to perform up to the point at which the total amount payable by the Government, including reimbursement in the event of termination of those item(s) for the Government's convenience, approximates the total amount currently allotted to the contract. The Contractor is not authorized to continue work on those item(s) beyond that point. The Government will not be obligated in any event to reimburse the Contractor in excess of the amount allotted to the contract for those item(s) regardless of anything to the contrary in the clause entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT." As used in this clause, the total amount payable by the Government in the event of termination of applicable contract line item(s) for convenience includes costs, profit and estimated termination settlement costs for those item(s).

(c) Notwithstanding the dates specified in the allotment schedule in paragraph (j) of this clause, the Contractor will notify the Contracting Officer in writing at least ninety days prior to the date when, in the Contractor's best judgment, the work will reach the point at which the total amount payable by the Government, including any cost for termination for convenience, will approximate 85 percent of the total amount then allotted to the contract for performance of the applicable item(s). The notification will state (1) the estimated date when that point will be reached and (2) an estimate of additional funding, if any, needed to continue performance of applicable line items up to the next scheduled date for allotment of funds identified in paragraph (j) of this clause, or to a mutually agreed upon substitute date. The notification will also advise the Contracting Officer of the estimated amount of additional funds that will be required for the timely performance of the item(s) funded pursuant to this clause, for subsequent period as may be specified in the allotment schedule in paragraph (j) of this clause, or otherwise agreed to by the parties. If after such notification additional funds are not allotted by the date identified in the Contractor's notification, or by an agreed substitute date, the Contracting Officer will terminate any item(s) for which additional funds have not been allotted, pursuant to the clause of this contract entitled "TERMINATION FOR THE CONVENIENCE OF THE GOVERNMENT".

(d) When additional funds are allotted for continued performance of the contract line item(s) identified in paragraph (a) of this clause, the parties will agree as to the period of contract performance which will be covered by the funds. The provisions of paragraph (b) through (d) of this clause will apply in like manner to the additional allotted funds and agreed substitute date, and the contract will be modified accordingly.

(e) If, solely by reason of failure of the Government to allot additional funds, by the dates indicated below, in amounts sufficient for timely performance of the contract line item(s) identified in paragraph (a) of this clause, the Contractor incurs additional costs or is delayed in the performance of the work under this contract and if additional funds are allotted, an equitable adjustment will be made in the price or prices (including appropriate target, billing, and ceiling prices where applicable) of the item(s), or in the time of delivery, or both. Failure to agree to any such equitable adjustment hereunder will be a dispute concerning a question of fact within the meaning of the clause entitled "disputes."

(f) The Government may at any time prior to termination allot additional funds for the performance of the contract line item(s) identified in paragraph (a) of this clause.

(g) The termination provisions of this clause do not limit the rights of the Government under the clause entitled "DEFAULT." The provisions of this clause are limited to work and allotment of funds for the contract line item(s) set forth in paragraph (a) of this clause. This clause no longer applies once the contract if fully funded except with regard to the rights or obligations of the parties concerning equitable adjustments negotiated under paragraphs (d) or (e) of this clause.

(h) Nothing in this clause affects the right of the Government to this contract pursuant to the clause of this contract entitled "TERMINATION FOR CONVENIENCE OF THE GOVERNMENT."

(i) Nothing in this clause shall be construed as authorization of voluntary services whose acceptance is otherwise prohibited under 31 U.S.C. 1342.

(j) The parties contemplate that the Government will allot funds to this contract in accordance with the following schedule:

On execution of contract $--

10/01/2013 ¼ total award amt 01/01/2014 ¼ total award amt 04/01/2014 ¼ total award amt

07/01/2014 ¼ total award amt

Option Year 1

10/01/2014 ¼ total award amt 01/01/2015 ¼ total award amt 04/01/2015 ¼ total award amt

07/01/2015 ¼ total award amt

Option year 2

10/01/2015 ¼ total award amt 01/01/2016 ¼ total award amt 04/01/2016 ¼ total award amt

07/01/2016 ¼ total award amt

Option Year 3

10/01/2016 ¼ total award amt 01/01/2017 ¼ total award amt 04/01/2017 ¼ total award amt

07/01/2017 ¼ total award amt

Option Year 4

10/01/2017 ¼ total award amt 01/01/2018 ¼ total award amt 04/01/2018 ¼ total award amt

07/01/2018 ¼ total award amt

(End of clause)

AFFARS 5352.201-9101

OMBUDSMAN (AUG 2005)

(a) An ombudsman has been appointed to consider and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the party to another official who can resolve the concern. The ombudsman may not serve as an advocate for any party.

(b) Before consulting with an ombudsman, concerned parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, concerned parties may contact the Center/MAJCOM ombudsmen. Concerns, issues, disagreements, and recommendations that cannot be resolved at the MAJCOM/DRU level, may be brought by the concerned party for further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (703) 588-7004, facsimile number (703) 588-1067. Mr Gregg Oneal, HQ AMC/A7K, 507 Symington Drive, Scott AFB IL 62225-5022, (618) 229-0184, fax (618) 256-6668, email: gregg.oneal@us.af.mil

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)