PERFORMANCE WORK STATEMENT cao 08082025.pdf

PERFORMANCE WORK STATEMENT

CATM HAZARDOUS WASTE DISPOSAL AND

RANGE INSPECTION/MAINTENANCE

LITTLE ROCK AIR FORCE BASE

8 August 2025

Table of Contents

1.0 SECTION I: DESCRIPTION OF SERVICES

1.1 Objectives 4

1.2 Benefit to United States Air Force (USAF) 5

1.3 Background 5

1.4 Inherently Governmental Function 5

1.5 Type of Contract 5

1.6 Period of Performance 6

1.7 Place of Performance 6

2.0 SECTION II: SERVICE SUMMARY

2.1 General 6

2.2 Performance Evaluation 6

2.3 Government Quality Assurance 7

2.4 Performance Assessment 8

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY and SERVICES

3.1 Government Furnished Services 8

4.0 SECTION IV: GENERAL INFORMATION

4.1 General Services 9

4.2 General Scope 9

4.3 Recognized Holidays 9

4.4 Security Requirements 10

4.5 Responsibility 11

4.6 Safety 11

4.7 Hours of Operation 12

4.8 Special Qualifications 13

4.9 Post Award Conference/Periodic Progress Meetings 13

4.10 Key Personnel 13

4.11 Identification of Contractor Employees 14

4.12 Organizational Conflict of Interest (OCI) 14

4.13 Personal Conflict of Interest 15

4.14 Mission Essential Services 15

4.15 Definitions and Acronyms 15

5.0 SECTION V APPENDICES & EXHIBITS

APPENDIX 1 References and Exhibits 17

EXHIBIT 1 Facility Location Map 18

1.0 SECTION I DESCRIPTION OF SERVICES

1.1 Objectives: The following work description shall serve as general information only and shall not limit the contractor’s obligation to conform to all state and local regulations in accordance with standard industry practice.

The contractor shall supply the necessary personnel, labor, materials, supplies, equipment, transportation, packaging, labels, placards, manifests, and all other necessities for, or incident to, the performance of work. The contractor shall ensure all units, items, and equipment in this statement are brought up to their full operational capability.

The contractor shall provide the necessary tools and equipment for maintenance of the M-4 firing range at the Combat Arms Training and Maintenance (CATM) compound, Building 1392, on Little Rock AFB, AR 72099. The maintenance shall be performed on a quarterly basis (i.e., four consecutive (4) quarters within the 12-month period of performance, plus the durations of the contract). Personnel performing the maintenance shall be fully trained to perform preventative maintenance checks of all equipment associated with the firing range and fully trained to clean hazardous debris and residue. They shall have a working knowledge of how the bullet trap system works, including the ability to repair the Dust Collection Unit (DCU) and associated equipment used to keep the bullet trap operational. Additionally, they shall be required to fix all mechanical issues associated with the bullet trap system. They shall wear the appropriate personal protective equipment (PPE). The contractor shall inspect bullet trap plates, baffle traps, joint strips, deflectors, and chambers for wear. The contractor shall test the air compressor and air lines for leaks and change the oil as needed. Disposal of all removed components is the contractor's responsibility, and we encourage recycling if possible. Copies of weight tickets for any items weighing 100 pounds or more recycled will be turned in to the Contracting Officer’s Representative (COR).

If parts are needed beyond small, common parts (i.e., screws, nuts, bolts, etc.) to ensure the continuous operation of the bullet trap system, the contractor shall notify the COR with a written estimate of parts and labor costs within three business days or as soon as practical. No repairs shall be accomplished other than routine preventative maintenance without the approval of the

COR.

The contractor shall provide replacement drums to collect residual lead and debris from the bullet trap and dust collection unit and shall ensure the drums meet all Department of Transportation (DOT) requirements for the type and weight of the material collected. The contractor shall test for leaks and functionality of the DCU. The filled drums from the bullet trap and DCU shall be placed on pallets before handling and transporting them to an approved disposal site IAW Occupational Safety Hazards Administration (OSHA) and Environmental Protection Agency (EPA) standards. The contractor shall provide two (2) spare collection barrels at the beginning of each contract year in the event drums attain capacity prior to routine service.

The contractor shall be responsible for cleaning the range floor, bullet trap, and gutter per Appendix A. This shall include removing all debris, casings, and standing water prior to High Efficiency Particulate Air (HEPA) vacuuming the entire range floor, walls, bullet trap plates, and gutter. If standing water is present, it should be squeegeed within the confines of the range, allowing it to air dry. The contractor shall also wet wipe touchable surfaces at the firing line (barricades and all countertops and tables on the range and in the control tower). The contractor shall also clean and replace DCU filters as needed to ensure proper operation of the DCU and supporting equipment. Waste minimization techniques will be used during the cleanup process.

Every effort will be made to ensure waste generation is kept to a minimum, i.e., reuse gear/protective paper as much as possible, ensure no trash gets placed into hazardous waste containers, and use the minimum amounts of materials to get the job done. Prior to the start of any work, the contractor will meet with two 19 CES/CEIE personnel to discuss the cleaning process and identify waste streams.

Successful cleaning of the range shall be accomplished after submission of independent third-party testing results of cleaning swatch samples taken after vacuuming has been completed at 15 random locations as follows: The testing areas and standards of successful cleaning shall be at:

Inside the Control Tower at one (1) random location measuring less than 200 µg/sf, Firing Line at three (3) random locations shall be below 200 µg/sf, East and West walls at two (2) random locations on each wall, range floors at three (3) random locations, the front of the bullet trap at three (3) random locations, and the rear of the bullet trap at three (3) random locations shall all be less than 400 µg/sf.

1.1.1. Pick-up and Removal Schedule: The contractor shall retrieve all equipment it provided upon completion of the job. All solid and liquid waste accumulated in the performance of this PWS shall be properly collected and secured by the contractor with containers moved to a government-directed location on-site. Disposal activities of non-hazardous and hazardous waste shall be accomplished by the contractor IAW OSHA and EPA standards.

1.2 Benefit to United States Air Force (USAF): This acquisition will benefit the United States Air Force (USAF) by providing a safe and clean training environment for Airmen hone their weapons skills prior to supporting deployed missions.

1.3 Background: The CATM range on Little Rock AFB is utilized to train and prepare Airmen with the skills and knowledge necessary to support the DoD mission downrange and while stationed at various locations overseas. An incumbent has been performing this service at the range for the past two (2) years.

1.4 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.5 Type of Contract: The government will award a Firm Fixed Price contract.

1.6 Period of Performance. This is a five-year contract with 1 base year and four (4) option years. The Period of Performance reads as follows:

Base Year –28 September 2025 – 27 September 2026 Option Year 1 – 28 September 2026 – 27 September 2027 Option Year 2 – 28 September 2027 – 27 September 2028 Option Year 3 – 28 September 2028 – 27 September 2029 Option Year 4 - 28 September 2029 - 27 September 2030

1.7 Place of Performance: The contractor shall perform the services in the PWS at Little Rock Air Force Base, AR.

2.0 SECTION II: SERVICES SUMMARY

2.1. General. The contract service requirements are summarized in performance objectives relating directly to mission-essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The Services Summary (SS) and the contractor’s Quality Control Plan provide information on contract requirements, the expected level of contractor performance, and the expected method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures as set forth in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

2.2 Performance Evaluation

Any unsatisfactory inspection (defect) result shall be recorded, and the Contractor shall re-perform the service at no additional cost to the Government after notification by the CO or COR.

Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one quarterly period shall result in a warning or letter of concern from the CO.

Failing to meet the performance threshold as outlined in Table 1 of these performance objectives in any combination for any two, or more consecutive or non-consecutive quarterly periods during a contract year shall constitute an immediate Progress Meeting with the Multi-functional Team.

All remedies shall be in accordance with FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

Table 1

Performance Objective PWS Para Performance Threshold

Remedy

SS-1

Preventative Maintenance/Inspection 1.2 inclusive

No more than 1 valid defect per quarter

SS-2

De-leading (Removal of Frangible Copper Dust)/Range Cleaning (Walls/Floors/Barricades/ Countertops/Barrels/Contr ol Tower)

1.4, 1.5 inclusive

No more than 3 valid defects per cleaning (0 allowed for the Control Tower and Firing Line)

2.3. QUALITY ASSURANCE. The government shall inspect and evaluate the contractor’s performance to ensure services are received in accordance with the requirements set forth in this contract. The CO or COR shall inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this PWS. The CO or COR will use the contractor’s work schedule or a modified version thereof to record validation results. Results of the validation then become the official Air Force record of the contractor’s performance. When a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the Contracting Officer with a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the contractor.

The contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

2.3.1. QUALITY CONTROL. The contractor shall provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the American National Standards Institute (ANSI) and OSHA. Include the inspection system requirements of FAR 52.246-4 in this document. The contractor shall develop and implement procedures to identify, prevent, and ensure that non-performance and continual repeat of defective service do not occur. A written Quality Control Plan shall be submitted to the contracting officer for review and feedback within 15 days after contract award. The plan shall be submitted no later than at the pre-performance conference. The plan shall specifically address the contractor’s strategy to provide quality workmanship, continual process improvement, and for correcting deficiencies as required.

2.4. PERFORMANCE ASSESSMENT. Any unsatisfactory inspection (defect) result shall be recorded, and the contractor shall re-perform the service at no additional cost to the government after notification by the CO or COR. Failing to meet the performance threshold as outlined in the SS for any of these performance objectives in any one quarterly period shall result in a warning or letter of concern from the CO. Failing to meet the performance threshold as outlined in the SS of these performance objectives in any combination for any two or more consecutive or non-consecutive quarterly periods during a contract year shall constitute an immediate Progress Meeting with the Multi-functional Team. All remedies shall be in accordance with the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance.

2.3.1. Government Remedies: The Contracting Officer will follow FAR 52.212-4, Contract Terms and Conditions - Commercial Items, for the contractor’s failure to perform satisfactory services or failure to correct non-conforming services.

3.0 SECTION III: GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 Government Furnished Services: The government will meet all customer-required support needed for the contractor to fulfill this contract. The government will provide water, electric, and lighting. Restroom facilities will be made available to the contractor in the performance of their work.

4.0 SECTION IV: GENERAL INFORMATION

4.1. General Services: This is a non-personal services contract to provide maintenance/inspection of the M-4 firing range. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the Contracting Officer (CO) immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

4.2 General Scope: This contract is for a multiple year quarterly and semi-annually preventative maintenance and inspection service as well as de-leading and range cleaning of walls, floors, barricades, counter tops and control tower. Information on the facility shall be given with the issue of contract award.

4.2.1 General Scope of Services include but not limited to:

4.2.1.1 Pre-Install Requirements: Before services are commenced, the contractor shall inspect the work site and ascertain all information for the diligent performance of the service(s). The contractor shall notify the ordering agency of any conditions that prevent the suitable completion of these services to include operations that could endanger Government personnel or property and require appropriate abatement action. If the contractor discovers problems associated with the work after starting, he or she shall immediately notify the Contracting Officer (CO) for their approval if the work is to continue. Coordinate with the Government designated representative to have utilities/fire alarms etc.…turned on or off during the competition of the task.

4.2.1.2 Disposal of waste: All waste disposals are the responsibility of the contractor to include any fees or permits. Recycling containers will be provided for the operation. Coordinate through your government representative or Contracting Officer Representative (COR). All florescent light bulbs shall be treated as hazardous material, packaged and disposed of in accordance with existing regulations for disposal.

4.2.1.3 The contractor shall replace existing facility lighting fixtures with new LED lighting fixtures on a one-for-one basis, with lumen performance validated via photometrics provided by the contractor. The contractor shall also replace light switches, occupancy sensors, photocells, lighting contactors, conduit and conductors as required/defined in individual delivery orders.

4.3. RECOGNIZED HOLIDAYS: The contractor shall not be required to perform services on the recognized Federal Holidays below.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

NOTE: No work shall be performed on Saturdays, Sundays, or any day the base is closed due to exercise, elevated security posture, inclement weather causing closure of the base to non-essential personnel, and/or declared down days.

4.3.1 Holidays and Facility Closings: Contractor/subcontractor personnel shall observe holidays and facility closings as authorized for government personnel. Contractor/subcontractor personnel shall only be permitted access to Government facilities when Government personnel are present.

4.4. SECURITY REQUIREMENTS. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by the security regulations of the installation.

4.4.1 Operations Security (OPSEC): The purpose of OPSEC is to reduce the vulnerability of USAF missions to adversary collection and exploitation of critical information. DoDD 5205.02E and DoD Manual 5205.02-M require contractors supporting DoD activities use OPSEC to protect critical information for specified contracts, subcontracts, and information used in the performance of duties in support of Air Force requirements/missions. The Contractor shall ensure Contractor personnel who perform work on (or in) a Government facility comply with the OPSEC procedures and training requirements of the facility as specified in AFI 10-701.

4.4.2 Vehicle Requirements: Contractor vehicles driven onto the base will be subject to inspection at the entry gate, including but not limited to military working dog searches. All vehicle drivers must possess a valid Real ID, current vehicle registration, and insurance for base entry. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Those found to be undocumented or illegal aliens will be reported to the proper authorities.

4.4.3. All contractor vehicles shall be identified with the company name and phone contact information located on the driver and passenger sides of the vehicle, with the exception of special purpose vehicles (forklifts and trailers).

4.4.4 Physical Security: The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

4.4.5 Trafficking in Persons: The Contractor shall comply in accordance with the FAR and applicable supplements and shall be in compliance with all applicable guidance and clauses listed in the contract as it relates to Trafficking in Persons. Additional information about Trafficking in Persons is available at the site for the Department of State’s Office to Monitor and Combat Trafficking in Persons. http://www.state.gov/j/tip

4.4.6 Service contracts shall require contractor employees to identify themselves as contractor personnel by introducing themselves or being introduced as contractor personnel and displaying distinguishing badges or other visible identification for meetings with government personnel. In addition, contracts shall require contractor personnel to appropriately identify themselves as contractor employees in telephone conversations and in formal and informal written correspondence.

4.5 RESPONSIBILITY. The contractor is responsible for non-foreseeable damage caused by negligence.

http://www.state.gov/j/tip

4.5.1 Access to Government Facility or Military Installation: The Contractor shall ensure contractor/subcontractor personnel who require access to a Government facility or military installation comply with the security requirements of the facility or installation.

4.5.2 Identification (ID) Card/Badge

4.5.2.1 The Contractor shall ensure an ID card is obtained by all contractor/subcontractor personnel who require recurring access to a Government facility, but not local area network (LAN) access. The Contractor shall submit a letter to the CO listing all contractor/subcontractor personnel requiring access to the facility. The CO will approve the request and forward it to the issuing/registration office for processing. Contractor/subcontractor personnel shall report to the issuing/registration office to obtain the ID card(s).

4.5.2.2 The Contractor shall submit a letter to the CO immediately if contractor/subcontractor personnel no longer require access, upon transfer/termination of contractor/subcontractor personnel or upon completion/termination of the contract/order. The letter shall identify the name(s) and social security number(s) of the contractor/subcontractor personnel. The Contractor shall return the ID card(s) to the issuing/registration office upon expiration, upon transfer/termination of contractor/subcontractor personnel, or once contractor/subcontractor personnel no longer require access to the facility. The Contractor shall return any and all ID cards to the issuing/registration office upon completion/termination of the contract.

4.6. SAFETY. The contractor shall be responsible for all means and methods as they relate to safety and shall comply with all local, state, and federal requirements. All personnel shall be instructed to be mindful of maintaining a safe environment for the base and the CATM compound occupants. The contractor shall ensure all personnel involved in handling and packaging any materials or wastes are trained for the level of expertise required for the proper performance of the task, particularly in the areas of chemical incompatibility, general first aid procedures, and spill response. Waste handling equipment and personal protective equipment shall be provided by the contractor and shall be appropriate to ensure safe handling of all materials and wastes. Contractor personnel and equipment shall be subject to OSHA while on Little Rock AFB property.

4.6.1 The Contractor is subject to all installation fire, safety, security, and traffic regulations.

4.6.2 The Government contracts on the understanding that the Contractor is complying with applicable laws concerning workplace safety.

4.6.3 The Contractor is subject to all citations and penalties for violation of applicable workplace safety laws. The burden of compliance rests with the Contractor. Enforcement of workplace safety laws is the responsibility of the agency specified in the applicable law.

4.6.4 The Contracting Officer may notify the Contractor of hazards in Contractor operations that endanger Government personnel or property and require appropriate action. This provision does not constitute assumption of liability for Occupational Safety and Health compliance on the part of the Government or negate other agency responsibility for enforcement of applicable laws.

4.6.5 Accident prevention principles must be thoroughly integrated into all operations. Unsafe conditions and practices, as identified by the designated representative, must be corrected immediately.

4.6.6 Contractor Employees: While on the installation, the contractor shall not employ persons for work on this contract if such employee is identified to the contractor by the Contracting Officer as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. This may be accomplished by wearing distinctive clothing bearing the name of the organization or by wearing appropriate badges containing the organization's name and the employee's name. Contractor personnel must wear issued base identification cards at all times while on the installation.

4.6.7. Spill Responsibility. The contractor shall be solely responsible for any and all spills or leaks, and subsequent cleanup, which occur as a result of, or are contributed to by, the actions of the contractor, the contractor’s agents, employees, or subcontractors. The contractor shall clean up such spills or leaks following industry-standard practice and in a manner that complies with OSHA standards and applicable federal, state, and local regulations, at no additional cost to the government. Immediately upon discovery, the contractor shall contact the base Fire Department and notify them of any spill or leak which occurs during the performance of work under this contract, regardless of the spill quantity.

4.7. Hours. The period of time required to perform maintenance actions will be one week. The duty hours to accomplish this work shall take place between the hours of 8:00 a.m. and 4:00 p.m.

Central Standard Time (CST), Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Maintenance shall be conducted once every quarter. The contractor shall coordinate the exact dates for cleaning/service at least 30 days prior to the actual scheduled date of service with Range personnel and inform the COR of the maintenance dates. In the event of re-performance, the contractor shall schedule with CATM personnel for the earliest possible date.

4.8 Special Qualifications: Personnel performing the maintenance shall be fully trained to perform preventative maintenance checks of all equipment associated with the firing range and fully trained to clean hazardous debris and residue. They shall have a working knowledge of how the bullet trap system works, to include the ability to repair the Dust Collection Unit (DCU), and associated equipment used to keep the bullet trap operational.

4.9 Post Award Conference/Periodic Progress Meetings: The Contractor agrees to attend any post award conference convened by the contracting activity or contract administration office in accordance with Federal Acquisition Regulation Subpart 42.5. The contracting officer, Contracting Officers Representative (COR), and other Government personnel, as appropriate, may meet periodically with the contractor to review the contractor's performance. At these meetings the contracting officer will apprise the contractor of how the government views the contractor's performance and the contractor will apprise the Government of problems, if any, being experienced. Appropriate action shall be taken to resolve outstanding issues. These meetings shall be at no additional cost to the government.

The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor shall provide a written notification to the CO identifying areas of non-concurrence for resolution.

4.10 Key Personnel: The following personnel are considered key personnel by the government:

contract manager/alternate contract manager. The contractor shall provide a contract manager who shall be responsible for the performance of the work. The name of this person and an alternate who shall act for the contractor when the manager is absent shall be designated in writing to the contracting officer. The contract manager or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The contract manager or alternate shall be available between 8:00 a.m. to 4:00 p.m, Monday through Friday except for Federal holidays or when the government facility is closed for administrative reasons.

4.10.1 Qualifications for all key personnel are listed below:

• All personnel involved in handling and packaging any materials or wastes be trained for the level of expertise required for the proper performance of the task and, in particular, in the areas of chemical incompatibility, general first aid procedures and spill response.

4.10.2 Contracting Officer Representative (COR): The COR will be identified by separate letter.

The COR monitors all technical aspects of the contract and assists in contract administration. The COR is authorized to perform the following functions: assure that the Contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communications with the Contractor concerning technical aspects of the contract; issue written interpretations of technical requirements, including Government drawings, designs, specifications; monitor Contractor's performance and notifies both the Contracting Officer and Contractor of any deficiencies; coordinate availability of government furnished property, and provide site entry of Contractor personnel. A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates or changes in delivery dates. The COR is not authorized to change any of the terms and conditions of the resulting order.

4.11 Contract Personnel

4.11.1 Use of Government Employees. The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest.

In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

4.11.2 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

4.11.3 Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

4.11.4 Identification of Contractor Employees. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed. The contractor personnel will not be required to wear identification during their performance.

4.12 Organizational Conflict of Interest (OCI). Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analysis, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent OCI as defined in FAR Part 9.5. Any potential instance of OCI must be reported to the CO immediately.

4.13 Personal Conflict of Interest (PCI). The term "PCI" means that a contractor employee assigned to the contract has interests which (i) may diminish his/her capacity to give impartial, technically sound, objective assistance and advice in performing this contract, (ii) may otherwise result in a biased work product under this contract, or (iii) may result in an unfair competitive advantage. Any potential instance of PCI must be reported to the CO immediately.

4.14 Continuation of Mission-Essential Services During a Crisis: The Functional Commander/Director has determined these services are not mission-essential and will not continue in the event of a crisis.

4.15 Definitions and Acronyms:

DEFINITIONS:

CONTRACTOR: A supplier or vendor awarded a contract to provide specific supplies or service to the government. The term used in this contract refers to the prime.

CONTRACTING OFFICER(CO): A person with authority to enter into, administer, and or terminate contracts, and make related determinations and findings on behalf of the government.

Note: The only individual who can legally bind the government.

CONTRACTING OFFICER'S REPRESENTATIVE (COR): An employee of the U.S.

Government appointed by the contracting officer to administer the contract. Such appointment shall be in writing and shall state the scope of authority and limitations. This individual has authority to provide technical direction to the Contractor as long as that direction is within the scope of the contract, does not constitute a change, and has no funding implications. This individual does NOT have authority to change the terms and conditions of the contract.

DEFECTIVE SERVICE: A service output that does not meet the standard of performance associated with the Performance Work Statement.

DELIVERABLE: Anything that can be physically delivered but may include non-manufactured things such as meeting minutes or reports.

KEY PERSONNEL: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the Key Personnel listed in the PWS. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

PHYSICAL SECURITY: Actions that prevent the loss or damage of Government property.

QUALITY ASSURANCE: The government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

QUALITY ASSURANCE SURVELLANCE PLAN (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

QUALITY CONTROL: All necessary measures taken by the Contractor to assure that the quality of an end product or service shall meet contract requirements.

SUBCONTRACTOR: One that enters into a contract with a prime contractor. The Government does not have privity of contract with the subcontractor.

WORKDAY: The number of hours per day the Contractor provides services in accordance with the contract.

WORK WEEK: Monday through Friday, unless specified otherwise.

ACRONYMS:

CCE Contracting Center of Excellence CFR Code of Federal Regulations CO Contracting Officer CONUS Continental United States (excludes Alaska and Hawaii) COR Contracting Officer Representative COTS Commercial-Off-the-Shelf DD250 Department of Defense Form 250 (Receiving Report) DD254 Department of Defense Contract Security Requirement List DFARS Defense Federal Acquisition Regulation Supplement DMDC Defense Manpower Data Center DOD Department of Defense FA Fire Alarm FAR Federal Acquisition Regulation HIPAA Health Insurance Portability and Accountability Act of 1996 MNS Mass Notification System OCI Organizational Conflict of Interest POC Point of Contact PWS Performance Work Statement QA Quality Assurance QASP Quality Assurance Surveillance Plan QC Quality Control SS Service Summary TE Technical Exhibit

APPENDIX A

Estimated Workload Frequency

Description Frequency/Interval

Preventative Maintenance/Inspection/Services (DCU/Bucket emptying)

Quarter

De-leading/Range Cleaning (Walls/Floors/Barricades/Countertops/Control Tower)

Semi-Annual