Lighting IDIQ Question and Answers - 20250820.pdf

Lighting Maintenance and Replacement IDIQ

FA446025Q0010

1. Is this a brand-new contract or was there an incumbent performing these services. If not brand new, could you please provide the current / previous contract number?

RESPONSE: This is a brand-new requirement.

2. You called out the contractor in this solicitation must be a “commercial State of Arkansas Electrical License” holder. Our experience is that with other Federal projects the requirement was that you be an Electrical License Holder in a state as the work is on Federal property. Are there circumstances with this project that cause it to be specifically an Arkansas License?

RESPONSE: Performance work statement has been amended to read, “Work shall be in compliance with all Federal, State and local regulations and codes. Contractor must hold a commercial electrical license, from any of the 50 states to meet requirements. Contractor’s license must be provided to the COR prior to start of work.”

3. Do you have available the number of fixtures to be replaced in year 1, type of fixtures, ceiling height, and other relevant data such as number of switches, occupancy sensors, photocells, lighting contactors, in each area plus number of interior and exterior fixtures.

RESPONSE: The contract awarded will be an IDIQ, i.e. Indefinite Delivery, Indefinite Quantity. We have no reasonable way to define. The Government is unable to define the number of fixtures to be replaced in any given year. This all depends on our funding climate, which varies wildly from fiscal year to fiscal year. A blank pricing schedule has been provided for you to list the price for each fixture/part/labor hour for each year of the contract. Orders will be made and paid based on the pricing provided.

It is important to understand that this is an IDIQ that will have future task orders provided to the winning bidder. Facilities that were visited during the site visit are just representative of the facilities that are subject to task orders on this IDIQ. Any facility on LRAFB is subject to task orders.

4. Do you have a facility location map for base year plus option years along with fixtures counts for each area to be address along with counts on switches, occupancy sensors, photocells, lighting contactors. How many exterior fixtures and interior fixtures are there.

RESPONSE: A base map is being provided with the Q&A amendment. Task orders will be issued upon changing priority and availability of funding. Task orders issued in the base year or option years can include any facility of LRAFB. Quantities will be provided upon release of each task order.

5. What is the plan for disposing of the old lights? Will someone else be responsible for there removal, or are we expected to dispose of them ourselves? Is there a designated supply storage area on-base? Will disposal need to occur off-base?

RESPONSE: Contractor will be required to coordinate with base recycling for items they can receive. Other items must be disposed of by the contractor.

6. Could you please provide the floor plans, blueprints, and structure heights for each building we will be working on? We need these to verify the voltage requirements for each building.

RESPONSE: Floor plans and as-built drawings will be provided with each task order.

Voltage requirements will also be provided with the task order.

7. Who will be supplying the new lights?

RESPONSE: The contractor shall provide the new lights. Parts price for each year should be listed on the Pricing Schedule provided.

8. Could you confirm if the existing switches and sensors are compatible with LED lighting?

REPONSE: This will be verified prior to submitting each task order.

9. What should we do about fixtures that are outside the scope of work (SOW)? Are we changing all fixtures to support LED lighting?

RESPONSE: LED lighting is the desired lighting technology. If the requested application requires a product outside the Performance Work Statement (PWS), the contract may be modified or a different contract awarded if work is determined to be outside the scope of this contract.

10. Would you consider an electrical contractor company that holds a master electrical license from a different state?

REPONSE: See answer to question 2 above.

11. Do you have available the number of fixtures to be replaced in year 1, type of fixtures, ceiling height, and other relevant data such as number of switches, occupancy sensors, photocells, lighting contactors, in each area plus number of interior and exterior fixtures.

RESPONSE: See answer to questions 3 and 4 above.

12. Do you have a facility location map for base year plus option years along with fixtures counts for each area to be address along with counts on switches, occupancy sensors, photocells, lighting contactors. How many exterior fixtures and interior fixtures are there?

RESPONSE: See answer to question 4 above.

13. The Davis-Bacon rate for electrician wages is missing. Please provide this information.

RESPONSE: The contract awarded will be a service contract and will fall under the Service Contract Act (SCA). Wage Determination 2015-5117, Rev 28 has been provided.

14. For each type/style of light/lamp, what is the government basis of design for each?

RESPONSE: Light level requirements are defined in IESNA guidance as well as applicable Unified Facilities Criteria (UFCs).

15. In reference to the pricing for the occ sensors, is this to replace existing sensors or to install new sensors in rooms that do not currently have any?

RESPONSE: While the bulk of the task orders would involve replacement, either could be requested in any given task order.

16. When considering the lighting controls, are these also new installations or replacing existing faulty components?

RESPONSE: While the majority of task orders would involve replacement of existing, new installation is possible in any given task order.

17. For the purpose of the bidding process, can we assume all the voltages are 120-277v?

RESPONSE: The vast majority of lighting circuits are 120-277V, however some facilities exist that have higher voltages. If the requested application requires a product outside the Performance Work Statement (PWS), the contract may be modified or a different contract awarded if work is determined to be outside the scope of this contract.

18. When considering the high bays, do you want pricing for battery backup fixtures as well? In one of the hangers, I did not see emergency spotlights near any of the exit doors (I believe it was blg 250). Only mention because there was a pricing requirement for the emergency panel lights.

RESPONSE: Yes, please provide pricing for emergency high bay fixtures.

19. For Building 232 do you need high illuminance package?

RESPONSE: Since there is a general one-for-one replacement constraint, the wattage of fixtures for each task order will have to flex to meet the illumination requirements of the UFC and IESNA.

20. Will it need to be mounted higher than roll up doors into the netting area?

RESPONSE: Assume the same height as existing fixtures, regardless of what facility the task order addresses. Remember, B232 is just a sample facility.

21. Do we have to meet illuminance specs in UFC? Do we have to meet vertical illumination levels?

RESPONSE: Illuminance specs of the UFC must be met. Vertical illumination to be maximized within the one-for-one replacement constraints.

22. Do you need dimming leads?

RESPONSE: Yes, on a case-by-case basis. Individual task orders will specify if & when appropriate.

23. Do you need emergency lighting? Will it be through standalone emergency? On board battery packs? OR inverter powered?

RESPONSE: Emergency fixtures are required. The new fixture’s emergency configuration must match the existing fixture it’s replacing. If the existing fixture has a battery backup, then a battery backup replacement fixture will be required.

24. How high does lumen package need to be per fixture?

RESPONSE: This will vary per facility based on the quantity of fixtures being replaced, the UFC/IESNA illumination requirement and existing fixture height. The contractor shall provide a photometric layout for each task order showing the new lights will meet the UFC/IESNA light levels.

25. Will borosilicate prismatic glass be used to minimize dirt depreciation?

RESPONSE: Not unless there is a UFC requirement.

26. Will a quick connect box be used that is pendant mount and avoid the need for hook, cord, and plug? This will allow easier installation and removal.

RESPONSE: The expectation is that the connection will mirror the existing condition.

Remember, B232 is only a sample facility.

27. For this area do you need sulfur resistant light engine?

RESPONSE: No. Remember, B232 is only a sample facility.

28. Are reflectance values 40 Ceiling, 40 Wall, and 10 Floor?

RESPONSE: Use typical values based on the conditions found at site visits for each task order. Remember, this contract is not to replace the lighting in B232, but rather to replace lighting in ANY facility on LRAFB, with B232 serving as a sample facility of what you may encounter.

29. What light loss factor should be used for the bay lighting?

RESPONSE: 0.85 Building 255 (This was NOT a location on the site visit, but is applicable as all buildings on LRAFB are subject to future task orders)

30. Do you have to meet illuminance light levels at 15 feet according to UFC?

RESPONSE: Applicable UFC requirements must be met.

31. Are reflectance values 80 Ceiling, 50 Wall, and 20 Floor?

RESPONSE: See #46

32. Do you need dimming leads?

RESPONSE: See #22

33. Do you need emergency lighting? Will it be through stand alone emergency? On board battery packs? OR inverter powered?

RESPONSE: See #23

34. Will borosilicate prismatic glass be used to minimize dirt depreciation?

RESPONSE: See #25

35. Will a quick connect box be used that is pendant mount and avoid the need for hook, cord, and plug? This will allow easier installation and removal.

RESPONSE: See #26

36. For this area do you need sulfur resistant light engine?

RESPONSE: See #27

37. Do you need dimming leads?

RESPONSE: See #22 and #32.

38. What light loss factor should be used for the bay lighting?

RESPONSE: See #29 Building 261 K Loader (This was NOT a location on the site visit, but is applicable as all buildings on LRAFB are subject to future task orders)

39. For Building 261 do you need aimable bay lights?

RESPONSE: This IDIQ is to replace existing fixtures with similar LED versions of the existing fixtures, so whatever the existing fixtures are would drive the requirement, regardless of which facility it happens to be.

40. Do we have to meet illuminance specs in UFC? Do we have to meet vertical illumination levels?

RESPONSE: See #21

41. Do we need to have emergency on board battery packs?

RESPONSE: Only if the existing fixture has emergency on board battery packs.

42. Should there be wall mount lights to assist with vertical illuminance requirements?

RESPONSE: No.

43. What light loss factor should be used for the bay lighting?

RESPONSE: See #29

44. Are reflectance values 35 Ceiling, 35 Wall, and 10 Floor

RESPONSE: See #28 and #31

Building 256 (This was NOT a location on the site visit, but is applicable as all buildings on LRAFB are subject to future task orders)

45. Will borosilicate prismatic glass be used to optimize reflectance in the main space?

RESPONSE: See #28 and #34

46. Do we have to meet illuminance specs in UFC? Do we have to meet vertical illumination levels?

RESPONSE: See #21 and #40

47. What light loss factor should be used for the bay lighting?

RESPONSE: See #29 and #43

48. Are reflectance values 35 Ceiling, 35 Wall, and 10 Floor?

RESPONSE: See #28, #31 and #44

Building 257 (This was NOT a location on the site visit, but is applicable as all buildings on LRAFB are subject to future task orders)

49. Will borosilicate prismatic glass be used to optimize reflectance in the main space?

RESPONSE: See # 25, #34 and #45

50. Do we have to meet illuminance specs in UFC?

RESPONSE: See #21, #40 and #46

51. Are reflectance values 30 Ceiling, 30 Wall, and 20 Floor?

RESPONSE: See #28, #31, #44 and #48.

52. What light loss factor should be used for the bay lighting?

RESPONSE: See #29, #43 and #47 Building 276 (This was a location on the site visit)

53. For Building 276 do you need aimable bay lights?

RESPONSE: See #39.

54. Do we have to meet illuminance specs in UFC? Do we have to meet vertical illumination levels?

RESPONSE: See #21, #40, #46 and #50

55. Do you need dimming leads?

RESPONSE: See #22, #32, and #37.

56. Are reflectance values 50 Ceiling, 30 Wall, and 10 Floor?

RESPONSE: See #28, #31, #44 and #48

57. What light loss factor should be used for the bay lighting?

RESPONSE: See #29, #43, #47 and #52