PWS Aircraft and Structural Fire Training Facility Maintenance and Servicing (002).pdf

PERFORMANCE WORK STATEMENT

MAINTENANCE AND SERVICING

of

AIRCRAFT FIRE TRAINING FACILITY

and

STRUCTURAL FIRE TRAINING FACILITY

Little Rock AFB, AR

15 August 2024

SECTION I

1.0 DESCRIPTION OF SERVICES

1.1 General. This is a nonpersonal services contract to provide maintenance and servicing of the Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF) at Little Rock AFB (LRAFB). The government will not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn is responsible to the government.

1.1.1. Description of Services. The contractor shall provide all management, personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and nonpersonal services necessary to perform, inspect, test, and maintain the Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF) at (LRAFB) in a manner that will ensure their serviceability and prevent deterioration in operational effectiveness, as defined in this Performance Work Statement (PWS) except for those items specified as Government Furnished Property and services. The Contractor to perform to the standards in this contract. This includes the planning, coordination, and surveillance of the activities necessary to ensure disciplined work performance and timely resources application to accomplish all tasking under the contract. The contractor shall be responsible for maintaining communication with the contracting officer (CO) and the contracting officer’s representative (COR), and to immediately notify both the CO and the COR of any problems that would prevent timely performance of this contract. The contractor is responsible for and required to implement, and maintain management control systems necessary to plan, organize, direct, and control all activities under this contract.

1.2 Background. Preventative maintenance and inspections are required on our AFTF and SFTF at LRAFB. The purpose of this contract is to fulfill those requirements

1.3 Inherently Governmental Function. The contractor shall not perform inherently governmental functions as defined in FAR Subpart 7.5 in relationship to this PWS.

1.4 Period of Performance. This is a 5-year contract with 1 basic year and 4 option years.

1.5 Place of Performance. The contractor shall perform the services in the PWS at Little Rock Air Force Base, Arkansas.

1.6 Specific Task.

1.6.1 Specific Task. The contractor shall comply with manufacturer’s recommendations and procedures, National Fire Protection Association (NFPA) 1403 Live Fire Training Evolutions (Current Edition), Air Force Technical Order (TO) 35E1-2-13-1 Operation and Maintenance Instructions for Aircraft Fire Training Facilities, 6 February 2015 and local, state and federal guidelines as applicable to the work involved. Installation, testing and replacement of gas piping, gas utilization equipment or accessories, repair and servicing of equipment, shall be performed only by qualified personnel. In the interest of safety, all persons employed in handling LP-Gases shall be trained in proper handling and operating procedures, which the employer shall document.

INSPECTION, TESTING, AND MAINTENANCE SERVICES. The contractor shall maintain the AFTF and SFTF by scheduling & conducting two (2) semi-annual inspections (not to exceed 180 days) in conjunction with winterization activities. The inspections shall be conducted in the months of October & April. Base Year inspections will only be completed in April. The inspection visit and any repairs shall be coordinated, scheduled, & confirmed at least 90 days in advance. The contractor shall perform all inspections, testing and maintenance IAW NFPA 1403, Current Edition, and T.O 35E1-2-13-1, 6 February 2015 Edition. The contractor shall provide a written inspection report of the long with a written cost estimate to repair/replace all items identified as discrepancies. The written inspection report and estimates shall be provided to the Contracting Officer Representative (COR), LRAFB Fire and Emergency Services and the Contracting Officer (CO) within 10 calendar days of inspection.

NOTE: Contractor mark-up on parts not to exceed the negotiated percentage over the Contractor’s actual cost. The Contractor to produce cost documentation (i.e., receipts, invoices, etc.) upon request from the Government.

For the Aircraft Fire Training Facility, as a minimum, maintenance, inspection, and routine repair to include the following:

• Inspect burn area. Ensure rock is level so when flooded a continuous film of water covers area from side to side. Ensure that rock level is ½ inch to 1 inch below top of burn area weir drain. Replace/organize rock level to adhere to this requirement.

• Inspect burn area sump pump, weir drain, and retention pond drain valve for freedom of operation and absence of obstructions. Repair or replace non-compliant valves within cost threshold limit.

• Inspect exterior and interior burners and ensure that burner grates are not excessively corroded or warped and that igniter protective covers are in place. Replace corroded grates and missing/damaged igniter covers within cost threshold limit.

• Inspect igniters and ensure electrode is clean and that the ceramic insulator is not cracked or damaged. Ensure igniter tips are free of carbonization. Replace non-compliant igniters within cost threshold limit.

• Inspect aircraft mock-up for excessive corrosion and structural integrity.

• Inspect mock-up doors to ensure freedom of operation and no excessive corrosion;

lubricate all door hinges.

• Inspect all lighting for proper operation. Ensure all area lighting and control tower lighting is operable. Repair/replace bulbs and wiring issues within cost threshold limit.

• Inspect propane system to specifications. To include as a minimum, tank, gauges, valves, piping, manual safety system, and regulators for corrosion, wear, or serviceable limits.

Replace gauges, valves, piping, and regulators when worn or do not meet serviceable limits within cost threshold limit.

• Inspect control stand to include electrical and mechanical components, piping, valves, and regulators. Check for corrosion, wear, or serviceable limits. Inspect markings on valves and switches for legibility. Ensure all pressure gauges are operable. Repair or replace materials that do not meet requirements within cost threshold limit.

• Inspect the condition of the ignition and ground wires of each circuit each quarter, check for and annotate voltage on each wire to ensure 10,000 volts at the igniters. Replace wire that does not meet the 10,000-volt standard within cost threshold limit.

• Inspect water retention pond area. Examine visible portion of liner for damage. Repair or replace damaged liner within cost threshold limit.

• Open the pit fill, sprinkler, and water jacket valves and test for adequate operation and water pressure. Close all valves when testing is complete. Repair or replace damaged valves within cost threshold limit.

• Charge applicable nitrogen and air systems for operation and examine for leaks. Repair leaks within cost threshold limit.

• Ensure nitrogen and air system, and emergency shut-off pneumatic burner valves are functioning properly at all locations. Verify emergency shutdown system operability, through a function test and propane burn-off. Ensure that all pneumatic burner valve boxes are clearly accessible and uncovered (i.e. free of rock cover). Repair or replace emergency switches and pneumatic burner valve boxes within cost threshold limit.

• Pressurize propane piping for one (1) hour and examine valves for leaks at burners with flammable gas detector. Repair leaks within cost threshold limit.

• Inspect cathodic protection system. Report the cathodic protection potential readings for the system along with voltmeter and readings of the rectifier.

• Inspect driving area around burn area for ruts and divots. Level all ruts and divots before proceeding.

• Inspect condition of all signage to ensure readability. Replace all unreadable signage within cost threshold limit.

For the Structural Fire Training Facility, as a minimum, maintenance, inspection, and routine repair shall include the following:

• Verify that all bolted connections are tight, self-drilling screws with integral washers are seated snugly without washer distortion and rivets have not pulled through the attached materials. Replace improperly set or damaged fasteners within cost threshold limit.

• Inspect all panels, trims, and accessories for proper installation and fit. Ensure that all field mitered corners fit tightly and smoothly. Replace any item, which is damaged, warped or distorted within cost threshold limit.

• Adjust all shutters, swing doors and hatches so that they swing smoothly without binding and so that the appropriate hardware latches without forcing or slamming. Ensure that all closures are adjusted so that they close smoothly. Lubricate all hinges and latches.

Replace hinges and latches that do not close smoothly within cost threshold limit.

• Check all electrical and mechanical devices to make sure that they are working properly.

Temperature monitoring systems must be checked to see that each thermocouple works accurately. Repair or replace any item in non-working order within cost threshold limit.

• Provide a certification statement of the NFPA required structural / safe operational inspections. To Include a 10% bolt inspection annually.

• Provide inspection and certification of 5,000Lb rappelling anchor points per NFPA.

• Provide inspection and certification of standpipe and FDC connections per NFPA.

• Provide inspection and certification of safety railings, gates, chains, warning signage, per

NFPA and OSHA.

AFTF HDPE Liner Maintenance. The 80-mil thick HDPE liners are located in the water retention pond, burn area, and trench of the AFTF. The liners in the trench and burn pit are buried.

In the event a liner leak is detected, the contractor is to locate the liner leak and repair in accordance with extrusion welder manufacturer's instructions (National Seal Company, 1245 Corporate Blvd., Suite 300, Aurora, IL 60504. Telephone (708) 898-1161 or (800) 323-3820). The contractor is to submit for the COR, LRAFB Fire and Emergency Services and the Contracting Officer approval of the repair procedures, materials, and techniques prior to the specific repair of the HDPE liners.

Additionally, the contractor is to adhere to the following general guidelines.

Yellow plastic warning tape, buried 12 inches below the surface, indicates underground wiring, anodes, grounding cells, or reference electrodes. Properly replace the warning tape prior to backfilling.

Examine all seams and non-seam areas of the geomembrane to identify holes, blisters, defects, unsupervised raw materials, and any signs of contamination by foreign matter. Record repair/corrective action.

Do not weld or replace geomembrane during precipitation or if excessive moisture, blowing dust, high winds, or standing water is present.

Reports. Written reports and records of each inspection and maintenance to be in sufficient detail to demonstrate the adequacy of the inspection and received within 10 calendar days of the inspection.

Environmental Controls. The contractor to be knowledgeable of and comply with all applicable Federal, State, and local laws, regulations, and requirements regarding environmental protection. The contractor to ensure policies and procedures are established that protect the health and safety of employees and the community and minimize/eliminate the risk of environmental pollution.

Notification of Environmental Spills. If the contractor spills or releases any hazardous substance into the environment, the contractor is to immediately report the incident to the COR, LRAFB Fire and Emergency Services and the Contracting Officer. The contractor is liable for containment and environmental clean-up of the spill or release of such substance.

SAFETY. Liquid propane used in the facility is potentially explosive. Personnel is to practice proper grounding procedures in accordance with the National Electrical Code (NEC). Personnel working with or near high voltage equipment are to be familiar with modern methods of resuscitation. Personnel to wear appropriate protective clothing and be aware of emergency procedures to perform emergency shutdown and start-up.

SECTION II

2.0 Service Summary (SS)

2.1 GENERAL.

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success but do not represent all contract performance requirements. All contract performance requirements in this PWS will be monitored.

2.2. Performance Evaluation

Performance of a service shall be evaluated to determine whether or not it meets the performance requirements of this contract. Re-performance of unacceptable services at no additional cost is the preferred course of action when appropriate. In the case of issued Corrective Action Reports (CARs), the Contracting Officer shall take appropriate measures according to inspection of services clause in the contract, i.e., FAR 52.246-4, 52.246-5, or 52.212-4(a). Corrective Action Reports may categorize nonconformance as minor, major or critical IAW the following FAR

46.101 definitions:

“Minor nonconformance” means a nonconformance that is not likely to materially reduce the usability of the supplies or services for their intended purpose, or is a departure from established standards having little bearing on the effective use or operation of the supplies or services.

“Major nonconformance” means a nonconformance, other than critical, that is likely to result in failure of the supplies or services, or to materially reduce the usability of the supplies or services for their intended purpose.

“Critical nonconformance” means a nonconformance that is likely to result in hazardous or unsafe conditions for individuals using, maintaining, or depending upon the supplies or services; or is likely to prevent performance of a vital agency mission.

Service Summary

As a minimum, CORs will monitor, review, and report on the contractor’s performance and compliance with all Service Summary (SS) items shown below, along with the rest of the PWS.

The service requirements summarized below are performance objectives that relate directly to mission essential items. The performance thresholds referenced in the table briefly describes the minimum acceptable levels of service required for each service requirement (i.e., the performance standards). The performance thresholds established for each of the performance objectives are the number of defects permitted before the COR notifies the CO IAW FAR 52.212.4, Contract Terms and Conditions-Commercial Items, FAR 52.246-4, Inspection of Services - Fixed Price, or FAR 52.246-5, Inspection of Services – Cost Reimbursement.

https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060971 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1046925 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1046925 https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1046943

SERVICES SUMMARY (SS) Table

Work that requires surveillance and the method of surveillance is identified. The table and descriptions below outlines the performance objectives or required services that will be surveilled by government contracting officer representative. Government inspection, however, is not limited to the services stated.

The Contractor has the responsibility to ensure that all services comply with contract requirements.

SS#

Performance Objective PWS

Para. Performance Threshold

1 Perform maintenance, inspection, and routine repair of the AFTF and SFTF. Para 1.1 95% of AFTF burners, and all burn rooms of the

SFTF are operational at all times.

2 Summary of Work and Inspection reports submitted.

Para 1.1 Para 1.2

100% of reports and repair estimates provided within 10 calendar days of inspection

Competent, certified and qualified personal shall perform all work. Para 1.6 95 % of team workers shall be qualified and certified to perform required operations.

Schedule inspection visits as required in the SOW. Para 1.1 100% of inspections were scheduled at least 90 days out and completed within the required months

2.3. Government Quality Assurance. The government to inspect and evaluate the contractors’ performance to ensure services are received in accordance with requirements set forth in this contract. The COR will use the contractor’s work schedule, or modified version thereof, to record validation results. Results of the validation then becomes the official Air Force record of the contractor’s performance. Government surveillance of tasks not listed in the PWS or by methods other than those listed in the PWS (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

2.3.1 The government will periodically evaluate the contractor’s performance in accordance with the Quality Assurance Surveillance Plan (QASP). The government may inspect each task as completed and increase the number of quality assurance inspections if deemed appropriate because of repeated failures discovered during surveillance inspections or because of repeated customer complaints. Likewise, the government may decrease the number of quality assurance inspections if performance dictates.

2.3.2 When an observation indicates defective contractor performance, the COR will require the contractor’s Contract Manager or representative at the site to initial the observation. The formal process is, when a performance threshold has not been met or contractor performance has not been accomplished, the COR will initiate and provide the CO a Corrective Action Report (CAR) for issuance to the contactor. The contractor shall respond to the CAR IAW instructions provided and in the CAR. While the formal process of this paragraph to address unacceptable contractor performance is always available, the Government reserves the right to initiate a less formal process involving the contractor, the COR and the CO meeting together at no additional cost to the Government regarding unacceptable contractor performance.

2.4 Performance Assessment.

2.4.1 Periodic Surveillance. This method requires the COR to employ a “spot check” style of evaluation based on the contractor’s services. Periodic surveillance will be conducted on a scheduled basis (daily, weekly, monthly, quarterly, semi-annual or annually) and may be adjusted, based on quality trends.

2.4.2 Customer Complaints. The COR will receive and investigate all complaints. The COR will be responsible for validating customer complaints. The CO shall make final determination of the validity of customer complaint(s) in cases of disagreement with the COR and the contractor.

Validated customer complaints shall be reperformed, if possible, within 3 business days of notification at no additional cost to the Government IAW the inspection clause of the contract and the direction of the Contracting Officer.

2.4.3 Review of Audits. COR reviews results of the contractor’s accepted quality management system audits and related quality metrics.

2.4.4 100 Percent Inspection. This method requires the COR to do 100 percent inspection on all task performed. Appropriate for tasks that occur infrequently. Usually only deals with Safety and/or Security, unless mandated by an Air Force Instruction (AFI) or industry standard.

2.5 Quarterly Progress Meetings. The CO, Government’s Program Manager (PM), /Service Acquisition Lead (SAL), COR, other government personnel as appropriate, and the contractor shall meet quarterly to discuss the contractor’s performance.

The following issues, at a minimum, shall be discussed:

- Opportunities to improve the contract,

- Any modifications required of the contract,

- Unsatisfactory inspections,

- Valid customer complaints against each performance objective observed, and

- Steps taken by the contractor to prevent occurrences in the future.

The contractor shall provide a summation of unsatisfactory inspections and customer complaints and provide insight into any identified trends.

2.5.1 The minutes of these meetings will be reduced to writing, signed by the CO and any other signatures as deemed appropriate, distributed to the functional area and the contractor. Should the contractor not concur with the minutes, the contractor will provide a written notification within 5 working days to the CO identifying areas of non-concurrence for resolution.

2.6 Contracting Officer Representative (COR). CORs are representatives of the CO and will participate in the administration of this contract. After award of the contract, the contractor will be provided a letter identifying the COR and setting forth their duties and authorities. The COR is not authorized to change any of the terms and conditions of the contract/task order.

2.6.1 Acquisition Team Meetings. The contractor’s Contact Manager (CM) with the CO, Contract Specialist (CS), COR, and other government personnel constitute an acquisition team [See FAR 1.102 (c)] and shall meet on a regular basis. The Acquisition Team will establish how often meetings are needed based on contract complexity. As a subset of the Acquisition Team, Government members of the Acquisition Team are often referred to as the Multi-Functional

Team (MFT) and may meet as determined by the MFT. The contractor may request a meeting with the CO when the contractor believes such a meeting is necessary. If the CO or CA deems necessary, written minutes of any such meetings shall be recorded by the CA in the contract file and signed by the PM/SAL and the CO or CS. If the contractor does not concur with any portion of the minutes, such nonoccurrence shall be provided in writing to the CO within 10 calendar days following receipt of the minutes.

2.7 Quality Control. In compliance with the applicable contract clauses FAR 52.246-4 thru FAR 52.246-5, entitled, “Inspection of Services (Fixed Price and Cost-Reimbursement),” or FAR 52.212-4(a) Commercial Terms and Conditions Inspection/Acceptance, develop and maintain an effective quality control program to ensure services are performed IAW this PWS, applicable laws and regulations and IAW best commercial practices.

2.7.1 Quality Control Plan (QCP). The contractor shall be required to submit and maintain an acceptable QCP. Within 14 days after contract award or within 14 days after the need for changes to an existing QCP, the contractor will submit a QCP to the CO. The CO will notify the contractor of acceptance or required modifications to the plan. The contractor shall make appropriate modifications and obtain acceptance of the plan by the CO within 7 days. The contractor’s QCP shall contain, at a minimum, the following descriptive items:

a. The inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

b. The methods to be used for identifying and preventing defects in the quality of services performed.

c. How the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.8 Contractor’s Performance. The government assesses a contractor’s performance on an on-going basis, both positive and negative, and provides a record on a given contract during a specified period of time.

2.8.1 Past Performance Information (PPI). PPI can be provided to other government agencies, as requested.

2.8.2 Contractor Performance Assessment Report (CPARS). Depending on the estimated value of the contract, formal assessment and reporting of contractor performance is required and is documented using the CPARS system. An assessment usually provided on an annual basis is sent to the contractor’s representative for their comment. The contractor will have up to 60 days to review and comment on the assessment.

2.9. Government Remedies. The contracting officer shall follow the requirements of FAR 52.212- 4, Contract Terms and Conditions for Commercial Items (Nov 2023), for contractor’s failure to correct nonconforming services.

SECTION III

3.0 GENERAL INFORMATION

3.1. Hours of Operation. The base normal hours of operation are 7:30AM to 4:30PM, Monday through Friday. The Contractor is not required to provide routine inspections, preventive maintenance or repairs on weekends or Federal Holidays. If a scheduled service falls on a weekend or an observed Federal Holiday, that service will be performed on the next workday, (i.e., if a holiday falls on Monday, the service will be provided on Tuesday). When repairs are required to be made on a weekend or Federal Holiday, the COR, LRAFB Fire and Emergency Services or the Contracting Officer will notify the contractor when approval is given to perform the repairs.

3.1.1 Recognized Federal Holidays.

The contractor is not required to perform services on Federal Holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Independence Day Christmas Day Independence Day

*If the holiday falls on a Saturday, it will be observed on the preceding Friday. If the holiday falls on Sunday, it will be observed on the following Monday.

3.2. Contract Personnel

3.2.1. Contract Manager (CM). The contractor shall provide a contract manager and alternate(s) who are knowledgeable of maintenance and servicing of the Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF). The contractor shall submit the name, address, telephone number and a resume of the CM to the CO within 2 days of contract start date. The list shall be kept current throughout the life of the contract. The CM or alternate(s) shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM or alternate(s) shall be available within 14 calendar days to meet on the installation with government personnel designated by the CO to discuss problem areas. The CM and alternate(s) shall be able to read, write, and speak English. The CM shall be able to effectively communicate with contractor employees. Qualifications for the CM are listed below:

Minimum of five years’ experience in maintenance and servicing of the Aircraft Fire Training Facility (AFTF) and Structural Fire Training Facility (SFTF).

3.2.1.1. Personnel Roster. The contractor may be required to provide a personnel roster consisting of names and other pertinent personnel data to the requiring activity for the purposes of 100% accountability real-world and exercise situations. The personnel roster shall be updated as individuals are removed and added.

3.2.2. Contractor Employees:

Contractor Qualifications. The contractor shall utilize employees possessing adequate training, skills, and knowledge to perform the requirements of this contract.

Employee Training. The contractor shall give all training required to meet requirements of the PWS unless otherwise specified within the PWS or as otherwise approved by the CO. The contractor shall maintain training and experience records for each employee during the period of this contract that reflect sufficient personnel are qualified to accomplish all tasks required by this contract. Provide status of employee training upon the government’s request.

English Language. Employees who deal directly with customers will be required to communicate clearly and concisely with the customers in English. This requirement is strictly for the purpose of efficiently performing the contract tasks.

3.2.3. Use of Government Employees.

The contractor shall not employ any person who is an employee of the U.S. Government if employing that person would create a conflict of interest. In addition, the contractor shall not employ any person who is an employee of the Department of the Defense if such employment would be contrary to the policies contained in AFI 64-106, Chapter 1, Industrial Labor Relations Activities.

3.2.3.1 Employment of Spouses/Dependents. The contractor shall not employ any person who is a spouse or dependent child of a Department of Defense employee (either military or civilian) when such employee would be placed in a conflict of interest or appearance of a conflict of interest by virtue of such employment.

3.2.3.2. Off-duty Military Personnel. The contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of station, change in duty hours, or deployment. Military Reservists and National Guard members may be subject to reorder to active duty. The abrupt absence of these personnel could adversely affect the contractor's ability to perform. However, their absence at any time shall not constitute an excuse for nonperformance under this contract.

3.2.3.3. Identification of Contractor Employees. All contract personnel attending meetings, answering government telephones, and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression in the minds of members of the public that they are government officials. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

3.3 Labor Disruptions. The government reserves the right to take over performance of this contract in the event of a labor strike, bankruptcy, default or period of non-performance by the contractor’s employees. In such events, the services will be performed exclusively by government personnel and not a mix of government and non-striking contractor employees. At the direction of the CO, the contractor agrees to remove its non-striking work force from the performance site and not interfere in any way with government performance. The contractor further agrees, under such circumstances, to permit the government to use any essential contractor-furnished property. The government will not compensate the contractor for performance during this period.

3.4. Conservation of Utilities. The contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities.

3.5 Environmental Protection. The contractor shall comply with all applicable federal, state and local laws, regulations and standards that are or may become applicable to contractor’s activities in performance of this PWS.

3.5.1 Permits. The contractor shall be solely responsible for obtaining at its cost and expense any environmental permits required for its operations under the contract, independent of any existing permits held by the government. The contractor acknowledges that the government will not consent to being named a secondary discharger or co-permittee for any operations or activities of the contractor under the contract. In the event the government is named as a secondary discharger or co-permittee for any activity or operation of the contract, the government shall have the right to take reasonable actions necessary to prevent, suspend, or terminate such activity or operations, including terminating this contract, without liability or penalty.

3.5.2 Non-compliance. If the contractor is found to not be in compliance with any of these regulations, there may be cause for the facility to shut down until the contractor, when within the contractor’s control or the government, has remedied the problem. Any sanitary deficiencies shall require immediate correction.

3.5.3 Spill Response. The contractor is responsible to report and promptly clean up all spills in a manner consistent with current environmental regulations. In the event that it is necessary to utilize government material, equipment, or personnel to clean up a contractor caused spill, the contractor shall be required to reimburse the government for all associated costs.

3.5.4 Failure to Insist On Compliance. The failure of government to insist, in any one or more instances, upon performance of any of the terms, covenants or conditions of this contract shall not be construed as a waiver or relinquishment of government’s right to the future performance of any such terms, covenants or conditions and the contractor’s obligations in respect to such future performance shall continue in full force and effect.

3.5.5 Green Procurement Program (GPP). The GPP is mandatory federal acquisition program that focuses on the purchase and use of environmentally preferable products and services. Many different items are covered by the GPP. Recycled-content products are designated by the Environmental Protection Agency (EPA). “Bio-based” products made from renewable plant materials are designated by the United States Department of Agriculture (USDA). Energy and water efficient products are designated by the Department of Energy (DOE). GPP also requires the government to avoid purchasing Ozone Depleting Substances (ODS) and EPA-designated priority chemicals. Environmentally preferable purchasing (EPP) is a voluntary program, and it encourage the purchase of goods and services that have decreased effects on human health and the environment (compared to the competing goods and services that serve the same purpose), but are not already required by one of the mandatory GPP elements.

(1) Green Procurement is mandated except when the contractor can show that the product with recycled content does not meet intended specifications, has excessive costs, or cannot be delivered in time to support the schedule of the contract. If the contractor is unable to locate a specified product meeting the GPP requirement, identify the issue to the CO or PM for guidance. GPP is based on legal requirements and the Department of Defense facilities are subject to enforcement action if these requirements are ignored.

(2) The contractor shall make maximum use of products containing recovered materials that are EPA-designated items IAW FAR Clause 52.223-17, Affirmative Procurement of EPA-Designated Items in Service and Construction Contracts. The list of EPA-designated items is available at https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program.

3.6. Miscellaneous Paragraphs:

3.6.1 Freedom of Information Act (FOIA). All official government records affected by this contract are subject to the provisions of the FOIA (5 U.S.C. 552/DoDM 5400.07_AFMAN33- 302). Any request received by the contractor for access/release of information from these records to the public (including government/contractor employees acting as private citizens), whether oral or in writing, shall be immediately brought to the attention of the CO for forwarding to the Base FOIA Manager to ensure proper processing and compliance with the Act.

3.6.2. Controlled Unclassified Information (CUI).

(1) The contractor shall comply with DoD Instruction 5200.48_Department of the Air Force Instruction 16-1403 Controlled Unclassified Information (CUI), and the CUI requirements in this contract. The CUI regulation cited in this paragraph sets policy, assigns responsibilities, and prescribes procedures for CUI in the identification, creation, sharing, marking, safeguarding, storage, dissemination, decontrol, disposition, destruction, and records management of CUI documents and materials and establishes training required.

(2) Any Contractor employee CUI training required under DoDI 5200.48 _Department of the Air Force Instruction 16-1403 Controlled Unclassified Information including initial and annual CUI training shall be accomplished following coordination with the COR/cognizant local CUI authority.

3.6.3 Notification of Debarment/Suspension Status. The contractor shall provide immediate notice to the CO in the event of being suspended, debarred, or declared ineligible by any other federal department or agency, or upon receipt of a notice of proposed debarment from another DoD Agency, during the performance of this contract.

3.6.4 Correspondence. The government singularly identifies each project with a contract number at time of award. The contract number is a unique identifier to purposely and permanently represent an awarded project. The government issued contract number is to be referenced on all official communication starting upon notice of award.

https://www.epa.gov/smm/comprehensive-procurement-guideline-cpg-program

3.6.5 Post Award Conference. The contractor agrees to attend any post award conference convened by the CO IAW FAR Part 42.5. These meetings shall be at no additional cost to the government.

3.6.6 Privacy Act. Work on this contract may require that personnel have access to information protected by the Privacy Act. Contractor personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations when handling such information.

3.6.7 Records. All records created and received by the contractor in the performance of this contract shall be maintained and readily accessible. Records shall remain the property of the government.

3.6.8 Insurance. The contractor shall obtain the necessary insurance as required by FAR part

28.3. The minimum amounts of insurance will be maintained IAW FAR 28.307-2.

3.6.9 Subcontracting. The contractor shall ensure that any subcontractor providing services on behalf of the contractor has been approved by the CO prior to any such performance. The subcontractor shall not have a negative performance history or be suspended or otherwise prohibited from doing business with the government.

3.6.10 Data Rights. The government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be government owned and are the property of the government with all rights and privileges of ownership/copyright belonging exclusively to the government.

These documents and materials may not be used or sold by the contractor without written permission from the CO. All materials supplied to the government shall be the sole property of the government and may not be used for any other purpose. This right does not abrogate any other government rights.

3.6.11 Fire Prevention. The contractor shall take all necessary precautions to prevent fires in the units and contractor-furnished and government-furnished facilities while performing any work under this contract. In the event fires do occur, the contractor shall immediately notify the Base Fire Department at 911. The contractor shall then notify the requiring activity and the CO. The contractor shall brief and document its employees monthly in fire safety issues and procedures in reporting fires.

3.6.12 Flightline Driving. Employees who are required to drive vehicles on the flight line, cross the runway and shall have a Certificate of Competency, AF Form 483, a valid civilian and military driver’s license, IAW AFMAN 24-306, page 25-1.

3.6.13 Hazardous Materials.

(1) Prior to use, the contractor shall provide the Base Hazardous Material Pharmacy, through the CO, a list of all hazardous materials the contractor brings onto government property and shall submit and AF Form 3952 along with a Material Safety Data Sheet (MSDS) for each Hazardous Chemical listed in OSHA Hazard Communication Standard 29 CFR 1910.1200. The purpose of the inventory is to provide information for Emergency Planning and Community Right-to-Know Act (EPCRA) reporting.

(2) Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. Criteria for identifying hazardous waste are contained in Subpart C of 40 CFR Part 261. NOTE: Products containing chlorofluorocarbons (CFC’s) or ozone depleting substances shall not be allowed or approved for use.

(3) The contractor shall ensure that all contractor employees complete the local Air Force Hazardous Communication, HAZMart, and hazardous waste training. The contractor shall appoint a primary and alternate HAZMART and Hazardous Waste monitor. Monitors are responsible for training all contractor personnel regarding hazardous material containers maintained on base and complete MSDSs immediately upon receipt of new chemicals, products, or materials.

3.6.14 Inclement Weather. If the base closes due to inclement weather, the contractor will be released, by the installation commander, with the general population of the base at no decrement to contract price. The contractor will follow the local procedures for reporting in inclement weather as advertised on local television and radio stations.

3.6.15 Section 508 Compliance. The contractor shall support the government in its compliance with Section 508 throughout the development and implementation of the work to be performed.

Section 508 of the Rehabilitation Act of 1973, as amended (29 U.S.C. 794d) requires that when federal agencies develop, procure, maintain, or use electronic information technology, federal employees with disabilities have access to and use of information and data that is comparable to the access and use by Federal employees who do not have disabilities, unless an undue burden would be imposed on the agency. Section 508 also requires that individuals with disabilities, who are members of the public seeking information or services from a Federal agency, have access to and use of information and data that is comparable to that provided to the public who are not individuals with disabilities, unless an undue burden would be imposed on the agency.

3.7 Security

3.7.1 General:

3.7.1.1 The contractor shall comply with all base security regulations and with actions dictated by Force Protection Condition (FPCON) changes/measures and/or Health Protection Condition (HPCON) changes/measures. For real-world situations/exercises, changes to force/health protection conditions could impact contractor performance of work and can include denial of access to the installation to perform work.

3.7.1.2. The contractor and its employees shall comply with all base traffic regulations.

3.7.1.3. Contractor employees are prohibited from possessing weapons, firearms or ammunition, on themselves or within contractor-owned or privately owned vehicle while on Air Force installations.

3.7.1.4. The contractor shall report suspicious activity (refer to LRAFB Contractor Antiterrorism Awareness pamphlet) to Security Forces at 501-987-3221 in a timely manner.

3.7.2 Required Training

3.7.2.1. Contractor shall maintain and make available to the COR, within 30 days after award, records of any training of contract employee and subcontract employee required by DFARS Clause 252.204-7004 Antiterrorism Awareness Training for Contractors, both initially and annually thereafter. Level I - Antiterrorism Awareness Training may be taken at https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam or as Coordinated by the COR with the requiring unit Anti-Terrorism Representative (ATR).

3.7.2.2. Contract employees requiring a Common Access Card (CAC) shall receive documented Information Assurance (IA) training, by the government, prior to receiving access to the local area network (LAN). Authorized users will receive initial IA orientation and annual awareness training to ensure they know, understand, and apply the IA requirements of Air Force information and IAs. The minimum orientation and awareness requirements for users are outlined in DoD 8570.01-M. IA Program. The contractor shall comply with the established Command, Control, Communication, and Computers (C4) Systems IA program to integrate security education, training, and awareness covering the Communications Security (COMSEC), Computer Security (COMPUSEC), and Emissions Security (EMSEC) disciplines.

3.7.2.3. Security Requirements. All contractor employees are to carry contractor photo identification at all times. Contractor employees or any representative of the contractor entering the government installations are to comply with all base security measures implemented at all times. This includes but is not limited to background checks prior to base access, vehicle and goods searches and identification checks during times of increased security. The contractor shall obtain personal identification passes for all employees and vehicle passes for all contractor and personal vehicles requiring entry onto the installations. Vehicle registration, current proof of insurance and a valid driver’s license must be presented for all vehicles to be registered. The Contractor must be escorted in Restricted Areas. Contractor shall contact the LRAFB Fire and Emergency Services or the Contracting Officer for instructions and procedures. The contractor will comply with all Antiterrorism requirements at the installations at all times. Additional FPCON checks may occur sporadically. Increased military security measures shall dictate the use of force protection conditions (FPCON) Alpha, Bravo, Charlie or Delta for the bases. The LRAFB Fire and Emergency Services will notify the contractor if the base is placed under a FPCON and provide the appropriate FPCON instructions.

3.7.4. Additional Security Requirements:

3.7.4.1. Physical Security. The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

3.7.5 Performance of Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. IAW DODI 3020.37 (Continuation of Essential DoD Contractor Services During a Crisis), unless otherwise directed by an authorized Government representative, it is determined that services under this contract are NOT essential for performance https://jkodirect.jten.mil/Atlas2/faces/page/login/Login.seam during a crisis. All services will stop as directed by the Contracting Officer and none of the personnel employed under this contract will be granted normal access to the base during increased security measures.

3.7.6. Contractor Access To Air Force Installations. All contractor employees will be subject to a criminal history background check IAW DoDM 5200.08V3_AFMAN 31-101V3, Installation Perimeter Access Control, as stipulated in the Installation Commander’s memorandum to the 19th Security Forces Office dated 23 Apr 2015 (the AFMAN and memorandum are both limited access documents but more details on the requirements/process in terms of background checks can be provided by the CO upon request). Vehicle registration, proof of insurance, and a valid driver's license must be presented for vehicles. Installation Commanders may deny access and credentials based on information obtained during identity vetting that indicates the individual may present a threat to the good order, discipline, and morale of the installation.

Base Access. For contractor personnel who wish to obtain long-term Base access via an Air Force Materiel Command (AFMC) Form 496, Application for AFMC Identification Card, IAW Air Force Federal Acquisition Regulation Supplement (AFFARS) Clause 5352.242-9000, Contractor Access to Department of the Air Force Installations, the prime contractor shall submit a written request on company letterhead to the CO with the following information (prior to submitting a request for Base access via an AFMC Form 496):

1) contract number,

2) location of work,

3) expiration date (must be on or before contract’s expiration date), and

4) names of employees/ subcontractor employees needing access to the base, to include each employee’s company name.

It is recommended that the prime contractor provide a copy of the request letter to each employee for verification purposes when the employee comes to the contracting office to get their AFMC Form 496 signed. Employees for which no request letter can be found or provided will result in the employee being asked to return on another date/time so verification can be made.

Base passes will be limited to the length of the contract not to exceed 3 years from the date the AFMC Form 496 is submitted to the contracting office for signature.

Individuals requesting DBIDS passes/cards through AF Form 496s must be on an authorized DD Form 577 signed by the current Commander/Director of the presiding unit.

The AFMC Form 496 will be reviewed/approved by the CO, then taken by the contractor employee to the Little Rock AFB Pass & Registration Office at the base Visitor Center for the security portion and issuance of the Base pass.

Only employees who will be working on the contract consistently/frequently should be submitted for a long-term base pass.

3.7.6.1 Visitors/contractors with driver’s licenses and ability to obtain base access without another form of identification as an identity proofing document. No States are subject to Real ID

Act enforcement at this time. The Department of Defense will accept standard State-issued driver's licenses and identification cards from all U.S. States and territories as proof of identity.

Please visit the Department of Homeland Security's (DHS) website to get…