FA445226Q0028_RFQ-Human Performance Facility Fans.pdf

DEPARTMENT OF THE AIR FORCE

763D ENTERPRISE SOURCING SQUADRON

SCOTT AIR FORCE BASE ILLINOIS

Mission-focused leaders in agile acquisition…creating innovative, risk-based business solutions.

15 July 2026

MEMORANDUM FOR SMALL BUSINESSES

FROM: 763 Enterprise Sourcing Squadron (ESS)

510 POW/MIA Drive, Bldg. P40, Suite E1004 Scott AFB, IL 62225

SUBJECT: Request for Quotation (RFQ), FA445226Q0028 Human Performance Facility Fans

1. This is an RFQ for the subject requirement to be awarded in accordance with Revolutionary

FAR Overhaul (RFO) Part 12 procedures, the terms and conditions, specific information, instructions and evaluation criteria outlined in this RFQ and attachments. This RFQ is set-aside for all Small Business under NAICS 333413. The 19th Air Support Operations Squadron (19th ASOS) requires the delivery and installation of two (2) high-volume, low-speed (HVLS) commercial-grade overhead ceiling fans for a human performance gym facility on Fort Campbell. The awardee shall deliver and install the Human Performance Facility Fans to Fort Campbell 71460 Market Garden Fort Campbell, KY 42223 US.

2. Quotations are due by 12 PM Central Daylight Time (CDT) on 3 August 2026. Submit quotations electronically in accordance with RFQ via email to the Contracting Specialist (CS), Ms. Michelle Terry at michelle.terry.1@us.af.mil, and Contracting Officer (CO), Ms.

Angela Port, at angela.port@us.af.mil. All electronic submissions shall reference the complete RFQ number in the subject line. LATE QUOTATIONS WILL NOT BE

ACCEPTED.

3. Questions & Answers: All communications are to be channeled through the CO. Questions and comments shall be submitted to the CO and CS by 12 PM CDT on 29 July 2026. No further questions will be addressed on this requirement after this date. All questions and comments will be consolidated, and responses will be forwarded to all contractors.

4. This RFQ is not authorization to begin delivery, and in no way obligates the Government for any costs incurred by the contractor associated with developing a quotation. The Government reserves the right not to award an order in response to this RFQ. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the CO with appropriate consideration established.

5. There are 3 attachments:

• Attachment 1 - RFQ Information Sheet

• Attachment 2 - Additional Provisions and Clauses

• Attachment 3 - Statement of Work (SOW)

A response to this RFQ shall consist of completion of the following:

- Attachment 1 – RFQ Information Sheet. The contractor shall fill in all blue highlighted cells, as applicable. The contractor can also provide a quote in their own format as an attachment. In addition, all units and extended amounts shall be rounded to the nearest dollar. The contractor shall ensure all extended prices are exactly divisible by the quantity of units.

- Attachment 2 – Additional Provisions & Clauses. The contractor shall fill in the following provisions and clauses:

• R- DFARS 252.204-7017

- Cover Letter–The contractor shall include the following in a cover letter submitted on company letterhead:

• A statement stating the quote is valid until 31 August 2026.

• A statement confirming that the contractor is an authorized reseller of the items being requested.

• A statement confirming the contractor can meet the delivery and installation requirements of NLT 30 days ARO.

• The letter shall state the company name, address, and a specific point of contact

(POC).

-The contractor shall ensure that all information contained within the System for Award Management (SAM) is current and that registration has not expired.

By submission of a quotation, the contractor accedes to all RFQ requirements including terms, conditions, and representations.

6. Basis of Award/Evaluation Criteria:

Award will be made in accordance with the basic contract ordering procedures, RFO Part 12, the procedures specified in the RFQ, and on the basis of the lowest priced quote that is technically acceptable. A purchase order may be awarded to the offeror who is deemed responsible IAW RFP Part 9.1, as supplemented, whose quote conforms to the RFQ's requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the RFQ instructions) and is judged to represent a technically acceptable quote with the lowest complete and reasonable price. First, the Government will rank the quotes which conform to the RFQ's requirements from lowest price to highest price. Next, the Government will evaluate the lowest priced offeror for technical acceptability as follows:

Technically Acceptable – Quote meets all requirements of this RFQ and attachments, and the contractor can deliver and install the equipment.

Technically Unacceptable - Quote does not meet all requirements of this RFQ and its attachments, and the contractor cannot deliver and install the equipment.

If the quote with the lowest price is determined to be technically acceptable, the Government will evaluate the offeror's total aggregate price for completeness and reasonableness. In order to determine the price fair and reasonable, the evaluation process may continue until reaching two technically acceptable quotes (to establish adequate price competition). Definitions for completeness and reasonableness are defined below. If the lowest priced quote is technically acceptable and the price is complete and reasonable, that offeror's quote represents the best value to the Government and award will be made to that offeror. If the lowest priced quote is not technically acceptable, the Government will consider the correction potential and may enter interchanges with that offeror. If, after interchanges with that offeror, their quote is technically acceptable and remains the lowest priced, an order will be awarded to that offeror. If the Government deems the quote not easily correctable, or if at any time it becomes other than the lowest priced quote, the next lowest priced quote will be evaluated for technical acceptability, followed by an analysis of their price to verify reasonableness and completeness. Interchanges will take place as necessary or deemed appropriate by the Government. This evaluation process will be repeated until reaching a technically acceptable quote, or until all quotes are evaluated.

Applicable definitions for price completeness and reasonableness are outlined below:

Completeness - The quote will be reviewed to determine the extent to which all the price elements have been addressed. The review will determine the adequacy of the offeror's quote in addressing and fulfilling the RFQ requirements.

Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at RFO 15.404.

7. The Government intends to make award based on the initial quote submissions without conducting interchanges. Therefore, each offer should contain the Offeror's best terms from a price and technical standpoint. However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government.

Interchanges are fluid interaction(s) between the CO and the offerors that may address any aspect of the quote and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors. The Government is not required to conduct interchanges with any or all offerors responding to this RFQ.

ANGELA PORT

Contracting Officer

Attachments:

1. RFQ Information Sheet

2. Provisions and Clauses

3. Statement of Work (SOW)