Attachment 2_ATA Bus Contract PWS 20241003.pdf

Performance Work Statement (PWS)

2024 A/TA (Airlift/Tanker Association) Symposium Charter Buses for HQ AMC/A3VX 3 October 2024

1. GENERAL REQUIREMENTS:

1.1. This requirement will include the rental of commercial charter buses from 31 October – 3 November 2024. Buses shall have the capacity to carry approximately 50-55 passengers as well as their luggage.

1.2. On 31 October, seven buses are required for continued, non-stop shuttle service transportation between Dallas/Fort Worth (DFW) International Airport Corporate Aviation Fixed-Base Operator (DFW FBO) Ramp and the Gaylord Texan Resort & Convention Center (1501 Gaylord Trail, Grapevine, TX, 76051) (the Gaylord); and at a later time between the Gaylord and the satellite hotel pick-up/drop-off location (2200 Bass Pro Court [servicing the Hilton Garden Inn, Courtyard Marriot, and TownePlace Suites]).

1.3. On 3 November, seven buses will be needed to make the opposite route transporting personnel from the satellite hotel to the Gaylord; and then later in the day, from the Gaylord to DFW FBO Ramp.

The contracted company shall have the authorization to operate within the DFW International Airport FBO south ramp flight line. All certifications required to operate a vehicle within the airport FBO flight line access is the sole responsibility of the contractor and will be obtained at no additional cost to the Government.

1.4. An additional requirement will include one commercial charter buses for the afternoon/evening of 31 October, all day 1 November, and all-day 2 November, to provide continued, non-stop shuttle service transportation between the Gaylord and the satellite hotel pick-up/drop-off location.

2. PROJECT SCOPE:

2.1. The following bus service itinerary is required:

A. Thursday, 31 October 2024 – Seven (7) buses for non-stop shuttle service between DFW FBO ramp and the Gaylord. Later in the day, a single shuttle bus will be needed for continuous, not-stop shuttle services between the Gaylord and satellite hotels. This will consist of the following:

• Seven (7) buses shall provide non-stop shuttle service from Dallas/Fort Worth International

FBO to the Gaylord Texan Resort & Convention Center at the main drop off point between the hours of 8:45 AM – 5:00 PM. After passenger and baggage pick-up from DFW FBO ramp, each bus will depart to the Gaylord to drop off passengers and baggage before returning to DFW FBO ramp to repeat the loop. The first bus shall be in position at Dallas/Fort Worth International Airport Corporate Aviation FBO Ramp area no later than 8:30 AM. The schedule for arrivals will be provided by Headquarters Air Mobility Command (HQ/AMC).

• At 3:00 PM, one (1) of the seven buses shall transition to provide non-stop shuttle service between the Gaylord and the satellite hotel pick-up/drop-off location. Shuttle service shall be provided from 3:00 PM until 12:00 AM (Midnight).

B. Friday and Saturday, 1 – 2 November 2024 – One (1) bus shall provide non-stop shuttle service between the satellite hotel pick-up/drop-off location and the Gaylord between the hours of 6:30 AM – 12:00 AM (Midnight) and the bus shall be in position at the satellite hotel pick-up/drop-off location no later than 6:15 AM.

C. Sunday, 3 November 2024 – Seven (7) busses shall provide non-stop shuttle service between the: Satellite hotel pick-up/drop location and the Gaylord; and between the Gaylord and the and the DWF FBO ramp. The schedule shall consist of the following coverage:

• One (1) bus shall provide continuous, non-stop shuttle service between the satellite hotel pick-up/drop-off location and the between 7:30 AM – 12:00 PM and shall be in position at the Satellite hotel pick-up/drop location no later than 7:15 AM.

• Six (6) buses shall provide continuous, non-stop shuttle service between the Gaylord and

DFW FBO ramp between 8:00 AM – 4:00 PM. The buses shall be in position at Gaylord no later than 7:45 AM.

• The schedule for the DFW FBO Ramp flight line departures will be provided by HQ/AMC.

D. All the above itineraries are subject to minor time changes on the day of execution due to operational requirements. The Government will coordinate minor time changes with the bus charter company point of contact (POC). Dates and locations will not change.

2.2. One (1) bus charter company coordinator is required to be on site for each day to maintain communication and coordination with the buses.

3. SPECIFICATIONS:

3.1. Buses shall be clean, safe, and functional. Seats shall be in good working order without tears and rips. All buses shall have separate underside compartments for baggage. Drivers shall be uniformed and shall display a professional standard of appearance. Drivers shall assist passengers in accessing baggage compartments for storage. Passengers will be responsible for loading/unloading of baggage.

Drivers shall not make any enroute stops to include meals, fuel, and personal affairs.

3.2. All buses must be prepositioned at operation starting locations as described in this Performance Work Statement.

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