SAQR_Letter_-_Demand_Guru_Software.pdf

Warfighter Acquisition… Innovation, Excellence, Victory!

DEPARTMENT OF THE AIR FORCE

AIR FORCE INSTALLATION CONTRACTING AGENCY

26 Sep 2018

MEMORANDUM FOR: Llamasoft Inc.

FROM: 763 Specialized Contracting Squadron (SCONS)/PKA 510 POW/MIA Dr Bldg P40, Suite E1001 Scott AFB IL 62225-5022

SUBJECT: Combined Synopsis/Solicitation for Simplified Acquisition Quote Request (SAQR), FA4452-18- R-0098, LlamaSoft DemandGuru Software

1. This is a SAQR for subject project to be awarded pursuant to Federal Acquisition Regulation (FAR) 13 and the specific requirements outlined in this request with attachments. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. It is the intent of the 763d Specialized Contracting Squadron (763 SCONS) to award a Single Source, firm-fixed-priced (FFP) contract to Llamasoft Inc. located at 201 South Division Suite 200, Ann Arbor, Michigace 48104, for the subject requirement. HQ AMC/A9 has a requirement for the purchase of DemandGuru Software manufactured by Llamasoft Inc. at USTRANSCOM, Scott AFB, IL 62225. The DemandGuru Software is the only software available that incorporates machine learning algorithms that are fully compatible with existing USTRANSCOM Supply Guru models. Without fully compatible machine learning algorithms that are 100% compatible with existing USTRANSCOM Supply Chain Guru models, the ability to incorporate causal demand factors would be impossible and force AMC/A9 to use antiquated, time consuming, and less accurate techniques to create forecasts that drive billions of dollars in commercial augmentation, set military augmentation levels, and right-size the C-17, C-5, C-130, KC-46, and KC-135 fleets. This one-of-a-kind software will enable A9 analysts to apply external influencers (i.e. CENTCOM troop deployment levels and rotational schedules) to existing time-series forecasts to accurately "what-if" future demands for short, medium, and long term horizons. The Government anticipates a Single Source award to Llamasoft Inc. utilizing FAR Part 12 and 13 procedures.

2. There are 3 attachments to this SAQR: Attachment 1- Information Sheet, Attachment 2- Provisions and Clauses, Attachment 3- Redacted Single Source Justification. A response to this request shall consist of completion of Attachment 1 and applicable specifications or a submitted quote in contractor format as long as it is, at a minimum, depicts unit and extended prices (rounded to the nearest dollar), applicable specifications and delivery periods, and Attachment 2 Provisions and Clauses, specifically provision FAR 52.212-3, Offeror Representations and Certifications – Commercial Items. By submission of this quotes, the contractor accedes to all SAQR requirements including: terms, conditions, and representations.

3. Basis of Award: Award will be made IAW FAR 12 and 13 procedures and the procedures specified in this SAQR. A contract will be awarded to LlamaSoft.

IAW FAR 9.1, as supplemented, and whose quote conforms to the SAQR’s requirements and is judged to represent a technically acceptable quote with a complete and reasonable price. First, the Government will evaluate the quote for technical acceptability as follows:

Technically Acceptable – Quote meets all the requirements of the SAQR.

Technically Unacceptable – Quote does not meet all of the requirements of the SAQR.

Next, if the quote is determined technically acceptable, the Government will evaluate the contractor’s price for price completeness and reasonableness. If the quote is technically acceptable and the price is complete and reasonable, then the quote represents the best value to the Government and award will be made. If the quote is not technically acceptable, the Government will consider the correction potential and may enter into interchanges with the contractor. Interchanges will take place as necessary or deemed appropriate by the Government. Applicable definitions are outlined below:

Completeness - The quote will be reviewed to determine the extent to which all the price elements have been addressed. The review will determine the adequacy of the contractor's quote in addressing and fulfilling the SAQR requirements.

Reasonableness - For a price to be reasonable, it must represent a price to the Government that a prudent person would pay in the conduct of competitive business. The Government will determine prices fair and reasonable through the use of one or more of the price analysis techniques at FAR 13.106-3(a).

4. The Government intends to make award based on the initial proposal submissions without conducting interchanges. Therefore, offer should contain the Offeror’s best terms from a price and technical standpoint.

However, the Government reserves the right to hold interchanges if, during the evaluation, it is determined to be in the best interest of the Government. Interchanges are fluid interaction(s) between the Contracting Officer (CO) and the contractors that may address any aspect of the proposal and may or may not be documented in real time. However, the Government reserves the right to conduct interchanges using Interchange Notices (IN). Offeror responses to INs will be considered in making the award selection decision. Interchanges may be conducted with one, some or all offerors as the Government is not required to conduct interchanges with any or all contractors responding to this SAQR. This acquisition follows the ordering procedures outlined in FAR 13, as supplemented.

5. This SAQR is not authorization to begin performance, and in no way obligates the Government for any costs incurred by the offeror associated with developing a proposal. The Government reserves the right not to award a contract in response to this SAQR. Prior to commencement of any activities associated with performance of this requirement, the Government will issue a written directive or contractual document signed by the Contracting Officer with appropriate consideration established.

6. Quotes are due by 12:00 PM (Central Standard Time on 27 Sept 18). Quotes shall be submitted by email to Ms. Chelsie Voss at chelsie.voss@us.af.mil and Mr. Nicholas Smothers at nicholas.smothers@us.af.mil no later than 27 Sept 18, 12:00 PM Central Time. All electronic submissions shall reference the complete SAQR number in the subject line. LATE PROPOSALS WILL NOT BE ACCEPTED. For all technical and contractual questions and comments, please contact Chelsie Voss, CS, via email at chelsie.voss@us.af.mil and Mr. Nicholas Smothers, CO, via email at nicholas.smothers@us.af.mil.

Nicholas Smothers Contracting Officer

3 Attachments:

1. Information Sheet

2. Provisions and Clauses

3. Redacted Single Source Justification mailto:chelsie.voss@us.af.mil mailto:nicholas.smothers@us.af.mil mailto:chelsie.voss@us.af.mil mailto:nicholas.smothers@us.af.mil