Attachment 5 - Request for Information - Portable Fire Extinguishers (Answered).xlsx
XLSX spreadsheet 24 KB Posted
- Solicitation number
- FA442726Q1153
About this file
This is a Request for Information (RFI) log with 29 answered questions pertaining to Solicitation FA442726Q1153 for Portable Fire Extinguishers at Travis Air Force Base, California. The RFI responses provide critical clarifications on contract scope, quantities, delivery, installation procedures, and regulatory standards.
The primary requirement involves supplying and installing 186 new 10-pound ABC dry chemical fire extinguishers (minimum UL 2-A rating) in existing wall-mounted cabinets across a 17-building dormitory campus at Travis AFB. Additionally, the contractor must perform hydrostatic testing and six-year maintenance on approximately 28 existing extinguishers (including valve stem and o-ring replacement and recharging) and annual service on approximately 3 units, with these quantities included within the total 186 units. All extinguishers must be delivered to Building 1348 (Dorm Management Office) within 30 days of award (anticipated 22 September 2026), after which the contractor will be escorted by dorm managers to installation locations during work hours of 0700–1600 hours Monday–Friday. The Government will provide building access, escorts, cabinet dimensions (9" width × 24" tall × 6" deep), and a building-by-building extinguisher location list. Installation labor must be accurately priced based on provided specifications, with any condemned units from hydrostatic testing replaced with new units at no additional cost through a contingency line item. The contract requires a 5-year equipment warranty and compliance with UFC 3-600-01 (taking precedence over State Fire Marshal regulations and NFPA standards when conflicts arise), California-compliant service tagging, and pricing flexibility allowing task-based breakdowns supporting a single Lot CLIN 0001. This is designated as a total small business set-aside under NAICS 339999 without application of the non-manufacturer rule. The final RFQ response deadline was extended to 24 September 2026 at 4:30 PM PT via Amendment 02.
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RFI LOG
REQUEST FOR INFORMATION LOG
Portable Fire Extinguisher, Travis AFB, California
| RFI # | INFORMATION REQUESTED | DATE SENT | RECOMMENDED RESPONDENT | RESPONSE | DATE RESPONSE PROVIDED |
| 1 | SOW paragraph 2.1 requires 186 new 10 lb ABC extinguishers, paragraph 2.2 identifies approximately 28 existing units for hydrostatic testing, and paragraph 2.3 identifies approximately 3 existing units for annual service. Are the 28 hydrotest units and 3 annual service units included within the 186 total, or are they in addition to the 186 new units? | 15 September 2026 | End User | Included | 09/21/26 |
| 2 | Paragraphs 2.2 and 2.3 state approximate quantities. Will the Government provide firm quantities prior to award, or should the offeror price the quantities as stated and address any variance by contract modification? | 15 September 2026 | End User | Price for the quantities listed | 09/21/26 |
| 3 | How many buildings make up the dormitory campus covered by this requirement? | 15 September 2026 | End User | 17 | 09/21/26 |
| 4 | Can the Government provide a building-by-building list showing the number of extinguisher locations in each building so offerors can price installation labor accurately? | 15 September 2026 | End User | Yes. Emailed | 09/21/26 |
| 5 | Paragraph 2.5 states locations will be identified at the time of delivery. Can the Government provide the existing extinguisher location list, floor plans, or representative photographs prior to the 18 September 2026 quote deadline? | 15 September 2026 | End User | Its past the 18th, but ill send extinguisher count via email. Extinguishers are located on each floor at each end and in middle of each building. | 09/21/26 |
| 6 | Can the Government provide the manufacturer and model number, or the interior dimensions, of the existing cabinets so offerors can verify that the proposed 10 lb ABC extinguishers will fit? | 15 September 2026 | End User | Yes. Emailed. Cabinet dimensions 9" width, 24" tall, 6" deep. | 09/21/26 |
| 7 | Are all 186 extinguisher locations inside existing cabinets, or are some surface mounted on brackets or hangers? | 15 September 2026 | End User | Cabinets | 09/21/26 |
| 8 | For any location not served by an existing cabinet, are new mounting brackets, hangers, and extinguisher location signage to be included in the contractor's price? | 15 September 2026 | End User | Yes, but all cabinets are available. | 09/21/26 |
| 9 | Does the Government have a preferred or required manufacturer and model, or is any UL listed 10 lb ABC extinguisher meeting the stated requirements acceptable? | 15 September 2026 | End User | Any model that meets standard listed in PWS. | 09/21/26 |
| 10 | For the approximately 28 units identified for hydrostatic testing, is the contractor also to perform the associated six-year maintenance and recharge, including replacement of valve stems, o-rings, and other consumables? | 15 September 2026 | End User | Yes, we want that provided if feasible. | 09/21/26 |
| 11 | Will the Government allow the 28 hydrotest units to be removed from the installation to the contractor's shop, and does the Government require loaner extinguishers to be placed at those locations during the turnaround? | 15 September 2026 | End User | Yes. We perfer removal. | 09/21/26 |
| 12 | If a unit submitted for hydrostatic testing fails and is condemned, how does the Government want that addressed: replacement with a new unit priced as a contingency line, or by contract modification? | 15 September 2026 | End User | New Unit | 09/21/26 |
| 13 | Is a certificate of disposal or recycling required as a contract deliverable for the removed extinguishers? | 15 September 2026 | End User | No | 09/21/26 |
| 14 | Are any of the existing extinguishers within this scope something other than 10 lb ABC dry chemical, such as Class K, carbon dioxide, or halon units, that would require different handling or disposal? | 15 September 2026 | End User | None will fit that other category, due to type of extinguisher. | 09/21/26 |
| 15 | SOW paragraph 1 requires installation, while paragraph 5 directs delivery to the Dorm Management Office at Bldg 1348. Should the 186 units be delivered to Bldg 1348 and then installed by the contractor, or delivered directly to the installation locations? | 15 September 2026 | End User | Bldg 1348 is main dorm mangment office. Contractor will come here and be directed to all surrounding dorm bldgs for installation by a dorm manager. | 09/21/26 |
| 16 | Does the 30-day delivery period in SOW paragraph 4 cover complete installation, removal, and disposal, or does it cover delivery of equipment only with installation scheduled separately? | 15 September 2026 | End User | Delivery and installation only. Disposal can occur afterwards. | 09/21/26 |
| 17 | Attachment 4 paragraph 6 requires the Entry Authority List be submitted no later than 45 days prior to contract start, but delivery is due 30 days after an anticipated 22 September 2026 award. How does the Government want offerors to reconcile this conflict, and what is the expected base pass processing time for this effort? | 15 September 2026 | End User | Entry authority is merely getting base acces, this is not incldued in 30 day window. | 09/21/26 |
| 18 | Will the Government provide escorts and building access, including keys or card access, for the dormitory buildings at no cost to the contractor? | 15 September 2026 | End User | Yes. Contractors will come to bldg 1348, meet a dorm manager, and be escorted to each surrounding dorm bldg. | 09/21/26 |
| 19 | What work hours are permitted in the occupied dormitories, and are there restrictions on access to individual rooms as opposed to corridors and common areas? | 15 September 2026 | End User | 0700-1600L Monday-Friday. A dorm manager will be provided to escort contractors around bldgs. | 09/21/26 |
| 20 | SOW paragraph 1 references current State Fire Marshal regulations while paragraph 2.4 references NFPA 1 and NFPA 10. As Travis AFB is a federal installation governed by UFC 3-600-01, which standard takes precedence if the requirements conflict? | 15 September 2026 | End User | The installtaion follows residing state laws, so both are applicable. However, UFC 3-600-01 takes precedence. | 09/21/26 |
| 21 | Will the Government accept a price breakdown by task (new extinguishers and installation, hydrostatic testing, annual service) supporting the single Lot CLIN 0001? | 15 September 2026 | End User | The Government will accept a price breakdown if the contractor chooses to provide one; however, if awarded, the CLIN will be in the total amount. | 09/21/26 |
| 22 | Does the Government intend to apply the non-manufacturer rule at 13 CFR 121.406 to this total small business set-aside under NAICS 339999, and if so, is a class waiver in place for this item? | 15 September 2026 | End User | The Government does not intend to apply the non-manufacturer rule for this proposed acquisition. | 09/21/26 |
| 23 | Does the 5-year warranty required by SOW paragraph 3 apply to the equipment only, or must the contractor also warrant its installation labor for 5 years? | 15 September 2026 | End User | Equipment only | 09/21/26 |
| 24 | What minimum UL rating is required for each new 10-lb ABC fire extinguisher? | 09/10/26 | End User | 2-A | 09/21/26 |
| 25 | Are the approximately 28 extinguishers requiring hydrostatic testing and the three requiring annual service separate from the 186 extinguishers being replaced? | 09/10/26 | End User | They are included. | 09/21/26 |
| 26 | Please confirm the total number of existing extinguishers that must be removed and disposed of. | 09/10/26 | End User | Emailed | 09/21/26 |
| 27 | Does hydrostatic testing include internal examination, recharge, replacement of necessary components, and application of new California-compliant service tags? | 09/10/26 | End User | Yes. | 09/21/26 |
| 28 | Are mounting brackets, cabinet modifications, signage, or relocation work required, or will all new extinguishers be installed directly into the existing cabinets? | 09/10/26 | End User | They will be installed in cabinets. | 09/21/26 |
| 29 | Does the 30-day delivery requirement include completion of installation, servicing, testing, tagging, and disposal? | 09/10/26 | End User | Just delivery and installation. | 09/21/26 |
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