Attachment 02 - SOW - Surveillance Presentation System - CAO 4SEP25.pdf

STATEMENT OF WORK (SOW)

Deployment and Reception Surveillance/Presentation System

4 September 2025

1. GENERAL: This is a non-personnel services contract to provide complete removal and upgrade of the Travis Air Force Base (AFB) Deployment and Reception Surveillance/Presentation System.

1.1 DESCRIPTION: The contractor will be responsible for the complete removal and upgrade of the Travis AFB Deployment and Reception Surveillance/Presentation System. This includes providing all necessary personnel, equipment, materials, and services, as detailed in this Statement of Work, except where government-furnished items are explicitly specified. All work will be performed according to the standards outlined in this Statement of Work (SOW).

1.2 BACKGROUND: The existing surveillance/presentation system does not comply with Section 889 of the John S. McCain National Defense Authorization Act of 2019 (NDAA), Prohibition on “Covered Telecommunications Equipment or Services” as defined at 48 C.F.R. par. 52.204-25(a).

1.3 INCUMBENT: There is no incumbent. This is a new requirement.

1.4 OBJECTIVES: The objective is to upgrade the current surveillance and presentation system with the following:

NOTE: All new equipment, cameras, cables, etc... required for this project shall be compliant with the NDAA and the Trade Agreement Act (TAA). This means they must be made in the U.S. or a country approved by the Trade Agreement Act.

1.4.1 Replace Cameras: Remove 18 existing cameras and install 18 new IP-based surveillance cameras.

1.4.2 Add Cameras: Install two (2) new IP-based surveillance cameras in the 900 Cargo Deployment Function (CDF) area.

1.4.3 Upgrade Audio/Video system: Remove and replace the audio/video equipment and software used to display camera feeds and information from computers. This includes the following:

1.4.3.1 Twenty (20) Camera feeds

1.4.3.2 Eleven (11) Unclassified Computers

1.4.3.3 One (1) SIPR (Secret Internet Protocol Router) Computer

1.4.3.3.1 The new system should be able to display information from these sources on any of the monitors in the Deployment Control Center (DCC) and Passenger Deployment Function (PDF) in Building P1

1.4.3.3.2 The current system is a Crestron System, but any approved Air Force Audio/Video system will be acceptable.

1.4.3.4 IMPORTANT: The new system must be able to display (SECRET LEVEL) information from the SIPR computer on any of the three (3) main 75-inch monitors in the DCC.

1.4.4 Remote Access: Allow people to view camera feeds from workstations in different locations:

1.4.4.1 Crisis Action Team (CAT)

1.4.4.2 Alternate CAT

1.4.4.3 60 AMW/XP office

1.4.4.4 Passenger Deployment Function (PDF)

1.4.4.5 Pole Barn

1.4.4.6 Air Passenger Terminal (APT)

NOTE: Currently, remote access users type in an IP address provided by 60 CS into their workstation browsers (e.g. Microsoft Edge or Goggle Chrome). The IP address directs the remote user to the NVR in the DCC. The remote user has an account on the NVR which provides access to all cameras. However, the DCC staff has the ability to select which cameras the remote user can view.

1.5 SCOPE OF WORK:

1.5.1 Remove the old surveillance system (18 cameras and equipment) and any unusable cables in buildings: 31, P1, P3, 977, Pole Barn, and associated 900 area on Travis AFB

1.5.2 Create a plan to design and build a new surveillance system with 20 cameras in these buildings: 31, P1, P3, 977, and the Pole Barn and associated 900 Area. The new cameras must comply with TAA standards. (SEE EXHIBIT 1 for proposed 20 cameras installment locations)

1.5.3 Ensure the proposed system is installed by the manufacturers certified technician of the system.

1.5.4 Engineer, furnish, install and test the newly installed system to meet industry standards and the original equipment manufacturers (OEM) specifications

1.5.5 Ensure all cameras have both day/night and low-light (but not thermal/heat-sensing) capabilities

1.5.6 Set up all cameras to automatically start recording when they detect motion. The recording system must be digital

1.5.7 Ensure authorized personnel (DCC and Security Forces) can access, view, and download recordings

1.5.8 Install new cables and any other support infrastructures (including power outlets) as needed for the 2 new cameras in the 900 area. The cabling must be CAT 6A.

1.5.9 Provide all new: cameras, software licenses, a server, and any other necessary parts. The contractor shall utilize the customer's existing licenses, if feasible/compatible with the new system. The cameras must be able to withstand the weather in the area

1.5.10 The contractor will configure the field of view for each camera.

1.5.11 Utilize existing Power over Ethernet (POE) switches and UPS (uninterruptible power supply). The Contractor shall supply any additional equipment needed such as new POE switches, UPS, Network Video Recorders (NVRs), patch panels, cables, and other items as needed. The contractor needs to coordinate with the 60th Communications Squadron (60 CS) to determine the POE switch specifications

1.5.12 The new NVR must be able to store 30 days of video at 30 frames per second using compressed video files. The UPS must be able to power the system for at least one hour during a power outage

1.5.13 The contractor will use CAT 6A cable to connect the cameras to the switches to ensure the best signal quality. For outdoor cables, the contractor will install EMT conduit (metal tubing) to protect the cables, and paint the conduit to match the buildings

1.5.14 The contractor's design plan should include a PDF drawing showing the layout of the buildings, conduit runs, rack elevations/locations, control monitor locations, switches, NVRs, UPS and individual camera locations, along with the manufacturer and model number of each piece of equipment.

1.5.15 The contractor shall install the necessary equipment to display SIPR data on all 3 monitors in the DCC. The contractor must be certified to handle SECRET level equipment and ensure the installed equipment is also certified for SECRET security classifications. The 60th Logistics Readiness Squadron (60 LRS) will check personnel security clearances, and the 60 CS will verify that the equipment meets Air Force compliance before being approved for purchase.

1.5.16 When the project is complete, the contractor will provide training for DCC personnel, the 60 LRS ITEC personnel, and the 60 CS. After training, these personnel should be able to operate the system without the contractor's assistance.

1.5.17 The camera system must come with a three-year maintenance contract that begins after the one-year warranty expires. The contractor must be able to provide or arrange for service and repairs for the equipment during the warranty and maintenance contract periods, in-person on a quarterly and emergency basis.

1.5.18 The camera system shall be a standalone system that allows viewing all cameras via one NVR. No specific brand name is dictated for cameras, equipment, monitors, or software; however, they shall be compliant with the NDAA and the Trade Agreement Act (TAA). This means they must be made in the U.S. or a country approved by the Trade Agreement Act.

1.6 PERIOD OF PERFORMANCE: The project must start within 60 days of the contract being awarded and must be completed within 30 days after that, unless the Contracting Officer approves an extension. The contractor must follow safety regulations (NFPA 70) during the project.

1.7 GENERAL INFORMATION

1.7.1 Recognized Holidays: The contractor will not perform any services on the following Holidays, or the accompanying Air Mobility Command Goal/Family Days:

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth Christmas Day Independence Day

1.7.2 Hours of Operation: The contractor is responsible for conducting business between the hours of [0800-1600] Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. Military exercises, inclement conditions caused by Mother Earth, civil unrest resulting in base closure, etc. are considered inherent government delays. The Contractor will be notified as soon as possible if any delays are anticipated. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this SOW when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

1.7.3 Place of Performance: The work under this contract will be performed at the following locations:

Buildings P1 (DCC, PDF), P3 (APT), 31 (CAT), the 900 area (CDF), and Building 243 (60th Communications Squadron - 60 CS)

1.7.4 Security Requirements: Contractor personnel performing work under this contract shall not employ any personnel presenting potential threats to the health, safety, security, general well-being, or operational mission of the installation and its population during the execution of the project. Compliance with AFI 91- 202, The U.S. Air force Mishap Prevention Program, is mandatory for the Contractor.

The contractor shall be responsible for safeguarding all government equipment, information and property provided for contractor use. At the close of each work period, government facilities, equipment, and materials shall be secured.

1.7.5 Special Qualifications: The Contractor shall be a firm which is regularly and professionally engaged in the business of the applications, installation, and testing of the specified camera systems and presentation equipment. The Contractor shall be certified to work at the Secret level. The Contractor shall demonstrate experience in providing successful camera/presentation systems within the past 3 years of similar scope and size and submit documentation for a minimum of three successful camera system installations. All key personnel shall be employed by the Contractor at the date of issuance of this solicitation, or if not, have a commitment to the Contractor to work on this project by the closing of the associated solicitation.

1.7.6 Standard Product Requirements: Provide new materials and equipment that are products of manufacturers regularly engaged in the production of such products which are of equal material, design, and workmanship. Products shall have been in satisfactory commercial or industrial use for 2 years prior to solicitation opening. The 2-year period shall include applications of equipment and materials under similar circumstances and of similar sizes. The product shall have been on sale on the commercial market through advertisements, manufacturers' catalogs, or brochures during the 2-year period. Where two or more items of the same class of equipment are required, these items shall be products of a single manufacturer; however, the component parts of the item need not be the products of the same manufacturer unless stated in this section.

1.7.7 Alternative Product Qualifications: Products having less than a 2-year field service record will be acceptable if a certified record of satisfactory field operation for not less than 6000 hours, exclusively of the manufacturers' factory or laboratory tests, is furnished.

U.S. Coast Guard New Merchant Mariner Credential

Additional supplemental sources of identity proofing which may be requested during increased Force Protection Conditions (FPCONS) or Random Antiterrorism Measures (RAMs) include, but are not limited to:

School identification card with photograph U.S. Military or draft record Native American Tribal Document U.S. Social Security Card issued by the Social Security Administration (SSA) Certification of Birth Abroad issued by the Department of State (Form FS-545 or Form DS-1350) Original or certified copy of a birth certificate issued by a state, county, municipal authority or outlying possession of the United States bearing an official seal U.S. Citizen ID Card (Form I-197) ID Card for use of Resident Citizen in the United States (Form I-179) Unexpired employment authorization document issued by the Department of Homeland Security (DHS) which includes, a) Form I-94 identifying the holder as an asylee, or b) other documentation issued by DHS or the former Immigration and Naturalization Service that identifies the holder as an asylee, lawful permanent resident, refugee or other status authorized to work in the United States incident to status Foreign Military or Government Identification Credentials Foreign passport with a current arrival-departure record (Form I-94) bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, if that status authorizes the alien to work for the employer. In the case of a non-immigrant alien authorized to work for a specific employer incident to status, a foreign passport with Form I-94 or Form I-94A bearing the same name as the passport and containing an endorsement of the alien’s nonimmigrant status, as long as the endorsement has not yet expired and the proposed employment is not in conflict with any restrictions or limitations identified on the form.

1.7.16 Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software, produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the contractor without written permission from the Contracting Officer. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.7.17 Organizational Conflict of Interest: Contractor and subcontractor personnel performing work under this contract may receive, have access to or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.) or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the Contracting Officer immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the Contracting Officer to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the Contracting Officer and in the event the Contracting Officer unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the Contracting Officer may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.7.18 PHASE IN /PHASE OUT PERIOD: To minimize any decreases in productivity and to prevent possible negative impacts on additional services, the Contractor shall have personnel on board, during the 30-day phase in/ phase out periods. During the phase in period, the Contractor shall become familiar with performance requirements in order to commence full performance of services on the contract start date.

PART 2

GOVERNMENT FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

2. GOVERNMENT FURNISHED ITEMS AND SERVICES:

2.1. Services: N/A

2.2 Facilities: The Government will furnish facilities and utilities to the Contractor such as light, heat, ventilation, electric current, and outlets for use by installation personnel. Facilities and utilities will be provided as specified in the Site Survey Report. Facilities will be readied prior to arrival of Contractor personnel and be provided at no cost to the Contractor. The Contractor shall provide required temporary utilities, which are not readily available in the work area. The Contractor shall coordinate, through the on-site COR, any requirement before temporary disconnection of a utility. The Contractor shall submit a request in writing to the on-site COR 14 days in advance of the necessity of utility disconnection.

2.3 Utilities: The Government will provide utilities in the facility for the contractor’s use in the performance of tasks outlined in this SOW. The Contractor shall instruct employees in utilities conservation practices. The contractor shall be responsible for operating under conditions that preclude the waste of utilities, which include turning off the water faucets or valves after using the required amount to accomplish cleaning vehicles and equipment.

2.4 Equipment: The Contractor shall utilize existing PoE switches and UPS; however, the contractor shall supply all or any other equipment and peripherals needed to make this project functional”

2.5 Materials: The Government will provide Operating Rating Procedures and Policies as required.

PART 3

APPLICABLE PUBLICATIONS

3. APPLICABLE PUBLICATIONS (CURRENT EDITIONS)

3.1. The Contractor must abide by all applicable regulations, publications, manuals, and local policies and procedures.

PART 4

ATTACHMENT/TECHNICAL EXHIBIT LISTING

4. Attachment/Technical Exhibit List:

4.1. Attachment 1/Technical Exhibit 1 – Overview of Work to Preform.

4.2. Attachment 2/Technical Exhibit 2 – Performance Requirement Summary

4.3. Attachment 3/Technical Exhibit 3 – Deliverables Schedule

TECHNICAL EXHIBIT 1

Existing System

Manufactures such as Pelco and Motorola representatives evaluated the Deployment and Reception Surveillance/Presentation System, Thursday, Nov 11, 2021. Their overall analysis of the system is a refresh is overdue. The critical components of the system are past the manufacture lifecycle requirements. As of March 2022, some components are no longer supported by the manufacturer.

The Deployment and Reception Surveillance/Presentation System consists of cameras, NIPR and SIPR workstations, display monitors, and audio/video equipment:

a. 1 monitor (75”) and audio/video presentation equipment in the DCC Conference Room, bldg. P1

b. 2 projectors and 1 monitor in the Personnel Deployment Function (PDF) in-brief section, bldg. P1

c. 1 projector, 2 monitors, and audio/video presentation equipment in the PDF Classify Briefing

Room, bldg. P1

d. 2 outdoor cameras mounted on bldg. P1

e. 7 indoor cameras in bldg. P1

f. 5 indoor cameras in bldg. P3

g. 6 outdoor cameras in Cargo Deployment Function (proximate around bldg. 977)

The initial installation was in May 2003. A refresh was accomplished Sep 2012

Overview of Work to Perform

The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

1.1 Overview of camera placement and connections:

1.1.1 Building P1 (DCC and PDF Interior): Replace 7 Cameras

2.1 Replace and/or upgrade Audio/Video equipment and software in the Deployment Control System:

2.1.1 DCC Equipment Rack:

Equipment Brand

Switch Cisco C3850-NM-210G Monitor Tote Vision Audio Amp Crown CD 2000 NVR/Server Diamond Security, DSS-T479017 NVR Pelco Digital Sentry DS5rv2 Control Processor Crestron Pro 2 Volume/EQ Control Module Crestron Volume C2n-VEQ4 H.264 Streaming Receiver Crestron DM-RMC-100-STR

UPS VERTIV LIBERT PSIS

2.1.2 DCC Workstations:

9 Encoder/decoder (under workstations)

Crestron DM-TXRX-100-STR

2.1.3 Control Panel:

Controller Crestron TSW-10-60-TTK-B-5