VTE 2022 PWS Amended.pdf

PERFORMANCE WORK STATEMENT

FOR

VERTICAL TRANSPORTATION EQUIPMENT

MAINTENANCE, REPAIR & INSPECTION

SERVICES

23/02/2022

TRAVIS AFB, CA

PERFORMANCE WORK STATEMENT (PWS) FOR

VERTICAL TRANSPORTATION EQUIPMENT MAINTENANCE, REPAIR, &

INSPECTION SERVICES

PART 1

GENERAL INFORMATION

1. This is a non-personal services contract to provide Vertical Transportation Equipment (VTE) Maintenance and Repair Services. The Government shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the Contractor who, in turn, is responsible to the Government.

1.1. Description of Services/Introduction: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, and other items and non-personal services necessary to perform full- service maintenance and repair services tailored to VTE at Travis Air Force Base (TAFB), CA.

This work is defined in this Performance Work Statement (PWS) Part 5 and is to be performed on equipment from various manufacturers. Work shall be completed in a manner that will ensure continuous and safe operation of the VTE. The term “VTE” in this PWS includes all equipment listed in Technical Exhibits (TE’s) #1 (e.g., freight and passenger elevators, wheelchair lifts, and dumbwaiters).

1.2. Objectives: The objective of this contract is to provide complete and full preventive maintenance and repair services on VTE at TAFB. Preventive maintenance includes, but is not limited to, regular cleaning, all inspections, testing, routine service, and maintenance in accordance with the American Society of Mechanical Engineers (ASME) A17.1, A17.2, A17.3, A17.5, A17.6, and A18.1 codes, and manufacturer’s recommendations and requirements. All work not specifically mentioned, which is required to ensure that maintenance and repairs are complete and are within the intent of this contract, shall be performed without additional cost. Contractor shall perform, coordinate and complete the requirements of the contract in cooperation with any other Contractors or trades performing work at TAFB promptly and diligently as required by the standards of this contract.

1.3. Scope: Contractor shall provide required maintenance and servicing of equipment. Routine service shall consist of, but not limited to, examining, adjusting, cleaning, and lubricating the equipment. All lubrication frequencies and types of lubricants will meet manufacturer’s specifications. The Contractor shall prepare and submit a report to the Contracting Officer’s Representative (COR) within five (5) business days of the service(s) performed along with all findings. The report shall identify each unit of equipment, the location, work performed, repairs needed, date of inspection/service, name of technician, and overall condition of the equipment. If repairs require work considered above routine maintenance work, the Contractor shall notify the COR for appropriate decision and action.

1.4. Period of Performance: The Period of Performance (POP) shall be for one (1) Base Year of 7 months and four (3) Option Years of 12 months each.

Base Period 1 Mar 2022 to 28 Feb 2023 Option Period I 1 Mar 2023 to 29 Feb 2024 Option Period II 1 Mar 2024 to 28 Feb 2025 Option Period III 1 Mar 2025 to 28 Feb 2026

1.5. General Information:

1.5.1. Federal Observed Holidays: The following federal holidays are observed. The term “federal holidays” includes days on which federal holidays are observed in lieu of the actual holidays. The Contractor is not required to perform routine maintenance and repair services on holidays. The Contractor shall be required to respond to emergency maintenance and repair calls on holidays.

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Thanksgiving Day Juneteenth National Christmas Day Independence Day

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1.5.2. Hours of Operation: Normal working hours for routine maintenance and repair is between 07:00- 16:00 Monday through Friday. The Contractor shall at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when a Government facility is not closed for the above reasons.

1.5.3. Emergency calls for service and repairs will be performed 24 hrs per day, seven (7) days a week.

1.5.4. Place of Performance: The work to be performed under this contract will be performed at the locations listed in TE #1.

1.5.5. Quality Control Program (QCP): The Contractor shall develop and maintain an effective QCP to ensure services are performed in accordance with (IAW) this PWS. The QCP must be forwarded to and accepted by the COR. The Contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of deficiencies. The Contractor’s QCP is the means by which the Contractor assures that the work complies with the requirements of the contract. The QCP is to be delivered to the Contracting Officer (KO) and COR by e-mail within ten (10) business days after contract award. Any changes made thereafter shall be submitted to the COR by e-mail within five (5) business days. After acceptance of the initial QCP, the Contractor shall receive the COR’s acceptance in writing of any proposed change to the QCP. Upon request, the Contractor shall provide the COR copies of its Quality Control documentation.

1.5.6. Quality Assurance: The Government will evaluate the Contractor's performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP). This plan is primarily focused on what the Government must do to ensure that the Contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and the minimum acceptable defect rate(s).

1.5.7. Type of Contract: The Government will award a Fixed-Price/Requirements contract.

1.5.8. Post-Award Conference/Periodic Progress Meetings: The Contractor shall attend all post-award conferences convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation (FAR) Subpart 42.5. The KO, COR, and other Government personnel, as appropriate, may meet periodically with the Contractor to review the Contractor's performance. At these meetings, the KO will apprise the Contractor of how the Government views the Contractor's performance and the Contractor shall apprise the Government of any problems. The parties will take appropriate action to resolve outstanding issues. These meetings shall be at no additional cost to the Government.

1.5.9. Contractor Personnel Conduct: Contractor personnel’s conduct shall not reflect discredit upon the Government. The Contractor shall ensure that personnel present a professional appearance. The Contractor’s employees shall observe and comply with all local policies and procedures concerning fire, safety, environmental protection, sanitation, security, and possession of firearms or other lethal or illegal weapons or substances. The Contractor is responsible for ensuring that any Contractor employees providing services under this contract conduct themselves and perform services in a professional, safe, and responsible manner. The Contractor shall remove from the job site any employee for reasons of misconduct or security. In accordance with DOD Directive 5500.07-R, “Joint Ethics Regulation”, Contractor employees must avoid being improperly influenced in the execution of their duties under the contract.

Particular attention should be paid to acceptance of gifts/ gratuities, and on non-disclosure of sensitive or classified information. The Contractor shall ensure employee conduct complies with 41 U.S.C 2101-2107 relative to release of acquisition related information or actions or discussions which may prejudice future competitions. The Contractor shall ensure no Contractor employees conduct politically related activities or events on the installation.

1.5.10. Data Rights: The Government has unlimited rights to all documents/material produced under this contract. All documents and materials, to include the source codes of any software produced under this contract shall be Government owned and are the property of the Government with all rights and privileges of ownership/copyright belonging exclusively to the Government. These documents and materials may not be used or sold by the Contractor without written permission from the KO. All materials supplied to the Government shall be the sole property of the Government and may not be used for any other purpose. This right does not abrogate any other Government rights.

1.5.11. Organizational Conflict of Interest: Contractor and sub-contractor personnel performing work under this contract may receive, have access to, or participate in the development of proprietary or source selection information (e.g., cost or pricing information, budget information or analyses, specifications or work statements, etc.), or perform evaluation services which may create a current or subsequent Organizational Conflict of Interests (OCI) as defined in FAR Subpart 9.5. The Contractor shall notify the KO immediately whenever it becomes aware that such access or participation may result in any actual or potential OCI and shall promptly submit a plan to the KO to avoid or mitigate any such OCI. The Contractor’s mitigation plan will be determined to be acceptable solely at the discretion of the KO, and in the event the KO unilaterally determines that any such OCI cannot be satisfactorily avoided or mitigated, the KO may affect other remedies as he or she deems necessary, including prohibiting the Contractor from participation in subsequent contracted requirements which may be affected by the OCI.

1.5.12. Emergency Services: The Government will provide emergency medical treatment and emergency patient transportation service for contractor personnel who are injured or become critically ill during the performance of this contract. The contractor shall reimburse the Government for the cost of medical treatment and patient transportation service at the current in-patient or outpatient treatment rate, as appropriate. The Contractor shall notify the COR of any accident requiring emergency medical treatment within 30 minutes of the incident.

1.5.12.1. Fire prevention and protection. Fire department telephone extension is 424- 4911 for emergencies.

1.5.12.2. Security police. The Government will provide general on-base telephone extension is 424- 4911 for emergencies.

1.5.13. Privately Owned Weapons on TAFB: The Contractor, Contractor employees, and sub-contractors shall not be allowed to possess privately owned weapons during the execution of this contract.

1.5.14. Collective Bargaining Agreement (CBA): Per FAR Part 22, the Contractor shall supply the KO and COR a copy of the elevator union’s CBA with the elevator mechanics and apprentices. The CBA shall be emailed to the KO and COR within ten (10) business days from contract award and within ten (10) business days after any changes.

1.5.15. Continuation of Essential Department of Defense Services During Crisis Declared by the National Command Authority or Overseas Combatant Commander. This service is not determined to be essential for performance during crises according to DODI 3020.37.

1.5.16. Schedule coordination. The Contractor shall be responsible for coordinating all phases of his/her operations with the appropriate base personnel through the CO/COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

1.6. Security Requirements:

1.6.1. Physical Security: The Contractor shall safeguard all Government equipment, information and property provided for Contractor use. At the close of each work period, Government facilities, equipment, and materials shall be secured.

1.6.2. Key Control: The Contractor shall establish and implement methods of making sure all keys/key cards issued to the Contractor by the Government are not lost or misplaced and are not used by unauthorized persons. NOTE: All references to keys include key cards. No keys issued to the Contractor by the Government shall be duplicated. The Contractor shall develop procedures covering key control that shall be included in the Quality Control Plan. Such procedures shall include turn-in of any issued keys by personnel who no longer require access to locked areas. The Contractor shall immediately report any occurrences of lost or duplicate keys to the COR.

1.6.2.1. In the event keys, other than master keys, are lost or duplicated, the Contractor shall, upon direction of the KO or COR, re-key or replace the affected lock or locks; however, the Government, at its option, may replace the affected lock or locks or perform re-keying. When the replacement of locks or re-keying is performed by the Government, the total cost of re-keying or the replacement of the lock or locks shall be deducted from the monthly payment due the Contractor. In the event a master key is lost or duplicated, all locks and keys for that system shall be replaced by the Government and the total cost deducted from the monthly payment(s) due the Contractor.

1.6.2.2. The Contractor shall prohibit the use of Government issued keys by any persons other than the Contractor’s employees. The Contractor shall prohibit the opening of locked areas by Contractor employees to permit entrance of persons other than Contractor employees engaged in the performance of assigned work in those areas, or personnel authorized entrance by the KO or COR.

1.6.3. All installation and contract-specific security requirements for working on Travis AFB shall be coordinated in accordance with AFFARS 5352.242-9000, Local Clause – 3, and AFI 31-101 with the CO/COR, Base Security and Base Operations. This includes base pass and security clearance requirements for any/all secured areas.

1.7. Environmental control.

1.7.1. The Contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters.

Where applicable, the Contractor shall use environmentally safe products in the course of completion of their project. The Contractor shall maintain, in company vehicle on site, Material Safety Data Sheets (MSDS) for all chemicals. A copy of all MSDS will be provided to the CO/COR. The MSDS data is subject to random checks by the Government. Contractor shall maintain, and provide on demand, an inventory of materials being brought on the Government facility. The Contractor shall complete, and provide on demand, monthly inventories of hazardous material (HAZMAT) used, including but not limited to: solvents, paints, degreasers, greases, Ozone Depleting Substances, and oils brought on to the Government facility. If the Contractor spills or releases any HAZMAT or other substance contained in 40 CFR 302 into the environment, the Contractor shall immediately notify the CO/COR and appropriate emergency responders. The Contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and/or penalties. The Contractor shall maintain a spill plan as required by federal, state, and local laws and regulations.

1.7.2. Travis Base AFB Environmental Management System (EMS) policy:

1.7.2.1. Environmental quality is a key consideration in all activities undertaken by Travis AFB using the Air Force EMS. This applies to all activities, projects and services associated with the Travis AFB, including Travis partners and contractors. Travis AFB is committed to environmental stewardship while sustaining our military mission by reducing environmental impacts, sustaining environmental compliance, and increasing the efficient use of resources. Travis AFB will operationalize environmental quality throughout our mission by:

1.7.2.1.1. Protecting human health and the environment

1.7.2.1.2. Integrating and maintaining an effective EMS

1.7.2.1.3. Incorporating environmental commitments into applicable policies and programs

1.7.2.1.4. Encouraging an environmental culture across all levels of management

1.7.2.1.5. Enhancing relations with local and regulatory communities

1.7.2.1.6. Partnering with all stakeholders to promote resource conservation

1.7.2.1.7. Achieving continuous improvement in environmental performance

1.7.2.1.8. Protecting human health and natural resources

1.7.2.2. Travis Air Force Base (AFB) is committed to excellence in all aspects of environmental stewardship activities using the Air Force Environmental Management System (EMS). This commitment and use of EMS applies to all activities, products and services associated with Travis AFB, partner units and contractors. Travis AFB is committed to compliance with applicable environmental laws, regulations, and policy; reducing risks to the mission; preventing pollution and continuously improving environmental performance. The Travis AFB goal is 100 percent compliance with all applicable Federal, State, and local environmental requirements while sustaining our mission.

1.7.2.3. The Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the EMS and how EMS requirements affect their work performed under this contract.

Upon contract award, the Contracting Officer's Representative will direct the Contractor to review and post the Travis EMS Policy Letter in the workplace and review the EMS Awareness Training slide presentation; both items are located at the Travis AFB Environmental website at http://www.travis.af.mil/enviro. Within 7 days of the start date, the Contractor shall provide the Contracting Officer with a list of names of all employees who viewed the applicable training as well as the date training was completed.

1.7.2.4. The Contractors shall perform work under this contract in a manner that is consistent with Travis AFB EMS and conforms to all applicable environmental laws, regulations and policies and consistent with the following environmental requirements for the applicable contract. The Contractor shall provide information as necessary to demonstrate written conformance with these requirements upon request. The Contractor shall provide information as necessary to demonstrate conformance with these requirements. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective action immediately or based on the time schedule established by the EMS Coordinator, 60 CES/CEA, 411 Airman Drive (B570), Travis AFB, CA 94535, phone 707-424-8225 or 707-424-7515.

1.7.3. ASBESTOS. The Contractor shall comply with Section 29 CFR 1910.1001(j) (7) (IV). VTE may be located in facilities that may contain ACM or PACM. The Contractor (not the Government) shall determine if any exposure to ACM may result in performing work under the contract.

PART 2

DEFINITIONS & ACRONYMS

2.1. Alteration: An alteration on existing VTE is not included under full service maintenance and repair.

Alteration/modernization are considered excluded services. The typical alteration results in a betterment to the safe operation of the equipment. In the case of elevators, when an alteration is made, all affected safety requirements shall be complied with. All work as part of an alteration shall comply with specific requirements of the current ASME A17.1 Code edition. See ASME A17.1 for requirements.

2.2. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government.

The term used in this contract refers to the prime.

2.3. Contracting Officer (KO): A person duly appointed with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings on behalf of the Government. The KO is the only individual who can legally bind the Government.

2.4. Contracting Officer’s Representative (COR): An individual designated in writing by the KO to perform specific contract administration functions. The KO has the overall responsibility to ensure that all requirements of law and regulation are followed for this contract. However, as the KO’s representative, the COR is delegated the authority to monitor compliance and performance of the Contractor and its employees under this contract. The COR will attempt to resolve compliance or performance issues with the Contractor but, failing resolution, will report them to the KO.

A letter of designation issued to the COR, a copy of which is sent to the Contractor, states the responsibilities and limitations of the COR, especially with regard to changes in cost or price, estimates, or delivery dates. Other than the KO, the COR is the only Government employee who may direct the flow of technical matters between the Government and the Contractor. Therefore, while the COR can and must make technical decisions, the COR shall not take any action unless it is clearly authorized by the COR designation letter or by terms of this contract. This individual does NOT have the authority to change the terms and conditions of the contract.

2.5. Defective Service: A service output that does not meet the standard of performance associated with the PWS.

2.6. Deliverable: Something that can be delivered; may be a physical item or a non-manufactured thing such as meeting minutes or a report.

2.7. Maintenance, Repair, and Replacement: Maintenance, repair, and replacement are on existing VTE and included in the contract scope of services. All maintenance, repair, and replacement of damaged, broken, or worn parts are to be done in a manner that ensures that the equipment may be operated safely. Maintenance, repair, and replacement are actions to restore equipment to a state in which it may safely perform its required operations as installed IAW the manufacturer’s recommendations. See ASME A17.1 for requirements.

2.8. Over and Above Work: Reference Department of Defense Federal Acquisition Regulation Supplement (DFARS) clause 252.217-7028, Over and Above Work. Work discovered during the course of performing maintenance and repair efforts that is not covered by the line item(s) for the basic work under the contract; is within the general scope of the contract; and is necessary in order to satisfactorily complete the contract. See paragraph 5.3.

for specifics covered under Over and Above Work.

2.9. Physical Security: Actions that prevent the loss or damage of Government property.

2.10. Quality Control: All necessary measures taken by the Contractor to assure that the quality of an end product or service meets contract requirements.

2.11. Sub-contractor: One that enters into a contract with a prime Contractor. The Government does not have privity of contract with the sub-contractor.

Acronyms:

ADA Americans with Disabilities Act ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials AT Anti-Terrorism CFR Code of Federal Regulations COR Contracting Officer’s Representative CMR Contractor Manpower Report CMRA Contractor Manpower Report Application DFARS Department of Defense Federal Acquisition Regulation Supplement DoD Department of Defense EMS Environmental Management System FAR Federal Acquisition Regulation FFEO Firefighters’ Emergency Operation FY Fiscal Year FPCON Force Protection Condition GFP Government-Furnished Property GPP Green Procurement Plan HM Hazardous Material HW Hazardous Waste IAW In Accordance With IBC International Building Code ISO International Organization for Standardization KO Contracting Officer MCP Maintenance Control Plan NEC National Electric Code NEPA National Environmental Policy Act NFPA National Fire Protection Association OCI Organizational Conflict of Interest OEM Original Equipment Manufacturer OSHA Occupational Safety and Health Administration OPSEC Operations Security PRS Performance Requirements Summary PWS Performance Work Statement QASP Quality Assurance Surveillance Plan QCP Quality Control Plan TAFB Travis Air Force Base TE Technical Exhibit TWCF Transportation Working Capital Fund UFC Unified Facilities Code UFGS Unified Facilities Guide Specifications USC United States Code VTE Vertical Transportation Equipment

PART 3

GOVERNMENT-FURNISHED PROPERTY, EQUIPMENT, AND SERVICES

3.1. Government-Furnished Services: None.

PART 4

CONTRACTOR-FURNISHED ITEMS AND SERVICES

4.1. General: The Contractor shall furnish all supplies, equipment, facilities, and services required to perform work under this contract that are not listed under Part 3 of this PWS.

4.2. Materials: The Contractor shall furnish all materials, supplies, and equipment necessary to meet the requirements under this PWS. Materials shall be of at least equivalent material, strength, and design, as specified in ASME A17.1. Material shall be of at least equivalent material, strength, and design, as specified by the equipment manufacturer. The Contractor shall ensure that all parts are warranted against defects or failure for a minimum period of one (1) year. The Contractor shall replace any new or replaced part that fails within one (1) year after installation, including labor, at no additional cost to the Government.

4.3. Parts: The Contractor shall notify and coordinate with the COR when parts are not available. The Contractor shall provide the following information: parts required, estimated time of parts arrival, and the estimated completion time of the repair.

PART 5

SPECIFIC TASKS

5.1. Key Personnel: The Contractor shall provide a Contract Manager who shall be responsible for the performance of the work. The name of this person and an alternate, who shall act for the Contractor when the manager is absent, shall be designated in writing to the KO and the COR. The Contract Manager or alternate shall have full authority to act for the Contractor on all contract matters relating to daily operation of this contract. The Contract Manager or alternate shall be available by phone during the hours of operation, as described in PWS paragraph 1.5.2. The Contractor shall provide the name of the Contract Manager and alternate to the KO and COR via email within five

(5) business days of contract start and within five (5) business days as changes to key personnel are made.

5.2. Basic Services.

5.2.1. This full service maintenance and repair contract signifies that the Contractor takes total service responsibility for the equipment identified in the contract. This work will be performed on equipment from various manufacturers and includes traction, hydraulic, roped hydraulic, and screw drive units. Except those services covered in PWS paragraph 5.3 below, the monthly fixed price includes all maintenance, repairs, replacements, routine and emergency service calls, and monthly firefighters’ emergency operation (FFEO) testing. This contract allows the Government to budget total yearly costs and eliminates concerns relating to individual parts repair or replacement invoicing. The Contractor assumes all responsibility and determines the amount of service visits and types of service required to keep the VTE operating safely and within the requirements of the applicable ASME A17 codes, manufacturer’s recommendations/requirements.

5.2.2. Work conducted on VTE will be IAW ASME A17.1, Safety Code for Elevators and Escalators (applicable to the code year for each VTE and those sections which retroactively apply with each new code version), ANSI/ASME A17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks (most current edition), A17.3, Safety Code for Existing Elevators and Escalators (most current edition), A17.5, Elevator and Escalator Electrical Equipment (applicable edition), A17.6, Standard for Elevator Suspension, Compensation, and Governor Systems (applicable edition), UFC 3-490-06, Elevators (applicable edition), National Fire Protection Association Standards (NFPA) (applicable edition), Unified Facilities Criteria (UFC) 3-600-01, Fire Protection Engineering for Facilities (applicable edition), Occupational Safety and Health Administration (OSHA) Standards, International Building Code (IBC) (applicable edition), and the recommendations/requirements of the original equipment manufacturer (OEM).

5.2.3. Remote communications and/or modem troubleshooting with VTE is NOT allowed.

5.2.4. Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

5.3. Excluded Services/Over and Above Work: See paragraph 2.8 for definition. Repairs shall be treated and billed by the Contractor as full service maintenance and repair unless otherwise approved by the COR. All Over and Above repairs shall be executed in a timely manner according to specifications and regulations. The following are not considered full service maintenance and repair and are therefore excluded (i.e., Over and Above) work:

5.3.1. Alterations (a.k.a. modernizations). See PWS paragraph 2.1.

5.3.2. Acts by parties other than the Contractor of vandalism, abuse, negligence, damage resulting from rescue and recovery operations, and acts of God (including damage resulting from emergency power generator power spikes and low quality).

5.3.3. Additional items are: cosmetic, construction, ancillary components of the VTE system including the finishing, repairing or replacement of the machine room door and frames, main line power switches, main power breaker(s), hydraulic elevator jack outer housing, buried piping, smoke and fire sensors, main communication feeders to controller, security systems, air conditioners, and heaters.

5.3.4. Routine cleaning of the non-mechanical interior of cars and the exterior of the hoistway doors and frames.

5.3.5. Any single repair (one repair per one VTE including all labor and materials) over $2,500 requires a separate Task Order to be issued.

5.3.6. Replacing missing items and accomplishing repairs as per PWS paragraph 5.4.1, Condition Assessment.

5.3.7. In the event that the Contractor encounters an item of work included in PWS paragraph 5.3.1 through 5.3.5, the Contractor shall report the situation to the COR via email within two (2) business days. The report shall include the work location, a detailed scope of the required work, and justification for Contractor determination that the work is not included under full service maintenance and repair, and an itemized cost estimate. The itemized cost estimate shall include the time to repair, a breakdown of all labor hours and categories, all required parts, and documentation to validate the cost of all required material and parts. No mark-ups are allowed on the cost of the labor or parts. Over and Above work shall not commence until a separate Task Order is issued for the work. NOTE: Any part, component or assembly unavailable from the manufacturer due to obsolescence, remains the Contractor’s responsibility to obtain an engineered equivalent product from a commercial source.

5.4. Full Service Maintenance and Repair.

5.4.1. Condition Assessment. The Contractor, along with the COR, shall determine the working order and condition of all VTE listed in TE’s #1. The Government will either replace non-VTE system related missing items (e.g. , machine room fire extinguisher), repair non-VTE system items not in working order or serviceable condition (e.g. , smoke detector), or issue a Task Order(s) directing the Contractor to replace the missing item(s) and/or accomplish the repair(s). The COR will give instructions for situations where a unit requires a level of repair potentially constituting an alteration as described by PWS paragraph 2.1 and ASME A17.1. The Contractor and the COR shall certify their agreement as to the working order of the VTE. If the Government elects to direct the Contractor to perform the work, it will be considered excluded work (as per PWS paragraph

5.3.6. above) and the Government and Contractor will negotiate the additional effort (including the timeframe and effective date) and the KO will issue a Task Order accordingly. All repair work shall be IAW standard commercial practices using only new parts of equal quality, specified by the VTE manufacturer in effecting repairs (substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency). The condition assessment will be performed at the beginning of the contract to all VTE. All VTE added to the contract after award shall have a condition assessment performed within ten (10) business days after the Contractor is notified of the new VTE.

5.4.2. Maintenance Control Plan (MCP). The Contractor shall develop and submit to the Government an annual written MCP for each unit of VTE. MCP inspections of elevators/single lifts/material lifts will be performed monthly. The MCP shall meet the requirements of ASME A17.1, Section 8.6, and shall include an inspection and maintenance service checklist and a schedule showing what preventive maintenance will be performed. Per ASME A17.1, Section 8.6, the MCP will not be generic in nature, but be unit specific and be based on:

a. Equipment age, condition, and accumulated wear.

b. Design and inherent quality of the equipment.

c. Usage.

d. Environmental conditions.

e. Improved technology.

f. The manufacturer’s recommendations and original equipment certifications for and SIL rated devices or circuits.

g. The manufacturer’s recommendations based on any ASME A17.7 approved components or functions.

The Contractor shall perform inspections and maintenance of all VTE IAW the MCP. The MCP shall ensure compliance with all minimum DoD, ASME, and other code requirements, and be IAW manufacturer specifications of material, procedure, schedule, and documentation. The MCPs shall be submitted to the COR via email and placed in the machine room within 20 business days after start of contract, within ten (10) business days after the start of each contract option period, and within ten (10) business days of changes to or

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1546607859A Highlight the addition of VTE. The Contractor shall post the completed MCP report on or near each elevator or in the elevator machine room in a clear document protector or similar item that protects the reports.

5.4.3. The Contractor shall perform maintenance IAW the MCP to ensure reliable and continuous safe operation. The MCP is required to specify appropriate intervals for specific maintenance items. The Contractor shall perform monthly firefighters’ emergency operation (FFEO) testing IAW ASME A17.1 on all applicable units.

5.4.4. Cleaning of equipment spaces and daily cleanup of job sites in conjunction with maintenance, inspections, testing, and repairs are required. The Contractor shall also be responsible for disposing of hydraulic oil/waste and other waste from maintenance and repair operations.

5.4.5 The Contractor’s maintenance services shall include periodic cleaning and repair of building items such as the hoist-way, pit, car top, machine room walls and floors, painting of all exposed elevator machinery, re-lamping of signal fixtures, position indicators, and car enclosures, sills, emergency telephone equipment, signal fixture faceplates, intercom communication equipment, as well as replacement of consumable parts. If during the course of maintenance a unit is taken out of service, the Contractor shall notify the COR by phone or email within one (1) hour.

5.4.6. The Government may perform inspections of the VTE at no additional cost to the Government for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and shall be responsible for the corrective actions unless excluded by PWS paragraph 5.3. The Contractor shall also support other TAFB personnel and Contractors who require access to VTE spaces for maintenance/repairs at no additional cost to the Government.

5.4.7. The Contractor shall prepare and submit a service report to the COR via email once per week (Monday).

The report shall identify dates and times of maintenance or service calls, the locations of the VTE, the work performed, a list of all materials provided for maintenance and/or repairs, name of the technician(s) performing maintenance and/or repairs, and the overall condition of the VTE.

5.4.8. Annual Fire Alarm Testing.

5.4.8.1. The Contractor shall provide and ensure availability of a technician to provide access to fire alarm equipment located in the hoist-way and machine room during annual fire alarm testing and certification, and to test and reset firefighter recall operations. The Contractor shall provide adequate personnel to ensure that regular maintenance and response to service requests (callbacks) continue during this testing.

5.4.8.2. The Government will provide notice at least two (2) weeks in advance as to when the fire alarm testing will be conducted.

5.4.9. Annual (CAT-1), Three-Year (CAT-3), and Five-Year (CAT-5) Testing.

5.4.9.1. The contractor shall provide an ASME QEI-1 certified inspector during the performance of the CAT-1, CAT-3, and CAT-5 safety inspection and/or after major repairs to each elevator. The contractor shall provide a copy of proof of certification for the elevator safety inspector in advance, two (2) business days to the COR in which this document will be kept with the contract file before the start of the annual safety inspection and/or inspections after major repairs to each elevator. Under normal conditions, the governor shall be hand tripped with no load to set the safeties, however, if the hoisting ropes or the governor ropes are replaced after the inspection, a full load safety test shall be required and the contractor shall provide the test weights and handling personnel. All maintenance deficiencies noted during the safety inspection and test shall be corrected by the contractor prior to certification of the elevators

5.4.9.1. The Contractor shall provide and ensure availability of support personnel, weights, and all equipment necessary to perform annual (CAT-1, three-year (CAT-3) and five-year (CAT-5) testing, as specified in ASME A17.1, A17.2, and A18.1. The Contractor shall provide adequate personnel to ensure that regular maintenance and response to service requests (callbacks) continue during this testing. The first annual (CAT-1) test shall include the five year (CAT-5) test regardless of due date. The three year (CAT-3) test shall be scheduled in conjunction with the annual test two years later (OY2) from the first annual test.

5.5. Service Requests (Callbacks): The Contractor shall provide service requests (routine and emergency) under full service maintenance and repair at no additional cost to the Government. All repair work shall be done IAW standard commercial practices, manufacturer’s recommendations and ASME A17 requirements. The Contractor shall repair and replace components of the VTE at no additional cost to the Government unless the repair meets the exemptions in paragraph 5.3. When a component in a labeled product is replaced, it must be replaced with an identical component manufactured under the original labeling service (certifying agency). Substitution of a different component is only permitted where it is equivalent to that which was tested, as determined by the certifying agency.

The parts used for replacement are required to comply with all the requirements that the old parts originally complied with. If during the course of a service request a unit is taken out of service, the Contractor shall notify the COR by phone or email within one (1) hour.

5.5.1. Routine Calls: Service calls will be classified as routine when the work or repair does not qualify as an emergency call.

5.5.1.1. The Contractor shall respond in-person to the VTE and begin work on routine service calls during normal duty hours with a response time of 24 hours or less, measured from the time of initial Government-to-Contractor verbal contact until the Contractor arrives at the facility where the VTE is located. Before starting work at any site the contractor will make the facility manager (FM) or section manager (SM) and the COR are aware that the contractor will be working in that building/area. Overtime shall not be authorized for routine service calls. If after troubleshooting, it becomes apparent that the work is considered Over & Above work, the Contractor shall indicate the hours and labor costs of the associated troubleshooting on the VTE report and subsequent proposal for repair. NOTE: Repair work cannot commence until the Contractor is issued a Task Order for this work. The work is considered complete when the VTE is placed back into service. If the Contractor is unable to gain access to the facility, the assigned technician shall phone the COR and receive further instructions.

5.5.2. Emergency Calls: Emergency calls are defined as calls made for service when there is an entrapment, a VTE system fails and constitutes a danger to personnel or property, threatens to disrupt major unit activity, operations, or training missions. Emergency calls shall be responded to 24/7 including federal holidays and weekends.

5.5.2.1. The Contractor shall respond in-person to emergency calls within two (2) hours or less, measured from the time of initial Government-to-Contractor verbal contact until the Contractor arrives at the facility where the VTE is located. Before starting work at any site the contractor will make the facility manager (FM) or section manager (SM) and the COR are aware that the contractor will be working in that building/area. If after troubleshooting, it becomes apparent that the work is considered Over & Above work, the Contractor shall indicate the hours and labor costs of the associated troubleshooting on the VTE report and subsequent proposal for repair. NOTE: Repair work cannot commence until the Contractor is issued a Task Order for this work. The work is considered complete when the VTE is placed back into service.

5.6. Schedule Coordination: The Contractor shall be responsible for coordinating all phases of its operations with the appropriate base personnel or through the COR. The facilities shall remain in operation while the Contractor is working, and it is up to the Contractor to coordinate around the normal activities of the facility.

5.6.1. Before starting work at any site the contractor will make the facility manager (FM) or section manager (SM) and the COR are aware that the contractor will be working in that building/area.

5.6.2. Some facilities will require an escort in order to enter the building or to access the VTE equipment.

The facilities that require prior coordination will be identified at the time of award.

5.7. Reporting: All reports shall meet the specifications provided in the PWS and TE #2-Deliverables List. All reports shall be submitted as Microsoft Office or Adobe compatible. Any identified required revisions shall be corrected within three (3) business days.

5.7.1. Maintenance Control Plan (MCP): The Contractor shall submit an MCP as specified in paragraph 5.4.2.

5.7.2. Service Report: The Contractor shall submit service reports as specified in paragraph 5.4.7.

5.7.3. Condition Assessment Report: The Contractor shall prepare and submit to the COR a written condition assessment report as specified in paragraph 5.4.1.

5.7.4. Over and Above Work Request: The Contractor shall prepare and submit to the COR a written request for Over and Above Work as specified in paragraph 5.3.7.

5.8. Payments to Sub-contractors: The Contractor shall submit a quarterly report to the KO documenting compliance with FAR 52.219-14(b)(1) and/or 13 CFR 124.510(c) demonstrating that it has performed the required percentage of costs for the total of all combined orders issued to that date. If the Contractor is using Similarly Situated Entities it must be clearly identifiable in the submitted reports. If the required percentage is not being met, the Contractor shall include, with the quarterly report, a plan to meet the required percentage before the contract end date for this annual period.

PART 6

SERVICE SUMMARY

Performance Objective PWS Section Performance Threshold

1. VTE Service Availability Part 5 No less than 95% availability

2. Response Times.

Repairs are made in a timely manner: CO or COR are informed of expected repair time, costs, etc. Response to routine call and Repairs specified in paragraph 5.1.2.

Part 5 No more than 2 valid defects per month on repairs.

3. Service Call Repairs – Repair Quality Repairs are of high quality resulting in reduced call backs.

Section 5.5. No more than 1 valid defect

4. Inspections, Testing, and Certifications Section 5.4. No Inspections, Tests, or Certifications overdue.

5. Reporting Accurate writing reports are delivered within two business day.

Para 5.7. Received no later than 2 days after the due date.

6. Communication Part 5 No more than 2 un-responded communications

PART 7

APPLICABLE PUBLICATIONS

6. APPLICABLE PUBLICATIONS (CURRENT EDITIONS): The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures including those listed elsewhere in this PWS and those listed below.

6.1. The Contractor shall abide by all applicable regulations, publications, manuals, and local policies and procedures. Any Contractor-provided publications are to be procured and maintained at the Contractor’s expense. The appropriate edition of each publication shall be used:

a. American Society of Mechanical Engineers (ASME):

(1) ASME A17.1, Safety Code for Elevators and Escalators.

(2) ASME A17.2, Guide for Inspection of Elevators, Escalators, and Moving Walks.

(3) ASME A17.3, Safety Code for Existing Elevators and Escalators.

(4) ASME A17.5, Elevator and Escalator Electrical Equipment.

(5) ASME A17.6, Standard for Elevator Suspension, Compensation, and Governor Systems.

(6) ASME A18.1, Safety Standard for Platform Lifts and Stairway Chairlifts.

(7) ASME QEI-1, Standard for the Qualification of Elevator Inspectors.

b. American Society for Testing and Materials (ASTM):

(1) ASTM A 167, Stainless Heat Resistant Chromium-Stainless Steel Plate, Sheet, and Strip.

(2) ASTM A 366, Steel, Carbon, Cold-Rolled Sheet, Commercial Quality.

c. International Code Council (ICC).

(1) International Building Code (IBC).

(2) International Plumbing Code (IPC).

d. National Fire Protection Association (NFPA).

(1) NFPA 13, Standard for the Installation of Sprinkler Systems.

(2) NFPA 70, National Electrical Code.

(3) NFPA 101, Life Safety Code.

e. Unified Facilities Code (UFC)

(1) UFC 1-200-01, DoD Building Code.

(2) UFC 3-101-01, Architecture.

(3) UFC 3-301-01, Structural Engineering.

(4) UFC 3-310-04, Seismic Design for Buildings.

(5) UFC 3-401-01, Mechanical Engineering.

(6) UFC 3-490-06, Elevators.

(7) UFC 3-501-01, Electrical Engineering.

(8) UFC 3-600-01, Fire Protection Engineering for Facilities.

(9) UFC 4-010-06, Cybersecurity of Facility-Related Control Systems.

f. United States Department of Defense (DoD).

(1) ADA Accessibility Standard for Department of Defense Facilities.

(2) DEPSECDEF Memorandum, Subject: Access for People with Disabilities, 31 Oct 08.

g. Elevator Industry Field Employees’ Safety Handbook.

PART 7

TECHNICAL EXHIBITS (TE)

7.1. TE #1: VTE Inventory – O&M and TWCF

(End of PWS)