Solicitation Roof Repair.doc

Section B - Supplies or Services and Prices

IDC -Requirements - Base Roof Repair

FFP

BASIC PERIOD 01 MAY 2011 OR DATE OF AWARD thru 30 APR 2012. Delivery/Task Orders will be placed utilizing Price Book Items 0001 through 0034 to identify work required. Contractor to furnish and install all materials, equipment, labor, transportation and supervision in accordance with specifications (Atch #1) dated 30 JUN 2010 and List of Tasking Descriptions (Atch #5) dated 10 JAN 2011.

FOB: Destination

NSN: Z299-10-IDC-ROOF

SIGNAL CODE: A

ESTIMATED

NET AMT

FFP

OPTION PERIOD ONE 01 MAY 2012 thru 30 APR 2013. Delivery/Task Orders will be placed utilizing Price Book Items 1001 through 1034 to identify work required. Contractor to furnish and install all materials, equipment, labor, transportation and supervision in accordance with specifications (Atch #1) dated 30 JUN 2010 and List of Tasking Descriptions (Atch #5) dated 10 JAN 2011.

FOB: Destination

ESTIMATED

FFP

OPTION PERIOD TWO 01 MAY 2013 thru 30 APR 2014. Delivery/Task Orders will be placed utilizing Price Book Items 2001 through 2034 to identify work required. Contractor to furnish and install all materials, equipment, labor, transportation and supervision in accordance with specifications (Atch #1) dated 30 JUN 2010 and List of Tasking Descriptions (Atch #5) dated 10 JAN 2011.

FOB: Destination

ESTIMATED

FFP

OPTION PERIOD THREE 01 MAY 2014 thru 30 APR 2015. Delivery/Task Orders will be placed utilizing Price Book Items 3001 through 3034 to identify work required. Contractor to furnish and install all materials, equipment, labor, transportation and supervision in accordance with specifications (Atch #1) dated 30 JUN 2010 and List of Tasking Descriptions (Atch #5) dated 10 JAN 2011.

FOB: Destination

ESTIMATED

FFP

OPTION PERIOD FOUR 01 MAY 2015 thru 30 APR 2016. Delivery/Task Orders will be placed utilizing Price Book Items 4001 through 4034 to identify work required. Contractor to furnish and install all materials, equipment, labor, transportation and supervision in accordance with specifications (Atch #1) dated 30 JUN 2010 and List of Tasking Descriptions (Atch #5) dated 10 JAN 2011.

FOB: Destination

ESTIMATED

CLIN DELIVERY/TASK ORDER MINIMUM/MAXIMUM QUANTITY AND CLIN ORDER VALUE

The minimum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not be less than the minimum quantity and order value stated in the following table. The maximum quantity and order value for the given Delivery/Task Order issued for this CLIN shall not exceed the maximum quantity and order value stated in the following table.

QUANTITY

MINIMUM

AMOUNT

MAXIMUM

QUANTITY

MAXIMUM

AMOUNT

$10,000

$1,000,000

$10,000

$1,000,000

$10,000

$1,000,000

$10,000

$1,000,000

$10,000

$1,000,000

PRICE BOOK

BASIC PERIOD PRICE BOOK ITEMS FOR CLIN 0001 - 01 MAY 2011 OR DATE OF AWARD THRU 30 APR 2012

Furnish and install all materials, labor, supervision, transportation and equipment necessary to complete roof repairs as identified for each project in strict accordance with the specifications and NCRA roofing and waterproofing manual (latest edition), including painting all exposed wood and sheet metal to match existing for tasks 0001 - 0034.

TOTAL ESTIMATED AMOUNT BASIC PERIOD ITEMS 0001 – 0034

(Transfer estimated amount to CONTRACT LINE ITEM NUMBER (CLIN) 0001

PRICE BOOK OPTION 1

OPTION PERIOD ONE (1) PRICE BOOK FOR CLIN 1001 - 01 MAY 2012 THRU 30 APR 2013

Furnish and install all materials, labor, supervision, transportation and equipment necessary to complete roof repairs as identified for each project in strict accordance with the specifications and NCRA roofing and waterproofing manual (latest edition), including painting all exposed wood and sheet metal to match existing for tasks 1001 - 1034.

TOTAL ESTIMATED AMOUNT OPTION YEAR ONE ITEMS 1001 THRU 1034

(Transfer total estimated amount to Contract Line Item Number (CLIN) 1001

PRICE BOOK OPTION 2

OPTION PERIOD TWO (2) PRICE BOOK FOR CLIN 2001 - 01 MAY 2011 THRU 31 MAR 2012

Furnish and install all materials, labor, supervision, transportation and equipment necessary to complete roof repairs as identified for each project in strict accordance with the specifications and NCRA roofing and waterproofing manual (latest edition), including painting all exposed wood and sheet metal to match existing for tasks 2001 - 2034.

TOTAL ESTIMATED AMOUNT OPTION PERIOD TWO ITEM Nos 2001 THRU 2034 (Transfer total estimated amount to Contract Line Item Number (CLIN) 2001

PRICE BOOK OPTION 3

OPTION PERIOD THREE (3) PRICE BOOK FOR CLIN 3001 - 01 MAY 2013 THRU 30 APR 2014

Furnish and install all materials, labor, supervision, transportation and equipment necessary to complete roof repairs as identified for each project in strict accordance with the specifications and NCRA roofing and waterproofing manual (latest edition), including painting all exposed wood and sheet metal to match existing for tasks 3001 - 3034.

TOTAL ESTIMATED AMOUNT OPTION PERIOD THREE ITEM Nos 3001 THRU 3034 (Transfer total estimated amount to Contract Line Item Number (CLIN) 3001

PRICE BOOK OPTION 4

OPTION PERIOD FOUR (4) PRICE BOOK ITEMS FOR CLIN 4001 - 01 MAY 2014 THRU 30 APR 2015

Furnish and install all materials, labor, supervision, transportation and equipment necessary to complete roof repairs as identified for each project in strict accordance with the specifications and NCRA roofing and waterproofing manual (latest edition), including painting all exposed wood and sheet metal to match existing for tasks 4001 - 4034.

TOTAL ESTIMATED AMOUNT OPTION YEAR FOUR ITEM Nos 4001 THRU 4034 (Transfer total amount to Contract Line Item Number (CLIN) 4001

TOTAL SUMMARY OF CLINS

SUMMARY OF TOTAL FOR CLINS

NOTE 1: All extensions of the unit prices shown in the Price Book Items will be subject to verification by the Government. In case of variation between the unit price and the extension, the unit price will be considered to the proposal.

Section E - Inspection and Acceptance

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLAUSES INCORPORATED BY REFERENCE

Section F - Deliveries or Performance

DELIVERY INFORMATION

30-APR-2012

LINDA KARCHESKY

411 AIRMAN DRIVE

BLDG 570

TRAVIS AFB CA 94535-2002

707-424-3063

FOB: Destination F3Z345

30-APR-2013

F3Z345

30-APR-2014

F3Z345

30-APR-2015

F3Z345

30-APR-2016

F3Z345

CLAUSES INCORPORATED BY FULL TEXT

52.211-12 LIQUIDATED DAMAGES--CONSTRUCTION (SEP 2000)

(a) If the Contractor fails to complete the work within the time specified in the contract, the Contractor shall pay liquidated damages to the Government in the amount of $315.00 for each calendar day of delay until the work is completed or accepted.

(b) If the Government terminates the Contractor's right to proceed, liquidated damages will continue to accrue until the work is completed. These liquidated damages are in addition to excess costs of repurchase under the Termination clause.

(End of clause)

Section G - Contract Administration Data

CLAUSES INCORPORATED BY FULL TEXT

Section G - Contract Administration Data

1.1

ADMINISTRATIVE MATTERS

The address and telephone number for Construction Flight:

60th Contracting Squadron

60CONS/LGCA

350 Hangar Ave Bldg 549

Travis AFB CA 94535-2632

(707) 424-7749

1.2

CONTRACTOR’S CONTRACT ADMINISTRATION

To Be Completed By The Contractor:

Name and Title:

Responsible Office:

Address:

Telephone Number:

Email:

Cage Code:

Duns Number:

Tax Identification Number:

1.3

INDIVIDUAL(S) AUTHORIZED TO NEGOTIATE OR DISCUSS PROPOSAL

Name of Primary:

Name of Alternate:

Telephone #:

Telephone #:

Alternate #:

Alternate #:

Fax No:

Fax No:

1.4

INVOICES

Individual delivery orders issued against this contract will establish specific invoicing procedures. Wide area work flow (electronic invoicing/payment system) is required for payment under this contract unless specified otherwise.

1.5

WIDE AREA WORK FLOW INSTRUCTIONS

Wide Area Work Flow Receipt and Acceptance (WAWF-RA) Vendor Instructions Installation and Registration Checklist

Completion of all instructions contained in this checklist must be accomplished prior to activation of the firm and user accounts

1. Check Central Contractor Registration System (CCR) (www.ccr.gov) to see if your company is registered.

a. If you are registered in CCR, please go to Step 3 below.

b. For help with registration in CCR, contact the CCR Help desk, 888-227-2423 or e-mail CCR@dlis.dla.mil or see the CCR Handbook at http://www.ccr.gov/handbook.cfm.

2. Register with Central Contractor Registry (CCR).

a. All vendors desiring to quote on goods or services in support of the Department of Defense (DoD) must be registered in the CCR at http://www.ccr.gov/.

b. Ensure that all mandatory fields are completed in your new CCR account (i.e., Telephone/Fax number, Data Universal Numbering System (DUNS) and/or Commercial and Government Entity (CAGE) codes, North American Industry Code Systems (NAICS) codes, etc).

Note: All contractors are required to update their CCR registration annually. Failure to do so will result in suspension of the account, which will prevent or delay awarding DoD contracts and payments to your firm.

3. Establish an Electronic Business Point of Contact (EB POC).

a. The next step is to ensure that you have identified an EB POC for your company. You are required to establish both a primary and alternate EB POC for each CAGE/DUNS code assigned to the firm.

b. To see if an EB POC is listed for your company, go to http://www.ccr.gov/ and click on “Search CCR.” Where prompted, enter the DUNS or CAGE or Company Name and click “Submit Query.” If you are presented with a list of DUNS numbers, you will need to pick the specific location and click on the DUNS.

c. Scroll to the bottom of the Inquiry Results page. There you can see if anyone is listed as the EB POC. If no one is listed, your company has not identified an EB POC yet. If you see that there is no one listed as your company’s EB POC, you need to click on “Update or Renew Registrations Using TPIN” to add it.

d. Each vendor organization may establish up to two EB POC’s (primary and alternate) for each CAGE/DUNS combination.

e. The EB POC will be responsible for authorizing access to employee(s) of the vendor’s organization to view and/or modify data submitted on behalf of the vendor.

f. Update NAICS codes developed by the Census Bureau, which replaced the Standard Industrial Classification (SIC) codes. Until NAICS codes are updated, update will not be complete. For more info on NAICS codes, visit: http://www.census.gov/epcd/www/naics.html

4. Establish a group in WAWF-RA associated with your cage code(s). This can be done by calling DISA-Ogden Customer Support at 1-800-392-1798 or by e-mailing cscassig@ogden.disa.mil

5. Determine if your organization will designate a Group Administrator (GAM). (Proceed to paragraph 6 if you are not going to designate a GAM).

a. In medium to large sized companies, there may be need to establish more than one GAM.

b. A GAM determines who has access to the WAWF-RA vendor account.

c. The initial GAM shall be the person designated as the EB POC. To appoint additional GAM’s, each vendor must submit an official appointment letter signed by the EB POC.

d. The appointment letter should be faxaed to the WAWF-RA Customer Support Center.

e. The Group Administrator’s Manual is available for reviewing to all WAWF-RA registered users.

f. The GAM Manual can be found in the Software Users Manual link within the WAWF-RA application.

6. Establish an organizational e-mail address

a. All records created in WAWF-RA are stored in a virtual file folder and as status is updated or changes, the system generates an e-mail notification to applicable individuals identified in the firm’s organizational e-mail account.

b. The GAM or EB POC shall provide the organizational e-mail to the WAWF-RA Customer Support Center.

c. Ensure that your firm’s organizational e-mail address is operational and can receive e-mail from WAWF-RA prior to registering your e-mail address with the WAWF-RA Customer Support Center.

Note: If you do not set up an organizational e-mail address, the personal e-mail address of the first person who self-registers from your firm (CAGE/DUNS code), will be designated as the organizational e-mail address for your firm.

7. Set up PCs to access WAWF-RA

a. Set up the PCs of your organization’s users to access WAWF-RA.

b. Select the “Setting Up Your Machine” link on the WAWF-RA home page. For more information: https://wawf.eb.mil/Instr.html.

8. Have all users self-register on the WAWF-RA website

a. Every user for your firm must self-register on the WAWF-RA website by completing the on-line registration form.

b. Select the “Self Register” link on the WAWF-RA home page and follow the instructions.

c. Users may access WAWF-RA with either a User ID/Password combination or a PKI certificate. Users who want to use a PKI certificate must obtain it before self-registering.

d. PKI Certificates may be obtained from one of the approved Interim External Certificate Authorities: Operation Research Consultants Inc. http://eca.orc.com, Digital Signature Trust Co. http://www.digsigtrust.com/home.html, or Verisign: http://www.verisign.com. The web sites provide the instructions needed to acquire a PKI Certificate.

e. If further assistance is needed, contact the WAWF-RA Customer Service Center.

Note: Registrations will not be activated until the WAWF-RA Customer Support Center receives an e-mail from the EB POC/GAM as registered in the CCR database.

9. Follow-Up (If necessary).

If your (GAM or user) account hasn’t been activated within two business days of self-registering contact the WAWF-RA Customer Service Center:CONUS Only: 1-800-392-1798, Option 1

COMMERCIAL: 801-777-3282, Option 1

DSN 777-3282, Option 1

FAX Commercial: 801-605-7453, DSN: 388-7543

E-Mail: cscassig@ogden.disa.mil Note: Reference “WAWF” in e-mail Subject line

WIDE AREA WORKFLOW – RECEIPT AND ACCEPTANCE (WAWF-RA)

ELECTRONIC RECEIVING REPORT AND INVOICING INSTRUCTIONS

IN ACCORDANCE WITH DFARS 232.7002, USE OF ELECTRONIC PAYMENT REQUESTS IS MANDATORY. USE OF WAWF WILL SPEED UP YOUR PAYMENT PROCESSING TIME AND ALLOW YOU TO MONITOR YOUR PAYMENT STATUS ONLINE. THERE ARE NO CHARGES OR FEES TO USE WAWF.

Requests for payments must be submitted electronically via the Internet through the Wide Area Work Flow – Receipt and Acceptance (WAWF-RA) system at https://wawf.eb.mil.

Questions concerning payment should be directed to the Defense Finance Accounting Services (DFAS) Omaha at (800) 330-8168 or faxed to (800) 554-0527. Please have your order number and invoice number ready when contacting DFAS about payment status. You can also access payment information using the DFAS Vendor Pay Inquiry System (VPIS) web site at http://www.dfas.mil/money/vendor.

CODES WILL BE SPECIFIED ON INDIVIDUAL DELIVERY ORDERS AND ARE REQUIRED TO ROUTE YOUR RECEIVING REPORTS, INVOICES AND ADDITIONAL E-MAILS CORRECTLY THROUGH WAWF. IMPROPER CODING WILL RESULT IN REJECTION OF INVOICES.

DELIVERY ORDER NUMBER:

CAGE CODE:

SEND MORE E-MAIL NOTIFICATIONS:

Section H - Special Contract Requirements

AIRFIELD INFORMATION

1. Airfield Operations Information:

a. A construction plan that projects approximate start of physical work on the airfield shall be accomplished and submitted to the Contracting Officer at the pre-construction meeting for coordination with Airfield Management (60 OSS/OSAA), Communications (60 CS), Ground and Flight Safety (60 AMW/SE), Environmental (60 CES) and Security Forces (60 SFS).

2. Safety Requirements and Procedures:

a. An airfield driving briefing must be administrated by Airfield Management prior to the start of any construction project on the airfield. Contact Airfield Management at (707) 424-0028 to setup a time for the briefing.

b. The project superintendent will notify Airfield Management (707) 424-0028/2836 each day prior to starting construction activities and at the end of the day when construction activities have ceased for the day. The work area limits, barricade, and temporary fencing requirements will be clearly delineated for each phase. The work area limits should include identification of restricted areas requiring escorts and free zones with secure areas. Construction vehicle access roads, including access gates and haul routes, will be identified during the pre construction conference. Any temporary pavement marking and lighting details will be presented on the phasing plan. Marking and lighting details are presented in ETL 04-2 Standard Airfield Pavement Marking Schemes, UFC 3-535-01 Visual Air Navigation Facilities. ETL 04-2 and UFC 3-535-01 will be provided to the contractor by airfield management at the pre construction briefing.

c. The following items will be provided at the pre construction briefing:

i. contractor equipment and material storage locations

ii. contractor personnel vehicle parking area and access routes to the work area location of the contractor's offices and plants, and

iii. designated waste and disposal areas (off-site disposal is included in the specifications).

d. The contractor will provide a listing of all construction equipment that specifies the maximum height of the equipment expected to be in use during construction. If the maximum equipment height penetrates any airspace a “Notice of Proposed Construction” will be required. Based upon information provided in the listing the government will initiate necessary paperwork to obtain clearance from the Federal Aviation Administration prior to the start of construction. No work will be allowed utilizing the equipment that penetrates airspace until written authorization is given by the contracting officer.

e. Construction activities on the airfield, in proximity to, or affecting aircraft operational areas or navigable airspace, shall be coordinated with airfield management prior to initiating such activities. In addition, basic responsibilities and procedures are required to be briefed prior to the start of any project on the airfield by airfield management. Construction areas located within the aircraft movement area require special attention by the contractor and shall be clearly delineated on the project plans. The airfield manager and contract administrator shall closely monitor construction activity throughout its duration to ensure continual compliance with safety requirements.

SECTION H Special Contract Requirements

REQUIRED INSURANCE

(IAW FAR 28.306(b)

Reference FAR Clause entitled “Insurance….” The Contractor shall, at its own expense, procure and thereafter maintain the following kinds of insurance with respect to performance under the contract.

a. Workmen’s Compensation and Employers Liability Insurance as required by law except that if this contract is to be performed in a State which does not require or permit private insurance, then compliance with the statutory or administrative requirements in any such State will be satisfactory. The required Workmen’s Compensation insurance shall extend to cover employer’s liability for accidental bodily injury or death and for occupational disease with a minimum liability limit of $100,000.

b. General Liability Insurance. Bodily injury liability insurance, in the minimum limits of $500,000 per occurrence shall be required on the comprehensive form of policy.

c. Automobile Liability Insurance. This insurance shall be required on the comprehensive form of policy and shall provide bodily injury liability and property damage liability covering the operation of all automobiles used in connection with the performance of the contract. At least the minimum limits of $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage shall be requested.

MAGNITUDE OF CONSTRUCTION: Magnitude of construction IAW FAR 36.204 is between $1,000,000.00 to $5,000,000

PREPARATION OF MATERIAL APPROVAL SUBMITTAL: The submittals contemplated by the clause herein entitled “FAR 52.236-5, Material and Workmanship” in accordance with instruction pertaining to AF Form 3000, “Material Approval Submittal.”

PREPARATION OF SCHEDULES FOR CONSTRUCTION CONTRACTS: The reports contemplated by FAR Clause 52.236-15 entitled “Schedules for Construction Contracts” in Section I shall be accomplished in accordance with instructions pertaining to AF Form 3064, “Contract Progress Schedule,” and AF Form 3065, “Contract Progress Report.”

CLAUSES INCORPORATED BY FULL TEXT

PROPOSAL GUARANTEE (BID BOND)

A bid bond is required for the this solicitation in the amount of 20% of the proposed price not to exceed $3 Million. Bid Bond shall be provided with proposal submission on Standard Form 24 (submit scanned copy with proposal then mail original so that it will arrive prior to closing date/time).

CLAUSES INCORPORATED BY FULL TEXT

TRAVIS AIR FORCE BASE ENTRY PROCEDURES

A.. In order to promote security and safety at Travis Air Force Base all contractor employees requesting access to the installation are subject to AFI 31-101 AMC Sup Travis AFB Sup 11 JAN 2008 which requires individuals to be screened by criminal background history (CBH) checks, National Crime Information Center (NCIC) wants/warrants checks, and California Law Enforcement Telecommunication System (CLETS) driver license history checks.

B. Contractors are divided into two categories, to ensure proper screening and to minimize installation access delays, as follows:

1. Category 1 (Cat-1) – primary and subcontractors who are identified against a contract prior to the contract performance start date.

2. Category 2 (Cat-2) subcontractors and affiliate workers not previously identified against a contract prior to contract performance start date.

C. Contractors are required to provide an EAL (entry authorization list) on all Cat-1 employees in alphabetical order (including subcontractor employees) which must include the following information:

1. Contract Number

2. Work Site/Location

3. Inclusive dates of the contract (start date – end date) (if known)

4. Employee Name (Last, First, MI)

5. Date of Birth

6. Social Security Number

D. Contractor is to have each employee identified on the EAL complete TAFB Form 251, Contractor Consent to Background Check and place the completed form into a sealed envelope and handcarry (DO NOT EMAIL OR MAIL) it with the Entry Authorization List on the outside of the envelope to the Contracting Officer for issuance of Travis AFB Contractor Badge or Pass a minimum of 30 days prior to performance on the contract.

E. Contractor will be notified of any individuals whose background check meets any of the following 12 disqualifiers as they will not be allowed access to the installation.

1. U.S. citizenship, immigration status, or Social Security Account Number cannot be verified.

2. Barred from entry/access to any military installation or facility.

3. Individual is wanted by federal or civil law enforcement authorities, regardless of offense or violation.

4. Individual’s name appears on any federal agency’s list for criminal behavior or terrorist activity.

5. Individual was convicted of espionage, sabotage, treason or terrorism.

6. Individual was incarcerated for 12 months or longer within the past three years, regardless of offense or violation.

7. Individual was convicted of a firearms or explosives violation within the past three years.

8. Individual has been convicted of illegal possession or use of drugs/narcotics on more than one occasion within five years from the date access to TAFB is requested.

9. Individual has been convicted of an offense involving drug trafficking, possession with intent to sell or drug distribution within 10 years from the date access to TAFB is requested.

10. Individual has been convicted of a felony involving violence against a person, arson, robbery or burglary within 5 years from the date access to TAFB is requested.

11. Individual is required to register as a sex offender under federal law or the applicable state law.

12. Individual has been convicted of any crime involving indecent acts with a minor or a felony that is sexual in nature.

F. Individuals adjudicated and cleared under the disqualifying criteria are considered cleared for installation access for a two-year period. Thereafter, renewal is required.

G. Contractor are required to provide an email to the contract administrator for Category 2 (CAT 2 ) employees requesting a base pass letter be accomplished and sent to the Visitor Center/Pass & Registration (short term/long term). Request should include full name (Last, First and Middle Initial), SSN and DOB in alphabetical order. Each CAT 2 employee is to complete TAFB Form 251, Contractor Consent to Background Check and hand carry (DO NOT EMAIL) it with them to the appropriate location (Visitor Center if less than 6 months and Pass & Registration greater than 6 months to 1 year) for issuance of Travis AFB Contractor Badge.

BONDS

PERFORMANCE AND PAYMENT BONDS

The contractor shall submit a Payment Bond on a Standard Form 25-A with a good and sufficient surety and sureties or a Letter of Irrevocable Credit to the Government within ten (10) days of contract award. The contractor, prior to commencement of contract performance, will furnish required payment bonds or irrevocable letter of credit. The penal sum will be as follows:

(1) PERFORMANCE BOND: The penal sum of the performance bond shall equal 100 percent of the contract price.

(2) PAYMENT BOND: The penal sum of the payment bond shall equal 100 percent of the contract price.

(3) ADDITIONAL BOND PROTECTION: The Government requires additional performance and payment bond protection if the contract price is increased. The increase in protection generally will equal 100 percent of the increase in contract price.

QUESTIONS FOR SOLICITATION

Questions regarding the solicitation and specifications:

All questions related to the solicitation and/or specifications must be submitted in writing by email to nelia.cadacio@us.af.mil with a cc to vallarie.kilkenny@us.af.mil at least 10 calendar days prior to the closing date of the solicitation.

Section I - Contract Clauses

CLAUSES INCORPORATED BY REFERENCE