FA441826Q0015- COMBO.pdf

COMBINED SYNOPSIS/SOLICITATION

FA441826Q0015

TRANE 20 TON UNITARY SPLIT SYSTEM

JOINT BASE CHARLESTON (JB CHS), SC

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12 . This announcement constitutes the only solicitation, quotes are being requested and a written solicitation will not be issued.

(ii) The Request for Quotation (RFQ) number is FA441826Q0015 and shall be used to reference any written quote provided under this RFQ.

(iii) This RFQ’S provisions and clauses are those in effect through Federal Acquisition Circular 2025-06 dated 01 Oct 2025.

(iv) This acquisition is a 100% small business set-aside with a Brand Name requirement.

The associated NAICS code is 333415 with a 1,250-employee size standard.

(v)The purpose of this RFQ is for the purchase and delivery of one (1) TRANE U.S. INC, 20 Ton Unitary Split System (Model # TWA240K4DAA / TWE240K4BAA) in accordance with the Salient Characteristics.

(vi) The CLIN schedule is provided below:

Item Description Qty U/I Unit Price Total Price

CLIN 0001:

TRANE U.S. INC, 20 Ton Unitary Split System

(Model # TWA240K4DAA / TWE240K4BAA) 1 Group $ $

(vii) The vendor’s offer shall meet the specifications provided within the RFQ and Salient Characteristics. The vendor will provide delivery no later than 60 days after receipt of award (ARO).

The Delivery FoB point is:

Building 425 Joint Base Charleston, SC, 29404

(viii) FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services (Sep 2023) applies to this acquisition and the following addendum applies. At a minimum, the offeror shall:

a. Vendor shall submit pricing in the RFQ Pricing Sheet (Attachment 1). The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes.

TRANE 20 TON UNITARY SPLIT SYSTEM

JOINT BASE CHARLESTON (JB CHS), SC

b. A Firm-Fixed Priced Purchase Order is anticipated.

c. Provide a technical description of the items and services quoted in sufficient detail to evaluate compliance with the requirements in the RFQ.

d. Provide Company name; address; SAM UEI; Cage Code; name, telephone number, email address for your company’s point of contact (Attachment 1).

e. Vendors will provide a Copy of completed Representations and Certifications. Vendors must be registered in the System for Award Management at https://www.sam.gov/ to be considered for award.

f. Acknowledgment of any amendments to this RFQ.

g. A statement that you agree to all terms of this RFQ.

h. Debriefing. If a post-award debriefing is given to requesting offerors, the Government shall disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful and the debriefed offeror and past performance information on the debriefed offeror.

(3) The overall ranking of all offerors, when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award;

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful offeror.

(6) Reasonable responses to relevant questions posed by the debriefed offeror as to whether source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities were followed by the agency.

Offers received that do not adhere to the required format and specifications in this RFQ may not be considered for award.

The Government is not responsible for notifying the vendor if their offer does not meet the criteria in this RFQ. However, the Government retains the right to request further information from vendors if deemed in the best interest of the Government.

a. Vendors may submit questions relating to this acquisition electronically by email to kameron.burton-reeder@us.af.mil and taylor.mcdaniel.1@us.af.mil.

Questions in response to this solicitation must be submitted no later than: 12:00 PM Eastern Standard Time 25 February 2026.

mailto:kameron.burton-reeder@us.af.mil mailto:taylor.mcdaniel.1@us.af.mil

TRANE 20 TON UNITARY SPLIT SYSTEM

JOINT BASE CHARLESTON (JB CHS), SC

b.Vendors must submit responses to this RFQ electronically by email to kameron.burton-reeder@us.af.mil and taylor.mcdaniel.1@us.af.mil

RFQ Due Date: 27 February 2026 RFQ Due Time: 12:00 P.M. EST

Offers received by the Government after the required deadline may not be considered for award.

Note: .zip files are not an acceptable format for the Air Force Network and will not go through our email system.

(ix) FAR 52.212-2, FAR Provision 52.212-2, Evaluation -- Commercial Products and Commercial Services (Nov 2021), applies to this acquisition with the following Addendum.

The Government will award a contract resulting from this solicitation on the basis of the lowest evaluated priced offer meeting or exceeding the acceptability standards for non-cost factors. The following factors shall be used to evaluate offers in the following relative order of importance:

1. Price

Price – Award will be based on initial response. Offerors are encouraged to quote their most advantageous pricing up front. The Government will first rank quotations in order from lowest to highest total price. The lowest priced quotation will then be evaluated to determine if it conforms to the requirement salient characteristics.

If the lowest priced quotation is determined to conform to the requirements of the solicitation then the offer represents the best value for the Government and the evaluation process stops at this point. If the lowest priced quotation is not determined to be conforming, then the next lowest priced quotation will be evaluated, and the process will continue until an offer is found to be conforming, or until all offers have been evaluated. The Government shall then make a best value award decision.

The Government intends to award a contract without interchanges with respective offerors.

The Government, however, does reserve the right to hold interchanges with one, some, none, or all offerors

(x) All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Item or complete electronic annual representations and certifications at the System for Award Management http://www.sam.gov .

mailto:kameron.burton-reeder@us.af.mil http://www.sam.gov/

TRANE 20 TON UNITARY SPLIT SYSTEM

JOINT BASE CHARLESTON (JB CHS), SC

(xi) The clause at FAR 52.212-4, Contract Terms and Condition—Commercial Items, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition.

(xiii) The following contract requirements or terms and conditions as determined by the Contracting Officer apply to this acquisition are included in Attachment 2.

FA441826Q0015 Provisions and Clauses.

(xiv) This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(xv) Offerors must submit responses to this RFQ electronically by email to kameron.burton-reeder@us.af.mil and taylor.mcdaniel.1@us.af.mil

Offers in response to this solicitation are due no later than:

12:00 PM Eastern Standard Time, 27 FEB 2026.

Offers received after the required deadline may not be considered for award.

(xvi) Offerors may contact kameron.burton-reeder@us.af.mil (843-963-6306) and taylor.mcdaniel.1@us.af.mil (843-963-4491) for information regarding this solicitation.

(xvii) Attachments:

Attachment 1. FA441826Q0015 RFQ Fill-in Sheet Attachment 2. FA441826Q0015 Provisions and Clauses Attachment 3. FA441826Q0015 Salient Characteristics Attachment 4. FA441826Q0015 Brand Name Justification

OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition.

When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Mrs. Susan Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225-5022, 618-229-0267, fax 618- 256-5724, email: susan.madison@us.af.mil. Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause) mailto:kameron.burton-reeder@us.af.mil mailto:kameron.burton-reeder@us.af.mil