FA441825Q0008_RFQ Pad Mounted Switch Gear.pdf

COMBINED SYNOPSIS/SOLICITATION

PAD-MOUNTED SWITCH GEAR

JOINT BASE CHARLESTON (JB CHS), SC

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation, quotes are being requested, and a written solicitation will not be issued.

(ii) FA441825Q0008 is issued as a request for quotation (RFQ).

(iii) This RFQ provisions and clauses are those in effect through Federal Acquisition Circular 2025-03 dated 17 Jan 2025.

(iv) This acquisition is restricted for small business concerns. The associated NAICS code is 335313 with a 1250 employee size standard.

(v)A list of line-item numbers and items, quantities and units of measure (including options) is provided in the table below.

Item Description Qty U/I Unit Price Total Price

001 15kv Pad-Mounted Switchgear 1 Unit

(vi) Purchase of a 15Kv Pad-Mounted Switchgear Transformer

(vii) Delivery must be made a maximum of 96 weeks after award.

The Delivery FoB point is JB CHS.

(viii) FAR 52.212-1, Instructions to Offerors – Commercial Products and Commercial Services applies to this acquisition with the following addenda:

The following words stating “offer”, “offeror”, and “proposal” are replaced with “quotation”, “vendor”, and “quote”.

Paragraph (a) first sentence revised as follows: “The NAICS code and small business size standard for this acquisition appear above.”

Paragraph (c) first sentence revised as follows: “The vendor agrees to hold the prices in its quote firm for 60 calendar days from the date specified for receipt of quotes, unless another time period is specified in an addendum to the quote.”

Submit your quote via e-mail to BOTH matthew.michel@us.af.mil and edward.maxted_sorensen.1@us.af.mil mailto:matthew.michel@us.af.mil mailto:edward.maxted_sorensen.1@us.af.mil

Please provide the following information with your quote:

Company Name: ____________ UEI Number: ____________ Cage Code: _______________ Estimated Delivery Time: ____________ Payment Terms: _________________________ Warranty: ________________ FOB (Select): ____ Destination _____ Origin Shipping Cost included? ____ Yes _____ No

(ix) The provision FAR 52.212-2, Evaluation Commercial Products and Commercial Services applies to this acquisition with the following addenda:

Pursuant to FAR 12.602 contract award will be made using Simplified Acquisition Procedures in accordance with FAR 13.106. Vendor’s submissions will be evaluated based upon the following:

a. Technical: quote must be rated as technically acceptable to be eligible for award.

To receive a rating of technically acceptable, a quote must demonstrate it meets the salient characteristics defined in Attachment 1 - Salient Characteristics.

b. Price: Award will be made to the lowest priced technically acceptable vendor.

(x) All offerors shall include a completed copy of FAR 52.212-3, Offeror Representation and Certifications -- Commercial Products and Commercial Services (DEVIATION 2025-O0003) or complete annual representations and certifications at the System for Award Management http://www.sam.gov .

(xi) The clause at FAR 52.212-4, Contract Terms and Condition—Commercial Products and Commercial Services, applies to this acquisition.

(xii) The clause at FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Items, applies to this acquisition.

See Attachment “Clauses and Provisions” for FAR clauses cited in the clause that are applicable to the acquisition.

(xiii) The contract requirements or terms and conditions as determined by the Contracting Officer that apply to this acquisition are referenced in Attachment 2 “Clauses and Provisions” and below.

(xiv) This is not a Defense Priorities and Allocations System (DPAS) rated acquisition.

(xv) Offers in response to this acquisition are due 21 March 2025, at 2:00 PM EST.

http://www.sam.gov/

(xvi) Offerors may contact Edward Maxted-Sorensen and/or Matthew Michel at the email addresses above for information regarding this solicitation.

Attachments

1. Salient Characteristics

2. Clauses and Provisions

DAFFARS Clauses included by full text:

• 5352.201-9101 OMBUDSMAN (JUL 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution. Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, [Insert names, addresses, telephone numbers, facsimile numbers, and e-mail addresses of Center/MAJCOM/FLDCOM/DRU/DAFRCO ombudsman/ombudsmen].

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/FLDCOM/DRU ombudsman level, may be brought by the interested party for further consideration to the Department of the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the contracting officer.

(End of clause)

• 5352.242.9000 Contractor Access to Department of the Air Force

Installations (JUN 2024)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101 , Integrated Defense, and DODMAN5200.02_AFMAN 16-1405 , Air Force Personnel Security Program citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility. The contractor shall comply with any additional requirements in DAFMAN 10-206 for emergency operational reporting.

Foreign Nationals may participate and may remove themselves from the Emergency Mass Notification System at any time. To update information, personnel can access the globe icon on their system desktop screens and choose the “Access Self-Service” option.

(g) Failure to comply with these requirements may result in withholding of final payment.

(End of Clause)