NIWC Questions and Answers_16 April 2024.pdf

1. PWS 1.1.1 states: "PM requirements are the Contractor’s full burden responsibility; to include UPS battery changes outs once in 5 years, Fan change out once every 5 years and capacitors once every 7 years". Would the Government please provide the Model/Name, size/specifications, last year of replacement, and quantity of the UPS Batteries, Fans, and Capacitors?

Bldg. 3112-1 MGE 5000 130kva – last battery change - Jan 2020 – qty. 36 Bldg. 3112-2 MGE 5000 130kva – last battery change – Jan 2020 – qty. 36 Bldg. 3112-3 MGE 5000 130kva – last battery change – Jan 2020 – qty. 36 Bldg. 3143 Liebert EXM 100kva - last battery change – Oct 2021 – qty. 40 Bldg. 3146 Toshiba G9000 225kva – last battery change – Jan 2017 – qty. 80 Bldg. 3147-1 APC Symmetra PX-A 80kva – last battery change –Jan 2021 qty.32 Bldg. 3147-2 APC Symmetra PX-B 80kva – last battery change –Jan 2021 qty.32 Bldg. 3148-1 Eaton 9395-550 550kva – last battery change – Sept 2021 qty.120 Bldg. 3148-2 Eaton 9395-550 550kva – last battery change – Sept 2021 qty.120 Bldg. 3148-3 Eaton 9395-550 550kva – last battery change – Sept 2021 qty.120 Bldg. 3416 Emerson/Liebert eXM 60kva – last battery change - Aug 2021 qty.24

2. PWS 1.1.4.a states: "An annual subscription cost will be due yearly to Generating Solutions.

Subscription is for 10 generators." Since this vendor is being mandated by the RFP please provide the appropriate contact information and historical cost of this annual subscription.

Contact information is as follows:

Generating Solutions, LLC 803-448-7384 ryandawson@generatingsolutions.net 1646 West Highway 160, Suite E Fort Mill, South Carolina 29708

The historical subscription price is $4,200.00/annually.

3. Appendix A lists Higher Limit of Liability equipment for Buildings 187, 198, 237, 1639, 3112, 3113, 3143, 3146, 3147 and 3148. Due to this higher limit of liability, it is necessary to know the current operating condition of each piece of equipment, it’s service history to include cost of parts and man hours (PM's and Repairs), for contractors to estimate the possibility of a breakdown and the future useful life of the equipment. All equipment is maintained to and above all manufacturers’ recommendations along with the added requirements from the PWS.

All equipment is inspected accordingly (monthly, quarterly, semi-annually, and annually), and any deficiencies found are corrected immediately to ensure proper operation and prevent failure. NIWC does not monitor cost of parts and man hours. For service history, please see attached “Appendix D – Service Call Workload Data.xls” and “NIWC Preventative Maintenance Logs.xls” and filter as appropriate.

4. It appears upon initial review that the Appendix A Higher Limit of Liability equipment is included in attachment "NIWC Asset List Update 2024". Will the Government please confirm if this is true? If so, it appears that upon initial review some equipment may be missing from attachment "NIWC Asset List Update 2024". For instance, when reviewing Building 3148 in

Appendix A there are 5 Fan coil units and 4 Air handling units, they do not appear to be in "NIWC Asset List Update 2024", only 1 Fan coil unit and 2 Air Handling units are listed. Please provide direction into the reconciliation of the equipment lists. The list for the higher limit of liability includes those specific items only; anything else in the same building would fall under the $2,500.00 LoL. Our asset list may have a few anomalies, such as the fan coil units, which indicates more than one, the higher LoL list is more detailed.

5. For Appendix D - Service Call Workload Data please provide the detail of the service calls to include hours by trade, material cost, and what type of equipment was serviced for each year.

These details are a combined work order for general maintenance and HVAC service tickets called in to the WRC and then disbursed to contractor. Please see attached “Appendix D – Service Call Workload Data.xls”. Hours by trade and material cost are not included.

6. PWS, Sect. 1.1.1. This section notes that PM requirements “include UPS battery change outs once in 5 years, fan change out once every 5 years, and capacitors once every 7 years”. When was the last time these services were done and what is the quantity of each?

Bldg. 3112-1 MGE 5000 130kva – last battery change - Jan 2020 – qty. 36 Bldg. 3112-2 MGE 5000 130kva – last battery change – Jan 2020 – qty. 36 Bldg. 3112-3 MGE 5000 130kva – last battery change – Jan 2020 – qty. 36 Bldg. 3143 Liebert EXM 100kva - last battery change – Oct 2021 – qty. 40 Bldg. 3146 Toshiba G9000 225kva – last battery change – Jan 2017 – qty. 80 Bldg. 3147-1 APC Symmetra PX-A 80kva – last battery change –Jan 2021 qty.32 Bldg. 3147-2 APC Symmetra PX-B 80kva – last battery change –Jan 2021 qty.32 Bldg. 3148-1 Eaton 9395-550 550kva – last battery change – Sept 2021 qty.120 Bldg. 3148-2 Eaton 9395-550 550kva – last battery change – Sept 2021 qty.120 Bldg. 3148-3 Eaton 9395-550 550kva – last battery change – Sept 2021 qty.120 Bldg. 3416Emerson/Liebert eXM 60kva – last battery change - Aug 2021 qty.24

7. PWS, Sect. 1.1.4.a. This section notes that an “annual subscription cost will be due yearly to Generating Solutions. Subscription is for 10 generators”. Please confirm that this will be a Contractor cost and, if so, provide contact info for Generating Solutions.

Yes, this is a contractor cost. Contact information is as follows:

Generating Solutions, LLC 803-448-7384 ryandawson@generatingsolutions.net 1646 West Highway 160, Suite E Fort Mill, South Carolina 29708

8. PWS Sect. 1.2.1.1. This section references a Government Work Reception Center. Will the

Government operate this Center to include all staffing and use/provision of work tracking software? NIWC’s Facility Support Services contract provides the manpower to the WRC. Yes, tracking software used is Archibus.

9. PWS Sect. 1.4.5. Please clarify this section. Are you requiring the Contractor to provide its own CMMS or are we to just use the Government-provided Archibus software? This section should state “contractor may use the government’s CMMS system –ARCHIBUS or a CMMS of their choice (i.e. Maximo).”

10. PWS Sect. 3.1. This section mentions that an area is available to the Contractor for an office trailer. What is the size of this area? Is there a Contractor office trailer there now? If so, how big is that office trailer? T-28 is the space that is available for contractor use as office space. This building is 692 sqft. – has no restroom. Restroom facilities are close by for use at bldg. 3457, 3455, 3453 & 3149

11. PWS Sect. 3.4. Will the Government also provide all custodial services? Yes, the Government shall provide pest control, trash removal and vacuuming of space, as well as police and fire services.

12. PWS Appendix A. Can the dates of service commencement be provided for each piece of equipment listed here? We are unable to provide this information.

13. PWS Appendix A. Is there a service history record for the equipment listed here that provides all repair and replacement details? Please see attached “Appendix D – Service Call Workload Data.xls” and filter as appropriate.

14. NIWC Asset List. What is the significance, if any, of the columns highlighted in blue on this spreadsheet? Columns highlighted in blue indicate new equipment added to the contract within the last 5 years.

15. Collective Bargaining Agreement, Article 10. Are all these positions currently filled by Incumbent staff including the Service Order Dispatcher? The dispatcher is union. All present employees are Union except for the Deputy Program Manager and the Program Manager.

16. Site Visit. Bldg. 4000 on Sullivan’s Island was mentioned but not visited. Can you provide additional information on this building, its staffing, and its systems? This building is shared with the National Parks Service. NIWC maintains all mechanical equipment and the building’s interior and exterior. There are residential units, mini splits, and AHU. This building is 3,600sqft

17. Site Visit. It was noted that gaining access through the security gates could be time consuming but there was an expedited process that could be used in critical situations. Can you elaborate on these expedited processes? There is no expedited process to enter base in a “work” vehicle, all must be inspected every entry back on to base.

18. Site Visit. It was noted that access to some buildings at the Old Navy Yard requires a Top Secret clearance. How will Contractor staff without a TS gain access to these buildings in a timely manner? Will the government provide escorts? There are no buildings located at the Old Navy

Yard that require a clearance higher than secret. Any spaces that are assigned higher than secret clearance require contractors to sign in and the government will provide escort for that space.

19. Site Visit. It was noted that access to some buildings at the Old Navy Yard requires a Top Secret clearance. If a Contractor has a Top Secret clearance, can its staff be cleared to this level to facilitate access to these buildings? We do not require a top secret clearance for this contract, the nature of the maintenance work will allow them get access into any space that has requested a work order or for monthly PMs. NIWC will provide an escort when needed.

20. Site Visit. We were informed of a NIWC program for facilities optimization. Can you provide a list for planned facility and/or significant equipment replacement over the life of the contract?

No list can be provided, we plan on recapitalization of equipment that will be or have reached its end-of-life time frame. In 5 and 10 year planning, any recapitalization of equipment will be full burden of the government.

21. General. Is there any life cycle information which could be provided by the “Real Property” group working with the Facilities group at NIWC? No, this information is unavailable.

22. General. Are there major expansion or reduction of the facilities planned over the term of the contract? If so, is there an opportunity for an equitable adjustment? If there is any expansion or reduction in sqft. during the term of the contract, the contract will be modified to include or remove buildings.

23. PWS - Transition Plan: What is the Government's plan for Transition In Activities if a non-incumbent contractor is awarded the contract? Contract start date will be Aug 1, 2024. The contractor will be expected to hit the ground running. In the past, transition has taken 1 to 2 weeks prior to the start date.

24. PWS - Transition Plan: Will incumbent contractor CMMS data be provided as part of the Transition Plan? Yes, the incumbent’s CMMS data will be made available.

25. Appendix A - High Limit of Liability Items: To assist potential offeror's in properly assessing risk associated with high limit of liability items, will the Government please provide the age of the listed equipment? Otherwise, the incumbent contractor will have a distinct competitive pricing advantage. The Government is unable to provide the age of all listed equipment; however, the equipment is well maintained, and any issues found during the monthly PM’s and annual PMs are repaired immediately to prevent failure.

26. PWS - Government Furnished Facilities: What is the square footage allocated for Contractor Use in Bldg 3431 (warehouse)? Is there an office or workstation provided for Contractor use in the Warehouse? The total sqft for bldg. 3431 is 9,900sqft.; the maintenance contractor has 4,950sqft of space. There is no office space available in the warehouse.

27. PWS - Secure Facilities: Do any of the facilities require escorts if contractor personnel have required security clearance? If so, please provide associated Bldg Numbers? Contractor personnel will have access to all spaces to ensure equipment is maintained and work requests are completed. If escorts are needed, the facility lead shall provide escorts.

28. 1.1.2.6 Chilled water piping: Are all the valves cycled annually? Yes, all are cycled at least annually.

29. 1.1.4a Generator monitoring Subscription: What is this system actually monitoring on the generators? Run times, Maintenance ect., is it a notification system? Generating Solutions is a notification system that alerts maintenance crew and the government to when, and if, the generators come on, as well as equipment status and any alerts. It pings the equipment every few minutes for status and it will send a text for certain info related to each piece of equipment for preset status alerts.

30. 1.4.5 CMMS: Is there a preference of what CMMS program is used? This section should state “contractor may use the government’s CMMS system –ARCHIBUS or a CMMS of their choice (i.e.

Maximo).”

31. Appendix A higher LOL: In the last 3 years, how many events have exceeded the higher LOL?

There have been no events over the Higher LOL’ s in the last 5 years.

32. Appendix C equipment inventory: When was the last time a RIPE and Non-RIPE inventory was conducted? The large equipment is inventoried annually as well as other equipment. An inventory validation will take place this year.

33. PWS Attachment 1, Appendix A: Regarding PWS Attachment 1, Appendix A, Higher Limit of Liability. Will the Government provide the age (year installed) of each piece of equipment included in Appendix A, in order to ensure bidders provide more accurate pricing? We are unable to provide a list. All units are maintained monthly and annually to ensure reliability.

34. Appendix C equipment inventory: There are 14 UPS batteries listed on the inventory. Are these replaced on a 3- or 5-year cycle? When was the last time each battery was replaced? All UPS batteries are replaced every 5 years, capacitors changed every 7 years.

35. Appendix C equipment inventory: When was the last time the boilers were certified? Per the contract, boilers are certified annually.

36. Appendix C equipment inventory: Are Air-Pressurized vessels required to be certified? When was the last time they were certified? We do not have any pressurized vessels that meet the requirement to be certified.

37. Appendix C equipment inventory: There are 15 Rollup doors listed on the Asset list, will the contractor be responsible for the repair and PM on them? Yes, the contractor is responsible for all roll up doors on the Asset list, including repairs and monthly PMs on each.

38. Appendix C equipment inventory: There is no fuel tank listed on the inventory for Building 198, is this a propane generator or is it a different type of generator that does not require an external tank? Yes, there is a fuel tank for the generator at Building 198. The contractor is required to have it inspected and fuel tested annually along with any tank polishing recommended by the vendor that did the inspection.

39. Appendix C equipment inventory: There are 65 Emergency light fixtures listed on the inventory, how many emergency exit lights are there that the contractor will be responsible for? It looks like one per building on this inventory. Please specify the amount of emergency lights total or per building for accurate pricing. Yes contractor is responsible for ALL emergency lighting. Every building has the specified amount of emergency lights installed per the appropriate codes.

Maintenance contractor is required to do the monthly PMs and checks and replace any faulty emergency lights needed.

40. Performance Work Statement: What is the current occupancy of the buildings? When will everyone be returning to work? Occupancy has no bearing on the maintenance requirements;

regardless of personnel, all spaces will be maintained as required by the PWS.

41. Appendix C equipment inventory: There are 14 Water filter assets listed in the Asset inventory.

Is there only one filter per building as listed on the inventory? What is the frequency of replacement? What filters do these water fountains use? Does this include the water feature in front of the building? There are multiple filters in most buildings. There are more than one filter per building and some that have no filters. All drinking fountains and coffee messes that have water filters are to be changed at different intervals, monthly to semi-annual and annual for the large ones at 3147. The fountain in front of 3147 has a sand filter that will be changed annually.

All buildings and installed equipment will be maintained by the contractor. If it is there the maintenance contractor is responsible for all equipment installed in every building. There are certain items that are installed and owned by other groups that is not listed in Appendix C that the contractor will NOT maintain.

42. PWS Sect. 1.2. Regarding the LoL and the example provided – can the Contractor mark up the $500 with its audited G&A rate in its cost to the Government? Otherwise, legitimate Contractor costs will not be reimbursed. No mark-ups shall be applied to invoices for repairs. G&A should be considered when calculating the total monthly price for PMI. G&A for all repairs under the limit of liability shall be captured in the monthly price for PMI.

43. Section L - Part IV: "PART IV – TECHNICAL. The technical Gate "pass/fail" is predicated on the primary contractor having an active Security Clearance. If an offeror "fails" the gate, that offeror will be excluded from further evaluation. To determine a security clearance certification status, offerors must complete block 17A of this solicitation. Only primary contractors are authorized to submit a CAGE code. Joint Ventures must submit the cage code associated with the joint venture.

Teaming partners and subcontractor submissions are allowed. The primary contractor must possess an active Security Clearance Certification for the company, joint venture, or prime contractor of a teaming arrangement."

Will the Government revise the statement to include an unpopulated JV, whose entities both currently hold an active clearance? The unpopulated JV CAGE Code will not reflect an active clearance even though the entities have active clearances. With an unpopulated JV, no employees of the JV will be performing work on the contract. All work will be performed by employees of the cleared subsidiary companies." The individual cage codes of each subsidiary in an unpopulated joint venture should be submitted to determine security clearance status.

Section L and M have been revised to include this information.

44. "Section L - Part III Section M - Factor 2: Past Performance: "Section L - PAST PERFORMANCE: " ... The evaluation of past performance information will consider past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition..." Section M: " ... Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance information for the principal offeror...”

Will the Government consider revising the statement FROM: "Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will not be rated as highly as past performance information for the principal offeror" TO: "Past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement will be rated as highly as past performance information for the principal offeror". Or strike that statement entirely? It is to the government’s advantage to fully consider the past experience of affiliate/sister subsidiaries where the prime offeror can demonstrate meaningful involvement of contract execution. It is appropriate for the government to allow a prime offeror to take credit for relevant experience projects so long as there is a meaningful relationship to the prime offeror. In fact, GSA successfully used this approach in their on-going OASIS + GWAC competition allowing offerors to take credit for affiliates in any scored evaluation element in which a meaningful relationship exists. The Government understands that examining past performance regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement is important but will continue to rate past performance of the principal offeror(s) more highly, therefore the above language shall remain.

45. Section M, Factor 2: The majority of O&M contracts have a five-year Period of Performance.

Only allowing three years of Past Performance gives the incumbent an unfair advantage because they will be the only company with a historical performance on this contract.

The Government made the following revisions to Section L and M:

Section M, FAR 52.212-2, Factor 2: Past Performance has been revised FROM “Recent is defined as performance during the preceding three (3) years from the date of issuance of this solicitation” TO “Recent is defined as performance during the preceding five (5) years from the date of issuance of this solicitation.”

Section L, FAR 52.212-1, PART III: Past Performance has been revised FROM “Recent is defined as performance during the preceding three (3) years from the date of issuance of this solicitation” TO “Recent is defined as performance during the preceding five (5) years from the date of issuance of this solicitation.”