PWS_Hoists_Cranes_and_Lifts_19_Aug_16_(REVISED).docx

PERFORMANCE WORK STATEMENT

FOR

HOIST, LIFT AND CRANE

MAINTENANCE SERVICES

Joint Base Charleston, South Carolina 03 March 2016 (revised 19 August 2016, through addendum #1)

PERFORMANCE WORK STATEMENT

FOR

LIFT EQUIPMENT PREVENTIVE MAINTENANCE AND REPAIR SERVICES

1. DESCRIPTION OF SERVICE. The Contractor shall perform Preventive Maintenance and Repair Services for lift equipment for Joint Base Charleston, South Carolina in accordance with all applicable laws, regulations, standards, instructions and commercial practices as described in the Performance Work Statement (PWS) with the focus on safety and customer service. The former Charleston Air Force Base proper is now referred to as Joint Base Charleston-Air (JB CHS-Air) and the former Naval Weapons Station hereto in is referred to as Joint Base Charleston-Weapons Station (JB CHS-Weapons Station). The Contractor is encouraged and expected to use innovative approaches to efficiently and effectively accomplish PWS requirements in a timely manner at reduced costs. Estimated workload is listed in Appendix B, titled Workload Estimate and Data. All work performed by the contractor in this PWS shall conform to the applicable latest editions of the following specifications and standards:

· OSHA Standards 1910 and 1926

· AFOSH STDs 91-46, 91-501 and 91-100

· American National Standards Institute (ANSI) Standards B30.16 and B30.5

· Crane Manufacturer’s Association of America (CMAA)

· American Gear Manufacturers Association (AGMA)

· Manufacturer’s Recommendations and Warranty Requirements

· NAVFAC P307

1.1. MAINTENANCE SERVICES. The contractor shall perform preventive maintenance (PM) inspections and load tests to ensure reliable and continuous safe operation of all lift equipment specified in Appendix B. The work shall be in accordance with commercial practices or manufacturer’s specifications and shall be intended to maintain the lift equipment in safe and reliable operating condition. The contractor shall prepare and maintain a current preventive maintenance schedule that includes the annual load test for all lift equipment in this PWS. The preventive maintenance shall be performed not later than 12 months and no earlier than 9 months of the last inspection. The government will provide a report illustrating the last inspection performed on each item identified in appendix B within 10 days of award. The contractor shall submit the schedule to the government Contracting Officer Representative (COR) within 30 days after the contract performance period start and shall keep it current. Upon completion of maintenance, inspections and load tests, the contractor shall provide an inspection report as stated in para 1.4.1. All weight tests are preferred to be conducted using solid weights although use of water weights will be considered on a case by case basis with COR concurrence.

1.2. EQUIPMENT REPAIRS AND SERVICE CALLS.

1.2.1. Routine Calls. The COR will notify the contractor of in-operative equipment via a service call or from the inspection report results. The contractor shall report to the work location, survey the condition of the lift equipment, and provide to the Contracting Officer a written repair estimate as specified in paragraph 1.4.2 within 2 business days. The contractor shall commence repair work after notification from the contracting officer. The contractor shall prepare and submit a written repair report within two business days after the repair is completed and as stated in paragraph 1.4.3.

1.2.2. Emergency Calls. The contractor shall respond to emergency service calls for inoperative equipment to eliminate the emergency situation during duty and non-duty hours, 7 days, 24 hours per day, within 2 hour after notification by the COR. A written estimate as specified in paragraph 1.4.2 is required for emergency calls within 24 hours. The contractor shall prepare and submit a written repair report within two business days after the emergency repair is completed as stated in paragraph 1.4.3.

1.2.3. Warranty on Service Call Repairs. The contractor will warranty repairs for the length of time consistent with the equipment manufacturer’s recommended commercial standard warranty to include parts and labor.

1.3. Preventative Maintenance and Inspection

1.3.1 PREVENTATIVE MAINTENANCE, ANNUAL LOAD TESTS AND INSPECTIONS. The contractor shall inspect and perform preventative maintenance IAW manufacturer’s recommendations as specified by each lift listed in Appendix B. Preventative maintenance shall include, but is not limited to: visual inspections, proper lubrication, functional operating mechanisms check for proper adjustment and excessive wear of components, and safety devices and operational aid inspection. After the contractor performs inspections, annual load tests and certifications the government reserves the right to contact and have an outside third party “certified equipment specific inspector” to conduct a follow-up inspection/load test to ensure 100% compliance verification in accordance with all applicable directives, regulations and AFI’s in the best interest of the government.

1.3.2. Frequency- Frequency of preventative maintenance and inspections shall be IAW Appendix B.

1.4. CONTRACTOR-FURNISHED REPORTS. The contractor shall furnish the following reports to the government:

1.4.1. Inspection Reports. The contractor shall prepare and submit a written report within two-business days after each month’s preventive maintenance inspections are completed to the COR. The report shall identify each type of lift equipment, the location’s building number, maintenance work performed, repairs needed, date of inspection, name of the technician(s) who performed the work, the overall condition of the equipment, and the number of man-hours to complete. Whenever an annual load test is performed, the contractor shall also provide the Load Test Certification with the inspection report. If the needed repairs, annotated in the inspection report, require work considered over and above preventative maintenance work, the contractor shall provide a written estimate as stated in paragraph 1.4.2. The contractor shall provide the repair estimate to the Contracting Officer or their representative. The Contracting Officer or their representative will notify the contractor if and when the repair will be done.

1.4.2. Written Repair Estimates. The contractor shall provide written estimates for damaged or inoperative equipment requiring repair or replacement, not covered in the basic preventive maintenance service, to the government. The written estimate is submitted to the Contracting Officer to bring the lifting equipment into fully functional condition. This written estimate shall include the estimated cost of parts and labor, the specified time needed to repair and the projected equipment downtime. For Load Test failures, the contractor shall immediately notify the COR and the Contracting Officer that the device failed the test. The contractor shall provide the CO a written repair estimate within 2 business days.

1.4.3. Written Repair Report. The contractor shall prepare and submit a written repair report within two business days after the routine and emergency service call repairs are completed. The report shall include the date and time of the service call, if it was an emergency or a routine service call, the type of lift equipment, the location’s building number, the repairs performed to include replacement parts and labor hour breakout, the actual equipment downtime, the name of the technician performing the repairs and warranty terms on parts and labor.

2. SERVICE SUMMARY. The SS includes Performance Objectives that describe the desired end result or outcome the Contractor shall achieve. The Performance Thresholds states the minimum acceptable level of the performance in terms of quality, timeliness, and quantity in realistic and achievable standards. These thresholds are critical to mission success.

Performance Objective

Service Call Repairs.

Repairs are made in a timely manner to minimize equipment downtime. Response and repair is made within the specified time.

Contractor responds to Emergency Calls within 2 hours after notification 98% of the time each month.

Submit Maintenance and Repair Reports.

Provide and maintain accurate accountability of all preventive maintenance and repairs to lift equipment through accurate inspection reports and written repair estimates.

3. Government-furnished property and services. The Government shall provide the facilities, fixtures, equipment, materials and services listed here. Materials, equipment, labor and supplies necessary for the successful performance of this contract not specifically identified shall be provided by the contractor.

3.1. Lay Down Area for Test Weights. The government will provide a lay down area, located in Appendix B, to the contractor for the sole purpose to store test weights needed for the load tests in the various buildings specified in this PWS. The contractor shall be required to secure and safeguard their test weights when using this designated area.

3.2. Utilities. The Government shall provide basic utilities to include electricity and water.

4. GENERAL INFORMATION

4.1. HOURS OF OPERATION. The base hours of operation are 7:30AM to 4:30PM, Monday through Friday. The Contractor is not required to provide preventive maintenance and repair services for all lift equipment on Federal Holidays. If a scheduled service falls on an observed Federal Holiday, service will be performed on the next workday, (i.e., if a holiday falls on Monday, service will be provided on Tuesday).

4.2. QUALITY CONTROL. Contractor shall develop and maintain a quality program to ensure services are performed in accordance with this Performance Work Statement and other commonly accepted commercial practices. The contractor shall develop and implement procedures to identify and prevent defective services from reoccurring. As a minimum, the contractor shall develop quality control procedures that address the areas identified in paragraph 2, Service Summary. These procedures need not be submitted during solicitation or award; however, they must be available upon request by the Government, The contractor will supply the government with a single point of contact in which to address customer complaints and quality control issues.

4.3. QUALITY ASSURANCE. The government will periodically evaluate the contractor’s performance in accordance with the Performance Plan.

4.4. FIRE SAFETY: The contractor shall obtain a burning permit from the Base Fire Department prior to welding, burning or cutting operations each day he anticipates performing that type of work. All welding and burning operations necessary for the completion of this contract shall be accomplished in strict compliance with base fire safety standards. A copy of these standards is available from Civil Engineering upon request.

4.5. SAFETY. The contractor shall comply with all safety regulations and procedures. The contractor will maintain and provide a copy of a written safety plan to the wing safety office prior to start of work IAW AFPAM 91-210 6.4. Contractors will be required to maintain a mishap record at or below the national average for their industry. Upon request, Contractor will provide OSHA 300 and 301 logs to the safety office for mishaps occurring on the installation. Any mishaps involving damage to USAF property or injury to USAF personnel will be immediately reported to the base safety office. Contractors, whether regularly involved in routine site operations or engaged in temporary projects must follow all federal and state safety standards. In cases where the contactor will work with USAF personnel, USAF safety standards will be followed.

4.6. SECURITY REQUIREMENTS. All contractor employees shall carry a Government issued contractor badge at all times while on either installation. Contractor employees or any representative of the contractor entering the Government installations shall comply with all base security measures implemented at all times. This includes, but is not limited to, background checks prior to base access, vehicle and goods searches, and identification checks during times of increased security.

4.6.1. Base Access. The Government will conduct a background check before a pass is issued to enter Joint Base Charleston. A pass is mandatory before any work may be performed on JB CHS. All personnel employed by the contractor in the performance of this contract, or any representative of this contractor entering the Government installation, shall submit and abide by Standard Form 74/DOD Contract Security Classification specifications which is issued by Contract Administrator.

4.7. Hazardous Material Identification.

Material Safety Data Sheets (MSDS) are required as specified in the latest version of Federal Standard No. 313 (including revisions adopted during the term of the contract) for any other material designated by a government technical representative as potentially hazardous and requiring safety controls. MSDSs must be submitted by the Contractor upon contract award. Failure to provide MSDSs or certificate when requested could result in the Contractor being considered non-responsive and result in termination of the contract.

4.8. HAZMART. The government (HAZMART personnel) will inventory all chemicals that the Contractor brings on Joint Base, Charleston or any property under the control of Joint Base Charleston. Any products that meet the criteria of “Hazardous Waste” must be bar coded and tracked until permanently removed from government property. The inventory will be performed prior to commencement of work. Criteria for identifying hazardous waste, is contained in Subpart C of 40 CFR, Part 261.

4.8.1. Spill Response. The Contractor will be briefed on Joint Base, Charleston spill response procedures at the pre-performance conference. The Contractor is responsible to report and promptly cleanup all spills in a manner consistent with current environmental regulations, in the event that it is necessary to utilize government material, equipment or personnel to clean up a Contractor caused spill, the Contractor shall be required to reimburse the government for all associated costs.

4.9. Hazardous Material/ Waste Management. The Contractor will be briefed on Joint Base – Charleston Hazardous Material / Waste Management Plan at the pre-performance conference.

4.10. Hazardous Material Handling. The Contractor shall have approval from the base Bio-Environmental (BEE) and HAZMART sections prior to purchasing, handling, using, and storing any chemicals, solvents, lubricants, and other products that require MSDSs. The Contractor shall identify these materials and products on Air Force Form 3952 Chemical/Hazardous Material Authorization Request, Process Identification Form, and Shop Disposal Form. The Contractor shall provide one copy of the MSDSs for each item to BEE and HAZMART sections for review prior to any chemicals being brought onto Joint Base – Charleston. The Contractor shall maintain one copy of the MSDSs for each hazardous material line item used within the work center.

The Contractor shall not use products that are or contain Toxic 17 chemicals, Extremely Hazardous Substances (EHS), Ozone Depleting Substances (ODS), and/or Persistent Bioaccumulative and Toxic (PBT) chemicals. Any HM containing one of these banned substances will not be allowed on base.

5. APPENDICES.

5.1. Lay Down Areas (See Appendix A)

5.2. Workload Estimate (See Appendix B)

Appendix A Lay Down Area

JB CHS-Weapons Station Lay Down Area

JB CHS-Air Lay Down Area

Appendix B Workload Estimate

APPENDIX B: WORKLOAD ESTIMATES

Joint Base Charleston Air

Joint Base Charleston Weapons Station

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