Attachment_6_-_Statement_of_Work.pdf

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STATEMENT OF WORK

TECHNICAL SPECIFICATIONS

FOR

BASE PAVING IDIQ

AT

JOINT BASE CHARLESTON, SOUTH CAROLINA

SOLICITATION NO. FA4418-14-R-0010

25 June 2014

628th CIVIL ENGINEER SQUADRON

210 WEST STEWART AVENUE (Bldg 721)

JOINT BASE CHARLESTON, SC

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TABLE OF CONTENTS

SECTION DESCRIPTION

1.0 Project Description

2.0 Work by the Government

3.0 Performance Capabilities

4.0 Management Plan

5.0 Construction Requirements

6.0 Quality Control

7.0 Contractor’s Use of Premises

8.0 Protection of Contractor’s Equipment and Government Property

9.0 Provisions on Contracting Officer’s Authority

10.0 Delivery Order Pricing

11.0 Communication

12.0 Pre-Performance Conferences

13.0 Ordering Procedures

14.0 Delivery Order Proposal Evaluation

15.0 Commencement, Prosecution, Completion and Payment for Work

16.0 Weather Days

17.0 Hours of Work

18.0 Jobsite Verification & Government-Furnished Record Drawings

19.0 Material Submittals & Shop Drawings

20.0 Permits

21.0 Excavation

22.0 Testing of Materials

23.0 Pre-Final and Final Inspections

24.0 Warranty

25.0 Project Scheduling & Coordination

26.0 Coordinating with Government Activities

27.0 Noise Control

28.0 Construction Site Maintenance

29.0 Contractor Parking

30.0 Transportation of Construction Equipment

31.0 Base Fire Regulations

32.0 Security Requirements

33.0 Areas with Special Conditions

34.0 Work in Special Security Areas

35.0 Safety and Health

36.0 Explosive Operated Hand tools

37.0 Contractor’s Use of Electromagnetic Emission Devices

38.0 Recording and Preserving Historical and Archeological Finds

39.0 Weapons Storage Areas and Conventional Storage Areas

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40.0 Use of Tobacco

41.0 Inappropriate Worker Behavior

42.0 Completion of Contract

43.0 Partnering

44.0 Government Furnished Services

45.0 Emergencies

46.0 Estimated Quantities

47.0 Severe Weather

48.0 Barriers & Enclosures

49.0 Hazardous Materials

50.0 Real Property Records

List of Attachments List of Abbreviations

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BASE PAVING IDIQ

JOINT BASE CHARLESTON

1.0 PROJECT DESCRIPTION

1.1 The contractor shall provide all management, labor, material, equipment, (unless furnished by the Government), transportation, supervision and minor designs to accomplish simultaneous pavement maintenance, repair and minor construction work on real property at Joint Base Charleston, as well as Recreational Center - Short Stay (RCSS), Monks Corner, SC and North Air Assault Airfield (NAAF), North, SC. Prompt response and execution of delivery orders is required. The Contracting Officer (CO) will issue a request for proposal (RFP) describing basic requirements for each individual delivery order (DO) on an as needed basis. Following review of the Contractor’s DO proposal, the CO will negotiate with the Contractor, and award an individual

DO.

2.0 WORK BY THE GOVERNMENT: The Government is not obligated to issue any particular type of work under this contract and reserves the right to accomplish work using Government workforces or by other contracts, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

3.0 PERFORMANCE CAPABILITIES

3.1 Commencement of Work:

3.1.1 The contractor shall be capable of negotiating and executing delivery orders within fifteen (15) calendar days from the time of contract award.

3.1.2 The contractor shall have thirty (30) days from the time of contract award to mobilize and be fully operational

3.1.3 Upon notification from the Contracting Officer (CO) of a requirement, the

Contractor shall prepare and submit a delivery order proposal to the CO within fourteen (14) working days from the date of the site visit. If the CO determines the requirement to be a quick response requirement, the Contractor shall submit the DO proposal to the CO within seven (7) calendar days. For more complex projects, additional time may be granted by the CO.

3.2 Contractor Personnel

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3.2.1 Contractor’s Contract Manager (CM): The contract manager will be responsible for the overall performance of this contract. The contract manager shall have at least 10 years of documented applicable construction experience with at least 5 of the 10 years being in a relevant construction management position. The name of this person and alternates, who shall act for the contractor when the CM is absent, shall be designated in writing to and approved by the Contracting Officer. The CM will receive each RFP.

3.2.2 Contractor’s Quality Control Manager (QCM): Provides quality control management for all active DOs and executes the QC plan. The QCM shall visit active project sites and verify that the materials and workmanship are in accordance with approved construction drawings, material submittals and technical specifications. The QCM shall prepare and coordinate material submittal sheets and shop drawing submittals, prepare QC reports, schedule and coordinate testing procedures and attend all bi-weekly status meetings, site visits, and pre-final/final Inspections. The QCM shall have complete authority to take any action necessary to ensure compliance with the contract requirements. The QCM shall be someone other than the CM or the PS. The QCM shall have a minimum of five (5) years of relevant construction quality control experience and shall have completed a course in Construction Quality Management for Contractors. The name of the QCM and alternate(s), who shall act for the contractor when the QCM is absent, shall be designated in writing to and approved by the Contracting Officer.

3.2.3 Contractor’s Project Superintendents (PSs): Provides on-site supervision. The PS shall visit each active project site daily, submit detailed progress reports (AF Form 3065) for each DO, schedule and coordinate subcontractors and material suppliers, and attend all bi-weekly status meetings, site visits and pre-final/final inspections. PSs can be the CM, but cannot be the QCM or SM. Subcontractors may not perform duties of the PS. Contractor shall increase the number of PSs as necessary to ensure adequate daily supervision is provided for active projects.

3.2.4 Contractor’s Safety Managers (SMs): Ensures full compliance with all safety requirements on all projects. SMs cannot be the PS. SM must meet the requirements of EM 385-1-1 section 1. SM(s)’ training, experience, and qualifications shall be as required by EM 385-1-1 paragraph 01.A.17, entitled SITE SAFETY AND HEALTH OFFICER (SSHO), and associated sub-paragraphs.

3.3 Contractor Employee Requirements: The contractor shall ensure that employees and subcontractor employees have current, valid licenses and certifications necessary to perform their functions. Any cost or time associated with obtaining licenses or certifications shall be at the contractor’s expense.

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3.4 Conflict of Interest: The contractor shall not employ any person who is or was an employee of the US Government, if the CO determines that the employment of that person would create a conflict of interest.

3.5 Subcontractors: All subcontractor firms shall be licensed in the State of South

Carolina in their specialty where required. They shall have a minimum of two (2) years experience in related projects of similar size, scope and complexity.

3.6 Availability: Throughout the life of this contract, whenever there are active DOs, the CM shall be available to meet with the CO promptly after notification by telephone during normal business hours. The CM shall be available to meet with the CO within 24 hours when there are no active DOs. The CO must be able to contact the CM by phone at all times. The CM shall carry a cellular phone for immediate response to contract requirements. The CM shall provide overall contract management, including full authority to develop DO proposals, negotiate and sign DOs, provide subcontract purchasing and administration, review material submittals and shop drawings, and shall attend all bi-weekly status meetings, site visits and pre-final/final inspections. The contractor shall notify the CO and the Government Project manager (GPM) when the CM plans to be absent from the site for more than two (2) consecutive work days. Prior to returning to the project, the CM shall notify the CO and the GPM.

3.7 Response Times: Punch list items on individual delivery orders shall be resolved within ten (10) working days of notification by the government unless more timely completion is noted elsewhere in the contract requirements.

4.0 MANAGEMENT PLAN: Included in the Contractor’s response to the initial RFP must be a management plan detailed as follows:

5.1 Home Office Management and Support. Briefly describe the home office organization, responsibilities and lines of authority established for the contract as well as the resources available and your capabilities to support this contract concurrently with other on-going or new work, including your capabilities to manage and execute concurrent delivery orders. Include an organizational chart detailing the organization described in your proposal. Include names of assigned personnel/subcontractors and their respective areas of responsibility. Clearly delineate on-site from off-site personnel. Quality Control and Safety should be included in the chart.

5.0 CONSTRUCTION REQUIREMENTS

5.1 Codes: All construction accomplished pursuant to this contract shall comply with the South Carolina Department of Transportation 2007 Standard Specifications for Highway Construction, unless the CO directs the Contractor otherwise. Any exception must be approved in writing by the CO prior to construction start-up.

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5.2 Order of Precedence: Requirements included in the statement of work (SOW) shall take precedence over the contract specifications, drawings, sketches and other information provided with each delivery order. For conflicts between requirements included in the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government. Likewise, for conflicts between requirements outside of the SOW, the most stringent requirements shall apply, unless specifically requested in writing by the Government.

5.3 Environmental Specifications: The following environmental specifications shall be the specifications used to address environmental protection and controls on all projects.

5.3.1 JBCGS 01501 Environmental (see SOW Attachment 1)

5.3.2 JBCGS 01540 Green Procurement (see SOW Attachment 2)

5.3.3 JBCGS 01572 Waste Management (see SOW Attachment 3)

5.3.4 JBCGS 01575 Temporary Environmental Controls (see SOW

Attachment 4)

5.3.5 The contractor shall perform all activities of this contract in accordance with all applicable Federal, State and local laws and regulations.

5.3.6 The Base is committed to recycling as much construction and demolition debris as is practical. The contractor is required to make every effort to recycle materials including concrete, support metal, etc. Submit monthly and final Recycling and Disposal Report sorted by material type and tonnage (for 628 CES/CEIE records). Use recycled materials in the projects per FAR 52.223-4, FAR 52.223-9, and EO#13101. Also reference Air Force Instruction 32-7042, Chapter 3 (In particular 3.5).

5.4 Manufacturer’s Instructions: Manufacturer's instructions pertaining to the use or installation of products, materials, or equipment used or installed in the execution of work under this contract form a part of these specifications as though specifically set forth herein. These instructions apply whether furnished as a normal, usual, or customary practice of the manufacturer or if furnished in response to a requirement stipulated herein. In the event of conflict between the specification of drawings and manufacturers' instructions, the contractor shall bring such conflict to the attention of the CO for resolution before proceeding with the work involved.

6.0 QUALITY CONTROL (QC)

6.1 It is the Contractor’s responsibility to provide, inspect, and document the level of quality that has been established by the minimum standards of this Statement of Work (SOW) and to ensure compliance with the Contract Clause

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- 8 -entitled "Inspection of Construction" and other contract requirements. The contractor is responsible for quality control and shall establish and maintain an effective quality control system consisting of plans, procedures, personnel, control, instructions, tests, records, forms and organization necessary to manage all delivery orders to produce end products which comply with the contract requirements. The system shall cover all construction operations, both on site and off site, including work by subcontractors, fabricators, suppliers and purchasing agents.

6.2 The QCM shall direct the execution of the Contractor’s QC Plan.

6.3 The Government reserves the right to require the contractor to make changes in their QC Plan and operations including removal of personnel, as necessary to obtain the quality specified.

6.4 Separate payment will not be made for providing and maintaining an effective

Quality Control program. All costs associated therewith shall be incorporated into the contractor's proposed price schedule.

6.5 QC Plan: A QC Plan shall be submitted to the Contracting Officer within thirty

(30) days of award of the contract. Any changes to the accepted QC plan shall be submitted to the Government in writing for approval by the CO. The QC plan shall include, but not limited to the following:

1. Description and details of the QC organization, including an organizational chart showing clear lines of authority.

2. The name, qualifications (in resume format), duties, responsibilities, and authorities of each person assigned a QC function.

3. A copy of the letter to the QC manager signed by an authorized official of the firm describing their responsibilities and delegating sufficient authorities to adequately perform the functions of the QC manager, including authority to stop work not in compliance with the contract.

4. Copies of letters issued by the QC manager to other various quality control representatives outlining duties, authorities, and responsibilities.

5. Procedures for scheduling, reviewing, certifying, and managing submittals, including those of subcontractors, off site fabricators, suppliers, and purchasing agents.

6. Description and details of the Contractor’s inspection system to monitor the execution of any task completed under this contract. Description of specific areas to be inspected on a scheduled or unscheduled basis, how

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- 9 -often inspections will be accomplished, and titles of the individuals who will perform the inspections. Procedures for tracking preparatory, initial, and follow-up control phases and control, verification, and acceptance tests including documentation.

7. Description and details of procedures for tracking construction deficiencies and their causes from identification through acceptable corrective action.

These procedures will establish verification that identified deficiencies have been corrected.

8. Reporting procedures, including proposed reporting formats.

6.6 QC Coordination Meeting: After the Pre-construction Conference, before issuance of any delivery order under this contract, and prior to acceptance by the Government of the QC Plan, the contractor shall meet with the CO or authorized representative and discuss the contractor's quality control system.

The QC Plan shall be submitted for review a minimum of 5 calendar days prior to the Coordination Meeting. During the meeting, a mutual understanding of the system details shall be developed, including the forms for recording the QC operations, control activities, testing, administration of the system for both on site and off site work, and the interrelationship of contractor's management and control with the government's quality assurance. Minutes of the meeting shall be prepared by the contractor and signed by both the contractor and the CO. The minutes shall become a part of the contract file. There may be occasions when subsequent conferences will be called by either party to reconfirm mutual understandings and/or address deficiencies in the QC system or procedures which may require corrective action by the contractor.

6.7 Acceptance of QC Plan: Government acceptance of the contractor's QC plan is required prior to the award of any delivery order. Construction will be permitted to begin only after acceptance of the QC Plan or acceptance of an interim plan applicable to the particular feature of work to be started. Work outside of the features of work included in an accepted interim plan will not be permitted to begin until acceptance of the QC Plan or another interim plan containing the additional features of work to be started.

6.8 Contractor’s Review: Prior to submittal, the contractors' quality control (QC) representative shall check and approve all items, and sign and date each item indicating action taken. If the delivery order requires shop drawings, each of the contractor's appropriate reviewing officials shall sign or initial the drawings as evidence of review. The CO may refuse any shop drawings submitted without evidence of the contractor's review, coordination, and approval. The CO's approval shall NOT relieve the contractor from responsibility for any errors or omissions in such drawings, nor from responsibility for complying with the requirements of this contract.

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6.9 Documentation: The contractor shall maintain, on site, current records providing documented evidence that the required quality control inspections, tests and other activities have been conducted by the contractor and the necessary corrective actions taken. These records shall include the work of subcontractors and suppliers. Documentation shall be in a format acceptable to the CO and made available to the Government throughout the performance period of this contract.

6.9.1 Daily Reports: Contractor shall develop and maintain daily reports for each DO, indicating:

1. Contractor and subcontractors working on the project, their area of responsibility and their number of personnel working.

2. Operating plant/equipment with hours worked, idle, or down for repair.

3. Work performed each day, giving location, description, and by whom.

4. Test and/or control activities performed with results and references to specifications/drawings requirements. List deficiencies noted along with corrective action.

5. Quantity of materials received at the site with statement as to acceptability, storage, and reference to specifications/drawings requirements.

6. Submittals reviewed, with contract reference, by whom, and action taken.

7. Off-site surveillance activities, including actions taken.

8. Job safety evaluations stating what was checked, results, and instructions or corrective actions.

9. Instructions given/received and conflicts in plans and/or specifications.

10. Weather conditions encountered

11. Any delays encountered, and.

12. Contractor's verification statement that equipment and materials incorporated in the work and workmanship comply with the contract.

One copy of these records in report form shall be furnished to the government within 24 hours of request by the CO. Reports shall be signed and dated by the QCM. Reports shall include copies of test reports and copies of reports prepared by subordinate QC personnel.

7.0 CONTRACTOR USE OF PREMISES: The government will provide an approximately 20,000 square foot lot on Joint Base Charleston for the Contractor’s use as an Open Storage Area.

7.1 Site Office: The Contractor is not required to maintain a site office for this contract. If the Contractor elects to provide a site office, however, the color of the building or trailer must match the existing base color scheme. The contractor will also be responsible for mobilization, set-up, and the location and making of utility connections. The office shall be securely anchored, appropriate skirting installed

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- 11 -and shall have safe and proper entrances and exits and conform to the Americans with Disabilities Act.

7.2 Open Storage Area: The contractor shall install a security fence with screening (dark brown geo-fabric) and shall maintain the fencing system in a serviceable condition at all times and keep the fence line clear of weeds and trash. The contractor shall keep the storage area neat, orderly, and clear of all debris. Also, the contractor shall not allow trash or other debris to scatter from this area by wind or other means. Upon completion of this contract, the contractor shall clean the open storage area and ensure it is free of any trash or debris prior to release of final payment. Any modifications/improvements to the area shall remain the property of the government.

7.3 Contractor Identification Sign: The Contractor shall erect a sign for his/her office and/or storage area. The sign(s) shall be in compliance with base requirements and color scheme and approved by the Base Civil Engineer before being erected.

7.4 Site Plan: The contractor shall prepare a site plan indicating the proposed location and dimensions of any area to be fenced and used by the contractor, the number of trailers to be used, avenues of ingress/egress to the fenced area and details of the fence installation. Any areas which may have to be graveled to prevent the tracking of mud shall also be identified. The contractor shall also indicate if the use of a supplemental or other staging area is desired.

7.5 Emergency Contact Signs: All Contractor controlled storage trailers and buildings shall have a metal identification sign posted in notice conspicuously posted clearly indicating who to contact in case of emergency.

8.0 PROTECTION OF CONTRACTOR’S EQUIPMENT & GOVERNMENT PROPERTY

8.1 All Contractor supplied equipment is the sole responsibility of the Contractor.

The Government shall not be liable for any loss or damage to the Contractor's property, including stock, or for expenses incidental to such loss or damage.

The Contractor shall secure his materials and protect all equipment from damage.

The contractor is responsible for insuring his/her own contents. In the event of a fire or damage to either Contractor or Government property, the contractor shall immediately notify the Base Civil Engineer Squadron.

8.2 Any equipment/material the Contractor removes and which requires reinstallation as part of the job requirements shall be the responsibility of the Contractor. All damaged material shall be replaced with equipment/material of equal quality and function by the Contractor at his own expense.

9.0 PROVISIONS ON CONTRACTING OFFICER’S AUTHORITY

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9.1 Only the CO is authorized to make changes to the contract or any DO issued thereunder. No other Government or non-Government official may alter this contract or any DO issued in accordance with the basic contract terms and conditions. The Contractor is to report any attempts to alter this contract or any DO to the CO. In the event the Contractor effects any such changes at the direction of any person other than the CO, the change will be considered to have been made without authority and no adjustment will be made in the contract price to cover any increase in costs incurred as a result thereof.

10.0 DELIVERY ORDER PRICING: Contractor delivery order pricing shall be based on the most economical standard construction practices. Unreasonable methods and or estimates to accomplish delivery order tasks will not be accepted.

11.0 COMMUNICATION: The Contractor shall provide and maintain a cellular telephone for the CM throughout the period of this contract.

12.0 PRE-PERFORMANCE CONFERENCES: Prior to issuance of a NTP for any DO, the CO may elect to host a Pre-Performance Conference. The Contractor and subcontractors shall be represented at the scheduled conference and be prepared to discuss potential difficulties and obstacles.

13.0 ORDERING PROCEDURES

13.1 Site Visit : As the need arises for performance under the terms of this contract, the CO or his/her authorized representative will provide the CM an RFP that shall include a written SOW. The site visit will be scheduled at the earliest possible time, but in no case more than 2 working days from the date of notification. The CM shall attend the site visit with the BCE’s representative and CO’s representative to clarify the scope of the requirement, verify existing conditions and obtain whatever measurements and information is necessary to develop the design and produce a complete and accurate DO proposal. The scope validation/site visit discussions will include:

1. Site access;

2. Methods and alternatives for accomplishing the work;

3. Definition and refinement of requirements;

4. Requirements for Contractor proposal (in addition to those enumerated in this SOW);

5. Detailed scope of work; and

6. Special time requirements for completion, phasing requirements, and liquidated damages.

13.2 Contractor’s Proposal: A DO proposal shall consist of (1) detailed DO cost proposal, (2) proposed timeline and (3) cover sheet including the

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Statement of Work, describing in detail the project scope. Each proposal shall be complete and in sufficient detail to allow ready determination of compliance with the DO requirements.

13.2.1 Detailed DO Cost Proposal: Two (2) copies of the Contractor’s complete detailed line-item DO cost proposal shall be submitted for each proposal.

13.2.2 Timeline: Each DO proposal shall include a brief critical path timeline, taking into account the major work elements from the detailed cost proposal, as well as mobilization, material delivery times, anticipated weather delays and Final Inspection.

13.2.3 Cover sheet including the SOW and scope: Each DO proposal shall include a cover sheet defining the project contact information, performance period, general conditions, anticipated submittals, environmental and/or hazardous material issues, and a thorough description of the demolition and construction scope. Cover sheet shall include written descriptions documenting the manner of work proposed by the contractor to meet the requirements of the Government Statement of Work, allow the government to understand the choice of line items contained in the proposal, the government to monitor the work, and the contractor to execute the work.

13.3 Negotiations: Negotiations shall consist of meetings between government and contractor personnel to come to an agreement on the specific conditions, performance times, and cost of a delivery order or the basic contract.

13.3.1 The CO will notify the CM and schedule negotiations. The CM shall be available to negotiate within 2 working days of notification.

13.3.2 The CO will negotiate, on a line item by line-item basis, a firm fixed price for the DO. The negotiations will establish the appropriate line items for the DO, and quantities for each line item. Unit prices will not be discussed.

The Contractor must be prepared to provide quantity calculations justifying the material quantities contained in the proposal.

13.3.3 For each DO, the Government shall develop its own independent Government Estimate. During negotiations, should either party (the contractor or the Government) refuse to agree on the appropriateness of the other's line item(s) and adjust their estimate accordingly, negotiations shall cease without award or cost to the government.

13.3.4 At the conclusion of line item cost negotiations, the CO will negotiate a reasonable and expeditious performance period based upon input from the GPM, the Contractor’s proposed critical path timeline, and daily output data.

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Provisions for assessing liquidated damages (LD) will be determined on each individual DO by the CO.

13.4 Estimation Of Projects In Advance Of Funding:

13.4.1 During the course of the contract, the contractor may be required to estimate and negotiate projects in advance of funding. These projects may not have funding available and there is no guarantee that funds will become available for award of the project. No separate compensation for any Pre Order costs including proposal preparation and attendance during negotiations or site visits will be due to the contractor for projects that are negotiated and funding is not provided.

13.4.2 Fiscal Year-end Procedures: The contractor may be given a list of projects that the base reasonably expects to receive funding. The list may be revised for both additions and deletions based on the Governments’ requirements. These projects will be estimated and negotiations completed.

The Government shall incur no obligation until such time as funding becomes available and a task order is executed for the project. The negotiated total quantities shall remain binding until funding becomes available. Projects that are funded and awarded after the exercise of an option will be re-priced (not renegotiated).

14.0 DELIVERY ORDER PROPOSAL EVALUATION

14.1 The GPM will evaluate the Contractor’s DO proposal and provide the CO with a marked-up copy of the contactor’s DO proposal identifying quantities and/or line items requiring negotiations.

15.0 COMMENCEMENT, PROSECUTION, COMPLETION & PAYMENT FOR WORK

15.1 Delivery Order Issuance: DOs will be issued by the CO using the Department of Defense (DD) Form 1155, Order for Supplies or Services.

Each delivery order will include the following information:

1. Date of Delivery Order;

2. Contract Number and Delivery Order Number;

3. Item number, description, material submittal requirements, quantity and unit prices for items and total ;

4. Delivery order price and delivery or performance date;

5. Accounting and appropriation data;

6. Liquidated damages, if any; and

7. Any statement of work, drawings or other pertinent data.

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15.2 Notice to Proceed (NTP): Once the CO has issued a NTP for an individual

DO, the CM shall submit a progress schedule and material submittals for approval, and commence work. The Notice to Proceed for written delivery orders will normally be the date the contractor receives the DO. In rare circumstances, on projects deemed emergencies, the Contracting Officer may issue verbal direction prior to the issuance of the written delivery order. In those instances, the notice to proceed shall be the date the contractor received the verbal notice to proceed from the Contracting Officer with written notification to follow within 72 hours. The Government also reserves the right to execute changes in delivery dates of on-going delivery orders to accommodate higher priority delivery orders.

15.3 Change Orders: The maximum time for submission of change orders shall not exceed five (5) calendar days from receipt of request.

15.4 Submittals & Contract Progress Schedules (CPS): Upon award of the delivery order, the contractor shall accomplish the reports contemplated by the clause titled "Schedules for Construction Contracts" on and in accordance with instructions pertaining to AF Form 3064, Contract Progress Schedule, and AF Form 3065, Contract Progress Report. The contractor shall, at the direction of the contracting officer, submit alternative schedule forms (i.e., PERT charts, GANT charts, etc.) developed using scheduling software. Submittals and Contract Progress Schedules shall be provided in a logical timely manner.

15.5 Inspection by the Government: The GPM will monitor the Contractor’s progress on each active DO, and identify any non-compliance items while performing technical surveillance of workmanship. The GPM must have access to the jobsite at all times.

15.6 Progress Reports: The CM shall coordinate with the GPM weekly, to review the amount of progress for each DO and discuss any weather days requested for the previous week. This review will ensure accurate progress is reported by the Contractor on the bi-weekly progress report (AF Form 3065). Disputes over progress will be referred to the Contracting Officer for resolution. The Contractor will be paid monthly (upon the submission of proper invoices) for the work performed during the preceding month for each individual DO.

15.7 Progress Meetings: The CM shall attend a bi-weekly meeting as scheduled by the contractor to discuss each active DO. The contractor shall prepare minutes of the meeting and provide a copy to all parties in attendance. Should any party not concur with the minutes, they shall state the areas of nonconcurrence in writing to the contractor within 4 calendar days of receipt of the minutes. Two (2) copies of the meeting minutes shall be submitted to the Contract Administrator (CA) within one (2) work days following the site visit.

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15.8 Distribution of Correspondence: A Contractor representative shall visit the Base Contracting Office at least once each workday to pick up and deliver correspondence.

15.9 Payment: Final payment for each DO will be withheld until all discrepancies are corrected. Payment up to 90% will be made for performance, and 10% will be withheld pending receipt of required closeout submittals.

16.0 WEATHER DAYS

16.1 Contractor’s DO proposals shall stipulate the number of weather days and performance days included in the total performance time. For outside work, the published average number of weather days shall be included in any negotiated performance time. Should inclement weather over and above the published average occur, the Contractor may request additional time if the work was affected.

17.0 HOURS OF WORK

17.1 Standard Working Hours: Standard working hours are from 0730 to 1630 hours, Monday through Friday, excluding Federal holidays. The government may restrict access to work sites to these hours and days.

17.2 Holidays: The Base recognizes the following Federal holidays:

1. New Year's Day, 1 January

2. Martin Luther King's Birthday, Third Monday in January

3. President's Day, Third Monday in February

4. Memorial Day, Last Monday in May

5. Independence Day, 4 July

6. Labor Day, First Monday in September

7. Columbus Day, Second Monday in October

8. Veteran's Day, 11 November

9. Thanksgiving Day, Fourth Thursday in November

10. Christmas Day, 25 December

When any of the above holidays fall on a Saturday, they are observed on the preceding Friday. For holidays falling on a Sunday, they are observed on the following Monday.

17.3 Request to Work Outside Standard Working Hours: The Contractor may request to work on a weekend, after hours, or on a holiday. All such requests must be submitted in writing to the CO with a description of the type of work to

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- 17 -be accomplished on that date. Any request to work a weekend shall be submitted by close of business on the prior Wednesday. Requests to work other than weekends shall be submitted a minimum of 36 hours prior to the requested date. The Government reserves the right to approve or deny the request.

18.0 JOBSITE VERIFICATION/GOVERNMENT-FURNISHED RECORD DRAWINGS:

18.1 The Government agrees to provide access to all available, known and relevant drawings the Contractor may need. Prior to starting each DO proposal, the CM shall schedule an appointment with the GPM to review the Government record drawings. Upon request, the CM shall be provided up to two (2) copies of any such drawing relevant to the DO. The CM shall sign a receipt listing the specific drawing sheets requested and received. The accuracy, adequacy and/or integrity of these drawings is not guaranteed, and the Contractor must field verify all items on the drawings. The existing dimensions and locations shown on the drawings are for approximation purposes only. Failure to verify the dimensions, conditions, and locations of items on Government furnished record drawings shall not relieve the Contractor of responsibility for verifying site conditions, nor constitute a basis for reimbursement for cost increases resulting from inaccuracies of drawings furnished to the Contractor.

19.0 MATERIAL SUBMITTALS & SHOP DRAWINGS

19.1 The contractor shall identify all material and articles requiring approval contemplated by the Materials and Workmanship Clause.

19.2 Within ten (10) calendar days of award of a DO, the Contractor shall submit for

CO approval three (3) complete copies of all required material/shop drawing submittals using the AF Form 3000, Material Approval Submittal. All material submittals and shop drawings shall be attached to an AF Form 3000 with the DO title, project number, and DO number clearly indicated. One copy will be returned to the Contractor.

19.3 Once the Government has approved a specific item of material or equipment on this contract, the item is normally considered to be approved for the remaining duration of the contract. Unless otherwise directed by the CO or the individual DO, the Contractor can reference the previous approval on the AF Form 3000 and will not need to resubmit on this item. If, at any time during the duration of this contract, the contractor desires to change materials from those originally approved, the contractor shall resubmit the new materials to the CO for approval prior to incorporation into a project.

19.4 Material submittals and shop drawings shall be checked and signed by the

QCM prior to submission to the CO.

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19.5 Submittals shall be legible, and shall include all technical data needed to verify that the item meets requirements of the UPB line item description, specifications, and applicable codes.

19.6 Materials shall not be ordered or installed prior to approval.

19.7 Contract Submittal Register: The contractor shall develop and maintain a

Contract Submittal Register to record and track all preapproved material submittals. The contractor shall number all material submittals consecutively throughout the life of the contract. For resubmittals after disapproval, or resubmittals upon request of the CO, the contractor shall use the original submission number and an alpha, beginning with "(A)" after the original submission number. For example, if the CO disapproved the original submission numbered 500, the first resubmission of this submittal shall be number 500(A). The second resubmission shall be number 500(B), etc.

20.0 PERMITS

20.1 Work Clearance Request/Dig Permits: The GPM will initiate, prepare and submit an AF Form 103, Work Clearance Request, commonly referred to as a digging permit, upon the request of the Contractor. The Contractor must submit this request at least 14 calendar days prior to any excavation activities at the work site. The GPM will assist the contractor by providing points of contact, however, the sole responsibility for executing the digging permit and coordinating utility markings with the BCE shops/Base Communications/outside utility companies is that of the Contractor. The contractor shall provide drawings and details showing the exact location and description of the intended type of excavation. The contractor shall be responsible for maintaining and staking the boundaries of all required utility locates after markings have occurred. The contractor shall allow ten (10) working days for processing the digging permit between the various marking activities and coordinating utility markings. The contractor shall maintain the coordinated AF Form 103 at the excavation site and shall comply with instructions for hand excavation and other methods of safeguarding the buried utilities.

20.2 Burn Permits: Prior to any soldering, brazing, torch cutting, and welding, the contractor must obtain a signed AF Form 592, USAF Welding, Cutting, or Blazing Permit, from the base fire department. Copies shall be submitted to the CO and posted at the jobsite. All fire and safety regulations are to be followed stringently.

20.3 Environmental Permits: The contractor shall obtain all required environmental permits and file all required notifications to regulatory agencies in accordance with Federal, state, and local regulations. The contractor shall correct, solely at his/her expense and to the satisfaction of the appropriate

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- 19 -regulatory agency, all violations which he/she has caused. This includes any fines, penalties, or related actions imposed on the contractor as well as compensating the Government for any fines, penalties, or related actions imposed as a result of the contractor's actions.

21.0 EXCAVATION

21.1 It is the Contractor’s responsibility to verify as-built conditions. The Government does not guarantee the accuracy or adequacy of existing as-built drawings.

21.2 The Government will exercise reasonable attempts to identify/locate buried lines. The Contractor shall ensure that the appropriate CE shops and private utility purveyors have marked existing underground utilities prior to starting excavation.

21.3 Any lines identified by flags or on the drawings/digging permit shall be avoided by the Contractor. The contractor should take caution within 3 feet of a utility mark out. To preclude accidental damage, the contractor shall locate the exact location of all known utilities by hand digging three (3) feet on each side of all utility lines prior to any excavation with power equipment. Since depth of the utility will not be provided, the contractor assumes responsibility for any depth determination necessary.

21.4 If the contractor hits anything within 3 feet of a utility mark out, he/she is responsible for immediately replacing the utility back to its prior working condition. If the contractor hits a utility that is unmarked or is outside the 3 foot mark out, the BCE shops will repair. If the damaged utility requires an outside source (e.g., someone to repair fiber optic lines) to effect the repairs, and the contractor is responsible for the damage, the contractor shall furnish payment within a 24 hour period of having the work done. In an emergency situation, or if the CO determines the Contractor is not responding within a reasonable time, the Government reserves the right to repair the damage and bill the Contractor at CE shop rates.

21.5 The Contractor shall immediately notify the CO, GPM and fire department when any utility line is damaged.

22.0 TESTING OF MATERIALS

22.1 All material or system tests that are charged as a direct DO expense shall be certified, and submitted in the original form. The Contractor shall notify both the GPM and the CO at least 24 hours prior to conducting tests.

22.2 The casting and testing of concrete strength test cylinders, beams and cores shall be taken in the presence of, and as directed by the GPM. The Contractor

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- 20 -shall notify both the CO and the GPM at least 24 hours prior to placement of any concrete. The Contractor shall label test cylinders, beams and cores immediately with black permanent marker to clearly indicate the cylinder number, project number, and date. Cylinders, beams and cores shall remain on the project site until they are tested.

22.3 Proof rolling of subgrade material and compaction tests of fill material shall be performed in the presence of the GPM, who will specify the location where each test is to be taken. Compaction tests will typically be required for each lift. The Contractor shall notify both the CO and the GPM of the scheduled time and date for testing each lift at least 24 hours in advance. Tests performed without the GPM present will not be accepted.

23.0 PRE-FINAL & FINAL INSPECTIONS

23.1 The CM may request a Pre-Final Inspection for the purpose of having the Government assist in identifying incomplete or unsatisfactory work items prior to the Final Inspection. Any deficiencies identified at the Pre-Final Inspection, however, must be completed before scheduling a Final Inspection, unless waived by the CO.

23.2 The CM shall submit a written request for Final Inspection to the CO, with a

QC report, signed by the QCM listing any discrepancies, attached to the request. A Final Inspection will not be scheduled without the QC report.

23.3 Requests for Final Inspection shall be submitted at least five (5) working days prior to the desired date, unless waived by the CO. The CM shall request the Final Inspection NO LATER THAN five (5) working days prior to the specified contract completion date.

23.4 The GPM will schedule and the CA/CO will conduct Final Inspections with the

GPM, QCM, CM, PS and using agency representative. The Contractor will correct discrepancies noted on the “punch list” within the time limit specified by the CO. If during a Final Inspection it is obvious to the CO that the jobsite is not ready for a Final; the Final will be terminated and rescheduled after a minimum of a 24-hour waiting period.

24.0 WARRANTY

24.1 The Contractor shall provide a minimum one-year warranty on all work in accordance with FAR 52.246-21, Warranty of Construction. The CO shall notify the CM of warranty issues. After initial notification of a potential warranty problem by the Government, the CM must investigate the issue and respond within 48 hours for routine warranty calls and within 2 hours for emergency calls. If the CM believes the issue is not warranty related, he may request a fact-finding visit with the CO and GPM. If the fact-finding meeting

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- 21 -determines the issue is warranty related, the Contractor must initiate corrective action within 48 hours for routine calls and within 24 hours for emergency calls. Corrective action shall include making temporary repairs, as necessary, until more permanent repairs can be made or replacement parts ordered.

24.2 Warranty Repairs must be completed to the complete satisfaction of the CO, in accordance with the applicable specifications, within seven (7) calendar days of receiving materials for routine calls and within 48 hours of receiving materials for emergency calls, or as determined by the CO.

24.3 The Contractor is responsible for ensuring subcontractors fulfill warranty requirements on their work. All manufacturer warranties for equipment, roofing, etc. installed under an individual DO shall be submitted to the CO with an AF Form 3000 prior to close-out.

24.4 If the contractor fails to honor warranty requirements (to include making temporary repairs), the government may correct the deficiencies and bill the contractor for the repairs.

25.0 PROJECT SCHEDULING & COORDINATION

25.1 The contractor shall coordinate work schedules with the CO/CA and the GPM prior to the start of work.

25.2 Before any work is initiated under an individual DO, the CM shall coordinate with the CO and GPM and agree on a sequence of procedure; space for storage of materials and equipment; delivery of materials; location of smoking areas, eating areas and restrooms for the Contractor’s employees and any other incidentals to the project.

25.3 Each DO shall be diligently worked according to the approved progress schedule and without extending performance periods due to insufficient resources.

25.4 When specifically requested by the Government, the work shall, so far as practicable, be done in definite sections or areas and confined to limited areas that shall be completed before work in other areas is begun.

26.0 COORDINATING WITH GOVERNMENT ACTIVITIES

26.1 Written requests for street closings shall be submitted to the CO for approval at least twenty one (21) calendar days prior to the proposed street closure.

26.2 Utility Outages: The contractor shall perform the work under this contract with a minimum of outage time for all utilities. The contractor shall schedule any work that requires utility outages (electrical, water, gas, etc.), which will close

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- 22 -down or limit normal activities in the building, construction area, or other affected areas (as determined by the CO) at a time other than regular work periods of the organization occupying the facility. The contractor shall submit requests for approved utility outages ten (10) working days prior to commencing work. The contractor must receive approval in writing from the CO before interrupting utilities. Wide scale disruption of utilities service to the military family housing area shall include coordination with the base newspaper. This coordination shall be the responsibility of the contractor. In the event a scheduled outage is canceled by the government, the CO will notify the contractor at least 24 hours in advance of the time for the outage to start at no additional cost to the government. Once work begins on an approved outage, work must continue without interruption until the contractor restores utility services to the affected line(s) and/or facility. The Contractor shall coordinate with the GPM to have Government personnel shut off utilities.

27.0 NOISE CONTROL

27.1 The Contractor shall comply with all applicable Federal, State and local laws, ordinances, and regulations relative to noise control. The Government may require that operations that generate excessive noise be scheduled at other than standard work hours.

28.0 CONSTRUCTION SITE MAINTENANCE

28.1 The Contractor shall store all supplies and equipment so as to prevent theft or mechanical/climatic damage. Storage shall be maintained in a neat and orderly manner.

28.2 The Contractor shall dispose of all trash and debris generated during the contract. Disposal shall be by sanitary landfill or other approved methods and shall conform to all Federal, state and local guidelines and regulations.

28.3 The contractor shall perform mowing and trimming operations on his job site or storage site at no additional cost to the government. Vegetation shall be mowed and trimmed when it reaches the height of five (5) inches. Mowing and trimming shall be to a height of three (3) inches. Mowing shall be accomplished with a rotary mower that leaves the clippings evening distributed on the soil surface. Mowing shall be accomplished during normal duty hour periods and in such a manner that the soil and grass will not be damaged.

Towed mowers and self-propelled riding mowers shall not be operated within three (3) feet of trees and shrubs. Areas next to trees and shrubs shall be mowed with hand-propelled mowers.

28.4 Prior to completion of the work each day, the contractor…