Questions and Answers Document - FA441726Q0111.pdf

DEPARTMENT OF THE AIR FORCE

1ST SPECIAL OPERATIONS WING (AFSOC)

HURLBURT FIELD FLORIDA

Any Time…Any Place

17 June 2026

SUBJECT: Questions and Answers for FA441726Q0111, Wind Tarps Installation

1. DESCRIPTION OF SERVICES. The contractor shall provide all management, tools, supplies, equipment, labor and hardware necessary to install pre-purchased wind tarps for 624 Red Horse Road, building 90538, Hurlburt Field, FL, to close sides of facility and prevent weathering of equipment and limit personnel exposure to outside elements. Can you please provide the product information for the pre-purchased wind tarps. Manufacturer, Size, Material, Photos etc...

A: W ind tarps are from Tarps Now (https://www.tarpsnow.com/86-knitted-shade-mesh-tarps.html). They are the 86% sun shade mesh variety in light gray. There are 12 panels in all. Each panel is 17 feet long. Three panels are 16 feet wide, 2 panels are 20 feet wide, and 7 panels are 22 feet wide. All four sides of all panels have #2 brass grommets spaced approximately 12” around the perimeter. The hem is reinforced webbing in the perimeter hem.

2. Install pre-purchased wind tarps (located on-site) by modifying as needed with grommets, etc. to facilitate their covering the building perimeter, effectively providing a fabric wall against wind and weather. Corrosion-resistant, stainless-steel cables, brackets, and eyelets will be used so as not to drill into any existing steel girder support system that may cause degradation to the structure over time. Installing eyelets into the concrete foundation to facilitate anchor points for the lower portions of the tarps will be necessary. Can you please provide photos of existing conditions where wind tarps will be installed.

A: Attachments IMG_72741.jpg and IMG_7243.jpg

3. Ensure installation includes hardware and accessories that meet or exceed manufacturer's installation guidelines and wind-load specifications. Hardware must allow tarps to be raised/lowered to facilitate adjustment for varying environmental conditions in compliance with the current Florida Building Code and all applicable Occupational Safety and Health Administration (OSHA) standards, including fall protection requirements under 29 CFR 1926. Please provide product information. And will the government be supplying the Manufactures specified hardware and accessories required for the installation?

A: The government will not be providing hardware.

4. The contractor shall review building plans/previous similar structures (STTS Tarp Install) to ensure a long-lasting, safe and quality installation. Any modifications required beyond the scope of this SOW must be approved by the Government. Can you please provide this information?

A: Attachments IMG_7303 and IMG_7304

5. Please provide a building sketch, elevation drawing, or dimensioned layout showing the specific sides and openings of Building 90538 where the wind tarps are to be installed.

A: If the 16’ panels are “A”, 20’ panels are “B”, and 22’ panels are “C”:

East side beginning at the southeast corner, the sequence of that side is ABA The north side beginning at northeast corner, CCC (fourth interval of beams has the storage room, no panel) West side beginning northwest corner (first interval has the storage room, no panel) BA South side beginning at southwest corner, CCCC

6. Please confirm the manufacturer and model of the Government-purchased wind tarps located on site, and provide the manufacturer spec sheet, product data, panel dimensions, and any available installation guidelines.

A: Wind tarps are from Tarps Now (https://www.tarpsnow.com/86-knitted-shade-mesh-tarps.html). They are the 86% sun shade mesh variety in light gray. There are 12 panels in all. Each panel is 17 feet long. Three panels are 16 feet wide, 2 panels are 20 feet wide, and 7 panels are 22 feet wide. All four sides of all panels have #2 brass

7. Please confirm how many tarp panels were purchased, their individual dimensions, and the extent of contractor modification the Government anticipates (e.g., installation of grommets versus cutting and re-hemming of panels).

A: Wind tarps are from Tarps Now (https://www.tarpsnow.com/86-knitted-shade-mesh-tarps.html). They are the 86% sun shade mesh variety in light gray. There are 12 panels in all. Each panel is 17 feet long. Three panels are 16 feet wide, 2 panels are 20 feet wide, and 7 panels are 22 feet wide. All four sides of all panels have #2 brass

8. Please confirm the intended attachment locations and layout for securing the tarps, including whether any existing attachment points are available, the required or recommended anchor spacing, and any additional attachment restrictions beyond the requirement not to drill into the existing steel girder support system.

A: Each grommet (every 12”) should have an attachment point. Points anchored to beams should be bracket attachments and not puncture or drill into the beams.

Concrete anchors can be used attachment points that would be in concrete. There are no existing attachment points.

9. Does the Government require a Florida-licensed engineer's sealed design or calculation for the anchorage and cable system, or is compliance with the tarp manufacturer's published installation guidelines sufficient for technical acceptability?

A: Compliance with the tarp manufacturer’s published installation guidelines, the answers provided in this Questions and Answers sheet, and the SOW is sufficient for technical acceptability.

10. Please confirm the Government's preferred mechanism for adjusting the tarps after installation (e.g., manual pulley/cable system, roll-up system, or other method).

A: Preferred method for the middle interval on the east side and second interval from the east on the south side would be a manual pulley/ cable system but open to a roll-up system as well. All other panels can be attached with quick links to allow for manual raising and also removal in the event of hurricane force winds.

11. Will the Government accept an alternate operating method in which the tarp panels traverse horizontally (sliding left or right along a track or cable system) rather than vertically (up and down), provided the system still allows the openings to be adjusted and closed for varying environmental conditions? If a specific operating direction is required, please confirm.

A: Prefer a vertical raise and lower to minimize trip hazards.

12. Please confirm whether the raising/lowering (or adjustment) system is intended to operate the same way on all sides of the building. Specifically, do all sides require a multi-level/sectional operating system, or do only the east and west walls require multi-level/sectional operation while the north and south sides operate as a full open / full closed system?

A: Preferred method for the middle interval on the east side and second interval from the east on the south side would be a manual pulley/ cable system but open to a roll-up system as well. All other panels can be attached with quick links to allow for manual raising and also removal in the event of hurricane force winds.

13. SOW paragraph 1.1.5 directs offerors to review the prior STTS Tarp Install as the quality benchmark. Can the Government provide drawings, or the preferred hardware/system specification to be used on that installation.

A: Please see the wind tarps specs below and the answers provided on this sheet.

14. Is the Government able to disclose the estimated magnitude or budgetary range for this requirement?

A: IAW FAR 36.204, the Magnitude of Construction is (a) Less than $25,000.00.

15. The Instructions to Offerors state that quotes are due 04 July 2026 at 1400 CDT, while Block

8 of the SF 1449 states 06 July 2026 at 1400. As 04 July 2026 falls on a Saturday and a federal holiday, please confirm the correct quote due date and time.

Will the Government permit drilling into the concrete column piers for the installation of tarp attachment hardware and anchor points?

A: 06 July 2026 at 1400 CDT is the quote due date. Drilling into the concrete column piers for the installation of the tarp attachment hardware and anchor points is permitted.

16. Will the Government permit drilling into the exterior vertical face of the concrete foundation/slab edge, approximately 2–3 inches below the top of the slab, for the installation of tarp anchor points? To clarify, this question refers to the outside edge of the foundation and not the walking surface of the gym floor.

A: Yes.

17. Several floodlights and downspouts are located within the proposed tarp installation areas.

How would the Government like contractors to address these obstructions where they may interfere with tarp attachment points and operation?

A: Please provide a solution in the quote for the Government’s consideration.

Clarification from the Government may follow after award.

18. Will contractors be permitted to operate a man lift or scissor lift on the gym flooring beneath the pavilion? If so, are there any floor protection requirements or restrictions that must be followed?

A: Yes, permitted to operate a lift on the floor. No protection required.

19. Can the Government provide the manufacturer information, dimensions, specifications, and installation instructions for the Government-furnished tarps?

A: Wind tarps are from Tarps Now (https://www.tarpsnow.com/86-knitted-shade-mesh-tarps.html). They are the 86% sun shade mesh variety in light gray. There are 12 panels in all. Each panel is 17 feet long. Three panels are 16 feet wide, 2 panels are 20 feet wide, and 7 panels are 22 feet wide. All four sides of all panels have #2 brass

20. In areas where pull-up bars or exercise equipment are located adjacent to proposed anchor locations, does the Government prefer recessed floor anchors or another anchoring method to minimize potential trip hazards?

A: The pull-up bar area should have recessed anchor points as this is the only horizontal mounting location. All other points are vertical anchors that will utilize clamps/brackets or concrete anchors.

21. Is stainless steel hardware required for all attachment and operating system components, or will the Government consider alternate corrosion-resistant materials and hardware systems that meet the performance requirements of the solicitation?

A: The Government may consider alternate corrosion-resistant materials and hardware however, please keep in mind that the evaluation factors for award remain Lowest Price Technically Acceptable (LPTA).

22. Are clamp-mounted attachment systems acceptable where connections are required to the existing steel structure, provided no drilling, welding, or permanent modification of the structure occurs? If acceptable, are there any specific attachment methods, restrictions, or design requirements the Government would like contractors to consider?

A: Clamp-mounted attachment systems are acceptable. There are no options that are encouraged for consideration over others.

See Pictures and Wind Tarp Specs Below

ALYSSA R. GENTRY, GS-12, DAF

Contracting Officer

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