Site Visit Brief and Sign In Sheet.pdf

Solicitation: FA441725R0004, Repair Interior Renovation, Bldg 90131

Memorandum For Record:

Due to the backlog at the VCC, meeting was delayed till 10:10 am

Upon arrival attendees were asked to sign-in and annotate if you agree to have name posted on sam.gov website.

Introductions were made: Miranda Wiygul-Procuring Contracting Officer (PCO); Richard (Rick) Beaty-Administrative Contracting Officer (ACO); Contract Administrators –Kayton Clinkscales and Romeo Reyes; Construction Engineer – Craig Moffett; Construction Inspector – Gary Billow.

The following were briefed:

Project Title: - Capital Project (CP) 1138806, Repair Interior Renovation, Bldg 90131 at Hurlburt Field, FL

- This acquisition is a 100% Small Business Set-Side

- Funds are not presently available for this contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment for contract purposes can be made. No legal liability on the part of the Government for any payment may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer.

- The Contracting Officer and Contract Administrator contact information:

- Contracting Office: Miranda Wiygul: Email: miranda.wiygul.1@us.af.mil; Phone: 850-884-3261

- Contracting Officer: Richard Beaty; Email: richard.beaty.3@us.af.mil; Phone: 850-884-2036

- Contract Administrator: Romeo Reyes; Email: romeo.reyes.1@us.af.mil; Phone: 850-884-3288

- Contract Administrator: Kayton Clinkscales; Email: kayton.clinkscales@us.af.mil; Phone:850-884-3273

Address: 350 Tully Street Hurlburt Field, FL 32544 Bldg 90339

- Current closing date: 24 Mar 2025 @ 2:00 PM, Local. Central Standard Time (CST).

- Proposals SHALL be submitted as stated in Section L of the solicitation:

- Solicitation Module in Procurement Integrated Environment (PIEE)

- Hand carried by submission of disks (CDs or DVDs) containing electronic files.

- Submitted by mail via FedEx or UPS on disk (CD or DVD) in .pdf format. Packages shall be marked with attention to the POCs above.

- HARD COPIES and EMAILED PROPOSALS WILL NOT BE ACCEPTED. Paper copies of proposals will not be evaluated, will be rejected, and will not be considered for award.

Base Entry - Personnel requiring access to Hurlburt Field for the purpose of delivering an electronic proposal on compact disk, must send an e-mail containing the company name and the name of the person(s) requiring access to Romeo Reyes, email romeo.reyes.1@us.af.mil; Kayton Clinkscales; email kayton.clinkscales@us.af.mil AND Richard Beaty, email richard.beaty.3@us.af.mil. Requests must be received NLT 72 hours prior to the date and time established for receipt of proposals. Contractors will need to use the Commercial Vehicle Inspection (CVI) gate located on Downs Rd, off of Martin Luther King Jr Blvd for entry. Please allow extra time to process your entry pass. Remember, one minute late is still late.

- It is the offeror's responsibility to check SAM.gov for any amendments or changes to the solicitation.

- Please review solicitation documents to include amendments carefully, especially Sections Land M of the solicitation to ensure compliance with all proposal submission requirements. Section L and M contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

A complete proposal shall consist of the following THREE (3) sections:

mailto:miranda.wiygul.1@us.af.mil mailto:richard.beaty.3@us.af.mil mailto:romeo.reyes.1@us.af.mil mailto:kayton.clinkscales@us.af.mil mailto:romeo.reyes.1@us.af.mil

(a) Volume I, Technical Proposal, Factor 1: Project Schedule and Factor 2: Management Plan and Qualifications

(b) Volume II, A) Past Performance, B) Signed Teaming Agreement (if applicable); and

(c) Volume III, Cost/Price Proposal and Contractor Responsibility

Regarding Past Performance, it is your responsibility to send past performance questionnaires (PPQs) to your previous customer contacts, and ensure they are completed and returned the contracting POC no later than the closing date of the solicitation. PPQs will be accepted electronically by email from Project Owners or their authorized representatives. Past Performance Questionnaires will not be accepted from Prime Contractors, Subcontractors, or Manufacturers.

- In lieu of a Past/Present Performance Questionnaire (PPQ), if a project is currently available in the Contractor Performance Assessment Reporting System (CPARS) the contractor should attach the evaluation to the PPQ and submit directly to the POCs listed above before the official closing date and time.

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT five (5) business days following this site visit, currently 26 Feb 2025. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the Government. Email all questions to the POCs identified above.

Pictures can be taken. However, no pictures of or toward the flightline, items on desks or secure areas.

Questions/Answers will be posted on the SAM.gov website.

When departing the site visit, please sign out with Mr. Beaty at the door you entered. Upon completion of the site visit, individuals were instructed to exit the base.

Site visit ended at 11:30

//SIGNED//

ROMEO REYES

Contract Administrator

1 SOCONS

1070200712C Typewritten Text

TH

1070200712C Typewritten Text

RM