Memo for Record - FA441721B0001 Pre-Proposal Conference_Site Visit.pdf

FA441721B0001 – CP1039541 - Convert Mini-Mall to Admin, 1 SOAOS, Bldg 90228

MEMORANDUM FOR RECORD

SUBJECT: Pre-Proposal Conference / Site Visit for Convert Mini-Mall to Admin, Bldg. 90228

1. The conference started on 22 June 2021, at 09:30 AM, Central Daylight Time (CDT).

2. Everyone in attendance signed in (see sign-in roster attached). Introductions were made: Contracting Officer- Mr. Richard

Compton; Contract Administrator – Jaysen Cortez; and Construction Engineer – Mr. Michael Tuominen (Mr. Paul Kendrick filled in)

3. The following items were briefed to all attendees:

The Contracting Officer and Contract Administrator contact information:

- Contracting Officer: Richard Compton; Email: richard.compton.4@us.af.mil; Phone: 850-884-4941

- Contracting Administrator: Jaysen Cortez; Email: jaysen.cortez.1@us.af.mil; Phone: 850-884-3364

Solicitation number FA441721B0001. Current closing/bid-opening date is 9 Jul 2021 @ 9:00 AM, Central Daylight Time (CDT).

Bid Opening Procedures:

- Precisely at 9:00 AM, CDT, the 1st Special Operations Contracting Squadron (1 SOCONS) conference door will be closed.

Bid entrees received after 9:00 AM, CDT, WILL NOT be opened.

- Bids will be opened in the order they are received.

- Bids will be recorded and projected on the conference screens for everyone in attendance to view.

- If requested, contractors will be able to review the bids (excluding personal/proprietary info) in the presence of the

Contracting Officer or Contract Administrator.

- The resulting awardee will be announced in accordance with the terms and conditions of the solicitation.

ONLY hand-deliver or mail bids to the 1st Special Operations Contracting Squadron, 350 Tully Street, Bldg. 90339, Hurlburt Field, FL, 32544. If delivering bids by mail, use UPS or FedEx, DO NOT use USPS. One minute late is still late.

Bids SHALL consist of one (1) separate hard-copy volume (Filled SF 1442 and Attachment 6 – Financial Information Request and

Release Authorization) and one (1) electronic copy (via CD or DVD; USB drives WILL NOT BE ACCEPTED). Only electronic versions of bid bonds will be accepted.

It is the offeror’s responsibility to check SAM.gov for any amendments or changes to the solicitation.

Base Entry - Personnel requiring access to Hurlburt Field for the purpose of hand-delivering a bid must send an e-mail containing the company name and the name of the person(s) requiring access to Jaysen Cortez, email jaysen.cortez.1@us.af.mil, and Richard

Compton, email richard.compton.4@us.af.mil. E-mail requests must be received NLT 72 hours prior to the date and time established for bid opening. All commercial vehicles will need to use the Commercial Visitor Inspection (CVI) gate located off of

Martin Luther King Jr Blvd. Please allow extra time to obtain your pass.

Please review solicitation documents carefully especially Sections L and M of the solicitation to ensure compliance with all bid submission requirements. Section L and M contain the bid preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration.

Attendees were advised of the requirement to submit all questions in writing to the Contracting office NLT 4:30 PM, CDT, three (3) calendar days following the site visit. All questions must be submitted in Word format. Only those questions asked and answered in writing will be considered binding to the Government. Email all questions to Jaysen Cortez at jaysen.cortez.1@us.af.mil AND

Richard Compton at richard.compton.4@us.af.mil. Answers to the questions will be posted on the SAM.gov website.

All offerors MUST complete the Online Representations and Certifications application @ https://sam.gov/content/home. Failure to complete all required Representations and Certifications will make your bid ineligible for award.

All MUST have a current NIST SP 800-171 assessment (not older than 3 years) in the Procurement Integrated Enterprise

Environment (PIEE) at https://piee.eb.mil/. A contractor search in the Supplier Performance Risk System (SPRS) will be made to verify each contractor's assessment has been completed and the security requirements are either fully met or identifies a working plan mailto:richard.compton.4@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:richard.compton.4@us.af.mil mailto:jaysen.cortez.1@us.af.mil mailto:richard.compton.4@us.af.mil https://sam.gov/content/home https://piee.eb.mil/

FA441721B0001 – CP1039541 - Convert Mini-Mall to Admin, 1 SOAOS, Bldg 90228 to implement the remaining security requirements. https://www.sprs.csd.disa.mil/default.htm should provide additional information and help on SPRS and NIST SP 800-171 assessments.

4. All attendees proceeded to the project site, building 90228.

5. Meeting was concluded at 10:01 AM, CDT.

JAYSEN K. CORTEZ

Contract Administrator

1 Attachment:

1. FA441721B0001 – Pre-Proposal Conference / Site Visit Sign-in Roster https://www.sprs.csd.disa.mil/default.htm