FA4417-14-R-0010 _BASH_Services _Amendment_2.pdf

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER (Type or print)

30-105-04EXCEPTION TO SF 30

APPROVED BY OIRM 11-84

STANDARD FORM 30 (Rev. 10-83)

Prescribed by GSA

FAR (48 CFR) 53.243

The purpose of this amemdment is to:

1. Post the Proposal Conference minutes for the Proposal Conference held on 15 May 2014.

2. Post Questions and Answ ers received in response to the solicitation

3. Delete the PWS dated 8 April 2014 and incorporate the revised PWS (revised 8 April 2014).

4. Revise the the addendums to 52.212-1 and 52.212-2 for this solicitation.

5. Extend the proposal due date to 26 June 2014.

1. CONTRACT ID CODE PAGE OF PAGES

J 1 8

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

16C. DATE SIGNED

BY 09-Jun-2014

16B. UNITED STATES OF AMERICA15C. DATE SIGNED15B. CONTRACTOR/OFFEROR

(Signature of Contracting Officer)(Signature of person authorized to sign)

8. NAME AND ADDRESS OF CONTRACTOR (No., Street, County, State and Zip Code) X FA4417-14-R-0010

X 9B. DATED (SEE ITEM 11)

06-May-2014

10B. DATED (SEE ITEM 13)

9A. AMENDMENT OF SOLICITATION NO.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

X The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offer X is extended, is not extended.

Offer must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended by one of the following methods:

(a) By completing Items 8 and 15, and returning 1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN

REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

12. ACCOUNTING AND APPROPRIATION DATA (If required)

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE

CONTRACT ORDER NO. IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(B).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

E. IMPORTANT: Contractor is not, is required to sign this document and return copies to the issuing office.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

10A. MOD. OF CONTRACT/ORDER NO.

2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO.(If applicable)

6. ISSUED BY

3. EFFECTIVE DATE

09-Jun-2014

CODE

1 SOCONS

350 TULLY ST.

HURLBURT FIELD FL 32544

FA4417 7. ADMINISTERED BY (If other than item 6)

4. REQUISITION/PURCHASE REQ. NO.

CODE

See Item 6

FACILITY CODECODE

EMAIL:TEL:

FA4417-14-R-0010

SECTION SF 30 BLOCK 14 CONTINUATION PAGE

SUMMARY OF CHANGES

SECTION SF 1449 - CONTINUATION SHEET

SOLICITATION/CONTRACT FORM

The required response date/time has changed from 20-Jun-2014 02:00 PM to 26-Jun-2014 02:00 PM.

The following have been modified:

ADDENDUM 52.212-1 & 52.212-2

THIS SECTION IS FOR SOLICITATION PURPOSES ONLY. THIS SECTION WILL BE PHYSICALLY

REMOVED FROM ANY RESULTANT AWARD, BUT WILL BE DEEMED INCORPORATED BY

REFERENCE.

Addendum to 52.212-1(c), Period for Acceptance of Offers. The paragraph is tailored as follows: “The offeror agrees to hold the prices in its offer firm for 103 calendar days from the date specified for receipt of offers.”

ADDENDUM TO 52.212-1 PROPOSAL PREPARATION INSTRUCTIONS

A. To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications, and technical requirements, in addition to those identified as evaluation factors or subfactors. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I – Price

Proposal, Part II – Technical Proposal, and Part III – Past Performance Information.

B. The contracting officer has determined there is a high probability of adequate price competition in this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer’s opinion, adequate price competition exists, no additional cost information will be requested and certification under FAR 15.406-2 will not be required. However, if at any time during this competition the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary for the contracting officer to determine the reasonableness and affordability of the price.

C. Specific Instructions:

1. PART I – PRICE PROPOSAL – Submit original and one (1) copy.

(a) Complete blocks 12, 17a and b, and 30a through c of the RFP, page 1, Standard Form (SF) 1449. In doing so, the offeror accedes to the contract terms and conditions as written in the solicitation in its entirety. The solicitation constitutes the model contract.

(b) Insert proposed unit and extended prices on the Schedule for each Contract Line Item Number

(CLIN) or Sub CLIN (SCLIN), including all option periods. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal must be submitted for a base year plus four (4) option years.

(c) Complete the necessary fill-ins and certifications in Contract Clauses section. Representations and

Certifications section shall be returned in its entirety. For Description/Specifications through

Contract Clauses sections, the offeror shall submit only the pages that require a fill-in.

(d) Return any solicitation amendments to the original solicitation documents, signed by the same official authorized to sign the SF 1449.

2. PART II – TECHNICAL PROPOSAL – Limited to no more than twenty (20) pages. Submit original plus three (3) copies.

Offerors shall not simply restate Performance Work Statement (PWS) requirements, but shall include their technical capabilities in fulfilling requirements. Offerors will include:

-Bird/Wildlife Hazard Management Plan & Pigeon Control Plan

--Plans must at a minimum, show how the contractor plans to perform the requirements as outlined in paragraphs 1.2., 1.3. (including sub-paragraphs 1.3.1. &1.3.2.), and 1.7. (including sub-paragraphs 1.7.1 through 1.7.6.7.) of the revised Performance Work Statement (PWS) dated 8

April 2014 Amended by FA4417-14-R-0010-0002.

-Quality Control Plan

--Plan must at a minimum, address paragraph 4.5.1.1. of the PWS.

-Educational qualifications and any other qualifications of personnel proposed to perform on a subsequent contract and who fulfill the requirements paragraphs 4.2.1. and 4.2.2. of the revised PWS dated 8 April

2014, Amended by FA4417-14-R-0010-0002. Resumes, college transcripts or other detailed description of referenced qualifications per individual shall be provided.

Technical rating is either “acceptable,” or “unacceptable”. Only those offers whose technical proposals are rated “acceptable” will proceed to the past performance evaluation step. The technical information for the Bird/Wildlife Hazard Management Plan, Pigeon Control Plan, and educational qualifications shall be limited to no more than twenty (20) pages. The Quality Control Plan shall not be counted against the 20 page limit.

3. PART III – PAST PERFORMANCE INFORMATION – Limited to no more than two (2) pages per contract listed. Only references for same or similar type contract desired. Submit original plus three (3) copies.

(a) Quality and Satisfaction Rating for Contracts Performed and/or Completed in the Past Three (3)

Years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

(b) Performance Surveys: The government will evaluate the quality and extent of offerors performance deemed relevant to the requirements of this RFP. The government will use information submitted by the offeror and other sources such as other Federal Government offices and commercial sources, to assess performance. Provide a list of no more than ten (10), of the most relevant contracts performed for Federal agencies and commercial customers within the last three (3) years. Relevant contracts include:

(i) RECENT. For a contract to have been considered recent, the contract must be performed or completed within the last three years.

(ii) RELEVANCE. Definitions of Relevance as related to this contract are as follows:

VERY RELEVANT: Past/present performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires

RELEVANT: Past/present performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

SOMEWHAT RELEVANT: Past/present performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

NOT RELEVANT: Past/present performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(c) The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract listed:

(i) Company/Division name

(ii) Product/Service

(iii) Contracting Agency/Customer

(iv) Contract Number

(v) Contract Dollar Value

(vi) Period of Performance

(vii) Verified, up-to-date name, address, FAX and telephone number of the contracting officer

(viii) Comments regarding compliance with contract terms and conditions

(ix) Comments regarding any known performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past/present performance information on previous teaming arrangements with same partner. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts.

D. QUESTIONNAIRES. Each offeror shall send out Past Performance Questionnaires (Attachment 4) to each of the offerors past performance references, to each of the Points of Contact identified in the contracts listed in the contractor’s Past Performance Information. The responsibility to send out Past Performance

Questionnaires rests solely with each offeror – IT SHALL NOT BE DELEGATED TO ANY OTHER

ENTITY. The Transmittal Letter/Questionnaire (Attachment 4) shall be used by the offeror in sending out

Past Performance Questionnaires.

1. Complete Section A, General Information, of the Past and Present Performance Questionnaire

(Attachment 2) and mail or email the attached Transmittal Letter and Past and Present Performance

Questionnaire to all past performance references listed in the contractor’s Past Performance

Information. Evaluators are only allowed to use the Attachment 4, Past and Present Performance

Questionnaire. Altered or substituted questionnaires will not be evaluated. Offerors are responsible to ensure questionnaires are transmitted to their references, and to indicate which references the questionnaire was sent to (see paragraph 3 above).

2. Once the Past and Present Performance Questionnaires are completed by the evaluator’s POCs, the information contained in the Questionnaires shall be considered source selection sensitive and not released to you, the offeror. Questionnaires shall be sent directly to the Government.

3. Past Performance Questionnaires are to be completed and sent directly to the Government by the evaluator completing the Questionnaire. It is the sole responsibility of the offeror to track the submission of Past and Present Performance Questionnaires and ensure that the Government receives them NO LATER THAN THE DUE DATE AND TIME ESTABLISHED IN THIS RFP FOR

PROPOSAL SUBMISSION. It is also the sole responsibility of the offeror to inform the evaluators of any extensions the Government approves to the date and time proposal are due to be submitted.

4. The evaluator shall e-mail questionnaires to the attention of TSgt Chris Klug (850-884-7794) at christopher.klug@us.af.mil and Mr. David Jesmain (850-884-3262) at david.jesmain.1@us.af.mil. If the questionnaires cannot be e-mailed, mail the questionnaire to: 1st Special Operations Contracting

Squadron/LGCA, Attention TSgt Chris Klug or Mr. David Jesmain, 350 Tully Street, Bldg. 90339, Hurlburt Field, FL 32544.

5. If the offeror claims there is no past performance, then that status must be identified to the contracting officer not later than the date/time proposals are due from all offerors.

E. DOCUMENTS: Documents submitted in response to this RFP must be fully responsive to and consistent with the following:

mailto:christopher.klug@us.af.mil mailto:david.jesmain.1@us.af.mil

1. Requirements of the RFP (CLINs and PWS) and government standards and regulations pertaining to the PWS.

2. Evaluation Factors for Award in Evaluation Factors section of this RFP.

3. Any limitation on the number of proposal pages. Pages exceeding the page limitations set forth in this section will not be read or evaluated, and will be removed from the proposal.

4. Format for proposal Parts II and III shall be as follows:

(a) The proposals will be 8 ½” x 11” paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11” x 17.”

(b) A page is defined as one face of a sheet of paper containing information.

(c) Typing shall not be less than 12 pitch.

(d) Elaborate formats, bindings or color presentations are not desired or required.

F. GENERAL INFORMATION

1. INFORMATION REGARDING SUBMISSION OF PROPOSAL: Faxed proposals will NOT be accepted. Proposals will be accepted by mail or hand carried delivery to: 1 SOCONS/LGCA, 350

Tully St., Bldg 90339, Hurlburt Field, FL, 32544. The sealed envelope or package used to submit your proposal must show the time and date specified for receipt, solicitation number and name address of the offeror.

2. Offerors are cautioned that Hurlburt Field, FL has visitor control procedures requiring individuals not affiliated with the installation to obtain a visitor pass prior to entrance. SOME DELAY SHOULD BE

ANTICIPATED WHEN HAND CARRYING PROPOSALS. Offerors should allow sufficient time to obtain a visitor pass and to deliver the proposal PRIOR to the time specified for receipt.

3. To obtain a visitor pass, the offeror shall contact the office in block 9 of Standard Form 1449, PRIOR to the date and time specified for receipt.

4. Late proposals will be processed in accordance with FAR 52.212-1(f) “Late submission, modifications, revisions, and withdrawals of offers.”

FEDERAL HOLIDAYS: The following Federal Legal Holidays are observed by this base:

New Year’s Day 1 January

Martin Luther King’s Birthday Third Monday in January

Presidents Day Third Monday in February

Memorial Day Last Monday in May

Independence Day 4 July

Labor Day First Monday in September

Columbus Day Second Monday in October

Veterans Day 11 November

Thanksgiving Day Fourth Thursday in November

Christmas Day 25 December

Addendum to 52.212-2 – Evaluation, Commercial Items

(a) The government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(1) PRICE

(2) TECHNICAL

(3) PAST PERFORMANCE

Past Performance and Technical when combined are significantly more important than Price when being evaluated.

(b) Options. The government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

ADDENDUM TO CLAUSE 52.212-2

(1) This acquisition will utilize a best value approach, in which the Government seeks to award to an offeror who provides the greatest confidence that they will meet the Government’s requirements affordably. The Best Value technique chosen for this particular acquisition will be Performance Price Tradeoff (PPT).

(2) The PPT approach permits tradeoffs between price/cost and past performance, and will include an evaluation for technical acceptability. All proposals shall first be ranked in order of price from lowest to highest. Then, the first five (5) of the lowest priced proposals shall be evaluated for technical acceptability. In the event that the first five (5) evaluated proposals do not yield an offer with an acceptable technical rating, the evaluation process will continue in increments of the next five (5) lowest proposals until a technically acceptable proposal is identified. Contract award will be made to the responsible offeror whose proposal conforms to the solicitation requirements, is considered technically acceptable, and will provide the best value to the Government, considering price and past performance.

(a) Proposals that are unrealistic in terms of technical acceptability or price may be rejected at any time during the evaluation process. Discussions or negotiations may be conducted with all offerors in the competitive range.

Offerors may be required to participate in telephone discussions or in face-to-face oral discussions at the 1 st

Special Operations Contracting Squadron, 350 Tully Street, Hurlburt Field, FL.

(b) Offerors are cautioned to follow the detailed instructions fully and carefully, as the Government reserves the right to make an award based on initial offers received, without discussion of such offers.

(c) Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

(3) Price/Cost Evaluation. Initially, proposals shall be ranked in order of price from lowest to highest. Then, the first five (5) of the lowest priced proposals shall be evaluated, including any option prices (if applicable). Each offeror’s price will be evaluated for completeness and reasonableness. Unrealistically low proposed costs/prices may be grounds for eliminating a proposal from competition either on the basis that either the offeror does not understand the requirement or the offeror has made an unrealistic proposal.

(4) Technical Evaluation. Offers shall be evaluated independently of the cost/price proposal evaluation to determine the offerors compliance with the technical requirements of this solicitation. The government may make a final determination as to the rating of an offer based on the proposal as submitted without requesting any further information. Offerors proposals will be evaluated against the following factors:

(a) Technical Capabilities, to include

-Bird/Wildlife Hazard Management Plan & Pigeon Control Plan

--Plans must at a minimum, show how the contractor plans to perform the requirements as outlined in paragraphs 1.2., 1.3. (including sub-paragraphs 1.3.1. &1.3.2.), and 1.7. (including sub-paragraphs 1.7.1 through 1.7.6.7.) of the revised Performance Work Statement (PWS) dated 8

April 2014 Amended by FA4417-14-R-0010-0002.

-Quality Control Plan

--Plan must at a minimum, address paragraph 4.5.1.1. of the PWS.

-Educational qualifications and any other qualifications of personnel proposed to perform on a subsequent contract and who fulfill the requirements paragraphs 4.2.1. and 4.2.2. of the revised PWS dated 8 April

2014, Amended by FA4417-14-R-0010-0002. Resumes, college transcripts or other detailed description of referenced qualifications per individual shall be provided.

(b) Evaluators shall assign a rating, which falls within one of the following ranges according to the degree to which the offeror meets the minimum requirements described above:

(i) ACCEPTABLE – Meets evaluation criteria and minimum requirements. Proposal is acceptable.

(ii) UNACCEPTABLE – Fails to meet minimum requirements. Deficiencies are significant and require major revisions to the proposal to make it acceptable. If determined to be unacceptable, this will render the entire proposal as technically unacceptable and eliminate the offeror from further consideration.

(iii) If all offerors are deemed unacceptable, the government may establish a competitive range and enter into discussions.

(5) Past Performance Evaluation. Using questionnaires, the contracting officer shall seek performance information for only those offerors rated technically acceptable.

(a) Each proposal shall provide current and relevant information regarding an offerors actions under previously awarded contracts. Offerors shall identify past or current contracts (including Federal, State, local government, and private) for efforts similar to the Government requirement as stated in this solicitation. The Government will evaluate the offerors previous performance in the following areas: Adherence to progress schedules;

provide management, technical, and administrative experience; effective quality control; timely submission of submittal data; approach to problem solving; timely resolution of punch list items; and ability to meet contract performance schedule. The Government may evaluate information on problems identified and encountered on previous contracts and corrective actions taken by the offeror. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

(b) Performance Confidence will be evaluated in accordance with FAR 15.305(a)(2). Performance confidence ratings assess the probability of the offeror successfully accomplishing the proposed effort based on the offerors past performance. In assessing past performance confidence, the evaluators will primarily rely on information provided by offerors completed past performance questionnaires. However, the Government may use data independently obtained from other government and commercial sources to be used in the evaluation process.

(c) The Government will evaluate the offerors ability to successfully complete projects based on demonstrated past and present experience under recent and relevant contracts. Recency is defined as projects performed in the last three (3) years. Relevancy is defined as contracts involving:

(i) Familiarity and experience with wildlife management in close proximity of flightline operations.

(ii) Familiarity and experience in compliance with local, state, federal regulations, and military operations.

(d) The following relevancy definitions, apply:

(i) VERY RELEVANT: Past/present performance effort involved essentially the same scope and magnitude of effort and complexities this solicitation requires.

(ii) RELEVANT: Past/present performance effort involved similar scope and magnitude of effort and complexities this solicitation requires.

(iii) SOMEWHAT RELEVANT: Past/present performance effort involved some of the scope and magnitude of effort and complexities this solicitation requires.

(iv) NOT RELEVANT: Past/present performance effort involved little or none of the scope and magnitude of effort and complexities this solicitation requires.

(e) The process will result in an overall performance rating as defined below. This performance assessment represents the Government evaluation team's judgment of the probability of an offeror successfully accomplishing the proposed effort based on the offerors demonstrated past and present performance. The ratings are defined as follows:

Rating and Description:

SUBSTANTIAL CONFIDENCE: Based on the offerors performance record, the government has a high expectation that the offeror will successfully perform the required effort.

SATISFACTORY CONFIDENCE: Based on the offerors performance record, the government has an expectation that the offeror will successfully perform the required effort.

LIMITED CONFIDENCE: Based on the offerors performance record, the government has a low expectation that the offeror will successfully perform the required effort.

NO CONFIDENCE: Based on the offerors performance record, the government has no expectation that the offeror will be able to successfully perform the required effort

UNKNOWN CONFIDENCE: No performance record is identifiable or the offerors performance record is so sparse that no confidence assessment rating can be reasonably assigned.

(6) If the lowest priced evaluated offer has been determined technically acceptable and is judged to have a

Substantial Confidence rating, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers. If the lowest priced offeror is not judged to have a Substantial Confidence rating, the next lowest priced offeror will be evaluated and the process will continue (in order by price) until an offeror is judged to have a Substantial

Confidence rating or until all offerors are evaluated. The Source Selection Authority shall then make an integrated assessment best value award decision.

(7) The Government intends to evaluate offers and award a contract without discussions with offerors. Therefore, the offerors initial offer should contain the offerors best terms from a price and technical standpoint. However, the

Government reserves the right to conduct discussions if later determined by the Contracting Officer to be necessary.

(End of Addendum)

LIST OF ATTACHMENTS

Number Description Pages

Attachment 1 Performance Work Statement dated 8 April 2014 (REVISED) 20

(anticipate change in pages when updated BASH plan is incorporated

Attachment 2 Wage Determination 05-3033 (Rev. - 13) 10

Attachment 3 Past Performance Questionnaire w/cover letter signed by Contracting Officer 5

Attachment 4 Cover Sheet w/Contractor Information 1

(End of Summary of Changes)