BASH_PWS_-_8_April_2014.pdf

Solicitation No. FA4417-14-R-0010

PERFORMANCE WORK STATEMENT

FOR

BIRD/WILDLIFE HAZARD CONTROL AND HANGAR

PIGEON CONTROL

AT

HURLBURT FIELD, FLORIDA

8 April 2014

APPROVED:

1 SOW/SE

FUNCTIONAL COMMANDER/DATE

QUALITY ASSURANCE PROGRAM COORDINATOR/DATE

CONTRACTING OFFICER/DATE

BIRD/WILDLIFE HAZARD CONTROL AND HANGAR PIGEON CONTROL

TABLE OF CONTENTS

1. Description of Services.

1.1. Specific Functions.

1.2. Bird/Wildlife Hazard Control Measures.

1.3. Pigeon Control.

1.3.1. Pigeon Trap Utilization.

1.3.2. Scheduled Service.

1.3.3. Pigeon Traps.

1.3.4. Nuisance Wildlife Trapper Permit.

1.3.5. Reports.

1.3.6. Government Responsibilities.

1.4. Communications.

1.5. Bird/Wildlife Aircraft Strike Hazard (BASH) Program.

1.6. Written Reports, Metrics, and Plans.

1.7. Bird/Wildlife Hazard Management Plan.

1.8. Arms, Ammunition, and Explosives (AA&E).

1.8.1. Safety Requirements.

1.9. Contractor Furnished Items and Services.

1.9.1. Animals.

1.9.2. Equipment.

1.9.3. Transportation.

2. Services Summary.

3. Government Furnished Property and Services.

4. General Information.

4.1. Hours of Operation for Wildlife Management.

4.1.1. Federal Holidays.

4.1.2. Base Closures.

4.2. Contractor Personnel.

4.2.1. On-site Contractor Qualifications.

4.2.2. Contractor Ownership Qualifications.

4.3. Insurance and Licensing.

4.4. Training.

4.5. Quality Assurance.

4.5.1. Quality Control.

4.5.1.1. Contents.

4.5.1.2. Revisions.

4.5.2. Performance Evaluation Meetings.

4.6. Local Area Network Access (LAN).

4.6.1. Automatic Data Processing Equipment (ADPE).

4.7. Conservation of Utilities.

4.8. Security Requirements.

4.8.1. Base Access.

4.8.1.1. Contractor Employee Listing

4.8.2. Flight Line Access.

4.8.3. Physical Security.

4.8.4. Force Protection Condition (FPCON) Checks.

4.8.5. Computer Security

4.9. Performance of Services during Crisis.

5. Appendices

Appendix 1: Base Map Appendix 2: AF Form 853 Appendix 3: Hurlburt Field BASH Plan 91-212 **This BASH plan is in review and will be replaced with the revised version into the solictation and/or contract, pending on the time of its release.**

SECTION I

DESCRIPTION OF SERVICES

1. Description of Services. The contractor shall provide a comprehensive “Bird/Wildlife Hazard Control” program in accordance with this Performance Work Statement (PWS) with focus on eliminating or minimizing wildlife hazards for safe air and ground support operations at Hurlburt Field, Florida, including but not limited to bear, deer, wild hogs, alligators, snakes, birds, etc. The contractor shall comply with all federal, state, and local regulations in performance of this contract.

1.1. Specific Functions. This complex program combines several different measures to reduce the attraction of wildlife to the airbase and seeks to deny the use of airspace in the vicinity of the airfield to birds. These measures may include but are not limited to the use of trained working dog(s) (i.e.

Border Collies), radio controlled (RC) vehicles/aircraft, harassment, trapping, relocation, depredation, removal, disposal, airfield patrol, perimeter fence monitoring, etc. In addition, the contractor shall provide expertise to reduce the bird hazards in our low altitude training area and local Eglin ranges.

1.2. Bird/Wildlife Hazard Control Measures. The contractor shall provide bird and wildlife control measures using both active and passive techniques to monitor, inform and offer suggestions concerning the airfield and base boundaries as well as surrounding areas near the base. The contractor shall perform regular daily patrolling of the airfield perimeters and base areas where birds and wildlife tend to congregate and to cover the necessary flying operation hours (see paragraph 4.1 below). The base is approximately 1,000 acres. The contractor shall perform bird and wildlife control necessary to repel, capture, or kill as authorized within the installation's current Bird/Wildlife Aircraft Strike Hazard (BASH) Plan provided by Wing Safety. The contractor shall report findings to Airfield Management and Wing Safety. Upon encountering wildlife on the airbase, the Wildlife Control Officer(s) (WCO) shall notify the Control Tower and Airfield Management. The active technique of harassment of wildlife in these areas shall be coordinated with the Control Tower to prevent the wildlife movement conflicting with local air traffic. The contractor shall coordinate all wildlife depredation and trapping efforts, including necessary permits and procedures with the Hurlburt Field BASH Plan requirements (see appendix). Paragraph 1.9.2 requires the contractor to use thermal imaging to identify hidden bird/wildlife that may present a problem.

1.3. Pigeon Control. The contractor shall provide all labor, and material for daily service of pigeon control and accessories associated with such services, including daily trap baiting, trapping, collecting and releasing. An airfield visit day is defined as each day the contractor performs pigeon control services at airfield sites. The contractor shall be responsible for the cost of bait material and traps.

1.3.1. Pigeon Trap Utilization. The contractor shall be responsible for the removal of all trapped pigeons and area sanitization surrounding the trap(s). In addition, the contractor shall monitor airfield pigeon activity and seek out new areas in which the contractor can place trap(s) to increase the effectiveness of pigeon control, including baiting, trapping, as well as cleaning, sanitizing and removal of trapped pigeons.

1.3.2. Scheduled Service. The contractor shall perform pigeon control services on a daily basis.

In the event a holiday, local disaster or a crisis according to DoDI 1100.22, or any other required absence for an extended period of time, it is understood that the contractor, the day before the event or the day immediately following the event, must remove any and all trapped pigeon(s) and then lock out all traps to prevent any pigeon(s) from entering the traps.

1.3.3. Pigeon Traps. Each trap shall have an extensive food and water supply to support all trapped pigeon(s) for a period of no less than one month without intervention. The trap shall consist of two distinct compartments -one to trap pigeon(s) and one to house and maintain pigeon(s) on a long-term basis. Traps shall not be single compartment trap(s). The contractor shall list the name and address of its company on the traps and shall follow the outline for scheduled service unless directed otherwise by the Airfield Authority.

1.3.4. Nuisance Wildlife Trapper Permit. The Contractor shall possess and maintain a Nuisance Wildlife Trapper permit with the Florida Fish and Wildlife Conservation Commission pursuant to applicable Rules in 68A of the Florida Administrative Code (F.A.C.). The contractor and contractor business owner shall possess, at the time of submission of the solicitation, a valid and current Nuisance Wildlife Trapper permit with the Florida Fish and Wildlife Conservation Commission. The contractor and contractor business owner shall submit permit registration numbers at the time of solicitation submission. Any Contractor not currently in possession of valid and current Nuisance Wildlife Trapper permits for both on-site contractor and contractor business owner will be excluded from consideration for the solicitation. All captured pigeons to be removed during any visit shall be immediately removed from the traps and disposed in accordance with the instructions contained in the "NUISANCE WILDLIFE TRAPPER

PERMIT".

1.3.5. Reports. The contractor shall provide an individual service report/invoice for scheduled daily pigeon control services detailing the following site visit information:

1.3.5.1. Invoice Number.

1.3.5.2. Purchase Order Number.

1.3.5.3. Service address.

1.3.5.4. Service date.

1.3.5.5. Service time.

1.3.5.6. Service scheduled

1.3.5.7. Materials used.

1.3.5.8. Conditions found and recommended actions.

1.3.6. Government Responsibilities. The Government will provide access to all locations necessary for pigeon trapping. The Government shall also provide the means necessary to reach these locations, including roof access, powered lifts, booms, etc. The government will provide this access on a routine and timely basis to accommodate trapping, removal, and cleaning.

1.4. Communications. While on Hurlburt Field, the WCO(s) shall maintain constant communication with the Control Tower and Base Operations. The contractor will be provided with the applicable VHF-radio frequencies and phone numbers. The contractor shall provide appropriate equipment (cellular phone with local service and VHF transceiver). The WCO(s) shall be responsible for keeping the Control Tower and Base Operations informed of any increase in bird activity in the area that may affect flying operations. The WCO(s) shall respond to any reports of activity from Base Operations or the Control Tower.

1.5. Bird/Wildlife Aircraft Strike Hazard (BASH) Program. The contractor shall organize and attend all Bird/Wildlife Hazard Working Group (BHWG) meetings. The contractor shall advise and provide input and assistance for improving wildlife strike and pigeon population reduction as well as suggestions for habitat management to increase the overall effectiveness of the BASH program. The contractor shall provide 1 SOW/SE with recommendations on how to modify/alter low-level routes in order to reduce the possibility of bird strikes during tactical, low-level missions. Comply with Air Force Instruction (AFI) 91-202, paragraph 7.3.1.4, for base level BASH Programs.

1.6. Written Reports, Metrics, and Plans. The contractor shall provide a written and oral synopsis of the monthly report(s) at the BHWG, as well as summaries of the BHWG. The contractor shall provide a wildlife risk assessment in accordance with Federal Aviation Administration (FAA) and International Civil Aviation Organization (ICAO) requirements and standards. The contractor shall process the aircrew submitted AF Form 853s, Air Force Wildlife Strike Reports (see appendix), and update the Air Force Safety Automated System (AFSAS) within thirty (30) days of a BASH incident.

AFSAS is a web-based program accessible via any computer provided the requester has an active account. Wing Safety will ensure the WCO has an active account. The contractor is responsible for making written progress reports to 1 SOW/SE on a monthly basis. This report shall include a monthly comprehensive wildlife control report including:

1.6.1. Number and type of avian/wildlife activities (e.g. number of bird flights);

1.6.2. Approximate time of the activity (e.g. length of flight or dwell time);

1.6.3. Types of control methods used;

1.6.4. Results of control activities;

1.6.5. Types and numbers of animals killed;

1.6.6. Suggestions for habitat management;

1.6.7. Education efforts and briefing topics; and

1.6.8. Any other information pertinent to Hurlburt Field flying safety.

1.7. Bird/Wildlife Hazard Management Plan. The contractor shall provide a Bird/Wildlife Hazard Management Plan with their proposal that will clearly explain the contractor's procedures that will be used to meet the requirements of this contract. At contract award, the plan will become an attachment to the Contractor's Quality Control Plan described in paragraphs 4.5.1 of this PWS and be accurately maintained in the contractor’s on site office. Revisions to the plan may be required during performance of the contract. The contractor shall make appropriate revisions and obtain acceptance of the revised plan from the Contracting Officer (CO). Revised copies of the plan shall be provided to the CO. As a minimum, the plan shall include the following:

1.7.1. The contractor points of contact, including phone numbers to be contacted during normal working hours and after duty hours required by the contract.

1.7.2. Recommendations for needed habitat modification and changes in land use to improve wildlife hazard control.

1.7.3. Types of active and passive techniques that will be used and applied within the base boundaries and the local surrounding areas.

1.7.4. Identify local surrounding potential hazard areas and recommended passive techniques of wildlife hazard control in those areas.

1.7.5. Requirements for and where applicable, copies of local, State, and Federal wildlife control permits.

1.7.6. Procedures to be followed during military/air carrier operations, including as a minimum:

1.7.6.1. Assignment of personnel responsible for implementing wildlife hazard control procedures. Specifically address whom, when and for what circumstances to comply with the base BASH Plan (see appendix).

1.7.6.2. Conduct of physical inspections of movement area and other areas critical to wildlife hazard management sufficiently in advance of military/air carrier operations to allow for time for wildlife controls to be effective. Specifically address whom, when and for what circumstances to comply with the base BASH Plan (see appendix).

1.7.6.3. Wildlife control measures. Specifically address whom, for what circumstances, when, and how the WCO(s) contact the Control Tower, Airfield Management, and Wing Safety to take necessary wildlife control measures.

1.7.6.4. Communications between the WCO(s) and the Control Tower, Airfield Management and Wing Safety. Specifically address what communication procedures will be setup and what training is required in said communication procedures.

1.7.6.5. Data to be gathered for monthly report(s) and metrics, to include frequency of collecting the data for submission at the BHWG meetings.

1.7.6.6. Procedures to safely manage and store weapons, ammunition, and explosives applicable to lethal control measures (LCM) as authorized by the BASH plan (see appendix).

1.7.6.7. Schedule of planned patrol activity; provide it and any updated changes to the Wing Flight Safety.

1.8. Arms, Ammunition, and Explosives (AA&E). The contractor shall notify the Control Tower and Security Forces each time prior to the actual use of any AA&E on the installation as authorized by the BASH Plan (see appendix). Firearms must be carried in plain view (no concealed weapons).

The contractor must maintain constant surveillance and will not leave unattended any/all AA&E brought onto the installation used for LCM purposes (this does not apply to pyrotechnics). The contractor must provide Security Forces a listing of all personnel who will be using AA&E on the installation. All personnel bearing firearms must be commercially certified to use and carry weapons.

For LCM AA&E, the contractor shall provide proof of certification to the Contracting Officer within ten (10) calendar days after contract award. The contractor shall follow all necessary directives to safely transport and maintain accountable weapons and ammunitions/explosives storage. Security Forces may deny any contractor employee from bearing a firearm if they deem it may be detrimental to public safety. Security Forces reserves the right to accompany the contractor and monitor their activities anytime they are on the installation using AA&E.

1.8.1. Safety Requirements. The contractor shall conform to the explosives safety standards as outlined in Air Force Manual (AFMAN) 91-201, paragraphs 11.4.1 and 11.4.2.

1.9. Contractor Furnished Items and Services.

1.9.1. Animals. The contractor shall furnish trained animal(s) that must be available at all times.

The contractor is responsible for the transportation, training, boarding, outside portable kennel, shelter, rescue shelter care, licensing, shots, medical treatment, and feeding required for the animal(s). The contractor shall be in possession and maintain control over animals at all times.

Animal(s) shall not be housed on the installation at night or on weekends.

1.9.2. Equipment. The contractor shall provide all equipment necessary for any trapping deemed necessary for the bird/wildlife control program. The contractor shall also maintain a suitable supply of pyrotechnics used for harassment. The contractor shall provide any air rifles or other hunting weapons as well as the necessary ammunition. The contractor shall furnish munitions storage. Cellular phone with local service, VHF transceiver, and additional office systems equipment other than a computer for Local Area Network (LAN) connection are the responsibility of the contractor. The contractor shall provide protective clothing and equipment required for duties. The contractor shall provide portable infrared camera suitable for identifying birds and other wildlife. The infrared camera will be used with their airfield vehicle while patrolling the airfield.

1.9.3. Transportation. The contractor is responsible for the transportation of the working dogs and RC equipment at all times. The contractor shall furnish vehicle(s) appropriate for operating over the terrain to be patrolled as well as during periods of winter weather. The vehicles shall be equipped to meet airfield vehicle requirements to include, but not limited to, yellow caution lights and vehicle hard mount radios. The vehicles shall be identified with either the contractor's logo or "Wildlife Hazard Control" and shall meet all requirements to be registered on base with Security Forces Pass and Identification (ID) in accordance with paragraphs 4.3 and 4.8 below.

SECTION II

SERVICES SUMMARY

2. Services Summary. The contractor service requirements are summarized into performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimum acceptable levels of service required for each requirement. These thresholds are critical to mission success.

SS # Performance Objective PWS Para # Performance Threshold

1 Personnel and Equipment 1.9, 4.2 0 defects. Personnel, animals, and equipment meet the criteria set forth 100% of time.

2 Bird and Wildlife Hazard

Control 1.2, 1.4, 1.8 0 defects. Contractor regularly monitors airfield; maintains communications with Control Tower and Base Operations;

provides notifications of potential hazards 100% of the time.

3 Pigeon Control 1.3 0 defects. Contractor regularly monitors traps, removes pigeons, and severely reduces or eliminates pigeon activity in the airfield environment.

4 Monthly Progress Reports and Meetings

1.5, 1.6 5% defects. Written reports are submitted to SOW/SE and briefed to the BHWG 95% of the time.

SECTION III

GOVERNMENT FURNISHED PROPERTY AND SERVICES

3. Government Furnished Property and Services. Government Furnished Property (GFP) will be signed out on a hand receipt and inspected at the Government’s discretion, but no less than at the beginning and end of the contract and annually for any option period exercised. The contractor shall be held responsible for loss or damage of GFP, and shall be required to replace the item with exact or like value within thirty (30) days of discovery.

3.1. The Government will provide:

3.1.1. One government-owned transceiver for communication with the Control Tower and Base Operations to supplement the contractor provided VHF transceiver and provide UHF communications capability.

3.1.2. Workspace in building 90210 (or wherever 1 SOW/SEF is primarily located). The workspace will be large enough for an office area, storage, and the daytime care of the Border Collie(s). The office space will have a desk, chair, and cabinet for storage, telephone outlet, and access to a bathroom facility.

3.1.3. Two Remote Control Vehicles/Aircraft, and equipment required to operate the aircraft (RC program dependent on 1 SOW/SE funding and availability).

3.1.4. The government will provide the computer equipment to be hooked up to the base Local Area Network (LAN) access.

3.1.5. Security Forces. The Government will provide general security service. Security Forces phone extensions are 911 for emergencies, and 884-7114 for routine calls.

3.1.6. Postal or Installation Distribution. Official government or contractor mail that is generated as a result of performance of this contract will be handled, at government expense, via the Base Information Transfer System (BITS) at Hurlburt Field, Florida and 158 FW, US Post Office at Northfield, Vermont. The contractor shall not use BITS or 158 FW to handle non-government or non-contract-related mail.

3.1.7. Telephone Service. The Government will provide access to telephone for use in making local and long distance calls in performance of official contract related requirements.

3.1.8. Emergency Medical Services. In the event of a severe emergency, 911 should be contacted. Ambulance transport responds from the Hurlburt Field Clinic Monday through Friday.

On Weekends and Holidays, Okaloosa County ambulance transport will respond. One of the units will respond to the 911 call, and if necessary, transport a service provider employee to one of the local hospitals. The service provider shall reimburse the respective agency for these services.

3.2. The Government will train all contractor employees on airfield management procedures required to manage effectively the Wildlife Management and Control Program.

SECTION IV

GENERAL INFORMATION

4. General Information.

4.1. Hours of Operation for Wildlife Management. Services shall be performed Monday through Friday, excluding federal holidays, year round. Hours will be adjusted seasonally to meet the 1 SOW flying schedule and peak wildlife seasons. The contractor shall be on call and available via telephone daily, to include weekends for severe wildlife conditions. Exception to the policy is warranted for federal holidays and base closures as detailed below. The contractor shall provide current name(s) and phone numbers(s) for the contractor point(s) of contact on call to Airfield Management. The contractor shall respond by arriving on base within thirty (30) minutes after notification by Airfield Management.

4.1.1. Federal Holidays. The contractor is not required to perform services on Federal Holidays.

4.1.1.1. Legal public holidays, as defined by Title 5 U.S.C. 6103, are:

New Year’s Day, January 1.

Birthday of Martin Luther King, Jr., the third Monday in January.

Washington’s Birthday, the third Monday in February.

Memorial Day, the last Monday in May.

Independence Day, July 4.

Labor Day, the first Monday in September.

Columbus Day, the second Monday in October.

Veterans Day, November 11.

Thanksgiving Day, the fourth Thursday in November.

Christmas Day, December 25.

4.1.1.2. If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed.

4.1.1.3. If a holiday falls on a scheduled service day, the Contractor will be responsible for rescheduling services for the first day past the holiday observance.

4.1.2. Base Closures. Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert will be accomplished as soon as possible after reopening the base.

4.2. Contractor Personnel. The contractor shall identify in writing to the Wing Chief of Safety through the CO the contractor personnel and the individual who will be the contractor's point of contact responsible for the performance of this service. The responsible individual shall have full authority to act for the contractor on all matters relating to daily operation of this contract. Submit the name(s) and phone number(s) to the CO before the contract start date. These personnel shall be available during normal duty hours within sixty (60) minutes after notification.

4.2.1. On-site Contractor Employee Qualifications. On-site contractor personnel must be at a minimum considered a “qualified airport wildlife biologist” having the necessary academic coursework from accredited institutions and work experience to meet the qualifications of a GS- 0486 series wildlife biologist, nonresearch position, as defined by the U.S. Office of Personnel Management classification standards. Specifically, they must possess minimally either a:

4.2.1.1. Degree: biological science that included:

4.2.1.1.1. At least 9 semester hours in such wildlife subjects as mammalogy, ornithology, animal ecology, wildlife management, or research courses in the field of wildlife biology; and

4.2.1.1.2. At least 12 semester hours in zoology in such subjects as general zoology, invertebrate zoology, vertebrate zoology, comparative anatomy, physiology, genetics, ecology, cellular biology, parasitology, entomology, or research courses in such subjects (Excess courses in wildlife biology may be used to meet the zoology requirements where appropriate.); and

4.2.1.1.3. At least 9 semester hours in botany or the related plant sciences.

OR

4.2.1.2. Combination of education and experience: equivalent to a major in biological science (i.e., at least 30 semester hours), with at least 9 semester hours in wildlife subjects, 12 semester hours in zoology, and 9 semester hours in botany or related plant science, plus appropriate experience or additional education.

4.2.2. Contractor Ownership Qualifications. The contractor ownership must be at a minimum considered a “qualified airport wildlife biologist” having the necessary academic coursework from accredited institutions and work experience to meet the qualifications of a GS-0486 series wildlife biologist, research position, as defined by the U.S. Office of Personnel Management classification standards. Specifically, they must possess minimally either a:

4.2.2.1. Degree: with major in wildlife biology, zoology, or botany that included at least 30 semester hours of course work in biological science and 15 semester hours in the physical, mathematical, and earth sciences. This course work must have included:

4.2.2.1.1. At least 9 semester hours of training applicable to wildlife biology in such subjects as mammalogy, ornithology, animal ecology, wildlife management, principles of population dynamics, or related course work in the field of wildlife biology; and

4.2.2.1.2. At least 12 semester hours in zoological subjects such as invertebrate zoology, vertebrate zoology, comparative anatomy of the vertebrates, embryology, animal physiology, entomology, herpetology, parasitology, and genetics; and

4.2.2.1.3. At least 9 semester hours in the field of botany and related plant science; and

4.2.2.1.4. At least 15 semester hours of training in any combination of two or more of the following: chemistry, physics, mathematics, statistics, soils, and/or geology.

4.2.3. The contractor must have military or federally recognized success in this field of wildlife management and provide this documentation with the offer.

4.2.4. The contractor must be an ICAO-qualified professional in the area of bird control at airfields. Proof of qualifications must be included with the contractor’s proposal.

4.2.5. The contractor must have the proper permits outlined in paragraph 1.3.4.

4.2.6. The contractor personnel shall be U.S. Citizens, have no criminal record, and be drug-free.

The contractor must maintain sufficiently trained and qualified personnel to meet contract objectives.

4.2.7. The contractor shall not employ persons identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation or its population.

4.2.8. Employees must be able to read, write, speak, and understand English fluently without an interpreter.

4.2.9. The contractor shall ensure all personnel employed on this contract have security/background checks completed by a Federal or State agency. Each employee shall have a favorable security/background check for all 50 states. The contractor shall provide necessary verification to the government’s Contracting Officer’s Representative (COR) to ensure that each employee has received a favorable security/background check.

4.2.10. Contractor personnel shall present a neat appearance and be easily recognized as contractor employees. The contractor shall ensure personnel wear appropriate clothes suited for their job. The contractor shall furnish an identifying badge or patch, which shall include as a minimum the company name and employee name. Personnel shall wear the badge or patch on the front outer clothing; the badge or patch shall be visible at all times.

4.2.11. The contractor shall not employ any person who is an employee of the United States Government if the employment of that person would create a conflict of interest or the appearance of a conflict of interest. Additionally, the contractor shall not employ any person who is an employee of the Department of the Air Force, either military or civilian, unless such person seeks and receives approval according to DoD Regulation 5500.7-R, Joint Ethics Regulation.

The contractor is prohibited from employing off-duty COR’s who are managing any contracts or subcontracts awarded to the contractor. The contractor shall not employ any person who is an employee of the Department of the Air Force if such employment would be contrary to the policies in AFI 64-106, Air Force Industrial Labor Relations Activities.

4.2.12. Smoking, Eating and Drinking. The contractor shall permit smoking, eating and drinking only in designated areas.

4.3. Insurance and Licensing. The contractor must have sufficient insurance to relieve the Air Force of any liability from lawsuits against the contractor in conjunction with Hurlburt Field operations. The contractor must be licensed in accordance with federal, state, and local laws and will make available for review to the government copies of the licenses and insurance.

4.4. Training. The contractor shall provide all necessary training (initial and refresher/recurring) to employees at the scheduled frequencies that are required for the performance of the job and in accordance with industry standards. The contractor shall maintain records of all training on-site and have said records available for government review. The contractor-furnished training requirements shall include but not limited to the following areas:

4.4.1. Bird/Wildlife Hazard Control

4.4.2. Radio Communication Procedures for Airfields

4.4.3. Weapon Safety

4.4.4. Hazardous Equipment Safety Training, (i.e. gas cannons)

4.4.5. Flight line Driving

4.4.6. Fire Extinguisher Training

4.5. Quality Assurance. According to the Inspection of Services clause, the government will evaluate the contractor’s performance under this contract. The COR will survey the performance under this contract including the performance objectives listed in the Service Summary in Section II of this PWS. Such surveillance will be done according to standard inspection procedures or other contract provisions. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

4.5.1. Quality Control. The contractor shall provide a Quality Control Plan (QCP) with their proposal as well as documented recognition for program expertise and performance. Contract ownership will conduct a minimum of two (2) on-site evaluations per year and conduct program assessments with the Wing Safety office.

4.5.1.1. Contents. The plan shall include a detailed description of the processes to be used during performance to ensure the services meet or exceed the requirements of the PWS and contract. The plan shall address each mission essential objective of Section II, Services Summary, and any others considered necessary to meet the contract requirements. The plan shall systematically provide for early identification of nonconforming services, detailed corrective actions required to ensure timely and acceptable performance in accordance with the PWS, identify organizational placement of the inspectors and describe the contractor's partnering approach with the government to ensure mission objectives are met. Additionally, control procedures for government furnished materials, equipment, facilities, and keys or lock combinations shall be included.

4.5.1.2. Revisions. Revisions to the plan to assure contractor compliance to the requirements of the PWS and contract may be required at any time during performance of the contract. The contractor shall make appropriate revisions and obtain acceptance of the revised plan from the CO. Revised copies of the QCP shall be provided to the CO and COR upon acceptance by the CO.

4.5.2. Performance Evaluation Meetings. The CO may require the manager or responsible individual to meet with the CO, contract administrator, COR, and other government personnel as deemed necessary. The contractor may request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded and signed by the contract manager and the CO or contract administrator. If the contractor does not concur with any portion of the minutes, such non-concurrence shall be provided in writing to the CO by the contractor within ten (10) calendar days following receipt of the minutes.

4.6. Local Area Network Access (LAN). Contractor personnel using unclassified automated information systems that have access to sensitive information must possess, at a minimum, a National

Agency Check or Entrance National Agency Check in accordance with DoD 5200.2-R, Personnel Security Program or screening in accordance with AFI 31-501, paragraph 3.27, Personnel Security Program Management.

4.6.1. Automatic Data Processing Equipment (ADPE). The government host unit will grant access to ADPE and training to the minimum extent necessary for mission accomplishment. The contractor shall use ADPE for controlling and tracking data and information as well as any other duties related to contract performance. (The contractor shall not use government furnished ADPE or services for non-contractual related purposes.) The contractor shall comply with all computer system security procedures required by the Government.

4.7. Conservation of Utilities. The contractor shall be responsible for operating under conditions that prevent the waste of utilities. Lights shall be used only in areas where and when work is actually being performed.

4.8. Security Requirements. All personnel employed by the contractor in the performance of this contract, or any representative of the contractor entering the government installation, shall abide by all security regulations of the installation.

4.8.1. Base Access. The contractor shall obtain base identification and vehicle passes for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Vehicle registration, proof of insurance and a valid driver's license must be presented for all vehicles to be registered. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation. See AFFARS clause 5352.242-9001 Common Access Cards (CACs) for Contractor Personnel for further information on contractor use of CACs. Contractors will be required to complete the following forms for employees to gain base access:

4.8.1.1. Contractor Employee Listing

4.8.1.1.1. This form shall list every employee requiring access. Every time employees change, it shall be updated to reflect additions and/or deletions. Identify those individuals who require escort authority by including the word “escort” next to their names. Limit the number of individuals designated as escorts to a reasonable number (i.e. one or two). For work locations please use building numbers or areas (i.e. Bldg 90618 or Red Horse, AMMO Area, etc.). Once completed, email the list to the Contracting Officer in EXCEL or WORD format. The Contracting Officer will then prepare and attach a cover letter, and forward the Employee List to the Visitor Control Center.

4.8.1.1.2. Upon notification that the Employee List has been forwarded to the Visitor Control Center, the other two forms (DHS I-9 & CAB) shall be completed and hand carried to the Visitor Control Center by the employee. If everything is in order, they will receive a contractor badge. If an employee will be driving on Hurlburt Field they are required to provide a valid driver’s license, vehicle registration, and proof of insurance.

NOTE: The section of the Visitor Control Center administrating this function is closed after 1400 (2:00 p.m.), therefore, employees must arrive prior to this time in order for their documentation to be processed.

4.8.1.1.3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4.8.1.1.4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Volume 1, The Air Force Installation Security Program, and AFI 31-501, Personnel Security Program Management, as applicable.

4.8.1.1.5. Upon completion or termination of the contract or expiration of the identification passes, the contractor shall ensure that all base identification passes issued to employees are returned to the issuing office.

4.8.1.1.6. Failure to comply with these requirements may result in withholding of final payment.

4.8.1.1.7. Driving License/On-base Requirements. The contractor and employees shall comply with base traffic regulations at all sites. The contractor shall ensure employees have a current and valid state/country driver’s license and government license for the type of vehicle being driven before allowing the employee to operate a government vehicle or personal vehicle on Hurlburt Field, Florida. Government vehicle licenses may be obtained through the appropriate base Transportation Squadron and unit vehicle control officer.

4.8.1.1.8. Contractor personnel shall comply with all installation and facility safety and security regulations, as well as, the health, safety, and security provisions of the contract.

Contractor personnel shall report security or safety problems to the Contracting Officer and/or Security Police as appropriate.

4.8.1.2. Hurlburt Field Contractor Access Badge Affidavit (CAB)

4.8.1.3. Department of Homeland Security Form 1-9 (OHS 1-9)

4.8.2. Flight Line Access. The contractor shall obtain the following pass and identification items for authorized flight line access:

4.8.2.1. AF Form 119A, USAF Restricted Area Badge. This form is government furnished via the 1 SOSFS pass and registration office.

4.8.2.2. AF Form 438, Flight Line Competency Card. Airfield Management will provide training and issue this card after the contractor successfully completes the training.

4.8.3. Physical Security. The contractor shall be responsible for safeguarding all government property provided for contractor use. At the end of each work shift, all government facilities, equipment, and materials shall be secured.

4.8.4. Force Protection Condition (FPCON) Checks. FPCON checks may occur sporadically.

Increased military security measures will dictate the use of force protection conditions (FPCON Alpha, Bravo, Charlie or Delta) for the base. Airfield Management or Wing Safety will notify the contractor if the base FPCON level changes and provide the appropriate FPCON instructions to follow.

4.8.5. Computer Security. The contractor shall maintain computer systems security integrity in accordance with the Air Force Computer Security (COMPUSEC) program (AFSSI 5102). The contractor personnel will be required to complete testing IAW AFI 33-204, Information Assurance Awareness Program and satisfy any other local requirements set forth by the 1st Special Operations Communications Squadron or other government agency prior to being allowed access to government computers.

4.9. Performance of Services during Crisis. All services required by this PWS have been identified as essential for performance during crisis according to DoDI 1100.22. Upon notification of a crisis by the CO, the contractor shall perform the essential services required by the PWS during the hours determined by the CO and at the contract line item prices stated on the SF 1449. In concert with the requirements of clause DFARS 252.237-7023of this contract, and to provide reasonable assurance of continuation of essential services, the contractor shall submit the following information to the CO within thirty (30) days after contract modification and as necessary to document personnel and plan changes throughout the life of the contract or period of performance.

4.9.1. A “mission essential personnel” list of those personnel required to continue performance of the essential services. The list shall contain the essential individuals name, address, home phone number, beeper number or cell phone number, security clearance, and duty title, in addition to the requirements specified in DFARS 252.237-7023.

4.9.2. A contingency plan explaining how the contractor will ensure that essential personnel will continue performance of the essential services during a crisis. In addition, this plan shall identify employees with military mobilization recall commitments and explain how those employees will be replaced in the event of mobilization (refer to mobilization guidelines in DoDD 1200.7 and

1352.1 for guidelines).

SECTION V

APPENDICES

5. Appendices.

Appendix 1: Base Map

Appendix 2: AF Form 853