B12_Site_Visit_BRIEF-_NRG.docx

SITE VISIT BRIEF: Please sign in. The sign in sheet and meeting minutes will be posted to FBO.

Introduction: Contracting Officer- Tina Kneip; Contract Administrator- Kevin Wesolowski, Construction Engineer-Mike Tuominen, Project Inspector-Rick Youmans

- Project title – NRG-RETROCOMMISSION HVAC, Hurlburt Fld, FL.

- Solicitation number FA4417-13-R-0018 with a current closing date of 12 AUGUST 2013 @ 2 PM. The date and time clock outside this room will be used to determine the time proposals are received. And remember, one minute late is still late.

- Immediately following this briefing, we will visit a sampling of buildings which includes buildings 90333, 90349, 90816, 90802, and 90531.

- The contract administrator contact information is on page 1 and 2 of the SF 1442, Solicitation, Offer, and Award page. Telephone number (850) 884-7690 and e-mail address kevin.wesolowski@hurlburt.af.mil.

- Sections L and M of the solicitation have changed from previous years; therefore, it is vital to ensure compliance with all proposal submission requirements in Section L. These two sections contain the proposal preparation instructions and evaluation factors for award. Failure to ensure compliance with all submission requirements could potentially make an offer non-responsive and ineligible for award consideration. For example:

- Bid bonds must be included in the proposal to be accepted.

· Technical Proposal must address the following:

1. Submitting a copy of the commissioning agent’s certification, current/active.

2. List of current and past projects (last three years) showing evidence of commissioning multiple projects. All references for work not performed within three (3) years of the issue month of the solicitation will not be evaluated.

- Past Performance –

- Identify past contracts for efforts similar to the Government requirement as stated in the RFP. Offerors must provide information on all relevant Federal contracts before State, local government or private contracts. Explain what aspects of each contract reference is deemed relevant to the complexity and magnitude of the project bidding.

- Limit contract references to work performed in the last three (3) years with a maximum of 10 total references. All references for work that has not been performed within three (3) years of the issue month of the solicitation will not be evaluated.

- ALL contracts must include a summary of the previous contracts to include the project name, name and address of customer, name, telephone number and/or e-mail of customer contact or contracting officer, dollar value, period of performance, completion date and brief description of work performed.

- It is your responsibility to mail out past performance questionnaires to your previous customer contacts, and ensure they are completed and returned the contracting POC NLT the solicitation closing date.

- In lieu of a Past/Present Performance Questionnaire, if a project is currently available in the Construction Contractor’s Appraisal Support System (CCASS), the contractor should attach the evaluation to the questionnaire with the relevant solicitation number and submit directly to the 1st Special Operations Contracting Squadron office before the official closing date and time.

- Solicitation Standard Form 1442 with all related attachments must be properly completed and returned. Review the instructions in local clause HF021 in Section L to ensure compliance with all solicitation requirements.

- Attendees are advised of the requirement to submit all questions in writing to the Contracting office NLT COB five (5) business days following the site visit, which is 5 August 2013. All questions must be submitted in Word format to the Contract Administrator. Only those questions asked and answered in writing will be considered binding to the government. Send all questions to Kevin Wesolowski at email: kevin.wesolowski@hurlburt.af.mil AND Tina Kneip at email tina.kneip@hurlburt.af.mil.