Performance_Work_Statement_Spills_BPA_10February2026.pdf

PERFORMANCE WORK STATEMENT

SCOTT AIR FORCE BASE

FY26-30 BPA FOR OIL AND HAZARDOUS SUBSTANCE SPILL RESPONSE AND

CLEANUP SERVICES

SECTION I – DESCRIPTION OF SERVICES

1.1 DESCRIPTION

This is a Blanket Purchase Agreement (BPA) to provide emergency Oil and Hazardous Substance/Hazardous Waste (OHS) spill response, sampling and cleanup services for Scott Air Force Base (SAFB) and resulting from operations of SAFB that take place off-installation within 25 miles.

1.2 BACKGROUND

SAFB uses, stores, transfers and transports a variety of hazardous substances and hazardous wastes on the installation and in and on aircraft. The substances are used in a variety of maintenance activities, manufacturing, training, flying of aircraft and other activities to fulfill the various Missions of the 375 Air Mobility Wing (AMW) and its tenants.

The term “hazardous substances” includes but is not limited to: fuels, oils, paints, solvents, acids, bases, plating solutions, Comprehensive Environmental Response Compensation and Liability Act (CERCLA) substances, aircraft petroleum oils and lubricants (POLs) and all other forms of hazardous materials and wastes. A Environmental Planning and Community Right-to-know Act (EPCRA) Tier II report will be provided and attached as part of this Performance Work Statement for awareness of what specific hazardous materials are stored at SAFB, general locations, and in what quantities.

There are instances where the base spill response team is not capable or available to provide the required emergency response and cleanup services in a timely fashion or in the case of an off-installation release, such as an Aircraft Mishap is beyond their scope. Therefore, SAFB must have a mechanism to obtain this response and cleanup capability by alternate means. This blanket purchase agreement provides this mechanism.

In the event of a release, the SAFB Fire Department is the designated first responder. Once the spill has been identified and the release controlled by the Fire Department, the Contractor shall perform all requirements necessary to control, contain and clean up the released hazardous substances when an authorized BPA caller has requested them to do so.

All services performed under this agreement shall be conducted in a manner that complies with all applicable DoD, Department of the Air Force, federal, state, interstate, and local statutes/regulations/requirements to include the CERCLA, Federal Water Pollution Control Act as amended by the Clean Water Act of 1977 (CWA), Resource Conservation and Recovery Act (RCRA) and the Occupational Safety and Health (OSH) Act Code of Federal Regulation 40 CFR Part 260-299, and Illinois Administrative Code.

1.3 GENERAL

1.3.1 Training and Certifications

1.3.1.1. All personnel performing work must be properly trained, certified, and/or licensed according to the applicable media(s) and activities.

1.3.1.2. All certifications and/or licenses shall be submitted to 375 CES/CEIE at time of BPA award and updated annually.

1.3.1.3. At a minimum, all response personnel must have current HAZWOPER 40-hour certification.

1.3.1.4. Each spill response team must have certified Hazmat Technicians and/or Specialist level responders as appropriate for each individual spill.

1.3.1.5. All equipment inventory and maintenance certifications must be up to date. Per SAFB’s Integrated Contingency Plan (ICP), all response equipment must be inspected whenever equipment is deployed and tested. Additionally, contractor shall inspect equipment on a schedule recommended by the manufacturer or at least every 6 months, whichever is more frequent. Inspection records of equipment shall be retained and available for SAFB review for at least 5 years.

1.3.2 Facility Access

1.3.2.1. For each BPA call the Contractor shall coordinate with base personnel for access to the building and/or area with suspected contamination.

1.3.2.2. For each call order the contractor shall perform a site survey to verify site conditions and validate measurements. All work shall conform to industry standards and meet all applicable codes and standards.

1.3.2.3. Information on utility access will be provided for each call order.

1.3.3 Security

1.3.3.1. Contractor Responsibilities. The contractor will be responsible for the conduct of all employees working under their control for this contract, this includes any subcontractors.

1.3.3.2. Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks.

Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

1.3.3.3. Contractors shall ensure their employees and those of their subcontractors have the proper credentials allowing them to work in the United States. Persons later found to be undocumented, or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause.

Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

1.3.3.4. Badges: 375 CES/CEIE will coordinate all base access with contracted personnel.

1.3.3.5. Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

1.3.3.6. Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

1.3.3.7. Contractors Working in Controlled or Restricted Areas: Should work be required in a controlled area, building facility managers will provide escort(s) for contractors at all times when within the controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

1.3.4. Non-Personal Services and/or Inherently Governmental Services

1.3.4.1. The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately.

These services shall not be used to perform the work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

1.4 Contractor-Supplied Services

1.4.1. Under this agreement, the BPA Contractor will provide services in connection with emergency hazardous substance control, response and removal and/or sampling services as required for a spill or emergency compliance requirement at the SAFB installation or at a location resulting from SAFB operations.

1.4.2. The spill cleanup services described in this agreement are for hazardous substance releases on land or water at SAFB facilities or resulting from SAFB operations.

1.4.3. As requested by the Authorized BPA Caller, the Contractor will be required to identify, control, contain, neutralize, collect, remove, document and ultimate disposition including disposal of the hazardous substances and other materials, including removal of contaminated surfaces to the appropriately classified facility for disposal. To accomplish these requirements, the Contractor will be responsible for supplying all necessary supplies and equipment.

1.4.4. The Contractor shall clean up contaminated soil, water, and other surfaces to local, state, and Federal environmental standards and requirements for the specific material spilled. The Contractor shall coordinate independent, third-party verification and testing of cleanup completion and provide verification report to the Government.

1.4.5. In some cases, it may be appropriate to have the BPA Contractor provide the full range of emergency hazardous substance cleanup related services from identification through collection, ultimate disposition, including disposal, and documentation. In other cases, it may be appropriate to use the Contractor for collection and transportation to a designated accumulation or storage site on the base. In addition, there may be instances where only sampling and analysis is required to positively identify a suspected environmental contamination or to validate compliance with an environmental program.

1.4.6. Emergency laboratory services may be required for various spills or compliance related tasks;

services may be required on an emergency basis. Only laboratories certified by the Illinois Environmental Protection Agency's (IEPA) Environmental Laboratory Accreditation Program (IL ELAP) shall perform sample analysis. Any mobile laboratory units shall also require certification by IL ELAP. For specific test methods not yet certified by IL ELAP, the laboratory may perform laboratory analysis only if presently certified by IEPA for comparable test methods or if currently certified as a US EPA Contract laboratory. Standard turnaround time for laboratory analysis shall be 48 hours but in some cases might require 24-hour turnaround time. The Contractor is responsible for proper sample transport from spill site to the laboratory. Contractor shall provide all necessary equipment to properly collect, store and deliver to certified laboratory. New sample containers, labels, appropriate handling, and chain of custody records are required for each sample taken. The cost of these services and materials shall be included in the price list. The Contractor is responsible for providing a clear and accurate explanation of the results.

1.5 BPA Call Orders and Issuance of Work

1.5.1. Work will be assigned as follows:

1.5.1.1. The Authorized BPA Caller will contact the BPA Contractor by telephone to obtain pricing and availability.

1.5.1.2. The scope and nature of the spilled material and any information that would be pertinent to the Contractor’s response will be provided by telephone to the Contractor by the authorized BPA Caller. The Authorized BPA Caller and Contractor will agree on the initial equipment and personnel to be dispatched to the spill site and a BPA Call will be initiated.

1.5.2. The Contractor shall be available to provide spill cleanup services 24 hours a day, seven days a week including all holidays for hazardous substance releases when requested by the Authorized BPA Caller.

1.5.3. The Contractor shall, within two hours of the Authorized BPA Caller request for service, provide at the release location at least an initial responder for an initial site assessment and start developing a response plan, including a safety plan. Within three hours of the request for service, provide at the release location initial response personnel and equipment and be prepared to commence cleanup operations.

1.5.4. The Contractor shall provide the appropriate number of trained personnel and equipment able to respond to the cleanup of releases which require various levels of personnel protective equipment (PPE) ranging from levels A, B, C, or D as defined in 29 CFR 1910.120.

1.5.5. Once on-scene, the Contractor shall determine and is responsible, with concurrence from the Authorized BPA Caller, for the following: securing the area, selection of the best method for cleaning up the release, selection of the proper personal equipment, appropriate Department of Transportation (DOT)-approved containers, power washing, if required (while not discharging to the storm drain or sanitary sewer networks), use of absorbent pads and materials, labeling of containers, transportation of the recovered material and/or waste to the location designated by the Authorized BPA Caller, required placards for the transporting vehicle, and the use of services such as vacuum pumping services as required.

1.5.6. The minimum order will be four (4) hours for all personnel. A minimum of two (2) employees will respond when notified of spills, the Contractor shall decide the labor category of the employees, with concurrence of the Authorized BPA Caller. While on site during mobilization, the Contractor will be required to make an initial assessment and develop Site and Safety Plan(s). Plans will outline the Contractor’s estimates for the cleanup, including: the number of personnel hours by labor category, material and equipment requirements, a proposed cleanup schedule, and adherence as appropriate to Army Corps of Engineer’s Safety and Health Requirements Manual EM 385-1-1. The Government will review and accept the plan(s), authorizing the Contractor to proceed.

1.5.7. Contractor’s registration with IEPA shall be kept current at all times. A copy of the current transporter registration shall be kept with each vehicle for transportation of hazardous waste.

1.5.8. The Authorized BPA Caller at the spill site will, when deemed in the best interests of the Government, authorize the transportation of hazardous waste by ensuring the appropriate profiling of the waste and Uniform Hazardous Waste Manifest and/or applicable shipping papers are properly filled out and signed. All waste profiles and shipping documentation must be reviewed and signed by a designated member of the Scott AFB Environmental Office.

1.5.9. The Contractor’s on-site representative is required to provide to the Authorized BPA Caller with accurate information regarding the type of transporting equipment, route of movement, delays in transit, request for additional costs for temporary storage, disposal site delays such as requirements for full laboratory analysis, etc., and rationale for choosing a disposal site.

1.5.10. Spilled material may be transported to a permitted Treatment, Storage, and Disposal Facility (TSDF) where it may be shipped together with other clients’ waste for more efficient handling, cost saving, analysis, and transportation to a registered recycler or appropriate Class of landfill as required. In such cases, the total cost shall not exceed the estimated cost of handling, analysis, and hauling directly from the spill site to the recycler or landfill.

1.5.11. The on-site Contractor’s representative shall document all labor, equipment, material, and other items of work provided by the Contractor. This will be confirmed by the Authorized BPA Caller and the Scott AFB Environmental Office. This will not be an invoice document and shall not include any price schedules.

OHS Spill Exercise Response Support O1.1. The purpose of this task is to provide training support for the spill containment and cleanup services during OHS spill response exercises. A representative of the Contractor shall participate in this Government exercise to maintain a state of readiness at SAFB during the period of performance of this agreement. This exercise and simulation hosted by the Defense Logistics Agency (DLA) typically occurs in August/September of each year.

O1.2. The duration of fieldwork will be a maximum of 3 days consisting of supporting the spill response drill during exercise, participating in tabletop exercises on the day prior to the exercise, and post exercise feedback due the day following the exercise.

O.1.3. The size and extent of the simulated spill changes on a rotating schedule with sizes ranging from small (100’s of gallons), medium (2,000-5,000 gallons), and large (5,000+ gallons) releases of fuel. Thus, the requirements for simulating use of PPE, cleanup materials, decontamination, and equipment will be dependent on the simulated size and extent of the release. The Government will provide a general description, time, and location of the exercise at least 14 days prior to the exercise date.

O.1.4. The objective of this task is to provide all labor for a representative to participate in the simulation of identifying the personnel, materials, and equipment required to stop flow, containerize all hazardous materials and waste from a release area, decontaminate affected surfaces, and prepare all wastes for transfer and disposal of wastes generated.

O.1.5 The Contractor shall prepare an after-action report detailing the simulated actions taken to manage the spill and response addressed during the exercise. Documentation requirements include assessment of communication between the Government and the Contractor, proposed methods to stop and clean-up the release, and an inventory of personnel and equipment that would have been available to respond if the release was under real-world conditions.