RFQ - USTRANSCOM Vehicle Lease.pdf

REQUEST FOR QUOTATION (RFQ)

Solicitation #: FA440726QTR01

Contracting Activity: 375TH CONTRACTING SQUADRON Scott AFB, IL 62225-5015

Government Representative: Grace Scholz – Contracting Officer

Phone – 618-256-9291 grace.scholz.1@us.af.mil

Tanner Rich – Contracting Specialist Phone – 618-256-1281 tanner.rich.1@us.af.mil

Requesting purchase of the service listed below. This acquisition is procured utilizing NAICS Code 532112 (Passenger Car Leasing) which has a Small Business Size Standard of $47M and PSC Code W023 (Lease or Rental of Equipment- Ground Effect Vehicles, Motor Vehicles, Trailers, And Cycles). From this quotation, a single award will be made. Please provide an offer for the service listed below by 6 November 2025 @ 11:00 AM CT. If this date is not possible, please contact the above to discuss a completion date. To be considered for award, offerors must have an active registration in SAM.

Overview: Under the following purchase, 375 CONS intends to procure Leasing one (1) vehicle, a Class IV Extended Large SUV, for a period of one (1) base year plus three (3) option years on Scott AFB as specified in the PWS.

Period of Performance:

Base Year: 14 November 2025 - 13 November 2026

Option Year 1: 14 November 2026 - 13 November 2027

Option Year 2: 14 November 2027 - 13 November 2028

Option Year 3: 14 November 2028 – 13 November 2029 mailto:grace.scholz.1@us.af.mil mailto:tanner.rich.1@us.af.mil

CLIN STRUCTURE/ Pricing

Item # Description Quantity Unit Unit Price Total Price

One (1) Class IV, Extended Large SUV vehicle equivalent to the 2026 Chevrolet Suburban High Country 4WD Delivery Date: NLT 25 Nov 2025

12 Months

0002 Option Year 1 12 Months

0003 Option Year 2 12 Months

0004 Option Year 3 12 Months

GRAND TOTAL

FAR 52.212-1 Instructions to Offerors-Commercial Products and Commercial Services (Sep. 2023) is hereby incorporated by reference, with the same force and effect as if it were given in full text.

In addition to the following addendum, all terms, and conditions of FAR 52.212-1 remain in effect. The following is tailored to this acquisition and is hereby added via addendum:

1. To assure timely and equitable evaluation of the offer, the offerors must follow the instructions contained herein. The offer must be complete, self-sufficient, and respond directly to the requirements of this solicitation.

2. Specific Instructions: The response shall consist of the following:

Cover Letter – The Cover Letter shall include the Offeror’s points of contact with e-mail address and phone number who are authorized to contractually obligate the company, CAGE Code, DUNS Number, small business status/categories, a statement the company understands the requirements specified and will meet the performance standards and requirements therein, and a statement the company does or does not take exception to any of the requirements of this RFQ.

3. Please provide the following information with your offer:

a. Expiration Date of Quote: _______________________________________

b. Proposed Payment Terms or Discount (i.e, Net 30, 1% 10 days):_______________________

c. Performance Begin/Complete: _________________________________________

- Please reference Delivery Date/Period of Performance above

d. Technical Proposal – please offer brief summary on how you intend to accomplish the work that is no more than 1 page.

4. All questions regarding the RFQ must first be directed to the Contracting Specialist A1C Tanner Rich– tanner.rich.1@us.af.mil with the Contracting Officer 1st Lt Grace Scholz – grace.scholz.1@us.af.mil cc’d.

Deadline for questions is 11:00 AM CT on 4 November 2025. Offers must be e-mailed to the government representatives mentioned above. If issues are encountered with e-mail, please contact the government representatives via telephone at the numbers listed at the top of this RFQ.

Evaluation Criteria

1. The Government will organize the quotes based on the lowest price and will evaluate the technical approach of the lowest priced offeror first. If the lowest priced offeror is technically acceptable, that offer represents the best value for the Government and the evaluation process ceases at this point. Award shall be made to that offeror without further consideration to any other offers. Technically acceptable in this case will be defined as meeting all technical requirements specific to the work specified in the PWS while also being able to perform the work specified in the required time frame.

AFFARS 5352.201-9101 Ombudsman

Ombudsman (July 2023)

(a) An ombudsman has been appointed to hear and facilitate the resolution of concerns from offerors, potential offerors, and others for this acquisition. When requested, the ombudsman will maintain strict confidentiality as to the source of the concern. The existence of the ombudsman does not affect the authority of the program manager, contracting officer, or source selection official. Further, the ombudsman does not participate in the evaluation of proposals, the source selection process, or the adjudication of protests or formal contract disputes. The ombudsman may refer the interested party to another official who can resolve the concern.

(b) Before consulting with an ombudsman, interested parties must first address their concerns, issues, disagreements, and/or recommendations to the contracting officer for resolution.

Consulting an ombudsman does not alter or postpone the timelines for any other processes (e.g., agency level bid protests, GAO bid protests, requests for debriefings, employee-employer actions, contests of OMB Circular A-76 competition performance decisions).

(c) If resolution cannot be made by the contracting officer, the interested party may contact the ombudsman, Ms. Susan R. Madison, AFICC OL AMC, 510 POW/MIA, Scott AFB, IL 62225- 5022, 618-229-0267 fax (618) 229-0267, fax (618) 256-6668 email: susan madison@us.af.mil.

Concerns, issues, disagreements, and recommendations that cannot be resolved at the Center/MAJCOM/DRU/SMC ombudsman level, may be brought by the interested party for mailto:tanner.rich.1@us.af.mil mailto:grace.scholz.1@us.af.mil further consideration to the Air Force ombudsman, Associate Deputy Assistant Secretary (ADAS) (Contracting), SAF/AQC, 1060 Air Force Pentagon, Washington DC 20330-1060, phone number (571) 256-2395, facsimile number (571) 256-2431.

(d) The ombudsman has no authority to render a decision that binds the agency.

(e) Do not contact the ombudsman to request copies of the solicitation, verify offer due date, or clarify technical requirements. Such inquiries shall be directed to the Contracting Officer.

(End of clause)

AFFARS 5352.242-9000 Contractor Access to Air Force Installations

(July 2023)

CONTRACTOR ACCESS TO AIR FORCE INSTALLATIONS (JUL 2023)

(a) The contractor shall obtain base identification and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

(b) The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, valid vehicle insurance certificate, and [ insert any additional requirements to comply with local security procedures] to obtain a vehicle pass.

(c) During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

(d) When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with [insert any additional requirements to comply with AFI 31-101, Integrated Defense, and DODMAN5200.02_AFMAN 16-1405, Air Force Personnel Security Program] citing the appropriate paragraphs as applicable.

(e) Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

(f) Failure to comply with these requirements may result in withholding of final payment. (End of clause)

Attachment List:

RFQ Attachment 1 – Performance Work Statement Revised RFQ Attachment 2 – Solicitation Provisions and Contract Clauses

Contracting Activity: 375TH CONTRACTING SQUADRON