SOW - ALCS Upgrade - Scott AFB - 08.17.docx

STATEMENT OF WORK

Windows 11 Hardware and Controller Upgrade Airfield Computer System SCOTT AIR FORCE BASE, ILLINOIS 23 April 2026

Prepared By:

Mr. Lee Jiles 375th CES/CEOIH

1. REQUIREMENT:

BACKGROUND: The purpose of this project is to update the existing Airfield Lighting Control and System (ALCS) at SCOTT AIR FORCE BASE. This project will update the existing Windows 10 ALCS hardware to Windows 11 and update the ALCS controllers to interface with the new Windows 11 hardware to address cybersecurity vulnerably to prevent AF mission impact.

OBJECTIVES: This requirement is for the purchase, programming, and installation of Windows 11 Operating System and Hardware to include 4 computers and ACE 3 controllers in the Airfield Lighting Vault and SAFB Tower.

2. PROJECT SCOPE: The following work will be done:

a. The contractor shall provide, install, and program all necessary proprietary ADB equipment/software for the SAFB ALCS lighting system that can be controlled in either the SAFB tower or ALCS Vault. After installation of the equipment and all programming is completed, a full function test of the lighting system to ensure proper operation of said system.

b. Contractor shall install 2 new CPUs with Windows 11 OS for a redundant setup for Scott AFB airfield lighting in building 3900 (Tower) on the 12th floor and 2 new CPUs with Windows 11 OS in building 433 (Scott AFB Vault) and be configured for redundant fail-over operation. System upgrade will include replacement of all ACE 2 controllers with ACE 3 controllers.

c. Upon completion, the contractor shall demonstrate correct operation, approved hardware/software “as installed” documents to include make, model, serial number, MAC address, installed software lists, their versions, and Security Content Automation Protocol (SCAP) scan reports verified by a matching Government SCAP scan of the systems, all system manuals, and “as built” drawings.

3. SCHEDULE: Schedule shall be as follows:

a. Any modifications or extensions must be requested through the 375 CES/CEOF and the Contracting Officer for review and discussion. At no time during the life of the contract will the contractor or customer authorize work outside of the scope specified in the original contract. If a situation arises where it is expected to exceed the funding of the contract, personnel must stop all work and contact the Contracting Officer for authorization to proceed.

b. Work may be authorized by the Civil Engineer Project Manager upon acceptance and approval of the schedule and equipment/material submittal approvals.

c. The contractor shall verify all conditions prior to the commencement of work.

d. The contractor shall provide direct Hotline Support to the Civil Engineer Project Manager. Scott AFB Electrical Systems personnel may contact the designated support center directly for answers to questions Monday through Friday (excluding holidays) from 7:00 a.m. to 3:00 p.m., Central Standard Time. Additionally, the contractor shall provide an e-mail support address outside of regular hours, if available.

4. SPECIFICATIONS:

a. All hardware and software must comply with Unified Facilities Criteria (UFC) 4-010-06, Unified Facilities Guide Specifications (UFGS) 250511, Department of the Air Force Guidance Memorandum (DAFGM) 2022- 32-01 section 3.6.2, Civil Engineer Control Systems Cybersecurity, Department of the Air Force Instruction (DAFI) 33-360, Publications and Forms Management.

b. Vendor must be approved ADB third party partner. Vendor must be certified and licensed to properly install ADB equipment and software. Vendor must produce qualifications and prove ability to use any ADB software/hardware to meet compliance with the SOW.

5. GENERAL CONDITIONS:

a. Hazardous Materials Safety Data Sheet (SDS): All documents related to the disposal of hazardous material must be supplied to 375 CONS and 375 CES/CEIEC. The Contractor must obtain the proper documents from 375 CES/CEIEC to ensure all materials leaving Scott Air Force Base can be tracked and accounted for, in accordance with all governing laws. Ensure the review of all SDSs associated with the adhesives and chemicals used for proper PPE and ventilation recommendations. The Bio-Environmental point of contact is Ms. Rybarczyk at 618-256-7307.

b. Class I Ozone Depleting Chemicals: Under the 1992 Clean Air Act, all products used in executing this project must not be related to the Class I Ozone Depleting Chemicals (ODCs) identified in Air Force Policy. The following products are considered Class I ODCs: CFC-11, CFC-12, CFC-113, CFC-114, CFC-115, Halon 1211, Halon 1301, Halon 2402, CFC-13, CFC-111, CFC-112, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, CFC-217, Carbon tetrachloride, and Methyl Chloroform.

c. Accomplishment of Work: The work areas of the existing building will be in occupied and unoccupied areas. The Contractor must ensure that all access to the existing building always remains clear for occupants and emergency access during the maintenance period. All work shall be accomplished during the standard 8-hour day, 5-day week, Monday through Friday, between the hours of 7:30 A.M. and 4:30 P.M. local time, excluding Federal Legal holidays and non-workdays resulting from holidays occurring on weekends. Escorts will be required.

d. Protection of Building Property: The Contractor shall protect from damage all building property located in or adjacent to the building and shall repair, replace or otherwise be held liable for all such damage due to their maintenance and cleaning. Building properties include but are not limited to, furniture, vehicles, or items of supplies. Exercise control measures of all dust and toxic fumes associated with maintenance operations, in order to prevent hazards or illness to base and contractor personnel.

e. Cleanup: The Contractor shall cleanup each work site at the end of each workday to the satisfaction of the Contracting Officer. Upon completion of the work, all maintenance equipment and debris shall be removed from the site and the area shall be left in a neat and completely acceptable condition as required by the General Provisions. Contractor must always recycle materials, such as, but not limited to cardboard and paper. The Contractor will use whatever means necessary to store all recyclable materials and is responsible for turning in recyclable materials.

f. Products: All hardware will be on the approved Products List Integrated Tracking System (APLITS) from DISA, all software will be configured at the latest Security Content Automation Protocol (SCAP) benchmark from DISA. All software will be patched and pass a NESSUS Security Vulnerability Scan to ensure the latest secure versions of the Operating System (OS) are in place on both existing/new equipment for operation at Scott AFB/MidAmerica. All products shall conform to their respective manufacturing and performance publications. All materials and equipment used in the work area shall be the products of manufacturers regularly engaged in the manufacture of construction products. Add warranty requirements here.

g. Specifications: Work shall be performed in strict accordance with these contract general specifications, as well as all applicable local, state, and national Building and Life Safety Codes, American Society for Testing and Materials (ASTM) specifications. Safety plans and procedures must adhere to all applicable Occupational Safety and Health Act (OSHA) regulations.

6. SERVICES STATEMENTS:

Non-Personal Services and/or Inherently Governmental Services: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor's responsibility to notify the contracting officer immediately.

These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

7. GENERAL INFORMATION:

Contractor Consent to Background Checks: The contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to a LEADS check will be denied access to the installation. Information required to conduct a LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act. Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented, or illegal aliens will be remanded to the proper authorities. The contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the contractor from proceeding with the contract as required.

For contractors that do not require CACs, but require access to a DOD facility or installation.

The vetting requirement for Civilian employee and Contractor eligible non-CAC DoD credential holders includes a minimum Tier 1 or equivalent investigation. Fitness standards for these populations are listed in AFMAN 16-1405.

EAGLE EYES Training. (The following provision/contract text is for contractor employees with an area of performance within an Air Force-controlled installation, facility, or area.) Eagle Eyes. The Eagle Eyes program is a DAF AT initiative that enlists the eyes and ears of all DAF military, civilians, contractors, and dependents. The Eagle Eyes program is a reporting mechanism for the base community on how to report suspicious behavior or possible terrorist activity. Each installation shall outline procedures in the installation AT plan on how to receive and log suspicious activity reports and suspicious incident reports and to pass those reports expeditiously to their servicing Office of Special Investigations (OSI) detachment for appropriate action. (T-3) OSI provides threat data to the installation commander, the vice commander, and the DFC as appropriate to ensure an optimal common operating picture and an AT/Base Defense (BD) posture for the given installation’s area of responsibility (AOR) in accordance with Air Force Mission Directive (AFMD) 39, Air Force Office of Special Investigations (AFOSI) and Air Force Policy Directive (AFPD) 71-1, Criminal Investigations and Counterintelligence. This program implements the spirit and intent of DoDI 2000.26, DoD Use of the Federal Bureau of Investigation (FBI) eGuardian System.

AT Level I Training. (The following provision/contract text is for contractor employees with an area of performance within an Air Force-controlled installation, facility, or area.) Coordinate with the installation ATO/ATPM to ensure Level I - AT Awareness Training is completed by all contractors within 30 days of requiring access, and annually thereafter. (T-3) Coordination for training should be done by the requiring unit after contract award.

Access and General Protection/Security Policy and Procedures. (This standard-language text is for contractor employees with an area of performance within an Air Force-controlled installation, facility, or area.) Contractor and all associated sub-contractors’ employees shall provide all information required for background checks to meet installation access requirements to be accomplished by the Dixon Visitor Center or security office. Contractor workforce must comply with all personal identification verification requirements as directed by DAFMAN 31-101v3 and the 375 AMW AT/IDP. In addition to the changes otherwise authorized by the changes clause of this contract, should the Force Protection Condition (FPCON) at any individual facility or installation change, the Government may require changes in contractor security matters.

Badges: The contractor is required to provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as contractor. Size, color, style, etc. are to be mutually agreed to by contractor and government. The contractor’s identification badge will not be used as an entry requirement for installation entry or into any government designated controlled or restricted area. All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

Contractor Registration of Vehicles on Scott AFB: All contractor or contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally, any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

Property Protection: Property protection for facility where the contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The contractor shall safeguard all government-owned equipment and materials in his/her possession or use.

Safeguarding Classified or Unclassified Information: The contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the government to assist the contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

Non-Disclosure Agreements: To safeguard information, the contractor shall enter into non- disclosure agreements with the responsible local security manager.

Privacy Act: Work on this project requires that personnel have access to Privacy Information. Personnel shall adhere to the Privacy Act, Title 5 of the U.S. Code, Section 552a and applicable agency rules and regulations.

Contractors Working in Controlled or Restricted Areas The unit requesting contract support will provide escort (s) for contractors at all times when within a controlled area. Contractors shall not escort other contractor employees within controlled or restricted areas. In addition, contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

Access to Government Facilities with Controlled or Restricted Areas The contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the government may direct the contractor to leave the controlled or restricted areas at any given time.

Contractors Responsibilities while Working within Controlled or Restricted Areas Only contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense / Antiterrorism Plan.

Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors The unit requesting contract support will continuously escort replacement contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

Non-Personal Services and/or Inherently Governmental Services: The Government will neither supervise contractor employees nor control the method by which the contractor performs the required tasks. It shall be the responsibility of the contractor to manage its employees and to guard against any actions that are of the nature of personal services or give the perception of personal services. If the contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently governmental functions). All decisions relative to programs supported by the contractor shall be the sole responsibility of the Government.

Ozone Depleting Chemicals (ODC): I have reviewed the requirement including technical documentation and believe that it does not require the contractor to use Class I ODC in performance of the contract nor does it require delivery of a separately identifiable Class I ODC as an item of supply or as a part of any service.

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