Questions and Answers.docx

QUESTIONS WITH RESPONSES

FY21 HVAC Cooling Tower Treatment – FA440720Q0017

· Are the site visits mandatory?

· The site visit is not mandatory. It simply offers a chance for vendors to actually view a HVAC Cooling Tower Treatment at Scott AFB, IL.

· What is the intent of the site visit, question and answers or walkthrough of all 16 cooling tower locations (and closed loop systems)?

· The intent of the site visit is to visit to a couple of the cooling towers. All questions during the site visit will be received via email and the questions along with the responses from the requirements owner will be posted to beta.SAM.gov under reference # FA440720Q0017.

· Is there a WEBEX or dial in number to attend the site visit online (remotely)?

· The dial in number for the site visit is 618-256-9281.

· Understanding this is a set aside solicitation 100% Small Business. Will additional consideration be given to companies with SDVOSB designation?

· No. After market research, it was determined Small Business Set-aside is the best way to go.

· Understanding the specifications of the control equipment for the cooling tower treatment and monitoring, are the current controllers owned or leased by the government?

· Current controllers are owned by an outside agency and will be removed. The awarded contractor must provide their own IAW the SOW

· Will current cooling tower control along with chemical delivery equipment such as pumps and/or brominators be removed by incumbent company if another company is awarded the contract?

· Yes

· There are 11 facilities consisting of 16 cooling towers specified. In those buildings where there are multiple cooling towers (Bldg 44 – 3 towers, Bldg 1575 – 2 towers, Bldg 1601 – 2 towers, Bldg 1700 – 2 towers) are there controllers for each tower or do the towers a combined system that only requires 1 controller per building?

· This will be determined by the awarded contractor on how they expect to meet the requirements IAW the SOW

· Is there a make-up water analysis available to assess chemistry needs for cycling the cooling towers at 3 cycles as specified?

· Information is available for Conductivity, PH and Hardness

· If higher cycle count is achievable is this something that can be used for bid purposes or added as an alternative advantage?

· To ensure everyone is compared equally, please provide bid IAW the SOW

· Please confirm that pricing for this solicitation is to be submit as cost to treat 10,000 of cooling tower makeup water? Price of treatment materials shall be per gallon and per lb is referenced as well in solicitation and price section references complete table (v) which lists incumbent products. Seeking clarification on how to submit pricing?

· Cost to treat 10,000 gallons is for proposal purposes to ensure everyone is evaluated the same.

· Pricing to complete 32 legionella samples per year to be listed separately?

· Legionella sampling will have its own CLIN and be part of the overall proposal.

· Do all of the towers run year round?

· No

· Are there water volumes of each cooling tower?

· No

· Is there chemical containment already in place or does the contractor have to provide this?

· Contractor must provide their own chemical containment

· Are there any cooling towers where it is difficult to deliver chemicals to? Example- Roof tops and or multiple steps?

· No