SOW Cooling Tower Final.docx

Statement of Work Cooling Tower Treatment Scott AFB, IL 23 June 2020

1. DESCRIPTION OF SERVICES

1.1 The Contractor shall provide all labor, tools and equipment to include microprocessor based control system with remote access capabilities, dual containment storage tanks, ultrasonic sensors and chemical feed pumps necessary to perform cooling tower testing and treatment for the Heating, Ventilation and Air Conditioning (HVAC) systems cooling towers at various facilities on Scott AFB, IL. There are a total of 16 cooling towers located at 11 different facilities.

1.2 Unless otherwise agreed upon by the Government, without limiting the generality of the foregoing, the Contractor shall be required to perform all required sampling, monitoring and treatment to maintain the water treatment program for all cooling towers.

1.3 Without limiting the generality of the foregoing, the Contractor shall be required to provide and apply treatment materials needed to maintain three cycles of concentration. Unless agreed upon by the Government, there are NO Government furnished materials or equipment.

1.4 Without limiting the generality of the foregoing, the Contractor shall provide and install an automatic remote monitoring and chemical treatment system to automatically supply required treatment materials to maintain clean heat transfer surfaces and achieve a corrosion rate of less than five mpy for mild steel. The remote monitoring system shall NOT connect to any Government networks, and must provide capabilities for Government personnel to monitor the systems as well.

1.5 The Contractor shall provide a written system status report of each cooling on a monthly basis. Unless otherwise agreed upon, the reports shall be submitted for approval no later than the 10th of each month. Should the 10th fall on a weekend or holiday, the report shall be due by the next business (workday) afterwards.

1.6 The Contractor shall abide by Scott AFB, local, county, state and federal laws under this contract. The Contractor shall use innovative industry/commercial standards/procedures and equipment to minimize the expenditure or time and funds while ensuring the highest of quality work.

1.7 As part of the offer the Contractor shall provide their Water Quality Management Plan (WQMP). The Contractor shall provide the cost to treat 10,000 gallons of water at three cycles of concentration to maintain clean heat transfer surfaces and achieve mild steel corrosion rates of less than five mpy. Price of treatment materials shall be per gallon for liquids (such as biocides), and pounds for dry materials (such as chlorine tablets). Contractor shall provide dual alternating biocides to achieve bio activity less than 10,000 cfu.

1.8 In addition to providing quality service with quality products, the expectation of this contract is to try and reduce and/or prevent Legionella disease. Unless otherwise agreed upon by the Government, the Contractor shall test for Legionella disease within 15 calendar days on contract award, and again at 180 days afterwards (total of two testing cycles per tower), or at a time agreed upon by the Government and Contractor. Unless otherwise agreed upon by the Government, the Contractor shall test using the industry standard Cultured Sample Method.

2. COOLING TOWER WATER TESTING:

2.1 The Contractor shall provide all labor, tools and equipment necessary to perform cooling tower water/chemical testing and treatment for the following facilities:

Building 1575 – North

2.2 Unless otherwise agreed upon by the Government, the Contractor shall provide a separate system status report for each tower on a monthly basis as described in paragraph 1.5.

2.3 Unless otherwise agreed upon by the Government, the Contractor shall notify the Government two weeks in advance of any schedule changes.

2.4 Unless otherwise agreed upon by the Government, the Contractor shall at a minimum test for the following on a monthly basis, and provide results in the monthly report as described in paragraph 1.5. The Contractor may provide what they feel is pertinent to the testing and treatment, but at a minimum shall include the following:

2.4.1 Inventory of Treatment Materials (at time of beginning service and end of service)

2.4.2 UV Tracer

2.4.3 Conductivity

2.4.4 pH

2.4.5 Ca. Hardness (ppm)

2.4.6 M alk (ppm)

2.4.7 Sample Flow Alarm

2.4.8 Conductivity Alarm

2.4.9 UV Tracer Alarm (High/Low)

2.4.10 Treatment Materials Tank Low Level Alarm

2.4.11 Cycles of Concentration

3. LEGIONELLA TESTING:

3.1 Unless otherwise agreed upon by the Government, the Contractor shall test for Legionella of all the cooling towers identified in identified in paragraph 2.1.

3.2 Unless otherwise agreed upon by the Government, the Contractor shall test for Legionella of all the cooling towers twice per year as specified in paragraph 1.8.

3.3 Unless otherwise agreed upon by the Government, the Contractor shall test using the industry standard Cultured Sample Method, and must be analyzed by a CDC Elite laboratory, and provide the Government the results within three work days of receipt from the lab.

4. WATER QUALITY MANAGEMENT PLAN:

4.1 As part of the overall WQMP, the Contractor shall provide all labor, tools and equipment necessary to use innovative industry and commercial standards and procedures to maintain and treat cooling towers identified in paragraph 2.1.

4.2 As part of the overall WQMP, the Contractor shall identify the methods of which they plan to monitor the systems, monitor and track inventory levels, treat the systems, provide an example of reports they plan to submit and how they plan to test for Legionella’s Disease.

4.3 As part of the overall WQMP, the Contractor shall include at a minimum the following:

4.3.1 The recommended ranges they plan to maintain for the following:

4.3.1.1 Dosage rates of CT Treatment mg/l

4.3.1.2 Conductivity

4.3.1.3 pH

4.3.1.4 Ca. hardness (ppm)

4.3.1.5 M alk (ppm)

4.3.1.6 Amount of Water Cycles

4.3.2 How they plan to monitor and replenish treatment materials

4.3.2.1 Contractor shall prevent an uninterrupted supply of treatment.

4.3.2.2 Treatment containers shall not run empty, unless otherwise agreed upon by the Government.

4.3.2.3 The Contractor shall be responsible for any treatment product loss due to faulty equipment at no cost to the Government. In the event of a disagreement of lost product, the 375th Contracting Officer shall have final say of determining responsibility.

4.3.4 Quality Control Plan

4.3.4.1 The Contractor shall develop and maintain a quality control program to ensure services are performed in accordance with applicable industry standards and standards outlined within this SOW.

4.3.5 Quality Assurance Plan: The Contractor shall develop a Quality Assurance Plan with the assumption of the following:

4.3.5.1 A Government representative may evaluate the Contractor's performance by periodic site inspections, receipt of valid complaints from base personnel and compliance with the SOW.

4.3.5.2 The Contractor's performance may be based on test reports and possible independent lab tests from a third party.

4.3.5.3 The Government may inspect and evaluate the Contractor's performance to ensure services are received in accordance with requirements set forth in this contract.

4.3.5.4 The Contracting Officer or Government Point of Contact (POC) may inspect by validating actual work performance, physically checking an attribute of the completed task, checking a management information report, investigating customer complaints, conferring with facility managers, or otherwise inspecting the task or its results to determine whether or not performance meets the standards contained in this SOW.

4.3.5.5 When a performance threshold has not been met or Contractor performance has not been accomplished, the Government POC will notify the Contracting Officer who may or may not issue a DD Form 2772, Contract Discrepancy Report (CDR) to the Contractor. If applicable, the Contractor shall respond to the CDR in accordance with instructions provided and return it to the Contracting Officer within 10 calendar days of receipt.

4.3.5.6 The Contractor shall include how customer complaints shall be tracked and the methods to resolve complaints.

4.3.6 Safety Plan

4.3.7 Environmental Management Plan to Include Applicable Safety Data Sheets

4.3.8 Remote Monitoring Equipment

4.3.8.1 Include manufacturers Name, Model # and Serial #.

4.3.8.2 Method of how Government can monitor.

4.3.8.3 Identify how the Government shall monitor systems

5. GENERAL INFORMATION:

5.1 Unless otherwise agreed upon by the Government, the Contractor shall minimize the amount of chemicals stored on base to an as needed basis. Chemicals shall be delivered as needed to meet the parameters identified in the WQMP.

5.2 Unless otherwise agreed upon by the Government, the Contractor shall not store empty containers on base, and shall properly dispose of containers at an off base facility at no cost to the Government.

5.3 The Contractor shall be responsible for any product lost due to equipment failures at no cost to the Government. The Contractor is responsible to ensure all equipment is calibrated and in good working order.

5.4 The Contractor shall be responsible to install, maintain, operate and repair all Contractor supplied materials and equipment. The Contractor shall replace at no cost to the Government any lost treatment materials due to malfunctioning equipment and/or leaks related to treatment material feed equipment.

5.5 The Contractor shall be responsible to keep the work area clean and free of all debris, and clean up to the Government’s satisfaction any area deemed unkempt.

5.6. Performance of Service during a Crisis (Declared by the Secretary of Defense or Overseas Combatant Commander).

All services to be performed under this contract have been determined to be nonessential for performance during a crisis according to Department of Defense Instruction (DODI) 3020.37 and Air Force implementation thereof, unless otherwise directed by the CO.

6. GOVERNMENT FURNISHED UTILITIES

The Contractor may have use of Government electrical and water supplies that, in nearly all cases, are available at each site. If the Contractor needs additional utilities, special connectors, etc., the Contractor will need to provide these at their own expense.

7. GOVERNMENT FURNISHED EQUIPMENT

There are no Government furnished equipment provided for this SOW. The Contractor is responsible for all tools, training, supplies, materials, labor, vehicles, etc.

8. ENVIRONMENTAL AND SAFETY CONTROLS

8.1. Environment Management System (EMS) Policy. Scott Air Force Base (AFB) is committed to excellence in all aspects of environmental stewardship activities using the Air Force Environmental Management System (EMS). This commitment and use of EMS applies to all activities, products and services associated with Scott AFB partner units and Contractors.

8.2 Contractor’s personnel shall work under this contract in a manner that is consistent with Scott AFB EMS and conforms to all applicable environmental laws, regulations and policies. Upon awarding of the contract, the Contractor shall review the Scott AFB, EMS Environmental Policy Letter.

8.3 Waste Management.

8.3.1 The Contractor is responsible for the analysis, characterization and proper handling of waste generated by their operation. If hazardous wastes are generated, the Contractor shall properly contain the waste and it will be Government’s responsibility to properly dispose. The Contractor shall anticipate 375 CES/CEI audits to ensure their hazardous waste program is compliant with requirements.

8.3.2 Under no circumstances shall the Contractor remove any waste from Scott Air Force Base without ensuring complete and full compliance with all applicable existing environmental laws and regulations. A.II shipments must be prepared in accordance with Department of Transportation Regulations (40 CFR 172).

8.4 The Contractor shall notify 375 CES/CEI of all chemical materials brought on base, to include quantity and the Safety Data Sheets.

8.5 Notification of Environmental Spills.

8.5.1 If the Contractor spills or releases any hazardous substance that contacts or has the potential to contact water, soil or any drain (sanitary or storm) the Contractor shall call 911 (256-4911 utilizing telephone on base) then the CO immediately. The Contractor shall be liable for reimbursement of containment and environmental clean-up of the spill or release of such substance.

8.5.2 Spill Response. The Contractor shall be responsible for the clean-up and disposal of all spilled materials. This includes all materials used to contain and absorb the spill. Spilled material must be cleaned-up promptly and reported to the CO. If any amount of spilled material contacts or has the potential to contact water, soil or any drain (sanitary or storm), the Contractor shall call 911 (256-4911 if utilizing telephone on base) immediately. Spills of HAZMA.T or hazardous waste shall be managed in accordance with the current 375 CES Wing Integrated Contingency Plan for Oil and Hazardous Substances Spill Prevention and Response for Scott AFB. Disposal of wastes generated from spill clean-up shall be the Contractor's responsibility. The Contractor shall be liable for reimbursement of containment and environmental clean-up of the spills.

8.5.3 Training. The Contractor is responsible to train their employees regarding Environmental and Hazardous Materials Handling. The Contractor is also required to have and maintain Safety Data Sheets for all materials used by the Contractor in accordance with but not and/or regulations limited to federal and state laws.

8.6 Fire Safety. The Contractor shall obtain a burning permit from the Scott AFB Fire Department building 460, (256-5130) prior to welding, burning or cutting operations each day they anticipate performing this type of work. A.II welding and burning operations necessary for the completion of the OWS shall be accomplished in strict compliance with fire safety and applicable standards. The Contractor shall provide and maintain fire extinguishers in accordance with NFPA standards during all welding and burning operations.

9. SECURITY REQUIREMENTS

9.1. Contractor Responsibilities. The Contractor will be responsible for the conduct of all employees working their control for this contract. This includes any subcontractors they have to fulfill contract requirements.

9.2 Contractor Consent to Background Checks: The Contractor and, as applicable, subcontractor shall not employ persons for work on this contract if such employee is identified as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population, nor shall the Contractor or subcontractor employ persons under this contract who have an outstanding criminal warrant as identified by Law Enforcement Agency Data System (LEADS) through the National Crime Information Center. LEADS checks will verify if a person is wanted by local, state, and federal agencies. All Contractor and subcontractor personnel must consent to LEADS background checks. Contractor and subcontractor personnel who do not consent to an LEADS check will be denied access to the installation. Information required to conduct an LEADS check includes: full name, driver’s license number, and/or social security number, date of birth of the person entering the installation, and completion of a background check questionnaire. The Contractor shall provide this information using the Scott AFB Form 21, Contractors Consent for Background Check, and shall submit it in conjunction with the Contractor’s request for either base or vehicle passes. Completion of a successful LEADS check does not invalidate the requirement for an escort when Contractor or subcontractor personnel are working within controlled or restricted areas. All identifying credentials will be compliant with the REAL ID Act.

9.3 Contractors shall ensure their employees and those of their subcontracts have the proper credentials allowing them to work in the United States. Persons later found to be undocumented or illegal aliens will be remanded to the proper authorities. The Contractor shall not be entitled to any compensation for delays or expenses associated with complying with the provisions of this clause. Furthermore, nothing in this clause shall excuse the Contractor from proceeding with the contract as required.

9.4 Badges: The Contractor is required to provide identification badges for their employees. All Contractor personnel shall wear these badges while on duty on the Government site. Badges are required to identify the individual, company name, and be clearly and distinctly marked as Contractor. Size, color, style, etc. are to be mutually agreed to by Contractor and Government. The Contractor’s identification badge will not be used as an entry requirement for installation entry or into any Government designated controlled or restricted area.

NOTE: All DBIDS cards/passes will be turned in to the Dixon Visitor Control Center upon expiration of pass and/or completion of contract.

9.5 Contractor Registration of Vehicles on Scott AFB: All Contractor or Contractor employees’ vehicles used for the performance of this contract shall comply with all local, state and federal regulations. Additionally any pass shall be surrendered to Security Forces upon demand to positively identify a person’s need to be on Scott AFB.

9.6 Access to Installation during Force Protection Conditions (FPCONs):

Contractors will be assigned a mission essential designation IAW requirements contained in SAFBI 31-101/Installation Security Instruction. Only the installation commander or the unit commander requesting contract support will assign the mission essential designation.

9.7 Property Protection: Property protection for facility where the Contractors’ primary work center is located will be the responsibility of the local facility manager and local Government Security Manager, or their duly authorized representative IAW AFI 31-101, Integrated Defense and command/local directives. The Contractor shall safeguard all Government-owned equipment and materials in his/her possession or use.

9.8 Safeguarding Classified or Unclassified Information: The Contractor shall meet Air Force standards for storing, processing, and handling classified information and systems. Additionally, all resources (e.g. maps, publication/instructions, photos) provided by the Government to assist the Contractor in the performance of their contract will be surrendered upon termination of employment or the end of the contract performance period.

9.9 Contractors Working in Controlled or Restricted Areas. The unit requesting contract support will provide escort (s) for Contractors’ at all times when within a controlled area. Contractors shall not escort other Contractor employees within controlled or restricted areas. In addition, Contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

9.10 Contractors Working in Controlled or Restricted Areas

The unit requesting contract support will provide escort (s) for Contractors’ at all times when within a controlled area. Contractors shall not escort other Contractor employees within controlled or restricted areas. In addition, Contractors shall fulfill, maintain, and comply with all security requirements IAW AFI 31-101, Integrated Defense, and command/local directives.

9.11 Access to Government Facilities with Controlled or Restricted Areas The Contractor shall comply with security regulations imposed by the installation commander and/or the agency responsible for the project location. Due to specific mission requirements inherent in the nature of controlled or restricted areas on Scott AFB, the Government may direct the Contractor to leave the controlled or restricted areas at any given time.

9.12 Contractors Responsibilities while Working within Controlled or Restricted Areas Only Contractor personnel with proper authority and qualifications shall enter a controlled or restricted area. Certain facilities require the issuance of an AF Form 1199CD. The Government, at any time, may revoke the AF Form 1199CD. The procedures for the issuance of an AF Form 1199CD are contained in SABFI 31-1 Integrated Defense/Antiterrorism Plan. Contractors shall not escort other Contractor employees within controlled or restricted areas. Upon completion of the contract, all 1199CDs will be turned into the sponsor and in turn delivered to 375th SFS/S5B, Line Badges. In addition, Contractors shall fulfill, maintain, and comply with all security requirements contained in SABFI 31-1 Integrated Defense / Antiterrorism Plan.

9.13 Access to Government Facilities with Controlled or Restricted Areas for Replacement Contractors The unit requesting contract support will continuously escort replacement Contractors, not initially possessing the proper clearances and requiring entry to controlled or restricted areas. Replacement Contractors shall submit paperwork within 30 days of being assigned to obtain an approved security clearance or favorable review. Replacement Contractor personnel shall obtain a security clearance prior to working with, or having direct access to, classified material. In addition, replacement Contractor personnel shall obtain a “Favorable review” prior to having access to a Controlled Area. The above information shall be submitted to 375 AMW/IP.

10. NON-PERSONAL SERVICES AND/OR INHERENTLY GOVERNMENTAL SERVICES

The Government will neither supervise Contractor employees nor control the method by which the Contractor performs the required tasks. It shall be the responsibility of the Contractor to manage its employees and to guard against any actions that are of the nature of personal services, or give the perception of personal services. If the Contractor feels that any actions constitute, or are perceived to constitute personal services, it shall be the Contractor’s responsibility to notify the PCO immediately. These services shall not be used to perform work of a policy/decision making or management nature, (e.g., inherently Governmental functions). All decisions relative to programs supported by the Contractor shall be the sole responsibility of the Government.

11. ADMINISTRATION

11.1 The total amount of this order shall be a “not-to-exceed” amount and the services shall not exceed the dollar limitations specified on the contract without prior approval from the Government Contracting Officer. Services provided in excess of the “not-to-exceed” amount without prior approval from the Contracting Officer are done at the Contractor’s risk and subject to non-payment.

11.2 The Government reserves the right to add additional funds to each CLIN if the situation or conditions warrant such a need.

11.3 The Government reserves the right to purchase urgently required services from another source should the Contractor be unable to provide the services to meet the accelerated delivery requirement.

11.4 The Contractor is not required to provide service on weekends or federal holidays, except in emergency situations. Federal holidays are as follows:

New Year's Day - 1 January Martin Luther King Day - 3rd Monday in January President’s Day - 3rd Monday in February Memorial Day - Last Monday in May Independence Day - 4 July Labor Day -1st Monday in September Columbus Day - 2nd Monday in October Veteran's Day - 11 November Thanksgiving Day - 4th Thursday in November Christmas Day - 25 December