FA3099-25-Q-0012 Questions and Answers.docx

FA3099-25-Q-0012

Underground Infrastructure Utility Survey – LAFB Questions and Answers 08/22/25

1. Are there any work hour restrictions during the day?

0600-1700 are the typical daily work hours. Keep in mind the commercial vehicle inspection bay opens at 0700, but regular traffic can enter before then. Additional work after hours can be formally requested to the government.

2. Are there restrictions on workdays? Will weekend work be permitted under this contract? Are there any special events on the base that will prevent work during that timeframe? Weekend work can be requested to CO for approval. After hours work can be formally requested by the government for approval. There are no restrictions on regular workdays.

3. It appears the anticipated completion date is November 23, 2025. Does this date take into account the training and permitting time required based upon the scope of work?

Final completion date may extend past November 23, 2025.

4. The anticipated field work timeline shows 15 business days to complete field work, is it anticipated this Level B work will be completed utilizing GPR to meet this timeline? The GPR map shows this area is not a good candidate area for GPR.

The 15 business days is a general timeline. Additional days can be proposed within the RFQ if the contractor feels 15 days will not be enough to provide a complete product.

5. Is it intended that the updated ASCE standards of 38-22 and 75-22 shall be followed for the SUE work? Correct, the most up-to-date standards shall be followed.

6. Are the deliverable documents intended to be signed and sealed by a licensed professional engineer as is required within the ASCE standards? Correct.

7. Is there going to be dedicated access gates for the vacuum excavation truck to gain access to the site on a daily basis? The visitor’s center at the west gate has a bay for commercial vehicles to enter through.

8. Will inspections be required for the vehicles to access the site?

Inspections for commercial vehicles are required within the commercial vehicle entrance at the Visitor’s Center; these take about 5 minutes on average. Regular traffic can enter through the main entrance and are usually not subject to inspections. Occasionally, there might be a random inspection at this entrance.

9. Will we be permitted to leave equipment on the site as opposed to mobilizing and demobilizing every day? A laydown yard can be assigned to the contractor to avoid constant mob/demob. The contractor is free to use the assigned yard to store equipment overnight.

10. Will the badging requirements within the specifications be acceptable for base access or will a base escort be required the entire time site-work is occurring? If escorting is required, how many escorts are available? Prior to services beginning, the contractor will submit an” Entry Access List” (EAL) to the government to conduct background checks before the contractor arrives to the base. Upon start of services, the contractor will need to visit the Visitors Control Office (VCC) and reference the approved EAL list to secure printed passes that will be used to access the base for the duration of the project. Depending on the size of the crew this process will take approximately 30 minutes total on the high end. After passes are secured, those passes can be shown to the security personnel at both the commercial vehicle entrance and main entrance daily, for the duration of the project. Commercial vehicles are inspected for approximately 5 minutes on average before entering the base.

11. Is it anticipated that contaminated material will be encountered during the excavation of the test holes?

Pending review of Restoration maps. CE Environmental will provide answer by Monday, 25 Aug.

12. Is it anticipated that pavement repair is part of the test hole excavations or are all test holes intended to occur within non-paved areas? If it is deemed necessary to excavate a test hole on a paved surface, the pavement will need to be restored.

13. Are there backfill requirements for the test hole excavations? Will native backfill material be permitted?

Yes, native soil is permitted and KTR can reuse the soil they dig up to backfill. KTR must ensure the backfilled soil is compacted.

14. Are there certain handholes or connection points that will not be able to be accessed due to the sensitivity of the facilities? All handholes are available for access.

15. Are service lines from the main utility facility intended to be located as part of this SUE scope? Services lines within the 5 zones depicted is the intended scope.

16. What is considered confined space entry? Is it considered person entry or equipment entry? Confined space entry pertains to person entry.

17. What is intended by 20 foot of each facility envelope? Does this mean within 20 foot of the dripline of the building? Concur with 20 ft is reference to the dripline. The intention of the 20 ft requirement is to determine where everything utility wise is underground within 20ft of the building.

18. Does the required 160 test holes include the test holes within the 20 foot facility envelope test holes? It does not, these holes are in addition to the test holes within the 20ft envelope, as stated in section 3.3 of the SOW.

19. Is traffic control to be provided as part of this scope of work or will this be completed by the base? If the contractor’s operations impede traffic anytime during the duration of the project, a plan will need to be provided as part of the scope.

20. Will TWIC cards be required for this project?

Not necessary for this project.

Based on the scope of work it appears the services in red will not be required. Please confirm.

· “Field investigations,

· Recommendations,

· Studies,

· Reports,

· Conceptual solutions,

· Cost estimates,

· Calculations,

· Measurements,

· Metering,

· Testing,

· Inspections,

· Preparation, and

· Review of design plans and specifications.

Concur Based on the scope of work it appears the disciplines in red will not be required. Please confirm.

· “Architecture,

· Interior design,

· Site planning, This may be needed to plan out dig locations for test holes.

· Civil,

· Landscaping,

· Structural,

· Mechanical,

· Electrical,

· Roofing,

· Seismic,

· Sanitary, ‘

· Fire protetction,

· Corrosion,

· Soils, Test holes will need to be backfilled

· RFI and EMP shielding,

· EMCS,

· Power distribution,

· HVAC controls and

· Power distribution” Concur, see notes in blue.

21. Is SUE work anticipated for above ground facilities or only underground facilities and their associated appurtenances? SUE work is anticipated for underground facilities and associated appurtenances.

22. Statement of Work indicates the quantity of utility facilities anticipated within Zones 1 through 5. However, there appear to be several acilities adjacent to the zone boundaries. Are these facilities outside of the zone boundaries anticipated to required test holes in accordance with the scope or will those areas be excluded because the facility is beyond the zone boundary? Scope of work only includes all areas within the boundaries set.

23. Will the current RPUID linear segmentation be represented on Laughlin’s Utility As-Builts? In the Laughlin GIS database, the RPUID will be represented but on As-Builts no it is not represented.

24. Is demonstration of completion of OpSec Awareness for Contractors to be included within the RFQ response? Not necessary until after award.

25. Is survey site control already established within the base or should the contractor anticipate developing site control as part of this project?

Site control is already established they will have to coordinate with the government get setup.

26. Are there any restrictions for radio channel usage for survey equipment?

Question is with Communications squadron, awaiting answer. An answer will be provided when available.

27. For locating purposes, will the placement of pin flags be permitted until the point in time when the facilities can be surveyed?

Pin flags will be permitted.

28. Is there a time requirement for Test Hole excavations to be backfilled after excavation? i.e. within 24 hours of excavation completion?

Test holes must be backfilled within 24 hours or sooner to avoid damage to exposed utility lines. After measuring and analysis is complete, test holes must remain covered in some fashion and visible to pedestrians if left unattended, until backfilling can be completed.

29. Questions are due on August 20 PM Central Time and Quotes are due no later than 4:30 PM Central Time.

Please clarify if this is Central Daylight Time or Central Time.

Central Daylight Time

30. What systems are expected to be located in and around the pool within Zone 5?

Potentially electrical, gas service, storm water, water service and communications systems can be seen around the pool within zone 5. See zone site map with potential underground utilities display. There is a possibility that the map is not updated so keep this in mind.

31. Will the lighting system be able to be turned on during the day in order to provide an additional point of location? Which lighting system is this question referring to?

32. Will Laughlin provide a dump area, so spoiled materials remain within the site?

See the attached environmental quality specifications document.

33. Will HAZWOPER training be required?

See the attached environmental quality specifications document.

34. SUE Designators don’t fit into the Service Contract Wages presented, how long will a wage determination take for this role?

The SCA Wage Determinations cover blue-collar workers, professional job classifications such as engineers do not fall under these determinations.

35. What is the anticipated time that It takes for a contractor to enter the gate each day?

Prior to services beginning, the contractor will submit an EAL list to the government to conduct background checks before the contractor arrives to the base. Upon start of services, the contractor will need to visit the Visitors Control Office (VCC) and reference the approved EAL list to secure printed passes that will be used to access the base for the duration of the project. Depending on the size of the crew this process will take approximately 30 minutes total on the high end. After passes are secured, those passes can be shown to the security personnel at both the commercial vehicle entrance and main entrance daily. Commercial vehicles are inspected for approximately 5 minutes on average before entering the base.

36. What will be the allowable work hours on base?

0600-1700 are the typical daily work hours. Keep in mind the commercial vehicle inspection bay opens at 0700, but regular traffic can enter before then. After hours work can be formally requested to the government for approval.

37. Will weekend work be allowed.

Weekend work is allowed. If the contractor plans to work a weekend, the government will need to be notified at least 3 business days in advance.

38. Will drones be allowed as part of the survey work?

Airborne Drones are not authorized as the airspace above LAFB is restricted.