Attachment 1 - Utility Infrastructure Survey SOW.pdf

STATEMENT OF WORK (SOW)

FOR

ENGINEERING SERVICES

MXDP 25-0001

UTILITY SURVEY, BASEWIDE - LAFB

Revised: 8 August 25

47th CIVIL ENGINEER SQUADRON

LAUGHLIN AIR FORCE BASE

DEL RIO, TEXAS

FA309925Q0012

Attachment 1 - Statement of Work

TABLE OF CONTENTS:

1. GENERAL REQUIREMENTS

2. PROJECT DESCRIPTION

3. PROJECT SPECIFICS

3.1. GENERAL

3.2. UTILITY SYSTEMS

3.3. ASCE 38-02

4. PRE-PROPOSAL SITE VISIT

5. SITE INVESTIGATIONS

6. AS-BUILT DRAWINGS

7. FINAL STUDY REPORT

8. REVIEW MEETINGS

9. GOVERNMENT REVIEW COMMENTS

10. SUBMITTAL REQUIREMENTS:

11. CONTRACT ADMINISTRATION

12. POINTS OF CONTACT (POC)

13. REQUIRED TRAINING

14. BASE ACCESS AND SECURITY

15. LIST OF REQUIRED ACTIONS

16. ATTACHMENTS

FA309925Q0012

1. General Requirements. Provide Investigative Services and Title I Design Services at Laughlin AFB, Texas. Services may include field investigations, recommendations, studies, reports, conceptual solutions, cost estimates, calculations, measurements, metering, testing, inspections, preparation, and review of design plans and specifications. At least the following disciplines or areas of expertise may be required:

architecture, interior design, site planning, civil, landscaping, structural, mechanical, electrical, roofing, seismic, sanitary, fire protection, corrosion, soils, RFI and EMP shielding, EMCS, power distribution, HVAC controls and power distribution.

2. Project Description. The intent is that the Contractor shall conduct a full survey study of the existing utility infrastructure within the locations defined in this SOW on Laughlin AFB. This survey should cover all encountered underground utilities, including but not limited to electrical, water (potable, non-potable, fire), natural gas, communication lines, or other existing infrastructure and distribution systems, complying with DAFMAN 32-1084, Standard Facility Requirements. In addition to providing maps and GIS data, the Contractor shall identify the component details of each system encountered.

3. Project Specifics. Contractor services are required to prepare a Final Report of Study as outlined in this SOW. The study shall be based on all utilities and their size, type, depth, and location GIS/linear data. The study shall be based on the general guidance provided in this SOW, ASCE 28-02, and any applicable UFCs. The final report shall incorporate all pertinent information collected during the site surveys and investigations, as well as input received from the government during the interim submittal review process.

3.1. General. The report shall provide mapping of all utility and horizontal distribution systems within the physical areas on Laughlin AFB described in this SOW to support future planning considerations. The physical locations in Attachment 1 Utility Survey Zones will be treated as independent work areas and will be awarded as separate options. The contractor shall field verify the existence and location of any identified systems in the areas defined in this SOW. The current real property records and GIS data for these utility systems shall be included in the report.

3.1.1. GIS. The Department of the Air Force currently defines each utility system as a real property asset (e.g., potable water system), which has its own Real Property Unique Identifier (RPUID). The contractor shall be familiar with the Air Force standards for linear segmentation of horizontal systems and shall be responsible for segmenting each horizontal system in GIS data. The contractor shall field verify utility systems and their associated components/equipment using the requirements defined in section 13 of this SOW. The contractor shall provide GIS data for accuracy based on field investigation to allow the government to review real property and equipment inventories for utility systems by reconciling data between GeoBase, GIS, Real Property, and NexGen IT to produce a consistent view of accountable linear assets.

3.1.2. Utility Survey Zones. The five (5) zones that are being considered for contract award for this utility survey contract are identified in Attachment

FA309925Q0012

1. The approximate area, number of facilities, and estimated linear feet of utility systems in each zone are provided from existing base records below.

Zone 1: 26.4 acres, 9-12 facilities, 46,000 linear feet of utilities

Zone 2: 19.6 acres, 2 facilities, 30,000 linear feet of utilities

Zone 3: 19.7 acres, 2 facilities, 30,000 linear feet of utilities

Zone 4: 10.2 acres, 0 facilities, 9,000 linear feet of utilities

Zone 5: 4.4 acres, 3 facilities, 4,000 linear feet of utilities

3.2. Utility Systems. The following utility systems may be encountered in the Laughlin AFB areas described in this SOW. The Contractor is responsible for accurately mapping and providing GIS data for all systems encountered, to within 1 foot of tolerance. The maps and data provided shall be the result of a Quality Level B Survey. The Contractor may use provided utility maps to preliminarily locate utility systems. The Contractor must then provide their own maps and GIS data for all systems encountered within the work areas defined in this SOW to meet the deliverable requirements of the contract.

3.2.1. Electrical. The Contractor will conduct Subsurface Utility Quality Level B Survey, as outlined in ASCE 38-02 with an acceptable tolerance of 1 foot. The survey and report shall include size, material, and all other observable information for distribution and system components and equipment to include manholes. The Contractor will determine if electrical components encountered are live or not. All cable sizing and type shall be inventoried and included in the survey report, as well as all electrical equipment to include all salient characteristics like manufacturer, type, size, fused or non-fused, etc.

3.2.2. Water. The Contractor will conduct Subsurface Utility Quality Level B Survey, as outlined in ASCE 38-02 with an acceptable tolerance of 1 foot throughout the defined work areas. Utilizing test holes may be required to verify location. The Contractor will capture size, type, depth, and all other observable characteristics of water systems encountered in the survey report. The Contractor will non-destructively excavate (test hole) the water distribution lines at one location within 20’ of each facility envelope to Utility Quality Level A Survey (tolerance of 1” including depth.)

3.2.3. Storm Sewer. The Contractor will conduct a Subsurface Utility Quality Level B Survey, as outlined in ASCE 38-02 with an acceptable tolerance of 1 foot.

Utilizing test holes may be required to verify location. The Contractor will capture size, type, and all other observable characteristics of storm sewer systems encountered in the survey report.

3.2.4. Sanitary Sewer. The Contractor will conduct a Subsurface Utility Quality Level B Survey, as outlined in ASCE 38-02 with an acceptable tolerance of 1 foot. Document pipe sizes and changes in pipe materials. Capture manhole and lift station characteristics of any systems encountered. Utilizing test

FA309925Q0012

holes may be required to verify location.

3.2.5. Natural Gas. The Contractor will conduct a Subsurface Utility Quality Level B Survey, as outlined in ASCE 38-02 with an acceptable tolerance of 1 foot.

The Contractor will capture size, type, and all other observable characteristics of natural gas systems encountered in the survey report. The Contractor will non-destructively excavate (test holes) the natural gas distribution lines at one location within 20’ of each facility envelope to Utility Quality Level A Survey (tolerance of 1” including depth.)

3.2.6. Communication Lines. The Contractor will conduct a Subsurface Utility Quality Level B Survey, as outlined in ASCE 38-02 with an acceptable tolerance of 1 foot. The Contractor will capture size, type, and all other observable characteristics of communication systems encountered in the survey report.

3.3. ASCE 38-02 Quality Level A Survey Verification. In addition to mapping all the utilities to Utility Quality Level B and utilizing test holes for secondary facility distribution systems, The Contractor shall utilize additional test holes at 2 more locations per acre (160 test holes minimum) to verify the collected and presented data. Additional test hole locations may be required for the contractor to provide accurate data. The Government will approve the locations selected by the contractor. These locations should be chosen by the Contractor to maximize the infrastructure that is observed and should target underground systems at intersections or points of interest (valves, backflow preventers, etc.) These locations proposed by the Contractor shall meet a Quality Level A survey as defined by ASCE 38-02. The Contractor shall use a non-destructive method of excavating, such as test holes, to uncover and collect data on assets to within 1 inch of accuracy horizontally and vertically (depth). The Contractor shall identify and submit potential testing locations to the government within the AF Form 103 Work Clearance Request. If test holes in addition to the 2 per acre minimum requirement will be needed, the additional locations will need to be detailed within the AF 103 for approval.

3.3.1. The Contractor shall submit AF Form 103 Work Clearance to the government for routing and approval, see Attachment 2, AF Form 103 Work Clearance Request Template. The AF Form 103 must be completed by the contractor and routed directly to 47 Civil Engineer customer service at the following email address:

CE.Work_Laughlin@us.af.mil. Test holes and other possible ground disturbances cannot be carried out until this form is processed and approved, which can take up to 30 calendar days.

4. Pre-proposal Site Visit. An optional pre-proposal site visit is scheduled for 19 August 2025 at 1000.

5. Site Investigations. The Contractor shall perform site investigations known to the industry at intervals appropriate with the level of effort for this project. The Contractor shall coordinate dates and times of site investigations with the Project Manager to gain access to the installation or certain restricted areas. No utility outages are expected at this time.

FA309925Q0012

5.1. Above ground features and features that are visible due to excavating or exposure (test holes) shall be located using survey grade GPS equipment with an accuracy of +/- 0.03ft (survey grade accuracy). Features captured with survey grade GPS equipment shall be delivered in ArcGIS format and their attributes populated accordingly. Features shall be surveyed in World Geodetic System of 1984 (WGS84) UTM Zone 14N in Meters or North American Datum of 1983 (NAD83) UTM Zone 14N in Survey Foot.

6. As-Built Drawings. Existing .pdf format drawings of utility locations are available and will be provided. Drawings will require field verification and new survey data. Copies can be obtained in electronic form, in most cases, from the Project Manager.

7. Final Study Report. The Final Study Report shall incorporate results of the Contractor’s review of available data, site investigations and surveys, and shall include a detailed description of utility size, type, and location GIS/linear data for all areas indicated in this SOW. Upon submission of the final report to the 47th CES, the government shall have 21 calendar days for review to ensure all documents meet formatting requirements.

8. Review Meeting. Following the government review period of the final study report, the Contractor shall coordinate a meeting with the Contracting Officer. The Study report review meeting may be held at Laughlin Air Force Base or virtually on MS Teams, at a date and time agreed upon by both Contractor and the Contracting Officer. All, if any, review comments can be submitted to the Contractor electronically prior to the meeting or collected by the Contractor during the review meeting.

9. Government Review Comments: The 47 CES Project Manager shall consolidate the Government review comments on the final study report and provide them to the CO within 21 calendar days of receipt of the submittal by 47 CES. The Contractor shall include a summary of all such annotated comments. The Contractor shall provide written responses to the Government review comments within 7 calendar days.

10. Submittal Requirements:

10.1. Final Study Report. The Final Report shall include the final consolidated findings and drawings complete in all respects. The Final Report shall include all the information necessary to allow LAFB to make engineering assessments and maintenance plans. The following project information shall be provided digitally and be compatible as shown: Final Report shall be in .pdf format, and all drawings in both AutoCAD 2020 (.dwg format) and .pdf formats.

10.1.1. Format. All submittals shall be ready to be loaded and viewed without conversion or editing in File Geodatabase (FGDB) file format. GIS data shall comply with Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE v4.0.3.3 or latest version). A SDSFIE compliant geodatabase shell template in ArcGIS format is available from Laughlin AFB 47 CES Execution Support upon request.

10.1.2. Delivery. The Contractor shall deliver the geodatabase in updated Spatial Data Standards for Facilities, Infrastructure, and Environment (SDSFIE), in current Air Force data model format, to 47 CES/CEN for review. The final Air

FA309925Q0012

Force SDSFIE-variant geodatabase shall be updated and delivered after comments are received. The Contractor shall also deliver the field data collection geodatabase to include information and photographs not contained within the existing SDSFIE AFCEC data model standard schema.

10.1.2.1. Documents and files shall be delivered via DoD SAFE. This web page will allow you to drop-off (upload) one or more files (up to 8 GB total) for anyone (either a DoD user or others). The contractor shall provide an email address to receive drop-off (request) codes from the Government.

10.1.3. Accuracy. Above ground features and features that are visible due to excavating or exposure shall be located using survey grade GPS equipment with an accuracy of +/- 2cm (survey grade accuracy). Features captured with survey grade GPS equipment shall be delivered in ArcGIS format and their attributes populated accordingly. Features shall be surveyed in World Geodetic System of 1984 (WGS84) UTM Zone 14N in Meters or North American Datum of 1983 (NAD83) UTM Zone 14N in Survey Foot.

11. Contract Administration. The Contracting Officer (CO) will be responsible for managing and addressing all contractual and administrative issues relating to this Purchase Order. All changes to the Contract Purchase Order must be processed through the Contracting Officer as a Purchase Order modification to the contract. The Contractor shall not proceed with any change in the Contract Purchase Order until receiving a modification to the Contract Purchase Order. The Contracting Officer has the sole authority to direct the Contractor to proceed with any design task or change in the Contract Purchase Order. The contract administration shall be by performed by 47 CONS/PKB, Building 7, Laughlin AFB, TX 78843.

12. Points of Contact (POC). The 47 CES Project Manager will provide technical support, project coordination, and design guidance as required for the project. The Contractor is reminded that the Project Manager is not authorized to direct modifications to the Purchase Order. The Project Manager will be responsible for informing the Contracting Officer of any change to the design schedule due to delay, readjustment of priorities or extensions requested by the US Government.

13. Required Training. The Contractor must complete the course for OpSec awareness for Contractors. The course provides information on the basic need to protect unclassified information about operations and personal information. The Contractor must provide proof of OPSEC, when completed, to the CO.

https://www.cdse.edu/Training/eLearning/GS130/.

13.1 All contracts regardless of cleared or uncleared status will receive INFOSEC Security Education Awareness Training, (SETA) IAW DoDM5200.01V3_DAFMAN16- 1404V3, Encl 5 from the Host Unit Security Assistant/ Manager (USA/M) under the 47 Flying Training Wing/Information Protection (47 FTW/IP) office.

FA309925Q0012

https://www.cdse.edu/Training/eLearning/GS130/

13.2 The Contractor shall complete Antiterrorism Level I Awareness Training within 30 days of requiring access, and annually thereafter in accordance with DoDI O-2000.16-V1_DAFI31-145-O. The Level I Awareness training can be accessed by the contractor through the following site:

https://jko.jten.mil/courses/AT-level1/launch.html

14. Base Access and Security

14.1. An Entry Access List (EAL) will be set up for Contractor’s access to the base.

For the EAL, the Contractor shall provide the names and information of those individuals requesting access to base. The EAL will be routed through security forces as a background check is still completed on each individual. The Contractor shall submit the list at least 2 weeks prior to needing access to the base.

14.2. Short-notice passes may be considered on a case-by-case basis and are subject to approval by the 47 CONS project CO with coordination of 47 SFS personnel.

Contractors are expected to do advance planning to the maximum extent practicable to minimize short notice pass requests.

14.3. Antiterrorism/Physical Security Standards. Areas controlled by contractor employees shall comply with base Operations Plans/instructions for FPCON procedures, Random Antiterrorism Measures (RAMS) and local search/identification requirements. The contractor shall safeguard all government property, including controlled forms, provided for contractor use. At the close of each work period, government training equipment, ground aerospace vehicles, facilities, support equipment, and other valuable materials shall be secured.

14.4. Contractor/subcontractor working on classified, sensitive, and/or high-risk projects will report any suspicious activity or suspicious contacts by personnel to Office of Special Investigations (OSI) (Eagle Eye at 830-298-5158). Any person finding classified information will immediately secure it (do not open/read/examine) and contact Security Forces Squadron at 830-298-5100 during non-duty hours and inform them a patrol response is necessary to take control of classified document(s)/material(s).

FA309925Q0012

https://jko.jten.mil/courses/AT-level1/launch.html

15. Deliverables Distribution

NUMBER OF COPIES (Digital Only)

Item

CO

PM

Transmittal Letters (Original) 1 1

Final Study Report 1 1

16. List of Required Actions

Days Proposed

Notice to Proceed 1 Business Day

Kick-off Meeting 3 Business Days

Field Inspection-Proposed Site Survey 15 Business Days

Final Study Report 10 Business Days

Government Review 21 Calander Days

Contractor Comment Review 5 Business Days

Comment Review Meeting 1 Business Day

Contractor Response to Review Meeting 3 Business Days

100% Final Report, all comments resolved and incorporated 7 Calander Days

15.1 Proposed days above serve as a baseline for a timeframe of work completion.

Additional work days can be coordinated with the government to account for any unforeseen site conditions, such as weather.

17. Attachments

1. Utility Survey Zones

2. AF 103 Work Clearance Request Form

FA309925Q0012