Industry Questions_21JAN2025.docx

INDUSTRY QUESTIONS

REF: FA309924S0001 DATED: 21JAN2025

POC: FRERICH, CHARLES M / charles.frerich@us.af.mil / (830) 298-5270, DSN: 732-5270

Are there any specific performance requirements or testing standards (e.g., wind load, hail impact, or UV resistance) beyond those listed in the AOI? These will not differ from those listed in the AOI as it appears in the CSO posting.

Are there any limitations on the material specifications (e.g., sourcing restrictions, environmental certifications)? As the posting is intended to solicit innovative solutions, offerors are afforded maximum flexibility in developing the proposals. Per the CSO posting, offerors are directed to state the country of origin of materials utilized. Normally materials should originate from United States of America or from a qualifying country under one of the applicable trade agreements. However, inclusion of materials from another country of origin shall not be the basis for an immediate rejection of a proposal. Environmentally friendly materials are preferred. Following completion of the Government’s review of a proposal, individual material items may be identified for discussion as regarding the country of origin or environmental impact which could lead to a change to this portion of the proposal.

What is the anticipated review timeline for submittals, such as structural engineering plans and material samples? As stated in the CSO posting, the Government intends to award this requirement under Federal Acquisition Regulation (FAR) part 12, Acquisition of Commercial Products and Commercial Services (but reserves the right to award using other contract vehicles if deemed in the best interest of the Government). The Governments intent is to have any applicable submittals approved before award of a contract. / There in no funding currently available for this requirement. If funded it is expected to become available sometime between June – Sep 2025. For this reason, the Government would like to have any proposals selected under this CSO posting for award positioned for funding prior to this period.

Are there any specific structural engineering design constraints or base policies that should be considered? Offerors are encouraged to consider the weight of any installed equipment on the sunshade structure.

Will the government provide previous structural drawings or records of the existing sunshade structures? No drawings or supplemental records are available.

Will the government provide storage space for materials and equipment during the project? No indoor storage space but a designated ‘lay-down yard/area’ will be made available though most likely not on the flightline itself.

What are the base's security protocols for contractors and subcontractors accessing restricted areas? Laughlin’s flightline is a Controlled Area. An Entry Access List (EAL) will be required to gain access onto the installation and an EAL to gain access into the controlled Area.

Are there any requirements for badging, safety briefings, or background checks for personnel working on-site? Yes, background checks will be part of creating the EAL, badging/safety briefings/flightline driving training will be required.

How many T-1 sunshade structures will need hail screens? Laughlin AFB has three T-1 sunshade structures it is looking to eventually retrofit if an effective hail screen design is identified. As discussed is the CSO posting, there can be flexibility in the proposals to cover anything from an individual bay, single structure, or all structures. If a submitted proposal is accepted for award, a primary limiting factor will be the availability of funding.

How many T-6 sunshade structures will need hail screens? Laughlin AFB has ten T-6 sunshade structures it is looking to eventually retrofit if an effective hail screen design is identified.

Are there As-Builts and/or Dimensions available for the existing T-1 and T-6 sunshade structures? As-built drawings are not available for the sunshade structures. If your company wishes to submit a proposal for this requirement, scheduling a site visit is highly encouraged.

When are bid site visits allowed? As covered in the posting, site visits can be scheduled on an individual basis as requested. As coordination is required with Maintenance Directorate, we ask that contacts for scheduling a site visit be made at least 48 hours in advance of the requested date for the event.

Does the structure need to maintain the height of the peak in the center or can the center drop to the height of the endwall? At the moment there is not a firm decision on this point. The Government would consider designs reflecting both configurations. However, my understanding is that a design with the center drop being the height of the end wall would create an open space for hail so that it could pass through and damage the aircraft.

Are these motorized or manual? The design can include either. The Government is seeking a variety of design submissions to evaluate which might work for its needs. More than one design may be submitted.

If motorized, is there 220 run to the area? There is power at the site. The POC in MX that I spoke with could not confirm the voltage.

It sounds like you are wanting to have the ability to deploy the hail screens during hail and then retract after the hail event. Is this correct? This is correct.