Questions_18_to_39.docx

Questions and Responses

18. Section L Instructions, Conditions and Notices to Bidders pg.47 Section 4.0 Bid Opening states bids will be publicly opened on 18 December 2014 at 10:00 A.M. CST at the JBSA Lackland , TX are interested Offerors required to be present in person to submit a bid in response to the Solicitation?

a. No, Bidders are not required to be present. Bids may be mailed to the address listed in Bid Instructions Paragraph 1.1 on page 46 of the solicitation. The winning Bidder will be notified using the contact information supplied in their Bid if not present.

19. Are Bidders required to submit resumes?

a. No, resumes will not be considered as a part of the award process.

20. In Appendix B, will information for the "Faxed to, Fax, and Date" spaces be provided?

a. Instructions on this document will be given after award to the winning Bidder. It is provided as a reference as to what information will be required when submitting a package for a new employee. It is not required at the time of Bid submittal.

21. Regarding Bid Instructions Paragraph 2.0, please confirm that no technical data is required and if a bidder is allowed to submit past performance and background information about its team.

a. No technical data is required. Any past performance/ background information/ capability listings will not be considered. This will be awarded on a price only basis IAW FAR Part 14.101(e).

22. How does the government define technically acceptable for the evaluation of this proposal?

a. This solicitation does not use any technical factors.

23. What is the maximum number of providers that the clinic can accommodate at any one time?

a. There are 4 computers available for use by contract employees. These stations would have to be shared if more than that are working at the same time.

24. Is there a limitation on the number of providers we can have credentialed?

a. There is no limit. However, the credentialing must be renewed every 2 years. Also, the documentation writing system must be logged into once every thirty days to avoid access errors. If a provider loses access it may take up to seven days to regain access to the system.

25. How many providers does the government deem to be acceptable to safely meet the demand, up to 1,280 patients per month?

a. The previous contract was for 4 FTEs with the assumption that a provider could see a max of 15 patients per day or a max of 320 patients per month. This requirement will be for a Performance Based Service Contract. Per FAR Part 2.101, a Performance Based Contract is, “an acquisition structured around the results to be achieved as opposed to the manner by which the work is to be performed.” This will allow the contractor the flexibility to innovate on how best to achieve the PWS requirements.

26. Referencing appendix C, what months was the clinic not running at the full capacity of patient demand?

a. Between Nov 13 to Jan 14, a provider was terminated and again between May 14 and Jul 14. Around Feb2014, a provider that was hospitalized and was out for several weeks. There was also a break in service in October2014 in the time between the previous contract’s expiration and the award of the bridge contract.

27. How many patient rooms are in the facility?

a. There are 20 exam rooms.

28. How much time is given for each type of patient treated (i.e. new and existing well woman GYN patients, new and existing OB/L&D patients, etc.)?

a. Appointments are normally 25 minutes in length (GYN, simple procedures and Routine OB). New OB appointments are 50 minutes and so are colposcopy/dysplasia appointments.

29. What does the other clinic staff consist of (e.g. RN's, physicians, LPN's, etc.)?

a. 1MD, 3 NPs, 3 RNs, 3 admin techs, 13 techs/LVNs.

30. Has the clinic historically been open on Family/Down days?

a. No.

31. Please confirm that both full-time and part-time HCPs are acceptable?

a. Confirmed.

32. Reference is made to Graduate Medical Education. Will the HCPs be working with students?

a. Yes, please see Performance Work Statement Paragraph 1.4.2 on page 8 of the solicitation.

33. Is the Functional Requirements Evaluator Designee (FRED) located in the clinic?

a. Yes, these FREDs work in the clinic.

34. How frequently do patients cancel or not show up for appointments?

a. Currently the no show rate is 8%

35. Referencing paragraph 3.12.1, can the government please provide more detailed information on the intent of the Travel CLIN. (e.g. Is more than overnight travel expected? What is the estimated length of travel? Is travel to other States anticipated? Etc.)

a. The training is 5 days long and while location varies, it is typically out of state. It would be a one-time event.

36. Is the FTE equivalent to 1920 or 2080 hours?

a. 2080 hours.

37. Block 20 of the SF 33 is under the section titled “AWARD (To be completed by Government)”. Can the government clarify if the offeror is to fill in block 20 of the SF 33?

a. Yes, please disregard the “to be completed by Government” and fill out this block.

38. Do Offerors complete the Schedule B (Section B - Supplies or Services and Prices) pricing or only place the total price in block 20 of the SF33?

a. Both the Section B - Supplies or Services and Prices and Block 20 must be filled out IAW Bid Instructions paragraph 2.0(c) on page 46 of the solicitation.

39. If Schedule B (Section B - Supplies or Services and Prices) is to be completed, do Offerors place the travel amounts in the applicable CLIN total?

a. Yes, please include the NTE $4,000 for all travel CLINs in both the Section B - Supplies or Services and Prices and in the total in Block 20 of the SF 33.