Attachment 1 - UPDATED Statement of Work (SOW)_Soundproof Booths_PoM_v3.pdf

STATEMENT OF WORK

SOUNDPROOF PRIVACY BOOTHS, DELIVERY, & INSTALLATION

for the USAF 517th Training Group

1. BACKGROUND

In alignment with 2 AF’s vision of “allowing Airmen to access and connect on-demand anywhere/anytime to all available training resources,” the 517th Training Group proposed upgrades to existing Air Force dorms at the Defense Language Institute Foreign Language Center (DLIFLC) to better facilitate a 6th generation approach to learning. These upgrades include improvements to shared dayroom spaces with the incorporation of sound-proof booths for individual and small group study.

2. PURPOSE /PROJECT DESCRIPTION

Modular soundproof booths allow for a quiet study location that requires no construction to the buildings they are added to. Desired booths also have proper ventilation to support the use of high-end computers that can support Virtual Reality (VR) and gamified learning necessary to transition to modern learning methodologies.

Desired vendors should offer both an option for single person booths and double booths that will allow for joint studying.

The 517th Training Group is responsible for training all Air Force Cryptologic Language Analysts in their designated foreign language to support the DoD’s mission at the Defense Language Institute Foreign Language Center (DLIFLC). A chief complaint amongst the student population is that the dorms themselves are too noisy to allow for adequate studying without distractions. Additionally, the 517th Training Group hosts all annual foreign language testing for staff members and the testing center is embedded in the work center due to not having access to an additional building due to the buildings being owned by the Army. This leads to potential interruptions to those testing as the work center can become noisy during busy periods.

This contract is for the purchase, delivery, and installation of soundproof privacy booths including:

1. Soundproof Privacy Booth Individual Workspaces

2. Soundproof Privacy Booth for Two Workspaces

3. SCOPE

The objective of this SOW is to support 2AF objectives as outlined in the 2AF Dorms as a Weapon System (DAWS) background bullet paper. It states: “2AF dorms require an intentional investment and focus to underpin the requirement to view Technical Training dorms as a weapon system…we must strive to create an environment where our Airmen can learn and thrive with constant access to all training platforms to prepare Airmen for the future fight.” The installation of soundproof privacy booths in 517th Training Group student dormitory spaces and AF public spaces will enhance the language learning capabilities for students in the 1N3 and 1A8X1 Air Force career fields attending language training courses at DLIFLC and the testing capabilities of 142 staff members.

4. DESCRIPTION OF REQUIREMENTS

4.1 Soundproof Privacy Booth Individual Workspaces – The Contractor will deliver and install soundproof privacy booths (single-sized) at 517th TRG buildings on the Presidio of Monterey (PoM). The booths should be able to accommodate gaming laptops / VR experiences which tend to run hot. Required features include:

• Dimensions: The dayrooms where the booths must be installed have an area of 608 square foot. Due to this, the exterior dimensions must be between 41 and 45 inches wide, 41 and 45 inches deep, and 87 and 90 inches high. These specifications allow for a single occupant to comfortably occupy the booth while also allowing space for high-end gaming laptops or study materials.

• Soundproofing: The booths must contain soundproofing such as acoustic panels, fabric, and door seals to mute distracting background noise and provide a place conducive for concentrated work and to prevent those outside of the booths from hearing students engage in language listening or language production activities.

• Ventilation: The booths must contain fans that circulate air inside of the booths to keep the booth environment temperate and the air quality fresh. The fans must run quietly such that it does not distract from focused student work.

• LED Lighting: The booths must include a well-lit environment for video conferences and focused work.

Lighting must be motion activated to help to preserve energy.

• Power & Connectivity: Booths must contain USB A+C ports, a minimum of two (2) electric outlets (3-prong plugs), and an ethernet port to ensure users can connect a variety of devices at one time. Booths must be fully UL or ETL certified for electrical safety, flammability, and code compliance. The certification listing number and information must be listed in the quote submission.

• Height-Adjustable Work Surface: Booths must contain a height adjustable work surface or desk that can accommodate different heights for chairs, stools, or standing.

• Warranty: The contractor shall provide a warranty coverage for any defects in parts, materials, or the product as a whole that are due to manufacturing, materials, or craftsmanship that are reported within three

(3) years of the date of receipt.

4.2 Soundproof Booths for Two Workspaces – The Contractor will deliver and install soundproof privacy booths

(double-sized) at 517th TRG buildings on the Presidio of Monterey (PoM). The booths should be able to accommodate one-on-one meetings for two and gaming laptops / VR experiences which tend to run hot.

Required features include:

• Dimensions: The dayrooms where the booths must be installed have an area of 608 square foot. Due to this, the exterior dimensions must be between 81 and 85 inches wide, 41 and 45 inches deep, and 90 inches high and no smaller than 87 inches tall. These specifications allow for two occupants to simultaneously and comfortably occupy the booth while also allowing space for high-end gaming laptops or study materials.

• Soundproofing: The booths must contain soundproofing such as acoustic panels, fabric, and door seals to mute distracting background noise and provide a place conducive for concentrated work and to prevent those outside of the booths from hearing students engage in language listening or language production activities.

• Ventilation: The booths must contain fans that circulate air inside of the booths to keep the booth environment temperate and the air quality fresh. The fans must run quietly such that it does not distract from focused student work.

• LED Lighting: The booths must include a well-lit environment for video conferences and focused work.

Lighting must be motion activated to help to preserve energy.

• Power & Connectivity: Booths must contain USB A+C ports, a minimum of two (2) electric outlets (3-prong plugs), and an ethernet port to ensure users can connect a variety of devices at one time. Booths must be fully UL or ETL certified for electrical safety, flammability, and code compliance. The certification listing number and information must be listed in the quote submission.

• Warranty: The contractor shall provide a warranty coverage for any defects in parts, materials, or the product as a whole that are due to manufacturing, materials, or craftsmanship that are reported within three

(3) years of the date of receipt.

4.3 Shipping: The Contractor shall deliver privacy booths to 517 Training Group facilities on the Presidio of Monterey. Delivery will be coordinated with the Technical Point of Contacts (TPOC), Dr. Leah Graham and MSgt Nathan Rogers to ensure access to both the Installation and the buildings. Access to the Presidio of Monterey requires a Real ID compliant state issued driver's license or ID card OR an acceptable alternate form of identification (see list at bottom of post). Contracted deliverers will also have to disclose their birthday, the last four digits of the social security number, driver’s license number, and issuing state in order to access the Army post.

4.4 Assembly: The Contractor will coordinate with the TPOCs to determine the optimal configuration of the booths to maximize space while also allowing for safe egress from the area in the event of an emergency for the installation in the Testing Center (see attached mock-up). For the day rooms, the TPOC will direct the installation area for each dayroom. All assembly will be conducted on-site within the 517th Training Group locations in coordination with the TPOC. Additionally, the Contractor is required to remove and dispose of all packaging materials. There are multiple disposal sites on location for disposal of both wood and other packaging materials.

5. CONTRACTURAL REQUIREMENTS

5.1 Place of Performance

Manufacturing, testing, and loading will be conducted at contractor’s own location. Contractor work will be in the contractor’s own location. Assembly of 6 single booths will take place in 517 TRG’s Bldg 834 and the assembly of the double booth will be in 517 TRG’s Bldg 835, both at the Presidio of Monterey, CA 93944.

5.2 Normal Hours of Operation

Plan and coordinate personnel to perform the required tasks Monday through Friday, excluding Federal holidays.

2024 Federal Holiday Schedule

Date Holiday

Monday, January 01 New Year’s Day

Monday, January 15 Birthday of Martin Luther King, Jr.

Monday, February 19 Presidents’ Day

Monday, May 27 Memorial Day

Wednesday, June 19 Juneteenth National Independence Day

Thursday, July 04 Independence Day

Monday, September 02 Labor Day

Monday, October 14 Columbus Day

Monday, November 11 Veterans Day

Date Holiday Thursday, November 28 Thanksgiving Day

Wednesday, December 25 Christmas Day

2025 Federal Holiday Schedule Date Holiday

Wednesday, January 01 New Year’s Day

Monday, January 20 Birthday of Martin Luther King, Jr.

Monday, January 20 Inauguration Day

Monday, February 17 Presidents’ Day

Monday, May 26 Memorial Day

Thursday, June 19 Juneteenth National Independence Day

Friday, July 04 Independence Day

Monday, September 01 Labor Day

Monday, October 13 Columbus Day

Tuesday, November 11 Veterans Day

Thursday, November 27 Thanksgiving Day

Thursday, December 25 Christmas Day

2024 – 2025 Family Days, Training Holidays, & Resiliency Days

Note that the Government’s duty time is 0745 – 1645 (PST). Availability outside of those hours may be limited.

Availability of DoD personnel may also be limited during 17TRW Family Days, 517 TRG Resiliency Days, and DLIFLC Training Holidays.

17TRW Family Days DLIFLC Training Holidays

DLIFLC Professional Dev Duty Days

DLIFLC Unit Resiliency Days

Tuesday, January 2, 2024 Tuesday, 02 January Friday, March 22, 2024

Friday, May 24, 2024 Friday, April 26, 2024 Friday, April 26, 2024

Friday, July 5, 2024

Friday, August 30, 2024 Friday, August 16, 2024

Friday, November 29, 2024 Friday, November 29, Friday, October 25, 2024 Friday, October 25, 2024

Tuesday, December 24, 2024 Tuesday, December 24, 2024*

Tuesday, December 31, 2024 Tuesday, December 31, Friday, May 23, 2025 Friday, March 14, 2025

Friday, June 20, 2025 Friday, June 20, 2025 Friday, May 16, 20225 Friday, March 16, 2025

Friday, July 7, 2025 Friday, July 7, 2025 Friday, August 15, 2025 Friday, August 15, 2025

17TRW Family Days DLIFLC Training Holidays

DLIFLC Professional Dev Duty Days

DLIFLC Unit Resiliency Days

Friday, August 29, 2025 Friday, August 29, 2025

Friday, November 28, 2025

Friday, December 26, 2025

*DLIFLC Holiday Block Leave (HBL) begins for students after class on Friday, 20 December 2024 and ends Friday, 03 January 2025.

5.3 Base Control

The Government will provide access to relevant Government organizations, information and documentation, manuals, texts, briefs, and associated materials as required and available. All materials will remain the property of the Government and will be returned to the TPOCs upon request or at the end of the period of performance.

5.4 Program Management/Project Management

5.4.1 Local Travel

The only travel required will be the one-time delivery and assembly at the Presidio.

5.4.2 Training

The Contractor shall be responsible for providing qualified site personnel.

5.5 Professional Relationships

Contractors shall comply with AETCI 36-2909, Recruiting, Education, Accessions, and Training Standards of Conduct, and AETCI 36-2909_2AFSUP_2AFGM2017-01 and shall take immediate action to resolve violations of the prohibition on unprofessional relationships. Specifically, the following: Unprofessional relationships include relationships involving recruiters, instructors, staff, applicants, recruits, trainees, cadets, students (to include international military students), and Airmen who participate in the Recruiter Assistance Program (RAP). Whether pursued on-duty or off-duty, relationships are unprofessional when they detract from the authority of superiors or result in (or reasonably create the appearance of) favoritism, misuse of office or position, or the abandonment of organizational goals for personal interests. Unprofessional relationships include relationships between officers; between enlisted members; between officers and enlisted members;

between recruiters and recruits, applicants, or RAP participants; between RAP participants and recruits or applicants; and between military personnel and civilian employees or contractor personnel. Violations shall be communicated to the Contracting Officer and the Contracting Officer Representative within 48 hours, with corrective actions taken.

6. PERFORMANCE SUMMARY

Base Year: Delivery 30 Days from Date of Award (FY24)

CLIN SOW

Refere nce

Base Year Tasks

Quantity Unit Deliverables Delivery Date

0001 4.1 Single Soundproof Booths

6 ea The Contractor shall provide, deliver, and install six (6) Soundproof Privacy Booth Individual Workspaces

Month 1 (NLT 30 days of contract start)

0002 4.2 Double Soundproof Booth

1 ea The Contractor shall provide, deliver, and install one (1) Soundproof Privacy Booth for Two Workspaces

Month 1 (NLT 30 days of contract start)

Option Year #1: 30 Days from Exercise of Option (FY25)

CLIN SOW

nce

Base Year Tasks

Quantity Unit Deliverables Delivery Date

1001 4.1 Single Soundproof Booths

5 ea The Contractor shall provide, deliver, and install five (5) Soundproof Privacy Booth Individual Workspaces

Month 1 (NLT 30 days of option start)

1002 4.2 Double Soundproof Booth

5 ea The Contractor shall provide, deliver, and install five (5) Soundproof Privacy Booth for Two Workspaces

Month 1 (NLT 30 days of option

Option Year #2: 30 Days from Exercise of Option (FY26)

CLIN PWS

nce

Base Year Tasks

Quantity Unit Deliverables Delivery Date

2001 4.1 Single Soundproof Booths

2 ea The Contractor shall provide, deliver, and install up to two

(2) Soundproof Privacy Booth Individual Workspaces

Month 1 (NLT 30 days of option start)

2002 4.2 Double Soundproof Booth

2 ea The Contractor shall provide, deliver, and install up to two

(2) Soundproof Privacy Booth for Two Workspaces

Month 1 (NLT 30 days of option

7. SECURITY REQUIREMENTS

No special security requirements exist.

7.1 Operational Security (OPSEC)

The purpose of OPSEC is to reduce the vulnerability of Air Force missions by eliminating or reducing successful adversary collection and exploitation of critical or sensitive information. OPSEC applies to all activities that prepare, sustain, or employ forces during all phases of operations. OPSEC is a process of identifying, analyzing and controlling critical and sensitive information indicating friendly actions associated with military operations and other activities to: 1) identify those actions that can be observed by adversary intelligence systems; 2) determine what specific indications could be collected, analyzed, and interpreted to derive critical or sensitive information in time to be useful to adversaries; 3) select and execute measures that eliminate or reduce to an acceptable level the vulnerabilities of friendly actions to adversary exploitation.

The Contractor must adhere to all standards for protecting unclassified, but sensitive or critical information, contained in AFI 10-701, Operations Security.

7.2 Identification Requirements

The Contractor shall ensure the pass and identification items required for contract performance are obtained for employees and non-Government owned vehicles. visitors will need a Real ID compliant state issued driver's license or ID card OR an acceptable alternate form of identification to access the Presidio of Monterey Army Post during the delivery of products.

7.3 Visitor Group Security Agreement (VGSA)

The Contractor will coordinate through the POM Garrison for any base access requirements with the assistance of the designated 517 TRG representatives. Those seeking access to the Presidio, to include contractors, sub-contractors and visitors will need a Real ID compliant state issued driver's license or ID card OR an acceptable alternate form of identification (see list at bottom of post). A POM Form 7 will be completed on each visitor’s behalf requiring disclosure of birthday, last four digits of the social security number, driver’s license number, and issuing state. Additional details on base access can be found here:

https://home.army.mil/monterey/about/visitors-directions.

https://home.army.mil/monterey/about/visitors-directions

7.4 Physical Security

The Contractor shall be responsible for safeguarding all Government property and controlled forms provided for contractor use. At the end of each work period, all Government facilities, equipment, and materials shall be secured according to standard security procedures.

7.5 Access to Locked Facilities

The Contractor shall coordinate with the designated POC for access to locked facilities when required and solely for the delivery and installation of booths.

7.5.1 Key Control

No keys will be issued.

7.6 Freedom of Information Act Program (FOIA)

For Official Use Only (FOUO). The Contractor shall comply with DoD 5400.7-R, Chapter 4, DoD Freedom of Information Act (FOIA) Program requirements. This regulation sets policy and procedures for the disclosure of records to the public and for marking, handling, transmitting, and safeguarding FOUO material.

Privacy Act. The Contractor shall ensure that employees assigned to this task understand and comply with Title 5 of the U.S. Code, Section 552.a and DoD 5400.7-R, “DoD Freedom of Information Act Program.” Agency procedures must be followed to identify and safeguard reports and data accordingly. The Contractor shall ensure that contractor employees assigned to this task receive any required briefings on properly identifying and handling Privacy Act data/information as determined by the COR.

7.7 Traffic Laws

The Contractor and their employees shall comply with base traffic regulations. The Contractor is prohibited from possessing weapons, firearms, or ammunition, on their person or within contractor-owned vehicle or privately-owned vehicle while on a DoD installation.

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