Attachment 1 - Grounds Mx - PWS 2020 with Appendicies.pdf

GROUNDS MAINTENANCE

PERFORMANCE WORK STATEMENT (PWS)

FY 2020

Prepared by

GOODFELLOW AIR FORCE BASE

SAN ANGELO, TX 76908-4104

TABLE OF CONTENTS

1 DESCRIPTION OF SERVICES

1.1 Maintain improved grounds

1.1.1 Mow

1.1.2 Edge

1.1.3 Trim

1.1.4 Weed Control

1.1.5 Irrigation

1.1.6 Remove debris/police grounds

1.1.7 Leaf removals

1.1.8 Reserve

1.1.9 Pest control

1.1.10 Lawn Renovation

1.1.11 Prune Shrub, Hedges and other Plants

1.1.12 Reserved

1.1.13 Reserved

1.1.14 Firebreak

1.2 Maintain semi-improved Grounds

1.2.1 Mow

1.2.2 Edge

1.2.3 Trim

1.2.4 Perimeter Fence Line

1.3 Reserved

1.3.1 Reserved

1.3.2 Reserved

1.3.3 Reserved

1.3.4 Reserved

1.3.5 Reserved

1.4 Maintain unimproved grounds

1.5 Maintain vegetative beds, inert beds, rock beds, and related areas

1.6 Maintain surface drainage ditches

1.7 Reserved

1.7.1 Reserved

1.7.2 Reserved

1.7.3 Reserved

1.8 Special requirements

1.8.1 Trees

1.8.2 Reserved

1.8.3 Reserved

1.8.4 Reserved

1.8.5 Reserved

2 SERVICE SUMMARY

2.1 QUALITY CONTROL

2.1.1 Contractor Inspection Records

2.2 QUALITY ASSURANCE

2.2.1 Unsatisfactory Performance

2.3 Periodic Progress Meetings

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

3.1.1 Government Furnished Property

3.1.2 Low Speed Vehicles

3.2 UTILITIES

3.3 SECURITY, FIRE, AND MEDICAL SERVICES

3.4 TELEPHONE

3.5 SOLID WASTE COLLECTION AND DISPOSAL

4 GENERAL INFORMATION

4.1 MISSION

4.2 BACKGROUND ............................................................. Error! Bookmark not defined.

4.3 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

4.4 HOURS OF OPERATION

4.5 RECOGNIZED HOLIDAYS

4.5.1 Base Closures

4.6 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY 22

4.7 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION 22

4.8 ENVIRONMENTAL REQUIREMENTS

4.8.1 Hazardous Materials

4.8.2 Spill controls

4.8.3 Pesticides

4.8.4 Hazardous Materials Inventory

4.8.5 Hazardous Materials Management

4.8.6 Final Report

4.8.7 Environmental Management Training

4.8.8 Safety Plan

4.8.9 Compliance With Safety Regulations

4.8.10 Tank Custodian

4.9 PERMITS, LICENSES AND CERTIFICATIONS

4.10 SECURITY REQUIREMENTS

4.10.1 Base Access

4.10.2 Operations Security (OPSEC) Requirements

4.10.3 PHYSICAL SECURITY, ANTITERRORISM/FORCE PROTECTION

4.10.4 SPECIFIC OPSEC REQUIREMENTS

4.11 SPECIAL QUALIFICATIONS

4.12 INTERFACES

4.13 WORK CLEARANCE REQUESTS

4.14 SAFETY REQUIREMENTS AND REPORTS

4.15 SCHEDULES

4.15.1 SCHEDULE CHANGES

4.16 CONTRACTOR MANPOWER REPORTING

5 APPENDICES

APPENDIX A – GROUNDS DESCRIPTION/WORKLOAD ESTIMATES

APPENDIX B –AREA MAPS OR SITE PLANS

APPENDIX C – DATA REQUIREMENTS

APPENDIX D – DEFINITIONS

APPENDIX E - XERISCAPING AND URBAN FOREST PLAN

APPENDIX F - IRRIGATION SYSTEM DESCRIPTION AND SYSTEM MAINTENANCE

PROJECTED WORKLOAD DATA

1 DESCRIPTION OF SERVICES

The Contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to perform grounds maintenance at Goodfellow Air Force Base (GAFB), and Goodfellow Recreation Camp, San Angelo, TX in a manner that promotes growth of healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance. The appendices provide areas maps and estimated workloads depicting the service described in this PWS. The Contractor’s performance is based on the Contracting Officer’s (KO) and Contracting Officer’s Representative (COR) evaluation of the results required by the Service Summary (SS) and not the method of performance. The assessment of results is based on COR surveillance, tenant satisfaction, and customer complaints. The final results of the assessments is the determining factor for the success or failure of this contract. The Contractor shall comply with applicable federal, regional, state, and local laws and commercial standards.

The growing season at Goodfellow AFB is 01 March – 30 October. All damage caused by the Contractor or its employees to government property and personal property (to include facilities, fences, equipment, trees, and shrubs, etc.) due to Contractor operations shall be repaired or replaced by the Contractor within 15 days after identification/notification at no additional cost to the Government. If a plant should die or become unhealthy due to damage, the Contractor will be responsible for replacing the damaged plant with a plant of the same size and type. Plant replacement shall occur within 15 days after identification or notification.

Fence lines trimming services to prevent vegetation growth in the fence, including removal of vegetation growing up the links of the fence. Trimming areas performance concurrently with mowing. Application of nonselective herbicides to control grass, weeds, and vegetation around obstacles to include fence lines shall only be allowed with the COR approval. The Contractor shall utilize equipment that will not cause rutting in the area of the grounds during mowing operations.

The Contractor shall maintain all standards identified in this PWS during the dry or rainy season.

1.1 MAINTAIN IMPROVED GROUNDS

Improved grounds are areas that require more frequent maintenance such as cantonment areas, parade grounds, drill fields, schools, athletic areas, and housing areas (including vacant quarters).

Appendix A and B identify Improved grounds. Mowing for special events are not included in this requirement.

1.1.1 MOW

Mow all improved grounds to look well-manicured, with a neat and professional appearance.

Maintain grass height following current guidance (typically between two (2) and five (5) inches) uniform in presence, free of skips, gaps, rutting, or scalping. Mow all the Kearney Blvd. zones within two (2) consecutive days. Pick up debris, natural and human-made, before mowing any area. The Contractor will remove or mulch grass clippings when visible after mowing before leaving the work area. The provided brush dumpster by Bldg. 718 is for the disposal of debris.

1.1.2 EDGE

Edge sidewalks, driveways, street edges, curbs, and other hard-surfaced areas located within the improved grounds so that grass height matches surrounding area grasses. Edging includes removal of vegetation from expansion joints, cracks in sidewalks, driveways, curbs, and other hard surfaces within three (3) ft of the curb. Cut back grass, vegetation and weeds no more than ½-inch from the surface edged, maintaining a smooth contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.1.3 TRIM

Trim grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking lots bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on improved grounds. Trimming height will match surrounding area grass height. Trimming is concurrent with mowing. Remove or mulch grass clippings when visible after trimming before leaving the work area.

1.1.4 WEED CONTROL

Control weeds through the execution of a weed control program, the appropriate control program results in a professional appearance. Weeds in mulch and rock beds will be controlled with herbicides or pulled to support a weed-free presentation no less than two (2) X per month. If not regulated with the two (2) X per month guideline, then a broadcast treatment with a soil sterilant may be used in conjunction with a nonselective herbicide or a pre-emergent herbicide approved by the Installation Pest Management Coordinator (IPMC) is authorized to help suppress repeat pesticide applications. Restore grounds made barren to the level of care of the surrounding area (i.e., semi-improved, improved). Use only approved pesticides as stated in DoD Instruction 4150.07, DoD Pest Management Program, Encl. 4 para 4.2.2 and AFI 32-1053, Pest Management Program, para 4.7.4 and 4.7.6. All pesticides, herbicides, and rodenticides defined in DoD and Air Force documents. Comply with current federal, state, local, DoD, and Air Force regulations, plans, and policies. Comply with all applicable parts of 29 Code of Federal Regulations (CFR) 1910, Labor, Occupational Safety and Health Standards, 29 CFR 1925, Labor, Safety, and Health Standards for Federal Service Contracts, 40 CFR 150-189, Protection of Environment, Pesticide Program, and 49 CFR 171, Transportation, General Information, Regulations, and Definitions.

Ensure workers have current state certification for the pest control services performed. Civil Engineer Asset Management Flight must approve all herbicides prior to use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.5 IRRIGATION

Maintain, adjust, and repair the existing lawn irrigation systems during the growing season (01 March – 30 October).

1.1.5.1 OPERATION OF IRRIGATION SYSTEMS

Irrigate improved grounds to maintain the health of the turf, ensuring no ponding of water, excessive runoff, and erosion. Adhere to the City of San Angelo watering recommendation and restrictions. Irrigation includes lawns, plants, flowers, landscaped areas, and areas requiring manual watering (see Appendix A and B). Positions hoses and equipment for manual watering and then remove and store equipment between watering to ensure the neat, clean appearance of areas.

Connecting to any hydrant within the boundaries of the installation is prohibited. Practice water conservation measures whenever possible and position all watering systems to avoid overspray onto pavements, sidewalks, roadways and performed during nighttime hours. If daytime watering is necessary, notify the KO or COR of the reason for daytime watering, and the duration daytime watering will be in progress. Irrigation responsibilities also include setup, monitoring, adjusting, backup batteries, of irrigation system computer, clocks/timers, controllers, pumps. The Contractor is responsible for the day-to-day operation of the base-wide automated irrigation system.

1.1.5.1.1. Special Irrigation Restrictions.

Set the times on the sprinkler clocks to coincide with city water restrictions and rationing procedures. When directed by the KO, the Contractor will increase or decrease watering frequency. During rainy weather, the Contractor will shut off sprinkler clocks and discontinue manual watering.

1.1.5.2 MAINTENANCE OF IRRIGATION SYSTEMS

Maintain the following irrigation systems;

Child/Youth Care areas Building 906, 915, 927 Parade Grounds Military Dog Handling Building 3341

Maintenance includes but is not limited to draining and charging systems, replacing damaged or broken control devices and sprinkler heads, and repair of ruptured pipes. Maintain equipment and systems to be efficient and in good operational working order. Not included in routine maintenance of irrigation systems are pumps, controllers, clocks/timers, or backflow prevention devices.

Appendix A & B identify the irrigation systems. Repairs include broken water lines, bad solenoids, broken sprinkler heads, bad gate/ball valves, to include all needed parts and fittings. Sprinkler heads needing replacing will be done so with the same type and manufacture. Replacement parts that are not of the same type and manufacture require prior approval by the COR. Sprinkler clocks or backflow devices will be repaired or replaced by the government (Civil Engineers), by contacting the COR.

Ensure that the systems are in good working order and operating conditions at all times. In the event of independent third-party work not performed by the grounds maintenance Contractor in, around, or on grounds maintenance irrigation systems, the grounds maintenance Contractor is responsible for marking the sprinkler heads, lines, valves, valve boxes and any other sprinkler component. The Contractor is not liable for any damages to the irrigation system components caused by independent third parties. Perform a pre-work inspection along with the COR or KO, and third-party Contractor of Civil Engineering. Inspection is documented on the Sprinkler System Work Clearance Information Form, which identifies irrigation system discrepancies and testing the irrigation systems to ensure operability before being turned over to independent third parties performing work in irrigation areas. The area will then be turned over to the third party for work.

After the work is complete, the Contractor, along with the Grounds Maintenance COR and KO and third-party Contractor or Civil Engineering, will again conduct an inspection. This inspection will be documented on the Sprinkler System Work Clearance Information Form. It will serve the purpose of recording and identifying any irrigation system discrepancies and testing the irrigation systems to ensure they are entirely operational and returned to the grounds maintenance Contractor in the same condition as at the start of work. Damages caused by independent third party are responsible for repairs. Operational responsibilities of the supplemental irrigation systems are the above-ground fittings or supply risers.

1.1.5.3 WINTERIZATION OF IRRIGATION SYSTEMS

At the end of the growing season of each year, winterize all the irrigation systems by closing off the primary irrigation control valve and utilizing compressed air to remove all water from the irrigation system. Coordinate winterizing with the COR to ensure backflow preventers are winterized or removed. Tag the irrigation system shut off valve with the following information:

"system winterized," the "date," and "performed by." Repairs to irrigation equipment must be accomplished before winterization.

1.1.6 REMOVE DEBRIS/POLICE GROUNDS

Performs general litter patrol in areas of the base improved grounds identified in Appendix B. The Goodfellow Recreation Camp will not receive policing service. Remove and dispose of natural debris (tree limbs, dry brush, rodent habitats, dead animals), and human-made debris. Police areas to maintain a neat and professional appearance.

1.1.6.1 DEBRIS DISPOSAL.

Dispose of debris, clipping, trimmings, leaves, and other grounds maintenance residue on-base at the 40 cubic yard roll-off dumpster provided by the Government at building 71.

1.1.6.2 DEAD ANIMALS

Adequately dispose of dead animals collected during service. Report the number and type (bird, dog, cat, unrecognizable) to the COR, who will forward a report to Pest Management. Contact pest management and public health within ten (10) business days after the contract award for instructions on the protocols for handling dead animals (e.g., PPE and local disease protections).

1.1.7 LEAF REMOVALS

Remove leaves from improved grounds areas to maintain a neat and professional appearance. Leaf removal must be completed within five (5) days upon the issue of the Delivery Order by the KO or COR. The provided brush dumpster by Bldg. 718 is for the disposal of the leaves. Leaf removal not to exceed more than six times per year. At other times remove leaves from doorways, entrances/exits and from entering stormwater drainage as a part of the litter patrol to maintain a neat and professional appearance.

1.1.8 RESERVE

1.1.8.1 RESERVE

1.1.8.2 RESERVE

1.1.9 PEST CONTROL

Develop, implement, and maintain an Integrated Pest Management (IPM) plan. The management, licenses, laboratory testing, tools, supplies, equipment, transportation, and labor is the Contractor's responsibility ensuring the health and general well-being of installation personnel. The following types of pests are common on this installation, and their abatement should be specifically addressed the IPM plan and use to determine the workload. Insects, to include, but not limited to, fire ants, harvester ants, webworms, and spider mites. Weeds to include, but not limited to ragweed, nutgrass, rescue grass, Johnson grass, goose grass, sand burrs, milkweed, mat chaff flower, dandelion, pigweed, clover, crabgrass, henbit, purslane, dallis grass, Bermuda grass, St. Augustine grass, pepper weed, ryegrass, barnyard week, nutsedge, and grandfather's beard. Use only approved pesticides, herbicides, and rodenticides defined in DoD and Air Force documents.

Ensure that all workers have current state certification for the pest control services performed.

Control weeds through the execution of a weed control program to maintain a professional appearance. Return area made barren from weed removal to the level of care of the surrounding area (semi-improved, improved). Civil Engineer Asset Management Flight must approve all herbicides before use. All herbicides and pesticides used must be on the installation-approved inventory list and applied by certified personnel.

1.1.10 LAWN RENOVATION

Renovate deteriorated lawn area to match surrounding areas or xeriscape to meet base master plan criteria. Renovate lawns in improved grounds as identified by the KO or COR not to exceed 400 square feet. This work is issued via Delivery Order.

1.1.11 PRUNE SHRUB, HEDGES AND OTHER PLANTS

Pruning or trimming shrubs, and other plants, to maintain the natural growth characteristics to enhance the beauty and health of the plant. Maintain hedges to the natural mature height and shape.

Shrubs, plants, hedges, and ground cover or vines maintained three (3) inches away from buildings, fences, curbing, sidewalks, and other fixed obstacles. Ground cover and plants are kept within the bed borders. Prune or trim plants around landscape and ground lights to allow light usage for its intended purpose. Shrubs and hedges located on street corners, curb easements, or similar areas kept from obstructing the view of oncoming traffic. Areas beneath shrubs and hedges will be kept free (clean) of all grass, weeds, vegetation, and debris. Remove volunteer growth seedlings.

1.1.12 RESERVED

1.1.13 RESERVED

1.1.14 FIREBREAK

Maintain 15ft. Firebreak strip to prevent the spread of fire, such as a strip of open space in a vegetative space area indicated in Appendix B. Firebreaks are treated as improved grounds.

1.2 MAINTAIN SEMI-IMPROVED GROUNDS

Semi-improved grounds require maintenance of a lesser degree than improved grounds. Often these areas are mowed occasionally, rather than regularly and may or may not have grass. In some cases, these areas may have semi-native vegetation. Appendix B identified Semi-improved grounds.

1.2.1 MOW

Maintain grass height between four (4) and ten (10) inches in all semi-improved grounds areas.

Maintain a uniform appearance in all areas. Where possible, keep adjacent areas at or near the same grass heights.

1.2.2 EDGE

Edge the sidewalks, driveways, street edges, curbs, and other hard-surfaced areas located within the Semi-improved grounds so that grass height matches surrounding area grasses. The edging includes removal of vegetation from expansion joints, cracks in sidewalks, driveways, curbs, and other hard surfaces within three (3) ft of the curb. Cut back grass, vegetation and weeds no more than ½-inch from the surface edged, maintaining a smooth contour with the edged surface, uniform in appearance and free of scalping, rutting, and uneven or rough cutting.

1.2.3 TRIM

Trim the grass and weeds around trees, shrubs, buildings, fences, poles, fire hydrants, parking bumper blocks, boulders, and other fixed obstacles and temporary obstacles/objects on semi-improved grounds. Trimming height will match surrounding area grass height. Trim all areas concurrent with mowing. Mulch or remove grass clippings when visible after cutting before leaving the work area.

1.2.4 PERIMETER FENCE LINE

Maintain a six (6) ft strip on each side of the perimeter base fence (12 ft. total) as Improved Grounds from the north-west line of Kiowa Trail along North Perimeter Road, West along Ft.

Lancaster Avenue, includes the masonry wall on the north and west sides of military family housing Ft. Richardson alley and pedestrian gate, Ft. Richardson avenue, Perimeter Road West & Southwest Road, Ft. Stockton Avenue to South Chadbourne street to the Westside of the outbound inspection gate.

Semi-Improved Grounds from the north-east line of Kiowa Trail along North Patrol Road, East Perimeter Road, and South East Perimeter Road up to the east side of the outbound inspection gate. The exception of the private property exterior fence from Joiner Avenue to Old Eola road.

Maintain a six (6) ft strip on each side of the perimeter base fence (12 ft. total) as Improved Grounds and along the length of the Goodfellow Recreation Camp.

1.3 RESERVED.

1.3.1 RESERVED.

1.3.2 RESERVED.

1.3.3 RESERVED.

1.3.4 RESERVED.

1.3.5 RESERVED.

1.4 MAINTAIN UNIMPROVED GROUNDS

Unimproved grounds are those not included in the above categories and typically do not undergo grounds maintenance. They may experience prescribed fires or other forms of large-scale vegetation management but generally native vegetation. Once annually, mow unimproved grounds. Appendix B identifies unimproved areas. Maintain grass and vegetation in unimproved grounds to prevent woody encroachment. Cut and remove vegetation in ditches, low areas, and around trees/shrubs before they reach 14” in height. Equipment wash-down will be accomplished immediately at a designated location by COR to prevent the spread of noxious weeds into improved areas of the base.

1.5 MAINTAIN VEGETATIVE BEDS, INERT BEDS, ROCK BEDS, AND RELATED AREAS

Maintain vegetative beds, inert beds, rock beds, and related areas identified in Appendix A and B.

Maintenance activities may include but are not limited to fertilizing, watering, weeding, mulching, and repairing or replacing of damaged plants and shrubs. When replacing plants, shrubs, and performing repairs, conform to good Xeriscaping practices for the area.

1.6 MAINTAIN SURFACE DRAINAGE DITCHES

Maintain surface drainage ditches, retention/detention ponds, and surface drainage to be free of shrubs, trees, silt, and litter/trash to prevent erosion and ensure the continuous flow of water.

Appendix B identifies drainage ditches, retention/detention ponds, and surface drainage to be maintained.

1.7 RESERVED

1.7.1 RESERVED

1.7.2 RESERVED

1.7.3 RESERVED

1.8 SPECIAL REQUIREMENTS

All work under this section shall be executed via a Delivery Order by the KO or COR. Responsible for removing all debris generated from all trees related operations. Complete all non- emergency Delivery Orders within five (5) workdays from the Delivery Order date unless noted otherwise within subsections.

1.8.1 TREES

Identify quarterly trees that pose public safety hazards or threats to structures/buildings. Particular attention focused on trees along Kearney Blvd., Scherz Blvd., troop walks, memorials, and static displays. These hazards include minimum safety clearances, which are: 14 feet over streets, 12 feet over driveways, eight (8) feet over walk areas, four (4) feet over buildings, and one (1) foot from buildings. Remove volunteer tree growth seedlings.

Topping and de-horning are not permitted. Trimming or pruning of trees that touch or hang over-energized utility poles or power lines is NOT the responsibility of the Contractor. Identify quarterly trees that pose public safety hazards or threats to power line based on the following standard:

Minimum clearance from primary lines (over 600 volts) is eight (8) feet. Minimum clearance from secondary lines (under 600 volts, electric service drops, telephone, and cable TV) is four (4) feet.

1.8.1.1 TREE CARE

Brace, cable, guy (to keep tree vertical), and deep water all damaged trees after identification.

Remove all guy wires, cables, straps, and stakes when the trees remain vertical (typically, after one growing season). Adjust wires, cables, and straps as required, to prevent girdling.

1.8.1.2 TREE STANDARDS

Perform tree work in accordance with contract specifications and the following tree care standards, unless otherwise directed by the KO.

ANSI A300 - Standard Practices for Tree Care Operations including referenced Combined Federal Regulations (Utility Pruning and Emergency Service Restoration)

ANSI A300 (Part 1) – Tree Pruning ANSI A300 (Part 3) – Tree Support Systems (Cabling, Bracing, and Guying) ANSI Z60.1 – American Standards for Nursery Stock ANSI Z133.1 – Safety Requirements for Tree Care Operations

1.8.1.3 EMERGENCY SPOT PRUNING AND TRIMMING

Complete an emergency spot pruning and trimming within one (1) workday from the Delivery Order date. Typically, emergency spot pruning and trimming includes removal of dead or broken limbs or removal of limbs for required clearances.

1.8.1.4 TREE AND STUMP REMOVAL

Perform stump and perimeter roots removal by completely removing, by cutting and grinding all growth to a minimum of eight (8) inches below grade. Ground stumps within one (1) workday of the Delivery Order. Remove stump-grinding debris on the same day of service. In areas where a lawn sprinkler system exists, backfill with topsoil, and lay sod to match the existing ground grade.

In areas where no lawn sprinkler system exists, backfill with topsoil and compact to match existing grade. Maintain the patch area IAW with the manufacturer’s recommendation until the grass has become established.

Trees identified for removal will be considered within the following categories, Large, Medium, Small and Sapling, as based on their diameter. The diameter of the tree is determined by measuring

4.5 feet above the ground. Trees with multiple trunks will be measured as follows: All trunk diameters will be measured. Record largest trunk. Each remaining trunk diameter will be halved.

All values will then be added together to obtain the final tree diameter.

Large Trees: Diameter 36” and above, remove within ten (10) workdays from the Delivery Order date.

Medium Trees: Diameter 24” to less than 36”, remove within ten (10) workdays from the Delivery Order date.

Small Trees: Diameter three (3)” to less than 24”, remove within five (5) work days from the Delivery Order date.

1.8.1.5 EMERGENCY TREE AND STUMP REMOVAL.

The following timeframe for emergency tree and stump removal from the Delivery Order date:

Large Trees: Remove within two (2) workdays Medium Trees: Remove within two (2) workdays Small Trees: Remove within one (1) working day

1.8.2 RESERVED.

1.8.3 RESERVED.

1.8.4 RESERVED.

1.8.5 RESERVED.

2 SERVICE SUMMARY

The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each element. The Services Summary (SS) and the Contractor’s Quality Control Plan provide information on contract requirements, the expected level of Contractor performance, and the conventional method of government validation and confirmation of services provided. These thresholds are critical to mission success. Procedures, as outlined in the FAR 52.212-4 (a), Contract Terms and Conditions - Commercial Items, Inspection/Acceptance, will be used to remedy all deficiencies.

Performance Objective (PO)

PWS

Para

Performance Threshold

PO-1 - Maintain Improved Grounds

1.1 inclusive

95%

a. Mow

b. Edge

c. Trim

d. Irrigation Systems

e. Leaf Removal

f. Pest Control

g. Lawn Renovation

h. Prune Shrubs

PO-2 - Maintain Semi-Improved Grounds (Non-Airfield)

1.2 inclusive

95% a. Mow Non-Airfield semi-improved areas

b. Edge Non-Airfield semi-improved areas

c. Trim Non-Airfield semi-improved areas

PO-3 - Maintain Un-Improved Grounds 1.3 inclusive

97%

a. Mow - once a Year

PO-4 - Maintain Vegetative Beds, Inert Beds and related Areas

1.5 95%

PO-5 - Debris, Trash and Litter Policing 1.6 95%

PO-6 - Tree Pruning 1.7, inclusive 98%

PO-7 - Quality Control

2.1 98% a. Contractor’s Quality Control Plan

(incorporated into contract after award).

2.1 QUALITY CONTROL

Develop and implement procedures to identify, prevent, and ensure non-performance, and a continual repeat of poor service does not occur. Submit a written Quality Control Plan to the contracting officer for review and feedback. Provide a written description of the quality control system to include identification of the commercial practices and procedures to be used, such as those of the Professional Grounds Management Society (PGMS), and the American National Standards Institute (ANSI). Include the inspection system requirements of FAR 52.246-4 in this document. Submit the plan no later than the pre-performance conference. The plan shall specifically address the Contractor’s strategy to provide quality workmanship, continual process improvement, and correcting deficiencies as required. Update the plan as changes occur and changes shall be submitted for review and acceptance by the KO. The Contractor’s quality control plan will contain, as a minimum, the following items:

A description of the inspection system to cover all services. Description shall include specifics as to the areas to be inspected on a scheduled and unscheduled basis, frequency of inspections, and the title and organizational placement of the inspector(s).

A description of the methods to be used for identifying and preventing defects in the quality of service performed.

A description of how the records will be kept. Records must document all inspections and corrective or preventive actions taken.

2.1.1 CONTRACTOR INSPECTION RECORDS.

Records of inspections shall be kept and made available to the Government throughout the contract performance period and for the period after contract completion until final settlement of any claims under this contract

2.2 QUALITY ASSURANCE.

The Government may use any method to inspect and evaluate the Contractor’s performance to ensure that services have fulfilled the contract obligations pertaining to quality and quantity.

Inspections include validating actual work performance, physically checking an attribute of the completed task, validating a management information report, investigating customer complaints, and conferring with facility managers. The KO or COR will use the Contractor’s work schedule or a modified version thereof, to record validation results. Results of the validation then become the official Air Force record of the Contractor’s performance. When a performance threshold is unsatisfactory or Contractor performance not accomplished, the COR will initiate and provide the Contracting Officer a Contract Discrepancy Report (CDR) DD Form 2772 for issuance to the Contractor. The Contractor shall respond to the CDR IAW instructions provided and return it to the Contracting Officer within one (1) calendar days of receipt.

2.2.1 UNSATISFACTORY PERFORMANCE.

Unsatisfactory Performance is defined as the service which does not meet most contractual requirements, and recovery is not likely in a timely manner. Failing to meet the performance threshold, for any performance objectives, in any one month, may result in a warning or letter of concern. An unsatisfactory inspection is recorded and may require re-performance of the service.

Failing to meet the performance threshold objectives for any two or more consecutive may constitute an immediate Progress Meeting with the Multi-functional Team.

2.3 PERIODIC PROGRESS MEETINGS.

The KO, Functional Commander, QAP, other government personnel as appropriate, and the Contractor will periodically meet to discuss the Contractor’s performance. Areas of discussion include opportunities to improve the contract, any modifications required of the contract, unsatisfactory inspections and trends against each performance objective observed, positive performance, and steps taken by the Contractor to prevent unacceptable occurrences in the future.

Provide a summation of inadequate inspections and customer complaints and provide insight into any identified trends. The minutes of these meetings will be writing, signed by the KO, and any other signatures as deemed appropriate, distributed to the functional area and the Contractor.

Should the Contractor not concur with the minutes, the Contractor shall provide written notification to the Contracting Office identifying areas of non-concurrence for resolution.

3 GOVERNMENT FURNISHED PROPERTY AND SERVICES

3.1 FACILITIES

The Government will provide the facilities identified below for Contractor use in support of the requirements of this Contract. The facilities are provided “as is” condition. Obtain KO approval in advance of making any changes to the facilities. Such changes will be at no cost to the Government unless otherwise approved by the KO. Ensure facilities are maintained facilities in a neat, clean, and professional manner. The KO reserves the right to reallocate and relocate assigned facilities during the term of the Contract. Upon completion or termination of this Contract, or such reallocations or relocations, return facilities to the Government in the same condition as received, fair wear and tear, and approved modifications.

3.1.1 GOVERNMENT FURNISHED PROPERTY

Approximately 1,014 square feet of sheltered floor and lean-to space is provided.

Building 718 Latrine area, 110 square feet Office area, 127 square feet Break area, 177 square feet Shop area, 150 square feet

Building 742 Storage area, 450 square feet

Exterior yard space:

Approximately 2,900 square feet of exterior space area is provided adjacent to buildings 718 and 742.

3.1.1.1 CONTRACTOR FURNISHED PROPERTY

Riding equipment must be equipped with at least one front and rear light if driving on base streets in diminished lighting or darkness. Equipment will meet current OSHA safety requirements. Mark all self-propelled and towed grounds maintenance vehicles and equipment transported over base roads with a red, orange, or green reflective triangle visible both day and night from 500 feet.

Equipment will meet current OSHA safety requirements. Seatbelts will be used, as applicable.

3.1.2 LOW SPEED VEHICLES

Low Speed Vehicles such as golf carts, gators, all-terrain vehicles, quad-runners, will not be operated on troop walks, Kearney Boulevard, or Scherz Boulevard except to cross these roadways.

Contractor may operate low-speed vehicles on Kearney Boulevard to perform maintenance duties.

Contractor may not use Kearney Boulevard as a means to traverse long distances between maintenance points, side roads must be used.

3.2 UTILITIES

The Government will furnish utilities as currently installed in Government provided facilities. All facilities do not receive the same utility services. Do not change or modify any utility system or component; or connect any Contractor property, equipment, or system without prior KO review and approval. Practice energy conservation in the Government provided facilities. The

Government will not offer base network connections for email. The Government, at no cost, will furnish water, sewage, electricity, and natural gas. Base Information Transfer Center (BITC) provides commercial U.S. Mail service. The restroom located in building 718 receives provided custodial service. Submit a request for insect/rodent control service and repairs to the facilities through the COR.

3.3 SECURITY, FIRE, AND MEDICAL SERVICES

The Government will provide police and fire protection. Goodfellow AFB does not have an ambulance service, therefore, in the event of a medical emergency call Goodfellow AFB Emergency, (325) 654-7000, an ambulance will be dispatched from the City of San Angelo Fire Department/Paramedic. The Contractor will be responsible to pay for services received.

3.4 TELEPHONE

The Government will not provide a telephone line in the Government provided facility for Contractor use.

3.5 SOLID WASTE COLLECTION AND DISPOSAL

Use existing bulk containers to dispose of trash or solid waste generated from the accomplishment of services detailed in this PWS (except for the work describes in section 1.8 Special Requirements). Adhere to all base-level recycling programs, if available, to include disposal of yard/tree waste in specified dumpster collection stations or at the collection center on base. Use the 40 cubic yard roll-off dumpster provided by the Government at building 718 for yard/tree waste.

4 GENERAL INFORMATION

4.1 MISSION

The overall Civil Engineer mission at Goodfellow AFB is to plan, maintain, operate, and protect the infrastructure, facilities, and environment for assigned airmen, families, and civilian employees.

4.2 CONTRACTING OFFICER AND CONTRACTING OFFICER REPRESENTATIVE

(QUALITY ASSURANCE PERSONNEL)

The KO will appoint a primary and alternate representative for management of the day to day activities of the contract. The identity, title, and authority of this representative will be provided in writing to the Contractor after contact award.

4.3 HOURS OF OPERATION

Perform grounds maintenance services during regular duty hours, which are 0730 - 1630, Mondays through Fridays, excluding federal holidays, unless otherwise required in the contract or approved by the KO. Do not perform services in residential areas and off-base housing areas. There may be situations that require the Contractor to work at times other than regular working hours. When the Contractor’s work schedule conflicts with an Air Force mission requirement, advise the KO and reschedule the work to minimize disruption.

4.4 RECOGNIZED HOLIDAYS.

Ten (10) Federal holidays are set by law. The Contractor is not required to provide service on the following holidays. Under current definitions, the following four are set by date:

New Year's Day January 1

Independence Day July 4

Veteran’s Day November 11

Christmas Day December 25

If any of the above falls on a Saturday, then Friday is observed as a holiday. Similarly, if one falls on a Sunday, then Monday is observed as a holiday. The other six are set by a day of the week and month:

Martin Luther King's Birthday Third Monday in January

Washington's Birthday Third Monday in February

Memorial Day Last Monday in May

Labor Day First Monday in September

Columbus Day Second Monday in October

Thanksgiving Fourth Thursday in November

4.4.1 BASE CLOSURES

Work scheduled but not accomplished because of base closure due to weather, exercises, or actual alert, will be performed as soon as possible after reopening the base.

4.5 CONTRACTOR PERSONNEL:

4.5.1 PROJECT MANAGER:

Provide a project manager who will be responsible for the operations, management, and ensure compliance of contract requirements. The name of this person and an alternate and/or alternates, who act on behalf of the Contractor when the manager is absent, will be designated in writing to the COR and the KO within five (5) working days of contract award. The project manager or alternate will have full authority to act for the Contractor on all contract matters relating to daily operation of this contract.

4.5.2 CONTRACT EMPLOYEES

Present a neat appearance; and be easily recognizable while on the installation in conjunction with this contract, this can be accomplished through the wear of distinctive clothing, overcoats, or hats, bearing the company name or logo. The coloring or design of the items selected should be such that identifies personnel easily and quickly for reasons of safety and personal protection.

The Contractor will not employ persons for work on this contract who are identified r by the KO as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

Report to an appropriate authority, any information or circumstances, which they are aware may pose a threat to the security of DoD personnel, Contractor personnel, resources, and classified or unclassified defense information.

4.5.3 COMMUNICATIONS.

Provide a phone number where the project manager and alternate can be contacted during normal duty hours of operation. Establish and maintain a cellular/mobile telephone system for two-way communications with the COR prior to the contract start date. The communications system shall be no cost to the government and consists of sufficient phones, power, and range to establish and maintain immediate, direct, and sustained communications between any key Contractor personnel and the COR.

4.5.4 WORKLOAD INFORMATION.

The Contractor is advised of the changes towards a xeriscape landscape model as water conservation efforts increase and very high foot traffic use due to the training mission on Goodfellow AFB. There is a continuous flow of students.

4.6 SAFETY REQUIREMENTS AND REPORTS

Perform work in a safe manner as required by OSHA Safety and Health Requirements. Provide a verbal report to the KO as soon as possible of each occurrence of damage to Government property or an accident resulting in death, injury, occupational disease, or adverse environmental impact. Provide a completed copy of required Accident Investigation Reports to the KO within five (5) calendar days of each occurrence.

4.7 PERFORMANCE OF SERVICE DURING CRISIS OR HEIGHTENED SECURITY

The services under this contract are not essential for performance during a crisis. The KO will determine the circumstances which constitute a crisis based on direction from Security Forces and base leadership.

4.8 DAMAGES TO GOVERNMENT BUILDINGS, EQUIPMENT, OR VEGETATION

Damages to Government buildings, equipment, or vegetation are addressed in clause 52.237-2 – “Protection of Government Buildings, Equipment, and Vegetation.”

4.9 ENVIRONMENTAL REQUIREMENTS.

In addition to all applicable Federal, State, and local environmental codes and regulations, the following specific guidance is provided:

4.9.1 HAZARDOUS MATERIALS

The KO approves all hazardous materials brought on-site by the Contractor before use. The Contractor must obtain an approval using the application requirements of the AF Form 3952. Once implemented and trained, Submit the AF Form 3952 electronically. The KO has the right to prohibit the use of hazardous materials it deems to be especially dangerous to human health and the environment. In the event the KO does not approve a hazardous material for use, the KO may provide the Contractor with a list of suitable substitutes; however, the Contractor will retain responsibility for finding an acceptable alternative. Take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.9.1.1 INTENT OF HAZARDOUS MATERIAL REQUIREMENTS

Contractors using any hazardous materials on the installation must comply with the review procedures as authorized by Federal, Department of Defense (DoD) and Air Force regulations. Per FAR Clause 52.223-3, each Contractor must provide the KO with a list of proposed hazardous materials that it plans to use on the installation during the performance of the contract. Provide to the KO an AF Form 3000, Material, and Approval Submittal listing all hazardous materials along with Safety Data Sheet (SDS) utilized during the contract. Contractors must obtain authorization before using the materials on the installation and must report usage data, as stated below.

The AF Form 3000 must be updated during the performance of the contract whenever new or changes to hazardous materials used and shall be submitted to the KO with SDSs NLT 15 days before delivery of dangerous substances to Goodfellow AFB.

The KO will transmit the Contractor submittals, through the COR, to the Installations HAZMAT Management Program Office (IHMP) for processing.

Contact the Installations HAZMAT Management Program Office (IHMP) (325-654-3299) if there are any questions regarding whether an item is hazardous or non-hazardous. The Contractor shall maintain a file of Safety Data Sheets on site.

In the event a product is not approve for use, a list of suitable substitutes may be provided;

however, the Contractor will retain responsibility for finding an acceptable alternative. Take appropriate actions to comply with waste minimization and pollution prevention practices and policies.

4.9.2 SPILL CONTROLS

Maintain a spill kit large enough to contain 110% of the maximum volume of chemicals carried on that vehicle. In the event that a spill should occur contact the KO or COR immediately. The liability for the spill or release rests solely with the contractor. The contractor is responsible for all costs associated with clean-up and restoration, including any applicable fines and penalties.

The Government reserves the right to initiate and complete all cleanup actions. However, the Government’s actions will not alter or amend the contractor’s liability for site cleanup.

4.9.3 PESTICIDES

All pesticides must be approved before use by the Command Entomologist, if not on the base approved list (Submit list with intended purposes via the KO). Provide an inventory of hazardous materials with the applicable Safety Data Sheet (SDS) used to perform the required services. Also, use reasonable care to avoid releasing dangerous material or hazardous waste, which may cause environmental damage to government structures, public land, water, or other natural resources. If the Contractor's failure to use reasonable care causes harm to any property, the Contractor will replace or repair the damage at no expense to the Government as the KO directs.

4.9.3.1 PESTICIDE STORAGE AND MIXING

Perform pesticide storage and mixing operations off base.

4.9.3.2 MONTHLY REPORTS

Submit to the COR within five (5) working days following each month listing all pesticide applications made. Include pesticide name, use concentration, the amount applied, date, and detailed location of use. A DD Form1532 will be provided on request to facilitate record keeping.

Submit to the COR within five (5) working days of the following month, a report of the usage of hazardous materials used on the installation within that monthly working period. The usage report listed on the installations Contractors Environmental Reporting Entry provided as part of the contract.

4.9.3.3 INSPECTIONS

The Contractor is subject to inspection by DOD certified applicators/inspectors as well as State Department of Agriculture Pesticides Division or equivalent agency.

4.9.4 HAZARDOUS MATERIALS INVENTORY

Maintain an up-to-date hazardous material inventory with copies of SDS(s) for all materials used on the job site. Maintain a complete copy of all approved SDS and AF Form 3952s.

4.9.5 HAZARDOUS MATERIALS MANAGEMENT

Remove all hazardous materials by the end of each workday. Contractor shall not conduct process treatments (e.g. paint thinner solvent recycling) on base. Comply with all OSHA regulations for use, disposal, and storage of hazardous materials in accordance with OSHA 29 CFR 1910.

4.9.6 FINAL REPORT

Submit a final inventory, not later than ten (10) working days following termination/completion of this contract, of all hazardous materials used since the last hazardous usage report to the KO or

COR. The final inventory will list all hazardous materials used, total amount of each used, and a description of the disposition of any remaining hazardous material.

4.9.7 ENVIRONMENTAL MANAGEMENT TRAINING

All Contractors’ employees must complete an Environmental Management System (EMS) General Awareness Training prior to commencement of any activities. The Contractor’s on site supervisory personnel shall complete the EMS Awareness Training (EMS100AFIT00004) program. The Base Civil Engineer Environmental Element - should be contacted at (325) 654-5946 for information about this seven (7) minute awareness training within 60 days of contract award or a new contract employee supervisor begins work. The training will be accomplished utilizing web-based Environmental Awareness Course Hub (TEACH) available through any internet access at:

https://usaf.learningbuilder.com/.

4.9.8 SAFETY PLAN

Provide the KO with a written copy of the Contractor safety plan. The safety plan should include and identify the details of the Contractor's safety organization, responsibilities, method of program implementation, implementation of corrective actions, and accomplished when necessary.

4.9.9 COMPLIANCE WITH SAFETY REGULATIONS

Comply with all local, state, federal, and installation safety regulations. It is the responsibility of all Contractors to attain these rules/regulations. Additionally, all sub-Contractors hired by the primary Contractor will understand and adhere to safety and health regulations. Any violation of health and safety rules, unless promptly corrected as directed by the KO, is grounds for termination of this contract per the default clause of this contract.

4.9.10 TANK CUSTODIAN

Appoint a tank equipment custodian for the fuel tanks. Annually provide a Fuel Tank Custodian appointment letter. The letter should contain the names of the primary and alternate tank custodians, the area of responsibility, and how many gallons the tanks hold. Accomplish and document required daily inspections. Tank equipment custodians will be required to attend tank equipment custodian training (provided by the Government).

4.10 PERMITS, LICENSES AND CERTIFICATIONS

Unless otherwise specified in this contract, obtain necessary permits, licenses, and certifications;

give all required notices; and comply with applicable Federal, State, County, and local laws, codes, and regulations in the performance of the requirements of this contract. Maintain records of such requirements and make the documentation available to the Government for review. The State provides applications and certification requirements for pesticide applicators.

4.11 SECURITY REQUIREMENTS

Security and base access requirements are contained in clause 5352.242-9000 “Contractor Access to Air Force Installations.” Contractor employees will be required to obtain and display identification badges. Anticipate delays in getting commercial vehicles on base and allow time for commercial vehicles to reach their destination by driving designated routes at posted speed limits throughout the base. Procedures for commercial vehicle access to the base are subject to change without prior notice. The regulations are available for review in the Contracting Office.

4.11.1 BASE ACCESS

The Contractor and DoD ID card holding sponsor shall ensure a Defense Bio-Metric Identification System (DBIDS) identification card or pass is obtained for all Contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Installation access is restricted to only authorized persons and their vehicles.