Attachment_4-_MegadoorRepair_SOW_FY18_V4_12_jul_2018.pdf

STATEMENT OF WORK

MEGADOOR PREVENTATIVE MAINTENANCE

FOR FACILITIES 262 406, 414, 450, 460, AND 995

COLUMBUS AFB, MISSISSIPPI

28 June 2018

1.1 This Statement of Work (SOW) defines the scope of work as to provide Preventative Maintenance Service for all multi-part and single-leaf Megadoor door systems at Columbus AFB, MS. The contractor shall provide all labor, material, equipment, management, supervision, coordination and transportation required to accomplish this work.

1.2 WORK SCHEDULE, PLANS AND WORKING HOURS: Work days for this contract will be Monday through Friday between the hours of 0730 and 1615 (7:30 AM and 4:15 PM). The facility will be occupied during the hours of work. The contractor shall not begin any work until he/she is 100% material complete. Written permission from the Contracting Officer (CO) or Contracting Officer’s Representative (COR) must be attained 72 hours before starting any work that deviates from this schedule.

1.3 AVAILABILITY OF UTILITY SERVICES: All reasonable quantities of utilities will be made available to the contractor. The government shall not be held responsible for interruptions of utility services, and will not be liable for contractor delays, damages, or increased cost incurred by any such interruption of service. The contractor shall be responsible for providing all labor, equipment, and materials to make necessary temporary utility connections. The temporary connections shall be coordinated with the Government Representative before being made and shall be removed upon project completion.

1.4 CLEAN-UP: All debris and rubbish not specified to become government property resulting from service maintenance will be disposed of by the contractor off government property. Disposal will be in compliance with federal, state, and local hauling and disposal regulations. Site clean-up shall be daily.

1.5 SAFETY REQUREMENTS: Safety requirement shall be the applicable sections of EM 385-1-1, Oct 1992 and Occupational Safety and Health Administration (OSHA) Regulations. OSHA regulations are available for review at the Base Safety Office, Building 724. EM 385-1-1 is available for reference in the Operations Engineering Office, Building 385. The contractor shall ensure that any lifting devices or ladders meet any and all applicable safety standards.

1.6 SITE CONDITIONS: The Contractor acknowledges satisfaction as to the nature and location of the work, the general and local conditions, access to job site; disposal, handling and storage of materials;

availability of labor, water, electric power or similar physical conditions at CAFB; the character of equipment and facilities needed preliminary to and during the performance of the work; and all other matters that can in any way affect the work or the cost thereof under this contract. The contractor acknowledges that any damage to the existing structure in and around the facility will be returned to its existing conditions prior to the completion of subject work at no additional cost to the government.

1.7 CONTRACTOR MANPOWER REPORTING: The Contractor shall report all contractor labor hours (including sub-contractor labor hours) required for performance of services provided under this contract for “U.S. Air Force” via a secure data collection site. The Contractor is required to completely fill in all required data fields using the following web address http://www.ecmra.mil. Reporting inputs will be for the labor executed during the period of performance during each government fiscal year (FY), FA302218R0038- Attachment 4 which runs October 1 through September 30. While inputs may be reported any time during the FY, all data shall be reported no later than October 31 of each calendar year. Contractors may direct questions to the electronic Contractor Manpower Reporting Application (eCMRA) help desk.

END OF SECTION

TECHNICAL – PART II

2.1 DESCRIPTION OF WORK: Furnish all machinery, equipment, materials, supplies, labor, and tools necessary for complete preventative maintenance servicing and testing of all multi-part and single-leaf Megadoor door systems at Columbus AFB, MS. Work shall be accomplished as annual maintenance and responding to emergency calls. All systems are of type S1500. There is one (1) single-leaf system at Corrosion Control, Facility 262; two (2) single-leaf systems at Corrosion Control, Facility 406; one

(1) single-leaf system at Corrosion Control, Facility 414; one (1) four-part (4-part) door system at Aircraft Maintenance Hanger, Facility 450; one (1) three-part (3-part) and one (1) single-leaf system at Aircraft Fuel Hanger, Facility 460; and six (6) single-leaf systems at Aircraft Maintenance Hanger, Facility 995.

2.2 PARTS FURNISHED AND INSTALLED OR REPAIRED: The Contractor shall furnish and install or repair any parts as necessary during preventative maintenance. All parts installed shall be of the original manufacturer’s design and specification or of an equal standard. If parts are not of the original manufacturer’s design and specifications they must be approved by CO and COR before installation.

Any parts/services that are not included in the preventative maintenance quote must be priced separately and provided up front as a part of the contract. These include parts that must be replaced due to emergency door failures, worn parts that can be replaced at the government’s discretion (such as rubber door skirts), or services that are performed on an irregular basis (such as oil changes). This parts/services list should be comprehensive and cover the cost to repair/maintain any of the above mentioned door systems at Columbus AFB. The prices in this list will be adjusted each option year based on quoted prices in response to the solicitation. Any parts/services not contained in this list that fall under the work specifications will be considered covered by the preventative maintenance quote and will be provided at no cost to the government.

2.3 WORK SPECIFICATIONS: The Contractor will perform yearly preventative maintenance on the

Megadoors and associated controls as specified herein:

2.3.1 The contractor shall check the control box for tightness. If the box is dirty inside, the contractor shall clean the interior and replace seals as required per the manufacturer’s recommended instructions.

2.3.2 The contractor shall operate each door (and mullion, if applicable) and listen for any abnormal operating noises. Any abnormal operating noises shall be corrected as per the manufacturer’s recommended instructions.

2.3.3 The contractor shall check the side guides to ensure there are no irregularities or damage which could affect the movement of the door. If the side guide is deformed, then it shall be replaced as per the manufacturer’s recommended instructions.

2.3.4 The contractor shall ensure the bottom profile rubber seal makes a seal with the floor at both ends. If the bottom profile does not make a seal or is damaged, the contractor shall adjust, repair, or replace it per the manufacturer’s recommended instructions.

2.3.5 The contractor shall inspect the clamp strips. Any damaged strips will be realigned or replaced and any loose strips will be re-secured. All work will be per the manufacturer’s recommended instructions.

2.3.6 The contractor shall inspect the Megadoor for damaged fabric. Any damaged fabric shall be repaired immediately by the contractor as per the manufacturers recommended instructions. If the fabric is not taut at the side guides when the door is closed, the contractor will make adjustments per the manufacturer’s recommended instructions.

2.3.7 The contractor shall lubricate the chain hoist as needed to maintain proper functionality per the manufacturer.

2.3.8 The contractor shall check that the hoist belt shows no signs of wear or damage. In the event of wear or damage, the contractor shall repair or replace the hoist belt as per the manufacturer’s recommended instructions.

2.3.9 The contractor shall check that the hoist chain shows no signs of wear or damage. In the event of wear or damage, the contractor shall repair or replace the hoist chain as per the manufacturer’s recommended instructions.

2.3.10 The contractor shall check the function of the safety arrestors and keep them lubricated as per the manufacturer’s recommended instructions.

2.3.11 The contractor shall check and maintain the oil-level in the gearbox, check for leakage, and repair if necessary. Any repairs will follow the manufacturer’s recommended instructions.

2.3.12 The contractor shall visually inspect the connection points of the mullion chain to the mullion and any bottom block revving (if applicable) for any signs of wear or damage. Any repairs will follow the manufacturer’s recommended instructions.

2.3.13 The contractor shall check the function of the mullion arrestor and make any necessary repairs as per the manufacturer’s recommended instructions.

2.3.14 The contractor shall check and maintain the brakes according to the manufacturer’s recommended instructions.

2.3.15 The contractor shall oil ropes, grease rope drums, sheaves, and rope guides as needed to maintain proper functionality as per the manufacturer.

2.3.16 The contractor shall, if necessary, change the oil in the gearbox to ensure the manufacturer’s recommended biennial/5000 hr. schedule is met. Gearbox maintenance will follow the manufacture’s recommended instructions. This oil change will be provided as a scheduled service (all associated costs included) during the same time as the annual maintenance for the first year of this contract.

2.4 MATERIALS: The Contractor shall furnish all lubricants, cleaning supplies and tools necessary to perform the work described above. All lubricants shall be as recommended by the manufacturer of the equipment.

2.5 EMERGENCY CALL BACK SERVICE: Prompt emergency call back service shall be provided within the next two (2) business days (Monday through Friday) in response to request by telephone or otherwise from the Contracting Officer or the Contracting Officer’s Representative in case of shutdown or emergency trouble between annual examinations. The contractor shall provide a separate line item cost for this emergency service as a part of the contract. The cost provided will be good for the year (concurrent with the maintenance contract) and will be used should the need arise. The price for emergency work will be good for all subsequent option years of the maintenance contract. The contractor will not charge any more than this amount for any given emergency call, except for the prices of items and materials listed as separate from the contract in section 2.2

2.6 ACCEPTANCE: The contractor shall provide a detailed description of work that was accomplished during the visit and have the contracting officer’s representative sign-off on the work accomplished before the contractor can leave.

2.7 CONTRACTOR LIABILITIES FOR ENVIRONMENTAL PROTECTION

2.7.1 The contractor is responsible for compliance with all federal, state, and local environmental laws and regulations. These requirements include but are not limited to items discussed in this section.

2.7.2 This installation is subject to federal, state and local inspections to review compliance with environmental protection laws. An inspection by the Environmental Protection Agency (EPA) or Mississippi Department of Environmental Quality (MDEQ), or any other environmental or safety enforcement agency may include questioning and inspection of Contractor personnel, sites and processes. Contractors shall complete and provide documentation as requested by the Contracting officer by inspectors to include documentation of any environmental training required by federal, state or local regulations.

2.7.3 If a Notice of Violation (NOV) is issued to the government or contractor due to the contractor's error or omission, the Contractor shall be held liable for damages to include fines, penalties and/or corrective actions imposed by federal, state or local agencies.

2.7.4 If materials not indicated in the current contract requirements are encountered that may be dangerous to human health upon disturbance at any time, such as polychlorinated biphenyl’s (PCBs), lead-based paint and friable and non-friable asbestos, the contractor is to take no action which would disturb or further disturb the material encountered and shall notify the Contracting Officer (CO) and Quality Assurance Evaluator (QAE) immediately. Failure to make such notification shall relieve the Government from all liability for cost and/or performance time impacts until such time proper notifications are received by the CO. Verbal notification shall be followed up with written notification within three workdays.

END OF SECTION