Attachment_3_AVB_MX__Repair_SOW_-_9_August_2018.pdf

STATEMENT OF WORK (SOW)

FOR

ACTIVE VEHICLE BARRIER SYSTEMS

MAINTENANCE AND REPAIRS

AT

COLUMBUS AIR FORCE BASE, MISSISSIPPI

8 August 2018

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TABLE OF CONTENTS

1. INTRODUCTION

1.1. Scope of Work

1.2. Business Relations

1.3. Location of Work

1.4. Period of Performance

1.5. Services for Delta Scientific Barrier Systems

1.6. Requirements

1.7. Periodic Inspection, Maintenance, and Repair Program

1.7.1. Routine Maintenance

1.7.2. Corrective Maintenance

1.7.3. Minor Parts

1.7.4. Non-Emergency Service Call

1.7.5. Emergency Service Call

1.8. Contractor Personnel

1.8.1. Contract Manager

1.8.2. Contractor Employees

1.8.3. Security Requirements

1.8.4. Security Forces Training

1.8.5. Areas of Responsibility

1.9. Quality Control

1.9.1. Quarterly Maintenance Schedule

1.9.2. Quality Control Plan

1.9.3. Quality Assurance

1.9.4. Performance Evaluation Meetings

1.10. Physical Security

1.11. Hours of Operation

1.11.1. Normal Hours of Operation

1.11.2. Holidays

1.12. FAR 52.223-19, Compliance with Environmental Management Systems

1.12.1. General

1.12.2. Hazardous Material

1.12.3. BEFORE the project starts

1.12.4. Project Execution

1.12.5. Disposal and Recycling

1.12.6. Hazardous Waste Generation and Disposal

1.12.7. Recycling

1.12.8. Prohibited Material and Actions

1.12.9. Specific Environmental Considerations

1.13. Legal Authority

1.14. Safety

1.15. Warranty Replacement

1.16. Contractor Cleanup

1.17. Welding, Cutting or Open Flame Operations

1.17.1. Permits

1.17.2. Work Clearance

2. GOVERNMENT FURNISHED ITEMS AND SERVICES

2.1. Government- Furnished Facilities

2.2. Government-Furnished Materials

2.3. Telephone Services

2.4. Security Forces and Fire Protection

3. CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1. General Information

3.2. Vehicles

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4. MAINTENANCE SCHEDULING REQUIRED RECORDS AND REPORTS

4.1. Preventive Maintenance (PM) Records

4.2. Preventive Maintenance Reports

4.3. Certifications

APPENDIX A – ABBREVIATIONS AND ACRONYMS

APPENDIX B – DELIVERABLES SCHEDULE

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1. INTRODUCTION

1.1. Scope of Work

The contractor shall furnish all labor, supervision, tools, equipment, transportation, material and incidentals necessary to provide quarterly inspection, maintenance and emergency and non-emergency repairs of the Delta Scientific Active Vehicle Barrier Systems located at the Main and South gates on Columbus AFB MS (CAFB), in accordance with (IAW) the most up-to-date Delta Scientific DSC-2000 Vehicle Barrier Instruction Manual. All monthly service intervals as described in the manual, shall be completed quarterly for the purposes of this Statement of Work (SOW). The Contractor shall not perform inherently governmental functions as defined in Federal Acquisition Regulation (FAR) Subpart 7.5, Inherently Governmental Functions, in relationship to this SOW.

1.2. Business Relations

The Contractor shall successfully integrate and coordinate all activity needed to execute the requirement.

The Contractor shall manage the timeliness, completeness, and quality of problem identification. The Contractor shall provide corrective action plans, proposal submittals, timely identification of issues, and effective management of subcontractors (if applicable). The Contractor shall seek to ensure customer satisfaction and professional and ethical behavior of all contractor personnel.

1.3. Location of Work

Location of work shall be confined to the areas dealing with and around the Active Vehicle Barriers (AVBs). This will include all Entry Control Points (ECPs) at the main and south gates.

AVBs are located at the following areas:

• Main Gate – Inbound

• Main Gate – Outbound

• South Gate – C Circle

• South Gate – Imes – Inbound

• South Gate – Imes – Outbound

• South Gate – Independence – Inbound

• South Gate – Independence – Outbound

Work shall also occur where controls for the AVBs are located, inside the manned posts at both gates as necessary.

1.4. Period of Performance

• Base Year – 17 September 2018 to 18 September 2019

• Option Year 1 – 19 September 2019 to 20 September 2020

• Option Year 2 – 21 September 2020 to 22 September 2021

• Option Year 3 – 23 September 2021 to 24 September 2022

• Option Year 4 – 25 September 2022 to 26 September 2023

1.5. Services for Delta Scientific Barrier Systems

Maintenance checklist items expected in the Operations and Maintenance (O&M) Plan: The Contractor shall develop and submit with their proposal, a work plan that details the guidelines for maintenance and repair activities. This O&M work plan shall include detailed instructions on how PM checks and inspections will be performed and tested, how repairs will be affected, troubleshooting guidelines and procedures, and maintenance manuals used. Services should be considered annually or quarterly per recommendations provided in the maintenance manual. Any maintenance manual instructions or tasks shall take precedence over this list.

1.6. Requirements

Services shall be performed quarterly unless otherwise noted here or in the maintenance manual and shall

- 5 -include, at a minimum, the following:

1.6.1.1. Check for proper operation and repair or replace under the provisions of the contract any non-functional electrical components, bulbs, light emitting diode (LED) indicator lights, electrical switches etc.

1.6.1.2. Check for proper operation of all panels to include the required illumination and push button and key switch functions, annunciators, ensuring compliance with United States Air Force’s (USAF’s) operational parameters. Operational parameters will be provided at the Contract Kickoff Meeting.

1.6.1.3. Ensure barrier control consoles are clearly marked to include required identifying and corresponding labels with each barrier operational control button and switch.

1.6.1.4. Operate barriers though full range of motion, check all entrance and exit induction loops in pavement, and any other applicable access control and detection devices.

1.6.1.5. Perform all operational and safety tests on equipment, including emergency up operations.

1.6.1.6. Check closing, opening and emergency up speeds of the barriers to ensure the speeds fall within specifications. Unless otherwise stated, emergency up speed should be less than two seconds.

1.6.1.7. Check motor relays for proper operation, repair or replace as required

1.6.1.8. Check micro processing system and programmable logic controllers (PLCs) for proper operations and adjust as required

1.6.1.9. Check hydraulic and electric motor drive actuator system for proper operation, adjusting as required.

1.6.1.10. Check and adjust up and down limit switches for proper activation in order to trigger barrier position alarms, traffic lights, and gate arms.

1.6.1.11. Check and lubricate, cylinder, mounting brackets, and pins for proper installation and function.

1.6.1.12. Check hydraulic hoses for deterioration, leaking or damage, repairing or replacing as required.

All hoses should have abrasion sleeves and spacers, be securely fastened and should be labeled on both ends and at intermediate access points.

1.6.1.13. Check the hydraulic power unit (HPU) enclosures for damage. Ensure HPU enclosures to include the pull tray, walls, and doors are clean, secure, and free of any debris.

1.6.1.14. Remove and clean the HPU assembly quarterly.

1.6.1.15. Check and tighten all bolts (security bolts when accessible) and screws to manufacturer’s required specification (bolt and screw type and torque)

1.6.1.16. Check operation and condition of battery backup systems for proper functionality and load test batteries IAW American National Standards Institute (ANSI) and Institute of Electrical and Electronics Engineers (IEEE) criteria, Schedule replacement if below 80 percent of rated capacity or when visible

- 6 -damage or degradation has occurred, check for any fluid leakage, or corrosion.

1.6.1.17. Each battery replaced or installed shall have a date of install and expiration on the battery.

1.6.1.18. Check battery chargers to determine the amount of power output using a multi meter.

1.6.1.19. Check for proper operation and lubricate equipment and all hinge points to manufacturer’s recommendations.

1.6.1.20. Prepare and touch up paint for rust control, as needed in addition to the annual painting requirement.

1.6.1.21. Clean and remove any excess dirt, debris, leaves, water from barrier pits, drains, manholes associated with barriers, and handholds used to route hydraulic hoses, wiring and conduit.

1.6.1.22. Drain screens and enclosures.

1.6.1.23. Remove drain screens, clear, and maintain drain channels. Ensure all drain channels are free of any obstruction.

1.6.1.24. Perform software updates for operating systems, when issued by manufacturer or perform software and programming updates, changes as requested by the CO.

1.6.1.25. Remove and clear snow and ice buildup during inclement weather.

1.6.1.26. Remove and clear water build up in the drain channel, as needed.

1.6.1.27. Remove and clear water build up in all enclosures such as loop detector junction box, cylinder housing, and any other below grade opening associated with the barriers. Seal the openings using silicone.

1.6.1.28. Ensure all wiring is color coded, securely fastened, dressed, and labeled according to the national electric code. All penetrations should have abrasion sleeves,

1.6.1.29. Ensure all physical hardware is properly installed and securely fastened and fully functional.

1.6.1.30. Perform all necessary minor repairs identified during the PM process.

1.6.1.31. Pressure wash and clean all barriers as needed in accordance with barrier manufacturer’s recommendations (minimum annually).

1.6.1.32. Ensure the barrier plate is free of any binding on a quarterly basis.

1.6.1.33. Check operating pressure and oil systems, adjusting as required. Replace oil for all barriers and bollards when contaminated, annually or as required the manufacture’s recommendation.

1.6.1.34. Ensure all traffic control lighting and warning lights are operating correctly

1.6.1.35. Test all safety systems at the completion of the PM inspection and once the system is brought back on line.

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1.7. Periodic Inspection, Maintenance, and Repair Program

1.7.1. Routine Maintenance

1.7.1.1. When possible, equipment deficiencies detected during quarterly inspections shall be corrected prior to departing the job site.

1.7.1.2. Minor repairs, tightening loose fittings, nuts, bolts or screws, tightening loose electrical connections, hydraulic hoses and fittings, and the reinstallation of handles and knobs shall be included as part of preventive and recurring maintenance. Electrical work shall be in compliance with the National Fire Protection Association (NFPA)-70B, Recommended Practice for Electrical Equipment Maintenance.

1.7.1.3. All lubricants, fluids, filters, fittings, indicator light bulbs, and fasteners shall be provided by the Contractor as part of preventive and recurring maintenance.

1.7.1.4. The Contractor shall replace or repair items not functioning properly or needing repair.

1.7.2. Corrective Maintenance

Corrective maintenance is maintenance and repair work that is required to return a system or component to proper operating condition. Corrective maintenance shall be required on a routine basis as a result of periodic maintenance inspections, or as a result of service calls. The Contractor shall be certified by Delta Scientific to perform work on the Program Logic Controllers at any of the DSC-2000 Barriers or any other system processing work. Performance of any corrective maintenance should be brought to the immediate attention of the Contracting Officer’s Representative (COR).

1.7.3. Minor Parts

Any items having an individual unit price of fifty dollars ($50.00) or less. Minor parts, lubricants, and hydraulic fluids shall be contractor-furnished at no additional cost to the Government. If any parts or repairs do not fall under the minor parts category, prior approval will need to be given by CO. A quote will be issued to the CO for acceptance. Upon acceptance the Contractor shall schedule the repair with the COR IAW paragraphs 1.7.4. or 1.7.5. of this SOW.

1.7.4. Non-Emergency Service Call

Calls will be placed by the COR or the CO orally or in writing and will be assigned a call number. Upon receiving a call, the Contractor shall report to the site within five work days to evaluate, and repair the problem. The Contractor shall return defective and replaced parts to the COR if requested.

1.7.5. Emergency Service Call

Emergency calls will be placed by the COR or the CO orally or in writing and will be assigned a call number. Upon receiving an emergency call, the Contractor shall report to the site within three work days to evaluate, and repair the problem. The Contractor shall return defective and replaced parts to the COR if requested.

1.8. Contractor Personnel

1.8.1. Contract Manager

The Contractor shall provide a contract manager and alternate to oversee and coordinate the work described in this SOW. Written documentation shall be provided indicating that the contractor (or subcontractor) has all the proper equipment and training, as required by state and local environmental regulations, to operate and maintain the barrier and to handle, transport and dispose of hazardous waste. The contract manager, alternate(s) and all of his employees must be able to proficiently read, write, speak, and understand English.

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1.8.2. Contractor Employees

Any employee identified to the Contractor by the CO as a potential threat to the health, safety, security, general well-being or operational mission of the installation and its population will not be allowed to work on CAFB. The Contractor shall ensure that employees have prior work experience in the appropriate crafts and trades to perform duties of this contract IAW this SOW.

The management and control of contractor employees in the performance of this contract shall be the responsibility of the contractor; however, the contractor shall comply with the contract requirements and CAFB regulations concerning conduct of employees.

1.8.2.1. Employment Restrictions. The Contractor shall not employ any person who is an employee, military or civilian, of the United States Government if such employment would create a conflict of interest.

The Contractor shall not employ any person who is an employee, military or civilian, of the Department of the Air Force unless that person has obtained approval IAW Department of Defense Directive (DODD) 5500-7, Standards of Conduct, as applicable or if such employment would be contrary to the policies contained in Air Force Instruction (AFI) 64-106, paragraph 3, Air Force Industries Relations Activities.

The Contractor is cautioned that off-duty active military personnel hired under this contract may be subject to permanent change of stations or members may be subject to active recall to duty. Their absence at any time shall not constitute an excuse for nonperformance under this contract.

1.8.2.2. Dress and Appearance. Contractor personnel shall be easily recognized as contractor employees. Contractor employees shall identify themselves as contractor employees by introducing themselves or being introduced as contractor personnel.

1.8.2.3. Contractor employees shall identify themselves as a Contractor employee when answering Government telephones and in formal and informal written correspondence.

1.8.2.4. The Contractor’s on-site personnel shall effectively communicate verbally and in writing.

Employees shall be able to read, write and speak English. They must also ensure that all documents or reports produced by contractors are suitably marked as contractor products or that contractor participation is appropriately disclosed.

1.8.2.5. The Government is authorized to restrict the employment under the contract of any contractor employee or prospective contractor employee, who is identified as a potential threat to the health, safety, security, general well-being, or operational mission of the installation and its population.

1.8.2.6. Contractor personnel shall report to an appropriate authority any information or circumstances of which they are aware may pose a threat to the security of the Department of Defense (DoD) personnel, contractor personnel, resources, and classified or unclassified defense information.

1.8.3. Security Requirements

The Contractor shall know and adhere to all requirements and procedures listed in Air Force Federal Acquisition Regulation Supplement (AFFARS) 5352.204-9000, Notification of Government Security Activity and Visitor Group Security Agreements, and AFFARS 5352.242-9000, Contractor Access to Air Force Installations and local clause CAFB 0006, Columbus AFB Installation Security Requirements and Information.

1.8.4. Security Forces Training

The Contractor may be called upon to provide training for Security Forces personnel who need guidance in operating the barriers. If training is necessary, it shall be accomplished during the quarterly inspections.

This training will be scheduled with the COR and will not incur any additional cost to the Government.

The Contractor shall provide a sign in sheet for necessary trainings and shall turn it in to the COR upon completion of the inspections scheduled for the corresponding quarter.

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1.8.5. Areas of Responsibility

The Contractor shall be responsible for the satisfaction of all applicable regulatory agency requirements, including transport and disposal of hazardous waste. In the event that a regulatory agency or authority assesses a monetary fine, surcharge or penalty against the Government for violations caused by Contractor negligence, the Contractor shall reimburse the Government for the amount of that fine. Also within the scope of Contractor responsibility are personnel qualifications, avoidance of nuisance conditions and complaints, and performance of all disposals of all waste hydraulic fluids, filters, contaminated cleaning supplies, and other waste materials.

1.9. Quality Control

1.9.1. Quarterly Maintenance Schedule

Within 30 days of contract award the Contractor shall provide the CO and COR with a quarterly maintenance schedule. Once approved by the CO and the COR the Quarterly Maintenance Schedule shall be closely adhered to by the Contractor to facilitate the Government’s inspection of the work. Any proposed changes to approved schedules submitted at the start of the contract must be submitted to the COR for approval not later than the 15th of the month prior to scheduled work accomplishment.

1.9.2. Quality Control Plan

The contractor shall develop and maintain an effective quality control program to ensure services are performed IAW this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control plan (QCP) is the means by which he assures that his work complies with the requirement of the contract. The QCP shall remain in effect during the term of the contract. The QCP shall be delivered to the CO and COR within 30 days after contract award.

1.9.3. Quality Assurance

The Government will inspect the contractor’s performance to ensure services are received IAW requirements set forth in this contract. Government personnel will record all surveillance observations and the COR will maintain a file of all inspection results. Government surveillance of tasks not listed in the SOW or by methods other than those listed in the SOW (such as provided for by the Inspection of Services clause) may occur during the performance period of this contract. Such surveillance will be done according to standard inspection procedures or other contract provisions. Successive quarters of unsatisfactory performance for any SOW item may result in other appropriate action by the CO IAW the Inspection of Services clause, including Termination for Cause. Any action taken by the CO as a result of surveillance will be according to the terms of this contract.

1.9.4. Performance Evaluation Meetings

The CO may require the contract manager to meet with the CO, Contract Administrator (CA), COR, and other Government personnel as deemed necessary. Meetings may be required quarterly during the first year and as often as necessary thereafter. The Contractor may also request a meeting with the CO when he or she believes such a meeting is necessary. Written minutes of any such meetings shall be recorded and signed by the Contract Manager and the CO or CA. If the Contractor does not concur with any portion of the minutes, such areas of specific non-concurrence shall be provided in writing to the CO within five calendar days following receipt of the minutes.

1.10. Physical Security

The Contractor shall be responsible for safeguarding all Government property and equipment provided for Contractor use. At the end of each work period, all Government facilities, equipment and materials shall be secured.

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1.11. Hours of Operation

1.11.1. Normal Hours of Operation

Normal base operating hours are from 7:30 a.m. – 4:15 p.m. CST, Monday through Friday, excluding weekends and federal holidays. Interface with Government personnel will be primarily during these hours.

1.11.2. Holidays

The Government observes the following Holidays:

• New Year’s Day

• Birthday of Martin Luther King, Jr.

• Washington’s Birthday

• Memorial Day

• Independence Day

• Labor Day

• Columbus Day

• Veteran’s Day

• Thanksgiving Day

• Christmas Day

• Any other day designated by federal statute, executive order or presidential proclamation

Any days outside of these listed days are not considered Holidays, for the purposes of service calls.

Environmental Compliance as Applies to CAFB.

1.12. FAR 52.223-19, Compliance with Environmental Management Systems

1.12.1. General

The point of all contractor contact is the CO. Contracting may assign a COR or other assigned point of contact. Ultimately the CO is responsible and will be included in any contract issues.

“Contractor” refers to the prime and all sub-contractors. Everyone on site must follow the agreements made with the signatory contractor.

Contractor is responsible for compliance with all federal, state, and local environmental laws and regulations. These requirements include, but are not limited to, items discussed in this document.

This installation is subject to federal, state, local and Air Force inspection to review compliance with environmental protection laws. An inspections by the Environmental Protection Agency (EPA), Mississippi Department of Environmental Quality (MDEQ), or any other environmental or safety enforcement agency may include questioning and inspection of Contractor personnel, sites, documents and processes.

If a Notice of Violation (NOV) is issued to the government or contractor due to the contractor’s error or omission, the contractor shall be held liable for damages; to include fines, penalties, or corrective actions imposed by federal, state, or local agencies.

Contractors shall take all necessary measures to control spills, protect drains, and clean up safely and responsibly. ALL spills outdoors shall be reported to the COR. The fire department or 14CES/CEI will verify compliance.

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1.12.2. Hazardous Material

All chemicals, either liquid or dry, are potentially Hazardous by their nature, interaction or use. The installation Hazardous Materials Management Program employs a system of review by hospital personnel, fire, safety, and civil engineers to ensure chemicals are correctly identified, employed, and disposed. The United States Air Force will determine if products, adhesives, paints, soaps, solvents, items or components are hazardous material. The contractor will submit Safety Data Sheets (SDSs) on all materials brought to the installation for evaluation.

1.12.3. BEFORE the project starts

Submit a list of ALL wet and dry chemical materials to be used during the performance of the contract with an estimated total annual (or project) use on-site to the COR before project start. Materials are to be checked in through the 14CES/CEIE Hazmart Pharmacy as they arrive on station with THE MANUFACTURERS current SDS specific to that manufacturer. SDS changes are to be immediately cleared through the COR and Hazmart Pharmacy. Minimum or just-in-time quantities should be on hand. Plan to keep excess storage off-site.

The contractor shall verify drums and containers of materials brought on-site are legibly marked to indicate contents. All drums and containers must be kept securely closed when not in use. Containers and other materials not in use should be covered or stored as to prevent storm water contamination.

1.12.4. Project Execution

Hazardous materials (all chemicals) must be stored and used per manufacturer’s recommendation.

Materials shall not be containers in direct contact with the ground. Containers shall be in good condition with no holes, leaks, creases, or excessive rust. Containers shall be kept closed when not in use. No hazardous materials or waste shall be stored on the installation without COR approval.

SDS shall be available on-site (at the location) for all hazardous materials.

Hazardous material that becomes waste (abandoned, out-of-date, damaged or remnant material) shall not be allowed to remain at the worksite without proper containerization or labels and notification to the CO to set up a Satellite Accumulation Point or immediate surrender to the HazWaste manager. Any hazardous or special waste generated must be handled IAW state and federal laws and regulations, including Resource Conservation and Recovery Act (RCRA) requirements for waste management and Department of Transportation (DOT) requirements for waste transport. The contractor shall be responsible for obtaining all necessary permits, licenses, and approvals unless otherwise specified in writing by the CO.

1.12.5. Disposal and Recycling

The government, at the government’s expense, is willing to support recycling and diversion activities. It is in the government’s interest to provide appropriate size containers for the collection of materials, transport them to the recycle facility, and process the materials. Contractors are responsible for the cost of the disposal of all solid waste and hazardous waste not surrendered for recycling on CAFB.

Further diversion of construction debris (C&D) qualifying for LEAD certification is also encouraged. The tonnage of reused asphalt, concrete, wood, and other materials is reportable to the CO for the duration of the project.

1.12.6. Hazardous Waste Generation and Disposal

The contractor must maintain records of all waste determinations, including appropriate results of analysis performed, substances and sample locations, date and time of collection, and other pertinent data as required by 40 Code of Federal Regulation (CFR), Part 262, Subpart D, Recordkeeping and Reporting Applicable to Small and Large Quantity Generators.

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Contractor must provide a copy of all hazardous waste records to the COR no later than close of business the same day waste is transported to base 90-day facility. Since CAFB’s EPA identification number will be used on all hazardous waste manifests, 14 CES/CEIE, Hazardous Waste Manager, must sign the manifest.

1.12.7. Recycling

Contractors may elect (in the contract) to manage their own recycling of materials. In such cases, tonnage (weight slips) of material reused or recycled (including reports of “no activity” in a given month) must be reported to the COR no later than the fifth of each month until the contract is completed.

The contractor shall notify the COR a minimum of three business days prior to the need for recycle materials containers or changes in container size or delivery schedule so the appropriate containers and delivery schedule can be established. The contractor may elect to transport materials directly to the CAFB recycling facility during hours of operation, but this is not a reimbursable action.

1.12.7.1. The following materials are acceptable for inclusion in the container provided for recycling:

• Copper: sheeting, wire, devices with an extension cord, electronics, motors.

• Steel: iron, sheet, structural beams, components.

• Aluminum: sheet, structural components, cast material and containers.

• Lead: sheeting, pipe (lead-acid batteries need to be turned in to the Recycling Center during business hours)

• Paper: cardboard, office paper, mixed paper.

1.12.7.2. The following items may be included in the provided containers with exceptions as noted. Again, the saving to the contractor is the avoided disposal fees.

• Oversize materials (limbs, steel and aluminum) may not need reducing by the contractor. Contact the recycling center directly to have exceptions inspected for handling at government expense.

• Glass: bottles only, not mixed with construction debris collection. Office material recycling allows for the mixing of paper, glass, cans and plastic to be dropped off at the recycling center during business hours

• Wood and scrap lumber and limbs: under 8” diameter, nail, screw and mixed material free. Wood not meeting these criteria are construction debris.

• Plastic bottles: #1 and #2 only, empty of any liquid or dry material. Rinsing not required.

• Other: must be cleared with the recycling staff.

1.12.7.3. C&D diversion on or off base is reportable in tons to the COR. Items and exception are:

• Wood: limbs, pallets, clean straight lumber scrap may be collected for wood mulch BUT no screws, hardware, metal straps, bolts, plastic, Formica or treated products are allowed. The dumping of unwanted materials is a contract violation and the contractor will be directed to dispose of the material properly at their expense.

• Concrete: as fill, rip-rap, cut and reused, or crushed

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• Asphalt: millings used for new construction

• Gravel: used decorative gravel may be counted as a diverted material if it is suitable for another purpose.

• Plastic and other materials are to be removed prior to reuse as a ground cover.

1.12.7.4. The contractor SHALL NOT recycle pressurized containers, containers with free liquid, free solids, or other material. Container puncturing, emptying, crushing, or cutting SHALL be IAW MDEQ and installation Air, Water and disposal regulations and permit conditions.

1.12.8. Prohibited Material and Actions

If materials not indicated in the current contract requirements are encountered that may be dangerous to human health upon disturbance at any time, such as polychlorinated biphenyl’s (PCBs), lead-based paint and friable and non-friable asbestos. The contractor shall take no action that would disturb or further disturb the material encountered and shall notify the CO. Failure to make such notification relieves the government from all liability for cost and performance time impacts until such time proper notifications are received by the CO. Verbal notification must be followed up with written notification within three workdays.

Disposal of any chemical or materials into the sanitary sewer system or out in the environment where it can enter the storm system or any natural waterway is prohibited. Disposal of any hazardous material on base is prohibited.

1.12.9. Specific Environmental Considerations

1.12.9.1. Affirmative, Green Procurement, bio-based and Energy. Whenever possible, and assuming comparable quality, availability and price, supplies are to be of the appropriate energy efficiency or better, made from recovered, recycled material, or made of renewable (green) materials. Use of EPA “green” certifications is highly encouraged.

1.12.9.2. Asbestos and Lead-Based Paint. All asbestos manifests must be signed by 14 CES/CEIEC Toxic Waste manager before leaving the installation. A copy of all certifications and work plan must be delivered to the 14 CES/CEIEC (555 Simler Blvd, CAFB MS 39710-6010) three business days before start of work. The use of Asbestos Containing Building Material is prohibited on CAFB.

The use of lead based* paint is prohibited by any contractor on any base facility or equipment. Removal of paint or disturbing of surfaces may result in exposing lead based paint. All such loose material, chips, and debris shall be removed and contained to protect the ground or other areas from contamination.

Coordinate with base Hazardous Waste manager for proper disposal procedures.

* Lead based, does not include yellow pigment, may contain some lead where no substitute is available.

Hazmart shall be notified before any purchase is made to verify no alternate exists and the product is exempt.

1.12.9.3. Drinking Water. Water main breaks shall be reported immediately. The base 911 system will take emergency reports and after hours calls. The contracting office may become involved with liability or repair issues. Note: Cell phone users will be transferred to CAFB dispatch when they identify their location with emergency 911 service.

Back Flow Prevention is MANDATORY on all connections to the drinking water system. Taking water directly from hydrants for contractor use is prohibited without the use of a back flow preventer.

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1.12.9.4. Noise. Noise in excess of 85 decibel (dB) within 50 feet of occupied space shall be avoided, muffled, baffled, or of short duration. Occupants shall be notified in advance should long term (six hours or more) noise be anticipated due to contractor work. Noise hours may be restricted for portions of work near dormitories, housing, Billeting or off base residences.

1.12.9.5. Storm Water Protection. CAFB operates under the Mississippi Baseline General Industrial Stormwater Permit. All discharges to storm drains, surface water, or indirectly to the ground are regulated and reportable. Even “clean” water is subject to the permit. NON-Construction work often causes storm water impacts subject to regulation.

Any bare dirt or off road activity will generate sediments. These are considered a pollutant to the waters and must be controlled. The use of hay bales is strongly discouraged, as they fail quickly and must be replaced frequently to meet standards of effectiveness. Use of hay bales will draw regulatory attention.

Records of weekly inspections of work sites may be demanded and must be kept current. Equipment and metals shall not be placed directly on the ground.

If project involves open excavations, surface water diversion methods shall be taken in order to minimize entrance of runoff into the excavations. If site characteristics present potential for sediment removal due to storm water, drains in the area must be protected.

1.12.9.6. Request for Civil Engineering Service.

The COR will coordinate requests for service if and when needed. CAFB Civil Engineer Squadron will provide pest-control services as needed.

Mississippi One Call 811 shall be used before the start of any dirt work.

1.13. Legal Authority

• Safe Drinking Water Act http://water.epa.gov/lawsregs/rulesregs/sdwa/index.cfm ,

• Clean Water Act http://www2.epa.gov/laws-regulations/summary-clean-water-act ,

• Clean Air Act http://www.epa.gov/oar/caa,

• Green Procurement/Affirmative Procurement, Executive Order (EO) 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,”

• Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy, and Economic Performance,”

• RCRA, http://www.epa.gov/agriculture/lrca.html

• Comprehensive Environmental Response, Compensation and Liability Act, http://www.epa.gov/superfund/policy/cercla.htm

• Code of Federal Regulations (CFR) series 29 (OSHA), 40 (Environmental) and 49 (DOT).

1.14. Safety

The Contractor shall be responsible for complying with safety standards (e.g., Lock Out-Tag Out) furnished by the Ground Safety Office and instructing employees in all appropriate safety measures as specified in AFI 91-203, Air Force Consolidated Occupational Safety Instruction. When maintenance or repairs will take longer than 15 minutes, all lanes with affected systems shall be closed to traffic. A two-week notice shall be given to the COR before Contractor arrival on base so that adequate notice can be given to the base http://water.epa.gov/lawsregs/rulesregs/sdwa/index.cfm http://www2.epa.gov/laws-regulations/summary-clean-water-act http://www.epa.gov/oar/caa http://www.fedcenter.gov/Bookmarks/index.cfm?id=6585&pge_prg_id=20692&pge_id=3286 http://www.fedcenter.gov/Bookmarks/index.cfm?id=6585&pge_prg_id=20692&pge_id=3286 http://www.fedcenter.gov/programs/eo13514/ http://www.fedcenter.gov/programs/eo13514/ http://www.epa.gov/agriculture/lrca.html http://www.epa.gov/superfund/policy/cercla.htm

- 15 -populace. Any systems affected and worked (maintenance or repair) that could potentially trip barrier activation shall require the Contractor to close both inbound and outbound lanes to traffic.

1.15. Warranty Replacement

The Contractor shall be responsible for honoring manufacturer’s and contract warranties and shall maintain on-site records of equipment bearing warranties. Records shall be annotated showing warranted items and warranty expiration dates on all Contractor furnished equipment. The Contractor shall provide support documentation for any warranty claims.

1.16. Contractor Cleanup

The Contractor shall, at all times, keep work areas free from accumulations of waste material, rubbish, tools, equipment, and materials. Upon completion of the job or when away from the work site, the Contractor shall leave the work area and premises in a clean, neat, and safe condition. Contractor is responsible for removal and proper disposal of all job related waste material at a permitted off base facility.

All waste shall be disposed of by the Contractor at a permitted off-base facility IAW federal, state, and local regulations. The Contractor shall be responsible for documentation, packaging, and transportation of items and material for disposal.

1.17. Welding, Cutting or Open Flame Operations

1.17.1. Permits

Prior to performing “hot work” (e.g., welding, burning, lead-melting, use of blow torches, tar pots) or operating other flame producing devices, the Contractor shall obtain a Portable Gas and Arc Equipment Cutting and Welding Permit. This permit will be issued by the Fire Department. The Contractor shall request the permit on base prior to starting such work. The Contractor shall check the welding area for combustibles, including flammable liquids.

1.17.2. Work Clearance

The Contractor shall have all work involving digging or the disruption of normal traffic procedures cleared and approved by the COR and the CO.

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2. GOVERNMENT FURNISHED ITEMS AND SERVICES

2.1. Government- Furnished Facilities

None

2.2. Government-Furnished Materials

The Government will provide a digital version of the DSC-2000 Instruction Manual upon request.

2.3. Telephone Services

None

2.4. Security Forces and Fire Protection

The Security Forces phone number is (662) 434-7129. The Fire Department phone number is 911 (from base telephones) for fire reporting. The Government will provide security forces and fire protection to the extent necessary to ensure a secure and safe installation. In return for these services, the contractor shall adhere to the security and fire directives, instructions, and policies of CAFB.

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3. CONTRACTOR FURNISHED ITEMS AND SERVICES

3.1. General Information

The Contractor shall furnish all necessary supplies, parts, materials, tools, support equipment, labor and vehicles required to perform all operations required by this contract. Materials, parts, and supplies shall be standard products from manufacturers regularly engaged in the production of such supplies.

3.2. Vehicles

The Contractor shall furnish the necessary vehicles and equipment to perform all requirements of this contract. All vehicles shall be in operable condition and meet base, local, state, and federal insurance, registration, and safety requirements. Contractor vehicles must have registration and insurance information available on them at all times.

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4. MAINTENANCE SCHEDULING REQUIRED RECORDS AND REPORTS

4.1. Preventive Maintenance (PM) Records

The Contractor shall be responsible for maintaining PM records for the Delta DSC-2000 Vehicle Barriers.

These records shall include detailed descriptions of periodic maintenance performed, to include the dates scheduled and completed, and the name of the individual accomplishing the work. The Contractor shall update the PM records on a Quarterly basis as maintenance and inspections are completed. These records shall be made available to the CO and COR upon request.

4.2. Preventive Maintenance Reports

A report of all work accomplished by the Contractor will be submitted to the COR no later than five business days after the scheduled or unscheduled work is completed. The report shall contain hours expended, parts and materials used, and the work that was accomplished.

4.3. Certifications

The Contractor and all technicians working on the barriers at CAFB MS must be certified by Delta Scientific Corporation to perform work and maintenance on the Delta Scientific DSC-2000 Barrier System.

Certification or re-certification must have been obtained within the past year and therefore current. Proof of certification (company and technicians) must be submitted with the quote. Proof of re-certification must be presented prior to the start of each option year.

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APPENDIX A – ABBREVIATIONS AND ACRONYMS

AFI Air Force Instruction AVB Active Vehicle Barrier C&D Construction debris CAFB Columbus Air Force Base CFR Code of Federal Regulation CO Contracting Officer COR Contracting Officer’s Representative CST Central Standard Time dB decibel DoD Department of Defense DOT Department of Transportation EPA Environmental Protection Agency FAR Federal Acquisition Regulation HPU Hydraulic Pumping Unit IAW in accordance with MDEQ Mississippi Department of Environmental Quality OSHA Occupational Safety and Health Administration PCB polychlorinated biphenyl PM Preventive Management QCP Quality Control Plan RCRA Resource Conservation and Recovery Act SDS Safety Data Sheet SOW Statement of Work

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APPENDIX B – DELIVERABLES SCHEDULE

Deliverable Frequency Submit To Para Ref Quarterly Maintenance Schedule Within 30 days of contract award CO and COR 1.9.1 Changes to Quarterly Maintenance Schedule

Not later than 15th of the month prior to scheduled work accomplishment

COR

1.9.1

Quality Control Plan Within 30 days of contract award CO and COR 1.9.2.

All wet and dry chemical materials Prior to project start date COR 1.12.3.

Asbestos and Lead-Based Paint Certifications and Work Plan Three business days before start of work 14 CES/CEIEC 1.12.9.2.