swgearreplSOW.pdf

DESIGN-BUILD STATEMENT of WORK

REPLACE BX SWITCHGEAR, B160

PROJECT NUMBER: EEPZ 15-1002

COLUMBUS AFB, MISSISSIPPI

2 AUGUST 2016

COLUMBUS AFB, MS DESIGN-BUILD

REPLACE BX SWITCHGEAR, B160 EEPZ 15-1002

TABLE OF CONTENTS

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS:

1.2 BASIC TERMS:

DESCRIPTION OF PROJECT

2.1 SUMMARY:

2.2 BACKGROUND:

2.3 SCOPE OF PROJECT

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

2.5 SALVAGE

DESIGN REQUIREMENTS

3.1 SUMMARY:

3.2 NATURE/EXTENT OF DESIGN:

3.3 SITE VISIT

3.4 RESPONSIBILITY:

3.5 DESIGN STANDARDS:

3.6 DEVIATIONS

3.7 DRAWINGS:

3.8 DESIGN SUBMITTALS

3.9 DESIGN REVIEWS

3.10 CONFERENCES:

ADMINISTRATION OF CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.3 SCHEDULING

4.4 MANAGING

4.5 MATERIAL SUBMITTALS and SHOP DRAWINGS

4.6 WORK BY GOVERNMENT

4.7 PRE-FINAL AND FINAL INSPECTION

4.8 WARRANTY

4.9 CONTRACTOR OFFICE

4.10 CONSTRUCTION SITES

4.11 CONSTRUCTION EQUIPMENT

4.12 AVAILABILITY OF UTILITY SERVICES AT JOB SITES

4.13 TEMPORARY UTILITIES

4.14 CONSTRUCTION SECURITY

QUALITY REQUIREMENTS

5.1 QUALITY CONTROL PLAN

5.2 TESTING AND INSPECTION SERVICES

5.3 MANUFACTURERS' FIELD SERVICES

5.4 PRODUCT REQUIREMENTS

5.5 CLOSEOUT PROCEDURES

SAFETY, HEALTH AND ENVIRONMENTAL PROTECTION

6.1 SAFETY AND HEALTH

6.2 ENVIRONMENTAL

6.3 HAZARDOUS MATERIAL

6.4 PROJECT EXECUTION

6.5 DISPOSAL & RECYCLING

6.6 HAZARDOUS WASTE GENERATION/DISPOSAL

6.7 RECYCLING

6.8 PROHIBITED MATERIAL/ACTIONS

6.9 SPILLS AND CLEANUP

6.12 SPECIFIC ENVIRONMENTAL CONSIDERATIONS

6.13 DRINKING WATER

6.14 EMS

6.15 HISTORICAL AND CULTURAL ARTIFACTS

6.16 NATURAL RESOURCES

6.17 NOISE

6.18 STORM WATER PROTECTION

6.19 REQUEST FOR CE SERVICE/ACTION/CLEARANCE; AF FORMS 332/813

6.20 LIMITS AND EXCEPTIONS

6.21 LEGAL AUTHORITY/FAR

ATTACHMENT-1: CAFB ELECTRICAL STANDARDS

7.1 BASIC ELECTRICAL MATERIALS AND METHODS

7.2 THREE-PHASE PAD-MOUNTED TRANSFORMERS

7.3 UNDERGROUND TRANSMISSION AND DISTRIBUTION

7.4 INTERIOR DISTRIBUTION SYSTEM

7.5 INTERIOR LIGHTING

7.6 EXTERIOR LIGHTING

NOMENCLATURE

1.1 ACRONYMS & ABBREVIATIONS:

AF Air Force AFI Air Force Instruction AFM Air Force Manual AFUE Annual Fuel Utilization Efficiency AHU Air Handling Unit ATFP Anti-terrorism/Force Protection BCE Base Civil Engineer CAD Computer Assisted (or Aided) Design CAFB Columbus Air Force Base CDs Construction Documents CD-ROM Compact Disk - Read Only Memory CEPM Civil Engineering Project Manager CES Civil Engineering Squadron Cfm cubic feet per minute CFR Code of Federal Regulations CHW Chilled Water CMI 14CES Construction Manager Inspector CO Contracting Officer COR Contracting Officer Representative Comm Communications CPM Contractor’s Project Manager CSS Contractor’s Site Superintendent DP Design Professional EMCS Energy Management & Control System EMI Electromagnetic Interference EPA Environmental Protection Agency ETL Engineering Technical Letter FAR Federal Acquisition Regulation

FCU Fan Coil Unit FM Factory Mutual Fps feet per second Ft. foot or feet GFCI Government Furnished Contractor Installed Gpm gallons per minute Hazmat Hazardous Materials HMW Hazardous Material or Waste HTW Hazardous and Toxic Waste HVAC Heating, Ventilating and Air Conditioning NTP Notice to Proceed O&M Operation and Maintenance OSP Originally Specified Product PDF Portable Document Format PE Professional Engineer Ph Phase (electrical) PM Project Manager Psi pounds per square inch QCP Quality Control Plan RFP Request for Proposal SOW Statement of Work TI Technical Instruction TL Technical Letter TM Technical Manual UPS Uninterruptible Power Supply VAV Variable Air Volume V Volts W Watts

COLUMBUS AFB, MS DESIGN-BUILD EEPZ 15-1002

1.2 BASIC TERMS:

The following table provides many of the meanings of words or phrases commonly used in this document.

All directives, informative, etc. statements are directed to the Contractor even if the term “contractor” or the contractor name is not included (e.g. “Provide a nail.” is equivalent to “The contractor shall provide a nail.” And “remove” is equivalent to “The Contractor shall remove”). Also, the Contractor shall ably and competently execute all directives including all directly or indirectly related tasks required to safely and legally perform the directive (e.g. “remove debris from CAFB” includes “safe and legal removal, disposal and obtaining all necessary permits, etc.)

A device, equipment or system referred to in the singular (e.g. “the pump”, or “the ___ system”) includes all related devices, elements and components required to Provide (see below in this table) that device, equipment, or system.

The Term Shall Mean (*=Shall in Addition Mean) Approved (by CAFB) *without waiving or suspending the full force of Contractor obligation to fulfill the CDs Aspect Distinct feature or element of the project CAFB Government contracting Authority on Columbus Air Force Base

Construction Documents

Drawings, specifications and their references including all Design Criteria and Design & Construction Requirements for this Project.

Contractor The Design-Build entity holding a current Government contract including all personnel in direct or indirect employ of same entity servicing same contract including partners, consultants, subcontractors, suppliers, and manufacturers.

Design Professional (Abbreviated: DP) Professionals including Architects, Engineers and Landscape Architects licensed to practice in one or more states of the U.S.

Day Calendar day unless noted otherwise.

DP Licensed Design Professional fully responsible for all professional design on this project.

Engineer DP For example (e.g.) One among many possible examples Government Columbus Air Force Base Contracting Officer Including [Includes] Including, but not limited to [Includes, but is not limited to] Provide Furnish and install complete, functional, and ready for use without added government action Provision Furnishing & installation complete, functional, and ready for use without added government action Will, must, shall & similar Terms are mandatory directives whereby ‘Term’ = ‘Term + to CAFB satisfaction’ Work The whole or any part, product, system or subsystem of this project Replace Demolish and dispose of existing element. Provide new element of equal or greater value.

Review Review and, if and when acceptable to the government, approval Subcontractor Subcontractor and all personnel in Subcontractor’s direct or indirect employ on any given

Project including suppliers and manufacturers

DESCRIPTION OF PROJECT

2.1 SUMMARY:

Provide all plant, labor, material, equipment, and transportation to replace the switchgear for the BX in Building

160. This includes demolition of the old switchgear, providing, installing and testing of the new switchgear, providing temporary power for coolers and freezers, and installation of surge protection on the new switchgear. All material, equipment and personnel needed must be on site before work begins and work must continue without interruption until the new switchboard is installed, tested and fully operational.

2.2 BACKGROUND:

2.3 SCOPE OF PROJECT

2.3.1 Provide all plant, labor, material, equipment, and transportation to replace the switchgear for the BX in Building 160. This includes demolition of the old switchgear, providing, installing and testing of the new switchgear, providing temporary power for coolers and freezers, and installation of surge protection on the new switchgear. All material, equipment and personnel needed must be on site before work begins and work must continue without interruption until the new switchboard is installed, tested and fully operational.

2.3.2 The work associated with this project is of an urgent nature and the contractor should plan for expedited construction to include a significant amount of work during non-standard hours as needed to complete the project within the contract performance time.

2.3.3 The contractor must make arrangements with the electric utility supplier and the Government for any work needed by the utility supplier. The Contractor must pay any costs the utility provider assesses for overtime work or items.

Coordinate with the Government for details and scheduling. The utility provider has up to 21 days to respond to a request and their response may be that they can’t accommodate work on the desired date. Start the scheduling process early and arrange for an alternate work date.

2.3.4 The facility will not be occupied during the outage time.

2.3.5 Temporary utilities (power, HVAC, lighting, etc.) will be required to support building use and functions during this project. There are food service cold storage and beer storage areas which will need to be maintained during the outage. A generator and temporary connections may be necessary. The contractor must supply temporary lighting and power for his own use during the outage.

2.3.6 Special provisions for fire detection/suppression will have to be made during completion of this project. Temporary power may be required to maintain operations of the fire detection/suppression systems during outages.

2.3.7 The contractor must be qualified to do this type of work as certified by equipment manufacturer or provide for equipment manufacturer’s support.

2.3.8 With the proposal, submit technical details of the proposed switchgear and qualifications of the service and installation personnel.

2.3.9 Provide and apply settings to breakers that have adjustable settings.

Provide and apply Ground Fault settings where applicable.

2.3.10 Splice and extend conductors if needed

2.3.11 Clean up area to remove any of Contractor’s debris and unused materials

2.3.12 No electrical work may be done energized except as permitted in UFC 3- 560-01

2.3.13 The occupants of the building require a minimum 30 day notice before any interruptions.

2.4 GOVERNMENT FURNISHED EQUIPMENT/MATERIALS:

The government will not furnish any equipment or materials. All equipment mentioned above or needed for a complete and operable product shall be purchased and installed by the contractor.

2.5 SALVAGE

The Government does not wish to salvage any equipment or materials beyond those in Section 6.5.

DESIGN REQUIREMENTS

3.1 SUMMARY:

Design will consist of all site investigations and design work associated with preparing complete contract documents for this project as described in this SOW. The design documents shall be developed from the functional and technical data contained in this SOW and include construction drawings, schedules, and design analysis. The Contractor will also be required to submit design documents for review as described in Paragraph 3.8 as well as final contract documents. The Contractor shall be required to attend review and conference meetings as needed and requested by the Government.

3.2 NATURE/EXTENT OF DESIGN:

The nature of work of this project is more complex than simple repair or like-kind replacement of existing equipment, however, not sufficiently complex to require the services of a registered design professional. The extent of design work anticipated is the demolition of old switchgear, installation of new switchgear, testing and verifying operations, and providing temporary power for critical functions. Though professionally sealed drawings are not required for this project, design/shop/coordination drawings, material and equipment submittals, and final as-built record drawings are required.

As a minimum, comply with UFC’s, ETL’s, (latest change)

UFC 3-501-01

UFC 3-520-01

UFC 3-560-01

NFPA 70

IEEE C2

Manufacturer’s instructions.

3.3 SITE VISIT

The contractor is strongly encouraged to make a site visit before bidding on this project. Contact the Government for times and dates of a site visit.

3.4 RESPONSIBILITY:

Contractor shall perform all services, including travel, required to prepare and to furnish complete design documents consisting of drawings, analysis, and addenda as required, for the construction of the project in accordance with this

SOW.

Record drawings (attached) are provided to the contractor as a courtesy at the discretion of the Government, but their accuracy is not guaranteed. The contractor is responsible for doing his own field investigations of the utilities and other items in the area.

Although the sizing and specification of major equipment is suggested by this SOW, the Contractor is responsible for all remaining design and coordination to provide an acceptable final product that meets intent of this SOW.

Contractor is responsible for ensuring constructability and code compliance.

3.5 DESIGN STANDARDS:

All work shall be in accordance with all UFCs (available www.wbdg.org), Air Force, State and Federal codes and laws, this SOW, and CAFB Standards, including but not limited to:

UFC 3-501-01

UFC 3-520-01

UFC 3-560-01

http://www.wbdg.org/

NFPA 70

IEEE C2

Manufacturer’s instructions.

3.6 DEVIATIONS

The contractor shall submit a written request for approval of any deviations from the Government's established standards. No deviations from the Government's established standards will be permitted unless the Contracting Officer has issued prior written approval of such deviation.

3.7 DRAWINGS:

Drawings under this Contract shall be well prepared, complete, and accomplished in accordance with the best professional practice to show clearly and concisely the type and extent of work to be performed.

3.7.1 Drawings shall be drawn to appropriate scales and dimensioned completely and accurately. Lettering shall be large enough to ensure legible half-size reduction and each dimensioned drawing shall have a graphic scale. Use of fractions less than 1/8-inch for building dimensions shall be avoided. Use standard building material indications and symbols for architectural items and for mechanical, electrical and plumbing equipment.

3.7.2 The Contractor will use paper sheets, 24" x 36". Each sheet will be numbered consecutively beginning with "1 of (x) Sheets" and continue to the last sheet. Number individual drawing sheets as follows:

Drawing Sheet Subject Notation Additional Sheets

Cover (Title Sheet, Map and Index)

T1 and following

Civil/Site Work C1 and following Demolition D1 and following Landscaping L1 and following Architectural A1 and following Structural S1 and following Plumbing P1 and following Mechanical M1 and following Electrical E1 and following

Not all of these subjects may be needed for this project.

3.7.3 Drawings shall be prepared electronically in both AutoCAD (Release 2010) and pdf formats.

3.8 DESIGN SUBMITTALS

3.8.1 DELIVERY: Deliver four (4) copies of each submittal and one (1) CD-ROM containing each drawing sheet in both AutoCAD (Release 2010) and PDF file format directly to the CO, along with AF FORM 3000.

14th Contracting Squadron 495 Harpe Blvd, Suite 293 Columbus, MS 39710

3.8.2 SUBMITALS AT INTERMEDIATE STAGES OF DESIGN COMPLETION: To facilitate review and feedback throughout the design process, designs are submitted at various stages of completion as follows:

a. 35% DESIGN SUBMITTAL: Not required for this project.

b. 65% DESIGN SUBMITTAL: Not required for this project.

c. 95% DESIGN SUBMITTAL: Contractor shall submit 95% design documents within 30 days after the NTP. The 95% design (essentially complete design and drawings, pending review and acceptance by government as the 100% APPROVED CONSTRUCTION SET) shall include complete and thorough detailing to leave no question as to how assembly is intended.

All design documents shall be clearly annotated (in both title block and revision block of drawings) with “95% REVIEW SET” and the date.

d. 100% DESIGN SUBMITTAL: Within fourteen (14) days after receipt of the “Approved” 95% Design Submittal (per Paragraph 2.7.1, a or b), the Contractor shall submit the 100% Design (approved 95% design with all 95% review comments incorporated). All final design documents shall be clearly annotated (in both title block and revision block of drawings) with “APPROVED CONSTRUCTION SET” and the date.

e. For each holiday or extraordinary event in a submittal period, increase the required days for submittal by one day for each day in the event. Deliver no submittals within (before or after):

one week of Thanksgiving; two weeks of Christmas; or one week of New Year’s Day.

Extraordinary Events include: unscheduled holidays for base personnel; base-wide training exercises; etc. The government may prohibit work during such events.

3.8.3 PARTIAL SUBMISSIONS: Partial submissions normally will not be accepted. However, under some circumstances, to expedite project execution, the Government may accept design/shop drawings or material submittals for major elements or long-lead-time equipment for review and approvals prior to 95% design submittal. Government approval of such items does not relieve the Contractor of his responsibility to ensure a complete, constructible, code-compliant design.

3.8.4 CONSTRUCTION PRIOR TO 100% DESIGN: Construction may not commence until Government approves the 100% design and issues a Notice to Proceed with Construction.

Exception: To expedite contract completion, Contractor may petition CO for an Interim Notice to Proceed with specific elements of construction. Government review does not constitute approval or acceptance of any variations from this SOW, the Contractor’s Proposal or the Contract unless authorized in writing by the CO. The Interim Notice to Proceed, if exercised, will in no way mitigate the responsibility of the Contractor to provide a complete, constructible, code-compliant design.

3.8.5 All drawings, specifications, design analyses and other project materials become the property of the Government.

3.9 DESIGN REVIEWS

3.9.1 DESIGN PHASE REVIEWS: Government review of each XX% design submittal (where XX = 35, 65, or 95 as required per 3.8.2) will require up to fourteen (14) days after Government receipt. The Government will determine the sufficiency of each XX% design submittal as follows:

a. Approved as Submitted. If design is sufficient to proceed without correction to the next phase submittal, one (1) copy of AF FORM 3000 marked "Approved" will be returned to the Contractor. Contractor shall advance to the next stage design submittal.

b. Approved - Except as Noted. Design submittals that have only minor errors or deficiencies will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 indicating "Approved - Except as Noted" will be returned to the Contractor. Contractor shall revise the design documents, making the necessary corrections, and advance to the next stage design submittal.

c. Disapproved. Design submittals that are incomplete or require more than minor corrections will be marked in red to indicate necessary corrections. Marked materials, along with one (1) copy of AF FORM 3000 marked “Disapproved” will be returned to the Contractor.

Contractor shall revise the design documents, making the necessary corrections, and re-submit as the current stage “XX% Design – 2nd (or subsequent) Submittal”.

d. Disapproved – Major Deficiency. Examples include but are not limited to design submittals that fall significantly short of indicated level of completion, grossly deviate from or misinterpret the SOW, or contain errors of a nature or quantity that indicate failure of Contractor to review submittals for completeness, correctness, and coordination between trades. For such submittals, the Government will not complete a comprehensive review or provide an exhaustive list of needed corrections. Rather, one (1) copy of AF FORM 3000 marked “Disapproved – Major Deficiency” along with general reason(s) for disapproval will be returned to the contractor. The CO will issue a written warning to the Contractor that any subsequent grossly incorrect/incomplete submittals constitute evidence of inability to complete the project and may result in declaring the Contractor “In Default.” Contractor shall correct deficiencies and resubmit as current stage “XX% Design – 2nd (or subsequent) Submittal”.

3.9.2 100% DESIGN REVIEW: The Government will have seven (7) days to verify that all review comments have been addressed and no unapproved changes have been made. Upon Government approval of the 100% design documents, the CO will issue the Notice to Proceed with Construction.

3.9.3 IMPACT OF REVIEW ON PERIOD OF PERFORMANCE: Contract completion time includes time for Government review of drawings, specifications, and material submittals. Unless otherwise noted, the Government will use no more than 14 calendar days for review of each design submittal and each subsequent re-submittal of “Disapproved” submittals (paragraph 3.9.1, c or d). There will be no increase in the period of performance for review of re-submittals.

3.9.4 RESPONSE TO REVIEW COMMENTS: The Contractor is required to respond to all review comments and submit their annotated comments as a design analysis appendix in the subsequent design submittal. All comments must either be accepted and incorporated into the next design submittal or satisfactorily rebutted.

3.10 CONFERENCES:

3.10.1 PRE-DESIGN CONFERENCE: A Pre-Design Conference will be held at the Contracting Office as indicated.

3.10.2 COORDINATION/REVIEW CONFERENCES: Coordination/review conferences may be held from time to time as required. The Contractor may request such conferences when it is deemed necessary by both parties to clarify the work or expedite the preparation of plans, specifications or construction.

3.10.3 REVIEW/CONFERENCE MINUTES: The Contractor shall be responsible for making memoranda of record of any conversations and minutes of any meeting with Government personnel concerning this project and forward one copy of these memoranda/minutes to each party concerned and one copy to the Contracting Officer within seven (7) days. Each copy will be numbered consecutively and chronologically.

3.10.4 MEETING LOCATIONS: Meetings will be held at Columbus Air Force Base.

Contractor transportation costs for attending all conferences/reviews and meetings shall be included in the Contractor’s Proposal.

End of Design Requirements

ADMINISTRATION OF CONSTRUCTION

4.1 PERFORMANCE CAPABILITIES

4.1.1 Contractor shall keep project exclusive management and technical support personnel at a CAFB office throughout construction. One week prior to the start of work under this contract, Contractor shall submit in writing to the CO for review and possible approval the names and credentials of Contractor Project Manager, Contractor Site Superintendent, and Quality Control Manager. Subsequent proposed changes of approved personnel shall be submitted in writing to and receive prior approval from the CO before working on the project. Each of these personnel may upon CO approval hold additional onsite duties which shall not diminish their required performance. Contractor must demonstrate to the Government’s satisfaction that proposed personnel exceed education, technical and experience levels of personnel described in this Contract including the following:

4.1.2 Because of the small size of this project the Contractor Site Superintendent may also perform the duties of the Contractor Project Manager and the Quality Control Manager

4.1.3 Contractor Project Manager (CPM) - Provide management of the prime contract to include subcontract purchasing and administration, review of material submittals and shop drawings. CPM shall have full authority to develop cost proposals, negotiate with Government and subcontractors, sign awards and modifications, supervise project superintendents, attend weekly CO/CE/PM Contractor status meetings as well as pre-performance site visits, pre-final and final inspections. The CPM must have a minimum of 5 years previous experience as primary contract manager or equivalent experience as a primary estimator and negotiator with a contracting firm engaged in similar multi-discipline commercial construction projects. CPM must also have not less than 5 years’ experience managing subcontractors.

4.1.4 Contractor Site Superintendent (CSS) - Provide on-site construction superintendent(s) to oversee all work under this contract. Site supervision shall be daily (constant throughout each day) and includes submission of detailed weekly progress reports, scheduling and coordination of subcontractors and material suppliers, and attendance at all construction progress meetings, CO site visits, and pre-final and final inspections. Superintendents shall have a minimum of 5 years previous experience as a project superintendent (exclusive of time employed as a tradesman or working foreman) for a general contracting firm overseeing one or more multi-discipline commercial construction projects. The superintendent shall be available within 15 minutes during all normal working hours, except for such incidental errands as required by his duties. The superintendent shall be responsible for the proper coordination and timeliness of the work, and for the proper workmanship of all trades; therefore, his absence from the project site without a suitable substitute Contractor representative shall be considered as damaging to the government.

4.1.5 Quality Control Manager (QCM) - Provide quality control management for the project.

QCM shall continually (constant throughout each day) ensure full compliance with all safety requirements, verification that work and materials in place and stored on site are in accordance with the approved construction documents, shop drawings and material submittals. QCM shall submit daily status reports recording activities at each project site, prepare and coordinate material submittal sheets and shop drawing submittals, schedule and coordinate testing procedures, prepare quality control reports for construction progress and other required meetings, and attend all pre-final and final inspections. QCM shall have a minimum of five years’ experience in Quality Control Management of multidiscipline construction projects.

4.1.6 Contractor shall have additional personnel including management, technical, service, labor or subcontractor, available as necessary to fulfill all construction contract requirements. The government may restrict employment under this contract of any personnel identified as a potential threat to the health, safety, security, well-being, or operational mission of CAFB and its population.

4.1.7 Contractor shall be available by telephone 24-hours a day, 7-days a week and upon 15 minutes’ notice during normal duty hours and 30 minutes’ notice during non-duty hours shall meet the CO at a CO designated location.

4.2 COMMENCEMENT, PROSECUTION & COMPLETION

4.2.1 Contractor shall start design and various construction phases at times specified by CO issued Notices to Proceed (NTP), prosecute the work, and complete the entire work within the Period of Performance.

4.2.2 Contractor shall provide a Submittal Log (Schedule of Material Submittals), Progress Schedules, Progress reports and Status Reports.

4.2.3 Submittal Log: See Material Submittals and Shop Drawings below.

4.2.4 Progress Schedule: (AF Form 3064) Submit weekly. Subdivide total schedule into individual work items. Show completed work percentages at the end of each reporting period.

Submit first progress schedule to the CO within 7 days after Notice to Proceed (NTP) for construction.

4.2.5 Progress Reports: (AF Form 3065) Submit Project Progress reports to the CO once a week on the first working day of each month. Describe the percentage of work completed during the report period. If behind schedule, report in writing what actions will be taken to regain the schedule. If the CO agrees to add days to the contract performance period, Contractor shall provide an amended schedule.

4.2.6 Status Reports: Submit to the CO daily reports of the work status. In each report, list the tasks accomplished for that day, any deliveries received, equipment currently on-site, weather conditions for that day, and number of personnel working on each area listed by trade. Photos may be included. The alarm system will be tested at the beginning of each day and at the end of each day's work. The Contractor must coordinate with the Government and make timely repairs to the alarm system at the Contractor's expense if not operational at day's end. Report status of alarm system on the daily report.

4.2.7 Period of Performance: Is the period between the Design NTP and the time all construction is complete, including all punch list items, and final inspection is approved by the government. A multi-stage Period of Performance will be used to separate the different areas of construction outlined in the Summary.

4.2.8 Contract Completion: At contract conclusion, vacate all work areas, including: Contractor offices, storage and staging areas, and individual work sites. Restore these areas to their condition prior to Contractor occupancy not more than 14 days from the earlier of: approved final inspection or CO notification.

4.2.9 Coordination and Project Conditions: Schedule and manage submittals, materials, products, equipment, manpower, etc. to control all parts of the work efficiently and orderly. Verify compatibility of existing building utilities with new operating equipment. Coordinate required space, supports, and mechanical and electrical work shown (even if via diagrams) on Drawings. Follow routing shown for pipes, ducts, and conduit; place runs parallel with building lines. Use space efficiently to maximize maintenance and for repair accessibility for other systems. Conceal wiring behind finish surfaces and locate fixtures and outlets with finish elements. Coordinate pre-Substantial Completion clean-up in separate building areas. After CAFB occupancy, coordinate site access to correct defective (or non-compliant with CDs) to minimize disruption of Government activities.

4.2.10 Cutting and Patching: Only employ skilled and experienced workers to cut and patch.

Report in writing to the CO wherever cutting and patching might degrade: safety; appearance, structure, weatherproofing, O&M, or separate Contractor or government construction. Prevent damage to existing or new construction and provide proper surfaces to receive patching and finishing. Match new finishes to existing adjacent surfaces unless noted otherwise. Maintain integrity of existing walls, ceilings, or floors; completely seal voids. Refinish entire assemblies and continuous surfaces to nearest intersection. Cut, fit, and patch where CDs require e.g.: mechanical and electrical penetrations; integration of new components with one another or with existing construction; removal and replacement of defective and non-conforming elements; remove samples for testing.

4.2.11 Special Procedures: Employ skilled and experienced tradespersons to perform alteration work. Remove debris from open work areas and concealed spaces. Remove, cut, and patch to minimize damage and provide means of restoring products and finishes to original or specified condition. If a change of plane of 1/4 inch or more is discovered, submit recommendation to the CO for providing a smooth transition. Patch or replace portions of existing surfaces which are damaged or showing other imperfections. Finish surfaces as specified.

4.2.12 Welding Permits: No cutting or welding shall be permitted without first obtaining a permit issued by the Base Fire Department. All fire and safety regulations are to be followed stringently. Contractor’s failure to obtain a cutting or welding permit may not be reason for extending the contract performance period. Any damages incurred while welding work is done without a permit are the responsibility of Contractor.

4.3 SCHEDULING

4.3.1 Contractor shall coordinate all work schedules and manage progress of work with the CO and CEPM prior to start of work. Weekly progress meetings will be conducted with the CO, CMI, and Contractor’s team which may require corporate management representation at CAFB discretion.

4.3.2 Contractor shall schedule all work. Performance periods shall not be established or extended to accommodate insufficient personnel resources. Contractor will not move crews on and off the project while making minimal progress on concurrent projects as this shall be construed as having an inadequate work force to fulfill the contract requirements. Contractor’s CPM and CSS shall not change more than two (2) times during project construction as this would demonstrate an inadequate management force to fulfill contract requirements.

4.3.3 Before construction begins, Contractor shall agree with CO on a sequence of procedures;

means of access to premises and buildings; materials and equipment storage space; delivery of materials and use of approaches, corridors, and stairways. Contractor may be required to revise the CD work-phasing schedule.

4.3.4 Interference and inconvenience to government operations and personnel caused by project work including use and delivery of materials, tools and equipment shall be kept to a minimum. The building will be occupied during construction. Work must not interfere with operations during flying hours. No shutdowns or outages will be permitted during flying hours.

4.3.5 The Government may require that work, so far as practicable, be done in separate phases.

Each phase may relate to a different occupied or unoccupied area, in which work in one area shall be completed before work in another area shall begin. Phased work areas shall be clearly delineated and annotated in the CDs.

4.3.6 Hours of Work: Normal work hours shall be Monday through Friday from 7:30am to 4:15pm excepting days observed as Federal Holidays as listed below:

New Year’s Day 1 January Martin Luther King’s Birthday Third Monday in January President’s Day Third Monday in February Memorial Day Last Monday in May Independence Day 4 July Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day Second Monday in November Thanksgiving Day Fourth Thursday in November Christmas Day 25 December

1) Observe Saturday holidays the preceding Friday. Observe Sunday holidays the succeeding

Monday.

2) For weekend, after hours, or holiday work, submit a 72 hour advance written request to the CO, describing dates, locations and types of work. CAFB has the right to approve or deny the request.

Work in CAFB occupied areas during extra-normal work hours require AF escorts in the occupied areas. Modification to contract sum or period of performance will not be allowed.

3) The government’s request for Contractor to work outside of the normal duty hours shall be justification for modification to contract sum or period of performance.

4) If CAFB observes an unscheduled holiday, participates in training exercises, etc. Contractor may be prohibited from working for part or the whole of a day. 14CES does not know how many or when these activities might be scheduled, but anticipate not less than two per year. CMI will allow additional contract time for these disruptions. Zero-cost modification to period of performance will be allowed.

4.3.7 Construction Schedule: Submit preliminary schedule to the CO at the Preconstruction Meeting, but not later than fourteen (14) days after issuance of Notice to Proceed. After CAFB review and comment, revise and resubmit schedule within seven (7) days. Upon approval by the CO, the schedule becomes the official Construction Progress Schedule. Keep a copy available at Contractor (field) Office. This schedule will only be changed with prior approval of the CO through a contract Modification.

4.3.8 Construction Progress Schedule: Submit and maintain an accurate and current Gantt chart to track construction progress with a separate horizontal line for each major work activity of subcontractors, manufacturers, and suppliers. Vertical lines shall identify the first work day of each week. Show complete sequence of construction by activity, identifying separate stages of work and other logically grouped activities. Indicate early and late start, early and late finish, float dates, and duration of each activity. Revise chart weekly to accurately identify progress made, percentage completion, and projected completion date for each activity. Show activities modified and scope changes. Submit written report to identify problems, anticipated delays, corrective actions, and affected completion dates. Provide additional progress schedule information as requested by the CMI. Construction progress schedule update forms will be provided at the preconstruction conference.

4.4 MANAGING

4.4.1 Preconstruction Conference: at CAFB will be scheduled by the CO after issuing the NTP.

Required attendees include the Contractor, Contractor Project Manager (CPM), and Contractor Site Superintendent (CSS). Contractor shall record meeting minutes and within two days after the meeting distribute two (2) copies to all participants and to all others affected by decisions made at the meeting. The meeting Agenda will be issued in advance by the CO and will include one or more of the following:

1) Execution of Government-Contractor Agreement.

2) Submission of executed bonds and insurance certificates.

3) Distribution of Contract Documents.

4) Submission of Subcontractors list, products list, schedule of values, and progress schedule.

5) Designation of personnel representing the parties in Contract.

6) Procedures for processing field orders, submittals, substitutions, payment applications, proposal requests, Change Orders, and Contract closeout.

7) Construction Schedule

4.4.2 Site Mobilization Meeting: Prior to Contractor project site(s) occupancy, the CO will schedule a meeting at which required attendants include the CO, Contractor, Contractor’s Project Manager (CPM), Contractor’s Site Superintendent (CSS), and major Subcontractors. Contractor shall record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The Agenda for this meeting will include:

1) Government and Contractor Use of Premises.

2) Government Requirements.

3) Construction facilities and controls provided by Government.

4) Temporary utilities provided by Government.

5) Security and Housekeeping Procedures.

6) Construction Schedules.

7) Application for Payment Procedures.

8) Testing Procedures.

9) Record Documents Maintenance Procedures.

4.4.3 Weekly Progress Meetings: with the CMI will occur throughout construction duration.

Required attendants include the CO, Contractor, the CPM, and the CSS. Contractor shall record meeting minutes and within two days after the meeting distribute two (2) copies to all participants, and to all others affected by decisions made at the meeting. The agenda for these meetings will include the following:

1) Review previous week’s work progress. Review minutes of previous meetings.

2) Evaluate work quality and safety. Review field observations, problems, and decisions.

3) Construction Schedule update. Corrective measures planned to regain projected schedules.

4) Evaluate construction progress. Identification of problems which impede planned progress.

5) Work progress planned for the next week. Effect of proposed changes on schedule

6) Submittals: review status and schedule. Review of off-site fabrication and delivery schedules.

7) Other business

4.5 MATERIAL SUBMITTALS and SHOP DRAWINGS

4.5.1 Definitions: A submittal is a package of project information, samples, drawings, schedules, certifications, product data, etc., submitted to the Contracting Officer for Government review. A deviation is a submittal wherein Contractor identifies an item that is in agreement with the intent of the Contract Documents, but does not precisely conform to those documents and Contractor requests either substitution or change for the purpose of increasing the quality of the final product. A Submittal or Deviation of a system shall be considered as an integrated collection of component parts.

4.5.2 Purpose: Submittals formalize Government review of Contractor choices in complying with the CDs and providing Minimum Installer Qualifications (Section 4.8.1). They also formalize Contractor’s proposed Deviations, color choices, shop drawings, etc. early enough in the contract time when changes will have less impact on the ordering of materials and products.

4.5.3 Accountability: Contractor is wholly responsible for the contents of a submittal.

Contractor by act of submittal certify that all items listed or implied, fully meet the intent, materiality and requirements of the design, quality, and functionality of the CDs. Neither Contractor furnishing nor Government approval of a submittal shall either suspend or waive Contractor responsibility for full compliance with the CDs.

4.5.4 Basic Compliance: Comply with all “Material Submittals and Shop Drawings” requirements of the SOW. All submittals shall be delivered to the Contracting Officer within twenty-one (21) days upon issuance of NTP with construction. Failure to deliver all submittals within this time period constitutes basis for the CO to refuse Progress Payments until all submittals are delivered to the CO.

4.5.5 Submittals shall be accurate, legible, with all detail necessary for a thorough review.

Every copy of Product data shall clearly identify proposed models, options, and relevant design data including physical, functional, and utility connection requirements. Where practicable, render manufacturer data specific to this Project.

4.5.6 Contractor shall review, approval stamp and sign every submittal before delivery to the CO. Each submittal package and shop drawing sheet shall bear appropriate stamps and approval signatures before delivery to the CO. Each submittal shall be attached to a Material Approval Submittal (MAS) Form (AF Form 3000). Upon Government review, one copy of each submittal will be returned with its MAS form marked to indicate approval or disapproval.

4.5.7 Government Review: Contractor shall deliver four (4) copies of each submittal.

Contractor shall allow fourteen (14) days for government review excluding delivery time from and to Contractor.

4.5.8 Submittal Log: Contractor shall during the design phase of the project log all construction submittals required by completing a “Schedule of Material Submittals” (AF Form 66). The form shall include all submittals necessary to insure the project is built to the satisfaction of CAFB including shop drawings, manufacturer's literature, product data, certificates of compliance, material samples, finish samples, extensions to the design, guarantees, test results, etc. The CO will provide Contractor with an AF form 66 template. Contractor shall complete and submit the AF Form 66 in MS-Excel electronic format and in hard-copy format to the CO for review and approval by the CEPM within fourteen (14) days upon issuance of the NTP. Form 66 shall be the first submittal item and shall be attached to its own (MAS) form. Place the entire Submittal Log in an appendix of the final specifications.

4.5.9 Proposed Products and Qualified Installers List: Within 28 days after Notice to Proceed is issued, submit list of major products proposed for use, with manufacturer name, trade name, model or catalog number designation, and reference standards (for products specified only by reference standards) of each product.

4.5.10 Material Approval Submittal: The CO will provide Contractor with MAS form template.

Each MAS form shall be attached to one and only one submittal item. Multiple submittal items on a single MAS form will be rejected without review. The MAS “Submission Number” shall be the same as its corresponding “Item No.” in the Submittal Log. Each submittal shall reference the specifications paragraph or the drawing sheet number where the submittal is required. Clearly mark an MAS form “DEVIATION” for any whole system or any part thereof to which the Deviation applies. The Deviation shall be reviewed by the CEPM.

4.5.11 Re-Submittals: Resubmitted MAS forms shall bear the original “submission number” with an alphabetic suffix (sequenced for multiple re-submittals). Identify all changes made since the previous submission. Allow fourteen (14) days for government review excluding delivery time from and to Contractor.

4.5.12 Materials, Finishes, Patterns, Textures, Colors, etc.: Submit samples of all visible exterior or interior finish items including: surfaces, materials, paint, fixtures, doors and frames, windows, glass, and hardware prior to ordering or installation. Contractor shall deliver the full range of available manufacturer samples to the CEPM showing all materials, finishes, patterns, textures and colors available for each item. Submit ALL samples at the same time. Attach to each sample an AF Form 3000 with EEPZ Project Number, Project Name and Submittal Number. The CEPM will make selections and will keep one sample of each item submitted. Any non-compliance with this paragraph voids any selection regardless of CEPM approval to the contrary. Samples shall be the actual material, or actual material coatings bonded to the actual backup material that will be installed. Submittals with false or approximate material or color renderings shall be rejected.

Sample sizes shall be sufficient for the CAFB to perceive true colors and patterns. If a submitted material does not meet the design objectives, CAFB reserves the right to reject the product and require a new submittal. The CEPM decision in this regard shall be final.

4.5.13 Certifications: Submit all Contractor, subcontractor, fabricator, and manufacturer certifications for review and, if acceptable, approval by the government. Denote the specified requirements met or exceeded by the certified element provided whether material, construction system, portion of work, product, equipment, etc. Include supporting references, data, affidavits, certificates, etc. Certifications may be recent or previous test results on the same provided element, but must be acceptable to Government.

4.5.14 Manufacturers Information: For each manufactured product provided in this Project, submit three copies of all manufacturers’ printed instructions for delivery, storage, assembly, installation, adjusting, finishing, and usage to the Government. Submit three copies to the CO of any manufacturer’s field report within 30 days of manufacturer’s field visit and observations.

4.5.15 DD Form 1354: Contractor shall submit a completed DD Form 1354, Transfer and Acceptance of Military Real Property to the CO prior to final punch-walk.

4.6 WORK BY GOVERNMENT

4.6.1 The government reserves the right to accomplish work using government or Contractor work forces other than those contracted for the Project, as the Government deems necessary or desirable, and so doing will not breach or otherwise violate the Project contract. The Contractor may be required to coordinate work with one or more other Contractors in order to complete the Project.

4.6.2 Contractor shall bear responsibility for any existing Government material or equipment to be removed and reinstalled. Contractor shall protect against damage or loss any government equipment remaining at construction sites. Government equipment damaged or lost while stored or moved by Contractor shall be replaced by Contractor with equal or better equipment.

4.7 PRE-FINAL AND FINAL INSPECTION

4.7.1 Contractor may request a pre-final inspection purposed to obtain government assistance in identifying potential problems prior to final inspection. However, any discrepancies identified at the pre-final inspection must be completed before the final inspection, unless waived by the CO.

Contractor may request separate pre-final inspections for each phase of the work.

4.7.2 Contractor shall schedule final inspection NOT LATER than the contract completion date unless precluded by government scheduling problems. Before requesting final inspection, Contractor shall submit to the CO project close-out documents including: hard-copy and CD- ROM as-built drawings, all test and recycling reports, O&M manuals, DD1354 package, and a quality control (QC) report signed by his Quality Control Manager (QCM) listing any discrepancies. Contractor shall submit a written request for final inspection to the CO a minimum of 36 hours prior to the requested inspection date. The request shall include certification that Work is complete according to the CDs and ready for CO review. If the CO approves the request, Submit final Payment Application identifying total adjusted Contract Sum, previous payments and payment remaining due.

4.7.3 The QCM, Contractor’s superintendent and CO will conduct the final inspection.

Contractor and subcontractors shall correct discrepancies and punch-list items within the time limit specified by the CO. In undertaking a final inspection, if the Government determines the project unsuitable for final inspection, the CO will end the inspection and not less than 24-hours shall pass before the final is rescheduled. If, due to one or more such terminations, the actual final inspection date is later than the contract completion date, Liquidated Damages (LDs) may be assessed before the rescheduled “final” inspection. Contractor shall submit each request for rescheduled final inspection in writing to the CO.

4.7.4 The CMI and CEPM are the designated representatives of the CO for the purpose of technical surveillance of workmanship and inspection of materials for work performed under this contract. This designation in no way authorizes anyone other than the CO to obligate the government to changes in the terms of the contract. All field changes must be approved by the CO prior to accomplishment. Government inspections or related comments shall neither constitute QC nor in any way either substitute or supplement Contractor’s QCM responsibility. CMI shall conduct inspections, but only the CO may authorize final acceptance.

4.8 WARRANTY

4.8.1 Minimum Installer Qualifications: Prerequisite to all warranty and required on every aspect of this project are demonstrated Minimum Installer Qualifications including: manufacturer certification (if required by manufacturer’s warranty) that the installer is qualified to perform the work specified.

4.8.2 Standard Warranty: Provide a materials and workmanship warranty for…