2009 Base Guide Contract Statement of Work.pdf

COLUMBUS AIR FORCE BASE GUIDE AND MAP

Statement of Work

1. Publication Content:

a. For and in consideration of the mutual promises of, and benefits derived by, the parties hereto, this contract is made and entered into by and between the contracting officer, Columbus Air Force Base, and (publisher’s name and address) hereinafter referred to as the publisher.

b. This contract provides for the publisher to produce a guide and a map to be known as the Columbus Air Force Base Guide and the Columbus Air Force Base Map. They are commercial enterprise products published to provide Air Force personnel information about the mission of their command, installation and community services available; local geography and history; related information. This publication is subject to the requirements of DoD Instruction 5120.4; AFI 35-101; and the regulations and instructions incorporated therein by references, and to the conditions and agreements as contained herein.

c. The publisher agrees to use the names Columbus Air Force Base Guide and Columbus Air Force Base Map, which are owned by the Government, and no other name, on the guide and map during the life of the contract, unless directed otherwise by the commander.

The publisher further agrees not to contest ownership by the Government of the foregoing name or to make any use directly or indirectly of that name or a name confusingly similar to that name on any publication it may independently produce.

d. The publisher agrees to provide in the Columbus Air Force Base Guide a minimum of 36 pages, which shall be devoted exclusively to editorial copy and full color photo about the installation, command and local area.

e. The masthead of each product shall carry the following disclaimer in type not smaller than six point:

(1) “ Published by (publisher name), a private firm in no way connected with the U.S. Air Force, under exclusive written contract with the 14th Comptroller-Contracting Squadron (Provisional), 14th Flying Training Wing, Columbus Air Force Base, Mississippi. This commercial enterprise Air Force guide and map are authorized publications for members of the U.S. military services. Contents of the Columbus Air Force Base Guide and Columbus Air Force Base Map are not necessarily the official views of, or endorsed by, the Government, Department of Defense or the Department of the Air Force.”

(2) “The appearance of advertising in this publication, including inserts or supplements, does not constitute endorsement by the Department of Defense, the Department of the Air Force, or (name of commercial publisher) of the products or services advertised.”

(3) “Everything advertised in this publication shall be made available for purchase, use , or patronage without regard to race, color, religion , sex, national origin, age marital status, physical handicap, political affiliation, or any other nonmerit factor of the purchaser, user or patron.”

(4) “Editorial content is edited, prepared, and provide by the public affairs office of Columbus Air Force Base. All photographs are Air Force photographs unless otherwise indicated.”

f. The masthead may contain the names and editorial titles of military and civilian members assigned the duty of preparing the content. If used, the names and titles shall be listed in a section of masthead entitled “Columbus Air Force Base Editorial Staff.”

g. Editorial content pertaining to the guide shall be used from information prepared and submitted by the public affairs office of Columbus Air Force Base. Any other editorial material, if used, must be approved by the public affairs officer.

h. The publication date and the publisher’s name, permanent address and telephone number will be shown in the masthead on an inside page of the publications.

2. Public Affairs Requirements. The public affairs office shall:

a. Furnish or approve all editorial materials, headlines, cutlines, photographs and line art for use in the publications. The public affairs officer assumes responsibility for the security and accuracy of content provided.

b. Guarantee first publication and distribution rights of the editorial content in the publications.

c. Approve design and layout of editorial content and may specify advertising layout to enhance communications effectiveness of the publications.

d. Review advertisements prior to publication to identify any that are contrary to law, Department of Defense or Air Force directives.

e. Be responsible for final proofreading of all material, checking for accuracy and security of content.

3. Publisher Requirements. The publisher shall:

a. Comply with provisions of DoD Instruction 5120.4, AFI 35-101, and the provisions and requirements as contained herein. A copy of AFI 35-101 may be obtained through the Columbus Air Force Base Contracting office.

b. Use only the editorial material, photographs and art provided or approved by the public affairs office.

c. Furnish the public affairs office galley proofs of all advertising to be used in the publications.

d. Be responsible for the makeup of each page, subject to the public affairs officer’s approval.

e. Solicit all advertising.

f. Provide for the front cover of the Columbus Air Force Base Guide, four color process photographic reproduction and foil-stamped name “Columbus Air Force Base”.

g. Print inside editorial pages on at least 70 pound paper stock. Paper samples will be provided, upon request, to the public affairs officer for stock selection. The size of the base guide will be approximately 8 ½ X 11 inches.

h. Offer unlimited color and black and white graphics to include posterization, screens, tints, computer enhancement, full-page bleeds and spot color throughout the publications.

i. Provide a variety of serif and sans serif fonts and type styles ranging from 6 to 120 points. Print size for editorial copy will be 10 point for the base guide unless other wise indicated. The publisher will provide detailed typeface/headline option charts reflecting its total typesetting capabilities.

j. Deliver publications freight prepaid to the Columbus Air Force Base Airman & Family Readiness Center, Bldg. 114, 166 C Circle, Columbus Air Force Base, MS 39710.

k. Provide for complete revision, including editorial content, photographs and graphics, between issues.

l. Provide a local professional photographer, acceptable to the public affairs officer, to provide on-base and local area photography as required by the public affairs officer. All photographs, negatives and slides will become the property of the public affairs officer for use in the guide or other use of the U.S. Government. All processing shall be accomplished by the publisher.

4. Advertising:

a. Neither the publisher nor his or her representatives shall solicit advertisements in the name of Columbus Air Force Base or the Department of the Air Force. Active duty military and civilian personnel are prohibited from soliciting, endorsing, or accepting payment for advertisements.

b. The publisher shall not accept for publication advertisements that are worded or phrased to give the reader the impressions the Department of the Air Force in any way endorses, guarantees or sponsors any product or service. Advertising that discriminates or implies discrimination against any person because of race, color, religion, sex, national origin, age, marital status, physical handicap, political affiliation or any other nonmerit factor of the purchaser, user or patron shall not be carried. If a violation or rejection of this equal opportunity policy by an advertiser is confirmed, the publisher shall refuse to print advertising from that source until the violation is corrected.

c. The publisher shall not enter into exclusive advertising agreements with any firm, broker, or individual.

d. No commercial enterprise comic or feature supplements shall be distributed with this publication.

e. All advertisements will be subject to approval by the public affairs officer before publication. If the public affairs officer deems the advertisement is in any way objectionable or detrimental to the best interests of Columbus Air Force Base or the Air Force, it will not be approved and the publisher may not accept it.

f. No advertising will be placed on the front cover, inside front cover or anywhere in the editorial copy portion ( which begins on page 1) of the Columbus Air Force Base Guide. All advertising will be confined to one section at the rear of the Columbus Air Force Base Guide not mixing editorial and advertising pages. The publisher may place advertising on the back cover and inside back cover.

5. Cost:

a. All proceeds from the sale of advertisements for the Columbus Air Force Base Guide and Columbus Air Force Base Map belong to the publisher, who agrees to look exclusively to such advertising sales for all publishing costs and profits, if any.

b. The publisher agrees to bear all costs and expenses of publishing the Columbus Air Force Base Guide and Columbus Air Force Base Map. It is expressly agreed that neither the United States, the commander, his or her representatives and successors, nor Columbus Air Force Base shall be liable for any expenses or obligations incurred in publishing the Columbus Air Force Base Guide and Columbus Air Force Base Map.

c. No appropriated funds of the United States shall be come due or paid to the publisher by reason of this contract.

d. The publisher shall not be required to pay money to Columbus Air Force Base, or to provide goods, services or considerations not directly related to publishing the Columbus Air Force Base Guide and Columbus Air Force Base Map.

6. Production, Publication and Distribution:

a. Following award contract/renewal, the public affairs officer and the publisher will develop, in writing, a mutually agreed-upon production, publication and delivery schedule that will parallel the following time frames: The public affairs office will provide the publisher all editorial copy, camera-ready installation telephone section if used as a portion of the editorial pages, photographs and art work by a mutually agreed-upon date. The publisher will provide all publisher-provided editorial copy, photographs and art work for public affairs officer review/selection/approval two weeks before this date. The publisher will furnish the public affairs officer with blueline page proofs of all editorial copy 45 days after receipt of editorial content, photographs and art work from the public affairs officer. The publisher will furnish the public affairs officer with a complete advertising dummy 75 days before publication. The public affairs officer will return all final proofs to the publisher 30 days after receipt. The publisher will deliver publications 45 days after receipt of final proofs from the public affairs officer. It is understood and agreed that any delay in the submission of materials by the public affairs office may result in a commensurate delay in the publisher production or publication. Similar schedules will apply to each year of the agreement unless interests of the Government require a schedule adjustment.

b. The first issue of the Columbus Air Force Base Guide and the Columbus Air Force Base Map pursuant to this contract shall be published in 2009. The publisher shall furnish the public affairs officer 5,000 copies of the Columbus Air Force Base Guide, 5,000 copies of the Columbus Air Force Base Map, and 500 copies on CD-ROM. Should the publisher and Columbus Air Force Base exercise the option years of the contract, the same number of copies will be required with each renewal option. The contracting officer may change the number of copies to be furnished when necessitated by significant increases or decreases of military and civilian personnel at Columbus Air Force Base.

c. The published copies of the Columbus Air Force Base Guide and Columbus Air Force Base Map become the property of the Department of the Air Force upon delivery at Columbus Air Force Base.

d. The publisher shall not make distribution outside the intended audience of Columbus Air Force Base. The publisher may provide a copy of the Columbus Air Force Base Guide and Columbus Air Force Base Map to an advertiser whose advertisement is carried therein.

7. Contract Terms:

a. This contract, unless sooner terminated as herein provided, shall run for period up to 2 years commencing on (award date)____________. This contract may be extended by mutual agreement on a 2-year basis for a total period not to exceed 10 years. The first issue of the Columbus Air Force Base Guide and the Columbus Air Force Base Map pursuant to this contract shall be published in 2009 in accordance with a production, publication and delivery schedule agreed upon in writing by the public affairs officer and the publisher upon contract award as in paragraph 6a herein.

b. This contract may be terminated by the contracting officer prior to its expiration whenever the products and services to be provided by the publisher hereunder fail to comply with the provisions hereof, and the publisher, after written notice from the contracting officer of such failure, fails to correct same within a reasonable time. The Columbus Air Force Base shall not be obligated to renew this contract.

c. The contracting officer may also terminate this contract at the convenience of the Government in the event the Government no longer requires this service.

In witness whereof the parties hereto set their hands this date,________________________.

JENNIFER J. ESPARZA Name & Title of Signer for Publisher Contracting Officer

Signature of Contracting Officer Signature of Person Authorized to Sign

Columbus Air Force Base Publishing Company Name

14th Comptroller-Contracting Squadron ________________________________ 555 Seventh St., Ste. 113 Publishing Company Address Columbus AFB MS 39710-1006 ________________________________

(662) 434-7802 Publishing Company Telephone Number