Attachment 3-FD Cameras Maintenance Questions and Answers.docx
DOCX document 25 KB Posted
- Attached to
- 82 CES FIRE DEPARTMENT CAMERA MAINTENANCE
- Solicitation number
- FA302026Q0006
About this file
This is a Questions and Answers document for a federal solicitation addressing clarifications on camera maintenance work at Sheppard Air Force Base. The primary scope of work involves supplying and installing one new 16-port Power over Ethernet (PoE) switch to support an existing Avigilon camera system with 15 cameras at Building 1093, 1024 K Avenue, Sheppard AFB, TX 76311. The work is a straightforward replacement installation with no additional wiring, fiber, or high-voltage electrical work required, as electrical power is already provided through existing infrastructure to a standard outlet. Personnel must be qualified technicians with demonstrated experience installing and configuring IP-based security camera systems, though a licensed Master Electrician is not required. The contractor must provide the manufacturer-specified 16-port PoE switch as identified in the contract bid request, along with all manufacturer documentation and device nomenclature upon completion.
Site work coordination is mandatory through the Government point of contact, with personnel information for base access required at least 10 business days prior to the work start date. All work must occur during normal duty hours (0730-1630, Monday-Friday), excluding federal holidays. The contract does not include ongoing preventative maintenance or future support services. A standard commercial warranty for parts and labor is required. The solicitation (FA302026Q0006) is issued as a Request for Quotation for a Firm Fixed Price award, set aside for small business concerns under NAICS code 561621 with a $25.0 million size standard. Questions were due by 12:00 PM CST on February 24, 2026, with solicitation closure at 12:00 PM CST on February 27, 2026.
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Other files
| File | Type | Posted |
|---|---|---|
| Attachment 1 - Statement of Work.pdf | ||
| Combo RFQ - Camera Maintenance.pdf | ||
| Attachment 2 - Provisions and Clauses.pdf |
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Text version
82 CES Fire Department Camera Maintenance Questions:
Q1. Could you please confirm the total number of cameras and any other related equipment included under the scope of maintenance?
A1. The SOW only references replacement of a single switch in support of the existing system Q2. Are there any specific certification requirements or qualifications that contractors must meet to be considered for this project?
A2. The contractor must ensure personnel are qualified technicians with demonstrated experience in installing and configuring IP-based security camera systems.
Q3. Are we just installing a 16 port PoE switch to an existing Avigilon camera system. Assuming camera wires are already in place we are just connecting to the new switch that we provide?
A3. Yes. The SOW only references replacement of a single switch in support of the existing system Q4. Are there any specific manufacturer or model requirements for the PoE switch?
A4. The item provided under the contract request bid is the required item Q5. Existing Avigilon system architecture and network requirements?
A5. The SOW only references replacement of a single switch in support of the existing system Q6. Electrical power availability and any licensed electrician requirements?
A6. Electrical is provided as is under the existing system support. : A licensed Master Electrician is not required for this project, as the work involves installing a low-voltage PoE switch that connects to an existing, standard electrical outlet. No high-voltage electrical work is authorized.
Q7. Base access procedures and expected clearance timeline?
A7. The contractor shall coordinate all site work with the Government point of contact (POC), to be provided upon award. Personnel information for base access must be submitted to the Government POC at least 10 business days prior to the planned start of work.
Q8. Are there any work schedule or site coordination requirements?
A8. Work must be performed during normal duty hours (0730-1630, Monday-Friday), excluding federal holidays.
Q9. Any specific warranty or documentation requirements?
A9. A standard commercial warranty for parts and labor is required. The contractor shall provide all manufacturer documentation for the new switch upon completion of work and provide device nomenclature upon completion of installation Q10. Regarding the required 16-port switch, does this need to be a managed switch? If so, should it be a Layer 2 or Layer 3 switch?
A10. The SOW only references replacement of a single switch in support of the existing system Q11. 2. The PWS references the need for a Master Electrician. Could you please clarify the circumstances under which this would be required? For example, would this only apply if a new power supply installation is necessary? We understand there is currently an active switch in place, so any additional guidance on this requirement would be greatly appreciated.
A11. Electrical is provided as is under the existing system support. The SOW only references replacement of a single switch in support of the existing system. Reference Q6.
Q12. Is there any expectation that some sort of wiring will be needed?
A12. No. Electrical is provided as is under the existing system support. The SOW only references replacement of a single switch in support of the existing system Q13. If so, Fiber or Copper and estimated distance?
A13. See A12 Q14. Is there a preventative maintenance or support requirement? It is unclear as the SOW seems to be around installing the 16-port switch, even though there is mention of camera maintenance.
A14. This contract does not include any ongoing preventative maintenance or future support services.
Q15. How many devices/cameras does the switch need to support, to understand the power (wattage) requirements?
A15. 15 cameras, the item provided under the contract request bid is the required item
File details come from the government source that posted it. Updated .