Attachment 4 - Questions and Answers.pdf

1. Are these doom rooms occupied? If so, will we need an escort?

Answer: A majority are occupied “Some are not”. You will need an escort anytime you are working in the building.

2. What locks are currently in place?

Answer: We currently have deadbolt locks on the entry doors and locks “Located in the handles” of the closets.

3. Does the Govt. want the old locks?

Answer: No..Please have the company dispose/recycle of the old locks and refer to the Statement of work.

4. Will door wraps be required?

Answer: Please clarify what a door wrap is.

5. Are these wood or metal doors?

Answer: They are wooden doors.

6. Because of the high cost of parts can we bill when the parts arrive and are in control of the Govt.? Answer:

You can bill for the parts when the government receives them.

7. I know there are 300 room doors which would be RFID. What form factor will they want as the RFID access? An RFID card or would they want an RFID wristband? Answer: Per the Statement of Work RFID Key Card.

8. The contractor advised that the door wraps are used to cover previous holes for the old locks. Answer:

Dependent upon companies digression/dependent upon style of lock.

9. Please provide a picture of the existing doors (entry and closet) and measurements?

Answer: Entry Door:

Wide: 33 in 10/16

Height: 79 in 1/16 in

Closet Door:

Wide 23 in 11/16 in

Height: 79 in 1/16 in

10. I've attached the measurement diagram as well as the orientation graphic (will need to know how many of each type are right or left handed as well as whether they open inward or outward? Answer: Closet and Entry doors handles on the right side, inward.

11. Per the Statement of Work, it states Key Card/FOB. Or, will a Key Fob/wristband? Answer: Key Card

12. Is there a preferred manual entry method? Answer: Key

13. Is this for shared use, meaning more than one person CAN use this. Typically Assigned use is used in private offices for managers, etc. Shared means that it can be assigned to users at any given time by the programmer. Answer: The rooms are shared by a maximum of 2 airmen. The closets will only be accessed by one airman at a time.

14. Attached below are pictures of the Entry Door:

15. Attached below are pictures of the Closet Door:

16. Under question #12, is there a preferred manual entry method? Answer: Key. We do not offer a product with a “hard key”. If you needed to gain access to a locked room, you could use and “emergency keycard”. I wanted to know if that was acceptable and if it is, I do not need to change my offer. (You will not have to drill out the lock if the batteries are dead).

a. As long as we can gain access in the event of power loss it doesn’t matter to us.

17. Should the RFID door lock be tied into a centralized software so it can be managed with software on a workstation?

a. Please submit quotes for both options.

18. Should the RFID door locks be stand alone for each door (wireless and battery operated) or hardwired to controllers for centralized RFID card management?

a. Please submit quotes for both options.

19. If there is a centralized software to be used, will the RFP require a new server to house the software? A workstation to manage the system?

a. Yes

20. If there is a centralized software is there a preferred software platform? Does the does the software platform need to meet DHS requirement(s) FIPS compliancy per government standards?

a. Yes

21. Do you want the new RFID Locks that we would provide to have a cylinder override option? This is the option to have a hard Metal key provided for the locks to be able to access or open the locks in addition to the RFID Key Cards that we would provide.

a. If that is the only way to gain entry in the event of power loss, then yes. See question 16.

22. Since we are required to remove and dispose of the current locks, will it be acceptable to dispose of them in a dumpster that is on base?

a. There is a recycling center on base I will get with them and see if they will except the metal door locks. If not, then Yes, a dumpster on base will be fine.

23. Will this bid be awarded in 2024?

a. Funds are not presently available for this effort. No award will be made under this solicitation until funds are available. The Government reserves the right to cancel this solicitation, either before or after the closing date. In the event the Government cancels this solicitation, the Government has no obligation to reimburse an offeror for any costs.

Questions and Answers from Site visit on 6 August 2024:

24. Will we need to provide the workstation, and where will it be placed?

a. Yes, you will need to provide the workstation. Preferred location is in this conference room (pictures below to show where workstation could potentially go).

25. What are the hallway lengths?

a. One is approximately 175’, and the other is approximately 200’.

26. Does the system provided need to be online or offline?

a. Please submit quotes for both options.

27. When doors shut (closet and entry doors) do they need to automatically lock?

a. Yes.

28. Can you please provide us the rooms that have the server located, and where the potential servers could go?

29. Do the keys need to open each entry door and closet?

a. Two occupants must be able to open the same entry door, but they must have their own access to their closet.

30. Is there a centralized telecom/server room?

a. Yes, the centralized space holds the server and network equipment for the barracks.

31. Is there space for a switch in the rack?

a. Yes, at most 4u’s

32. Are there pathways from floor to floor?

a. Yes, however, they are tightly filled

33. Are there Telecom closets on each floor?

a. Yes, each floor has a telecom.

34. Will firewall penetrations be needed to run cabling for the online solution?

a. Yes, there are multiple firewalls on each floor, partitioning hallways.