Atch_09_Addendum_to_52.212-1.pdf

Atch 09 Addendum to FAR 52.212-1 Instructions to Offerors

Attachment 09 Page 1 of 5

A. FAR PART 52.212-1(c), PERIOD FOR ACCEPTANCE OF OFFERS. The offeror agrees to hold the prices in its offer firm until 15 October 2019.

B. FAR PART 52.212-1(e), MULTIPLE OFFERS. Paragraph is deleted.

C. PROPOSAL PREPARATION INSTRUCTIONS

(1) To assure timely and equitable evaluation of the proposal, the offeror must follow the instructions contained herein. Offerors are required to meet all solicitation requirements, including terms and conditions, and representations and certifications. Failure to meet a requirement may result in an offer being ineligible for award. Offerors must clearly identify any exception to the solicitation terms and conditions and provide complete accompanying rationale. The response shall consist of three (3) separate parts; Part I - Price Proposal, Part II – Technical Proposal and Summary Data, and Part III - Past Performance Proposal.

(2) Offers are to be received by the 82d Contracting Squadron no later than 4:00 pm Central Standard Time (CST) on Thursday February 7, 2019.

a. Submit ONLY electronic proposals on a compact disk-read only memory (CD-ROM), no paper copies please.

Submit CD-ROMs via US Delivery Service (i.e. USPS, FedEx, DHL, etc., or hand deliver) of each part of the entire offer to this office marked to the attention of Ben Brockriede to the following address:

82 CONS/LGCB

Attn: Ben Brockriede 206 J Ave Bldg. 1662 Sheppard AFB TX 76311-2743.

b. The proposal shall be submitted in a format readable by Microsoft Office 2013 which includes software programs such as Word, Excel, and PowerPoint.

c. For those pages of the proposal that cannot be submitted using Microsoft Office, offerors shall include those pages electronically using Adobe Acrobat portable document files (.pdf) format.

d. Part II - Price shall be submitted in the provided Price Exhibit attachment using Microsoft Excel.

e. Identify the company name, Part number (if submitting more than one (1) CD-ROM), and title on each CD.

f. Within the CD-ROM use separate files and folders to permit rapid location of all portions, including exhibits and attachments, if any. Each Part shall be complete in itself and shall not reference information contained in other Parts. Page 1 of a Part is defined as the first page after the Table of Contents. All pages shall be numbered.

g. USB flash drives, floppy disks, and zip disks are not acceptable.

(3) The contracting officer has determined there is a high probability of adequate price competition for this acquisition. Upon examination of the initial offers, the contracting officer will review this determination and if, in the contracting officer's opinion, adequate price competition exists, no additional cost information will be requested. However, if at any time during this evaluation the contracting officer determines that adequate price competition no longer exists, offerors may be required to submit information to the extent necessary to determine the price reasonableness.

(4) Specific Instructions:

Attachment 09 Page 2 of 5

a. Part I –Summary Data: The following information will be required in Part I:

(i) The offeror shall provide a concise summary to include CAGE Code and DUNS number and a master table of content of the entire proposal.

(ii) Provision 52.212-3 Offeror Representations and Certifications - Commercial Items, Alternate 1.

(a) If the Offeror has completed the annual representations and certification electronically via the System for Award Management (SAM) Website located at http://www.sam.gov/portal, the Offeror shall submit a statement verifying the representation and certifications currently posted electronically in the SAM database have been updated within the past 12 months and are current, accurate, complete, and applicable to this solicitation. Include this statement in Part I.

(b) If the Offeror has not completed the annual representations and certifications electronically, the offeror shall complete only paragraphs (c) through (u) of FAR Provision 52.212-3, to include Alternate 1 (Oct 2014) and register on-line at http://www.sam.gov/portal. Return FAR Provision 52.212-3 and Alternate 1 (with the necessary fill-ins) and include with Part I. Annual representations and certification will not count towards page limit identified in paragraph d., of this document.

(iii) For other provisions and clauses in the solicitation, the offeror is required to submit the pages that require an offeror fill-in and include in Part I. Other provisions and clauses required in this solicitation will not count towards the page limit identified in paragraph e., of this document.

(iv) Submit an acknowledgment of the all solicitation amendments, if issued. If the amendment changes the offeror's proposal or includes any additional documents/ information that was not previously submitted with the original proposal, submit the revised proposal and the Amendment Acknowledgement of Receipt in accordance with the above paragraph. Revised proposals must be received by the proposal due date and time. If the amendment does not change the offeror's original proposal or include any additional documents/information the signed Amendment Acknowledgement of Receipt can be emailed to ben.brockriede@us.af.mil. All acknowledgement of amendments must be received by the proposal due date and time.

(v) Submit an Affirmation of no Exceptions, Deviations, or Waivers, if none proposed.

(vi) Submit a letter, signed at the vice-president level or equivalent or higher, that identifies the individual(s) with the authority to obligate or otherwise bind your company to the resulting contract and, if necessary, future contract modifications.

(vii) Responsibility Determination. To assist in determining contractor responsibility in accordance with FAR 9, the offeror shall explain how they plan to maintain adequate financial resources for a contract.

a. Part II - Price Proposal: This Part shall be the completed Price Exhibit, attachment 1 of this solicitation.

(i) Contract Price Exhibits-Attachment 1. Insert proposed "Price per SF" in the Contract Price Exhibits. All unit costs provided must be at the fully burdened rate including overhead, G&A, profit, etc. The proposal must be submitted for the base period plus four option periods. The sum total of all Firm-Fixed-Price CLINs for the Base Period and each option Period, will form the offeror's Total Evaluated Price (TEP). It is imperative that mathematical calculations are correct; particular care should be taken to ensure the amounts match when using the Microsoft Excel program and the rounding of figures, limited to two decimal places.

(ii) NOTE: Extreme care should be exercised to ensure that no price data of any kind are included in any other Parts of the proposal. ****

Attachment 09 Page 3 of 5

b. Part III – Technical Proposal: The following documents will be required in Part III:

ELEMENT 1 -- Quality Control (PWS para 2.1 and 2.2)

i) Quality Control Plan (QCP). This element will show the offeror’s approach for ensuring the quality of performance will be in accordance with the standards in the PWS throughout the life of the contract.

Provide a QCP, which describes your approach for ensuring performance is IAW the standards in the PWS throughout the life of the contract. Identify who will be responsible for the QCP. Include in your QCP your system for inspecting your own performance. Describe the types and frequencies of inspections you will conduct and identify who will conduct the inspections. Describe how inspections will be documented and provide sample inspection records for each type of inspection to be conducted.

Describe the methods, processes, procedures and safeguards you will use to prevent deficiencies from occurring and how you will prevent reoccurrences.

ii) QCP will include a Key Control System. Provide a description of the proposed system to include the means by which the contractor will document and track incidences of loss, theft, duplication or other compromise of keys/entry access cards and will make the required notifications. Provide a sample of any key control documents intended for use on this contract, if applicable.

ELEMENT 2 -- Scheduling Methodology (PWS para 4.19)

i) Work Schedule. This element will show the offeror’s ability to develop and employ a work schedule that ensures timely performance of required services. Provide a sample work schedule that reflects facilities by building number in numerical order, day cleaning will occur, and approximate time cleaning as defined in the PWS Appendix A and B, Air Force Common Output Levels Standards (AFCOLS) for Custodial Services.

ELEMENT 3 -- Equipment and Supplies (PWS para 1.5)

i) Equipment. This element will show the offeror’s ability to maintain a sufficient amount of functional equipment, which is suitable to accomplish the required tasks. Provide an itemized equipment list, which reflects the type, unit size, and quantity of items to be maintained and used in performance of this contract.

ii) Supplies. This element will show the offeror’s ability to maintain a sufficient quantity of supplies that are suitable for the tasks to be performed under the contract. Provide an itemized list of supplies, which reflects the type, unit size (e.g. 12oz, 100/box, etc.), purchase size (12/case, etc.), and estimated monthly usage (6 cases, 12 each, etc.) to be maintained and used in performance of this contract.

c. Part IV - Past Performance Information:

Only references for the prime contractor or subcontractors that will perform major or critical aspects of the requirement will be considered and should be submitted. The following documents will be required in Part III:

(i) Quality and Satisfaction Rating for Contracts Completed in the past three years: Provide any information currently available (letters, metrics, customer surveys, independent surveys, etc.) which demonstrates customer satisfaction with overall job performance and quality of completed product for same or similar type contract. In addition, explain corrective actions taken in the past, if any, for substandard performance and any current performance problems such as cost overruns, extended performance periods, numerous warranty calls, etc.

Attachment 09 Page 4 of 5

(ii). Performance Questionnaire: Past Performance Questionnaires (PPQs) shall be used by the offeror in obtaining and providing past performance information. The government requires the offeror send out a PPQ to each of the Points-of-Contact (POCs) identified in the Past Performance Proposal (paragraph (e) below).

(1) The offeror shall send out the PPQ (Attachment 8), using the Past Performance Evaluation Cover Letter (Attachment 7), to each of their references. The responsibility to send out the PPQs rest solely with the offeror.

(2) Once the questionnaires are completed by the POCs, the information contained therein will be considered source selection sensitive and will not be released outside the government. The POCs shall forward their completed questionnaires directly to the government - NOT BACK TO THE OFFEROR.

(3) Past Performance Questionnaires shall be sent directly from your reference to be received by the 82d Contracting Office no later than 4:00 pm CST on Thursday, February 7, 2019 this office marked attention of Ben Brockriede via email to ben.brockriede@us.af.mil or mailed to:

82 CONS/LGCB

Attention: Ben Brockriede 206 J. Ave, Bldg. 1662 Sheppard AFB, TX 76311-2743

(iii). Past Performance Information: The government will evaluate the quality and extent of offeror's performance deemed relevant to the requirements of this solicitation. The government will use information submitted by the offeror and other sources such as the Past Performance Information Retrieval System, other federal government offices and commercial sources to assess performance. Provide a list of no more than five (5) of the most relevant contracts performed for federal agencies and commercial customers within the last three (3) years. Relevant contracts include efforts involving service contracts similar in magnitude and complexity. The evaluation of past performance information will take into account past performance information regarding predecessor companies, key personnel who have relevant experience, or subcontractors that will perform major or critical aspects of the requirement when such information is relevant to the instant acquisition. Furnish the following information for each contract referenced:

(1) Offeror Company/Division name and CAGE code

(2) Indicate whether offeror was the prime contractor, subcontractor, teaming partner or joint venture

(3) Program Title

(4) Contract Title

(5) Contracting Agency/Customer

(6) Contract Type

(7) Contract Number

(8) Contract Dollar Value (do not include unexercised options)

(9) Period of Performance

(10) Verified, up-to-date: name, address, email and telephone number of the contracting officer

(11) Comments regarding compliance with contract terms and conditions

(12) Thoroughly describe how this present/past performance effort involved similar scope and magnitude of effort and complexities to this solicitation.

(13) Quality and Satisfaction Rating: Provide any objective information (e.g., metrics, customer surveys, independent surveys) which demonstrates customer satisfaction with overall job performance and quality of completed service.

(14) Comment regarding any performance deemed unacceptable to the customer, or not in accordance with the contract terms and conditions.

Attachment 09 Page 5 of 5

****NOTE: If an offeror has no past performance history of relevance, the offeror must state affirmatively it possesses no past performance history of relevance. ****

(iv). If a teaming arrangement is contemplated, provide complete information as to the arrangement, including any relevant and recent past performance information on previous teaming arrangements with the same partner. Small Business Administration approval documentation is required to be submitted for teaming arrangements. If this is a first time joint effort, each party to the arrangement must provide a list of past and present relevant contracts. The government will evaluate not more than five (5) past performances for each party of a first time joint effort.

(v). Subcontractor Consent: Past performance information pertaining to a subcontractor cannot be disclosed to the prime offeror without the subcontractor's consent. Provide with the proposal a letter from each subcontractor that will perform major or critical aspects of the requirement, consenting to the release of its past performance information to the prime contractor.

(vi). Documents submitted in response to this solicitation must be fully responsive to and consistent with the Requirements of the solicitation (Item Numbers) and Performance Work Statement (PWS), and government standards and regulations pertaining to the PWS.

d. Proposal Submission Summary:

The format for proposals shall be 8 1/2" x 11" paper except for fold-outs used for charts, tables, or diagrams, which may not exceed 11" x 17". A page is defined as one face of a sheet of paper containing information. Typing shall not be less than 10 font. Size of print is applicable to charts and graphs. Page margins shall be a minimum of 0.7 inch top, bottom, and each side. The following table summarizes the proposal submission:

PART TITLE PAGE LIMIT DUE DATE

I Summary Information 2

--not including fill ins--

Thursday, February 7, 2019

II Price PRICE EXHIBIT

ONLY

Thursday, February 7, 2019

III Technical Proposal 30 Thursday, February 7, 2019 IV Past Performance 15 Thursday, February 7, 2019