Airfield_Management_PWS_(Amendment_1).pdf

Airfield Management Services FA3020-15-R-0007 Sheppard AFB, TX Attachment 1 Amendment 1

PERFORMANCE WORK STATEMENT

FOR

AIRFIELD MANAGEMENT SERVICES

AT

SHEPPARD AIR FORCE BASE, TEXAS

1 October 2015

TABLE OF CONTENTS

SECTION PARA TITLE PAGE

1 Introduction

1.1 Purpose 4

1.2 Performance Goals 4

2 Background

2.1 AMS Mission Statement 4

2.2 AMS Description 5

2.3 AMS at Sheppard AFB 5

2.4 Services 5

2.5 Customers 6

3 Scope of Work

3.1 Summary of Expectations 6

3.2 Specific Tasks 8

4 SERVICE SUMMARY 20

5 Government-Furnished Property, Equipment and

Services

5.1 Additions or Deletions to Government Furnished

Property

6 General Information

6.1 Employee Standards 21

6.2 Service Provider Dress Code 21

6.3 Service Provider Notification Responsibilities 22

6.4 Obtaining & Retrieving Identification Media 22

6.5 Pass and Identification Items 22

6.6 Suitability Investigations 23

6.7 Unescorted Entry to Restricted Areas 23

6.8 Listing of Employees 23

6.9 Freedom of Information Act Program (FOIA) 23

6.10 Reporting Requirements 23

6.11 Personnel Security 23

6.12 Additional Security Requirements 23

6.13 Physical Security 24

6.14 Internal Operating Instructions 24

6.15 Entry Procedures to Controlled/Restricted Areas 24

6.16 Key Control 24

6.17 Lost Keys 24

6.18 Government Authorization 24

6.19 Lock Combinations 24

6.20 Traffic Laws 24

6.21 Quality Control 24

6.22 Quality Assurance by Government Agencies 25

6.23 Reservist call-up/Strike Plan 25

6.24 Records Management and Administrative Support 25

6.25 Records 25

6.26 Evaluation and Analysis Preparation 26

6.27 Smoking in AETC Facilities 26

6.28 Drug Testing 26

6.29 Service Provider Manpower Reporting 26

6.30 Hazardous Material Identification 26

6.31 Service Provider Performance on Air Force

Installations

6.32 Use of Cellular Telephones on an Air Force

Installation

6.33 Use of Facilities 26

6.34 Exercises and Contingencies 27

6.35 Crisis Declared by the National command Authority

or Overseas combatant Commander

6.36 Annual Training 27

Appendix A Acronyms 28

Appendix B References 32

Appendix C Historical Workload 33

Appendix D Collateral Tasks 34

Appendix E OPLANs & Support Agreements 35

Appendix F Maps & Work Area 35

Appendix G Government Furnished Equipment & Facilities 36

Appendix H Annual Ancillary Training 39

SECTION 1: INTRODUCTION

1.1. Purpose.

This Performance Work Statement (PWS) identifies the scope of the Airfield Management Services

(AMS) to be provided for Sheppard Air Force Base (SAFB). This PWS is a performance-based document that describes the performance requirements and expectations to successfully provide AMS.

Specific methods for meeting these requirements are not specified in the PWS. However, this document identifies the administrative, operational and technical responsibilities and performance requirements that will form the basis for this contract. The term “Service Provider” (SP) is used herein to represent the contractor. The SP shall exercise management and operational control over and assume full responsibility for performance set forth in this PWS.

1.2. Performance Goals. The performance goals in providing AMS are to:

Ensure availability of airfield infrastructure, facilities and services that permit safe, efficient and effective aircraft and flight operations for SAFB.

Ensure safe ground vehicle operations and pedestrian control on SAFB owned and/or operated airfields. Personnel required to drive on the airfield must be knowledgeable of and comply with the procedures outlined in AFI 13-213 and locally developed Airfield Driving Instruction (ADI).

Ensure quality services are accomplished, maintained and delivered in the performance of AMS

Provide for the capability to receive and deliver timely and accurate flight information to support safe and efficient flight operations

Provide quality aircrew services and facilities as they relate to mission/flight planning, en-route, terminal, and post phases of flight activates

SECTION 2: BACKGROUND

2.1. AMS Mission Statement. The USAF Agile Combat Support (ACS) Concept of Operations

(CONOPS) is the foundational CONOPS that provides the support foundation and integration for the

United States Air Force (USAF) operational CONOPS. Within the construct of ACS CONOPS, Airfield

Management (AM) is identified as a functional capability. The desired effect of ACS is to provide the combat support required for worldwide operations across the full Range of Military Operations (ROMO).

To effectively employ air power, a joint force commander must ensure the safe and expeditious operation of aircraft with reliable and effective AMS both in a fixed-base and expeditionary environment. AM is a functional capability that enables both the projection and sustainment of aviation capability. The ability to provide assured AMS to aircraft is vital. The mission of Air Force (AF) AM is to facilitate the safe, orderly, and expeditious launch and recovery of tactical and strategic aircraft and to assist in enhancing the war fighter capabilities. To support national objectives, the AF provides AMS to U.S. and allied aircraft with experienced AM personnel to oversee the management and operations of the airfield and its various infrastructures and to provide and facilitate flight data information through the national and international airspace systems. The personnel who provide oversight and management of airfields, aircraft flight following, flight information transference, and flight planning is an integral part of the airfield operations and support functional area.

2.2. AMS Description. For AF airfields, overall management is primarily the responsibility of the

Airfield Manager (AFM). The AFM accomplishes this responsibility with the help of personnel identified as Assistant Airfield Manager (AAFM), Airfield Management Operations Manager (AMOM), Airfield Management Training Manager (AMTM), Airfield Management Shift Lead (AMSL) and Airfield

Management Operations (AMOPS) personnel. The AFM, AAFM, and AMOM are dedicated positions to ensure there is no interference in the accomplishment of the positions' specific duties as outlined in this

PWS. The AFM and AAFM shall not be used for duel positions. The AMOM shall be used on the counter only for emergency manning situations (leave, sick call or appointments). The AM function, by its very nature, requires knowledge of, and interaction with many different functional areas that are essential to performing their duties within the airfield environment. To maintain a safe, efficient and effective airfield, AM must assure precise synergy of all airfield operations, maintenance and service support efforts. A complete understanding of the flying mission, aircraft characteristics, airfield criteria/standards, civil engineer/safety AF Instructions, aircraft maintenance support, impact of weather on operations and the effect of various support activities on flight operations is required.

2.3. AMS at Sheppard AFB. Airfield Support is a service dedicated to providing professional, safe, and effective airfield operations supporting the 82nd Training Wing (82 TRW), the 80th Flying Training

Wing (80 FTW), the Euro-NATO Joint Jet Pilot Training Program (ENJJPT), Sheppard Air Force Base

(SAFB), and the USAF leased properties of Frederick Regional Airport (KDFR). The SP shall interact and foster a good working relationship with the local community and civilian agencies located at the

Wichita Falls Regional Airport to include the Airport Manager, Assistant Airport Manager, commercial air carriers, Fixed-Base Operator (FBO), civilian pilots, and with the Frederick Regional Airport

Manager. Aircrews and their aircraft are the most important customers, and the airfield and Airfield

Management Operations are the first impression of the base for many visitors. It is critical the airfield be kept at a very high state of readiness at all time and present a neat and orderly appearance. Both SAFB and Frederick Regional Airport must be properly maintained, examined, and inspected to guarantee military and civilian customers a safe operating environment. Airfield support activities must be conducted in strict compliance with Department of Defense (DoD), USAF, and Federal Aviation

Administration (FAA) standards mandating safety requirements for military air operations. Periodically accommodate priority airfield operations by opening the airfield early and/or closing the airfield late.

The SP will ensure employees meet the training qualification and prior experience requirements of this

PWS, and in accordance with (IAW) Air Force Instruction (AFI) 13-204 Volume 1, Airfield Operations

Career Field Development and Volume 3, Airfield Operations Procedures and Program. AM personnel must possess required knowledge, skills, and abilities to effectively manage and inspect the airfield environment for safety and compliance with established AF, Federal Aviation Administration (FAA), International Civil Aviation Organization (ICAO) or North Atlantic Treaty Organization (NATO) planning and design criteria.

2.4. Services. The services identified under this contract were derived from a functional review of the services routinely provided by active duty, guard, reserve and incumbent AMS SPs in accordance with guidance prescribed in AFI 13-204 Volume 1, Volume 2, Airfield Operations Standardization and

Evaluations, Volume 3, and AFI 13-213, Airfield Driving. The SP is expected to adhere to all supplements, changes, and amendments to governing directives. The services and the associated executable actions as they are currently performed originate from these publications. These, as well as publications in Appendix B of this document, are a standard developed and approved by HQ AF Flight

Standards Agency, Director, Airfield and Air Traffic Control (ATC) Standards for SPs use when considering proposals to delivering services according to this contract. The SP will be tasked routinely by the Contracting Officer Representative (COR), Functional Commander (FC), and/or Airfield Operations

Flight Commander (AOF/CC) to provide answers to checklist information. At times, urgent tasking may warrant a shorter deadline due to mission needs.

2.5. Customers. The SP shall provide AMS, as specified in this contract, during 80 FTW flying hours and after duty hours in support of, but not limited to, base assigned/transient military aircraft, distinguished visitors (DV), emergency medical aircraft, weather diverted civilian commuters, as required, and contingency aircraft dispersal. Services provided outside of published hours shall be completed only with FC approval (Amendment 1).

SECTION 3: SCOPE OF WORK

This section describes the services that shall be performed by the SP. The SP shall be expected to achieve the outcomes described in this section and meet the performance standards defined in the Service

Summary (SS). The SP shall provide all personnel, equipment, materials, supervision, and other items and services necessary to perform all tasks and functions as defined in this PWS, except for those items furnished by the Government.

3.1. Summary of Expectations.

3.1.1. Adherence to Directives. The SP shall perform the duties of this contract and meet the contract requirements in accordance with the existing governing AFI, policies, orders, methodologies, procedures and regulations regarding the delivery of AMS listed in Appendix B, AFI 13-204 Volumes 1 through 3 and AFI 13-213 are mandatory directives the SP shall utilize because they contain detailed procedures for administering AMS. Also, the SP shall receive AF directed evaluations approximately every two years in accordance with AFI 13-204 Volume 2 and AFI 90-201, The Air Force Inspection System utilizing the

AM/ Management Internal Control Toolset (MICT) self-assessment checklists.

3.1.2. Provision of Airfield Management Services.

3.1.2.1. Hours of Operations. The SP’s operation hours shall directly mirror the operation hours of

Sheppard AFB ATC facilities. Two AMOPS personnel will be on-duty 0500L to 2100L Monday through

Friday and 1100L through 1700L on Sunday to provide services needed. The AOF/CC and/or

Contracting Officer (CO) may authorize exceptions. The SP shall provide AMS, specified in this contract, with adequate staffing. AM staffing during operating hours must be IAW AFI 13-204 Volume

3. The SP shall not be required to perform AM services on the U. S. holidays listed below unless the mission dictates otherwise:

New Year's Day

Martin Luther King Day

Presidents Day

Memorial Day

Independence Day

Labor Day

Columbus Day

Veterans Day

Thanksgiving Day

Christmas Day

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday;

holidays falling on a Sunday will be observed on the following Monday.

3.1.2.2. Administrative Days. The Wing Commander may order late reporting or base closure due to weather or other circumstances. SP employees shall report to work per time specified or not report to work if the base is stood down.

3.1.2.3. Holiday Exodus and AETC Family Days. Holiday Exodus is a period of time covering the weeks of Christmas Day and New Year’s Day. AETC Family Days are granted in conjunction with some federal holidays to provide Airmen a 4-day weekend. Exact dates vary year-to-year and shall be provided to the SP by the CO when formally announced by AETC. Unless otherwise stated, Holiday Exodus and

Family Days are regular workdays. SP employees will report to work as required, unless authorized to be off by their supervisor.

3.1.2.4. After Hours Support. The SP shall provide after published hour support (up to 500 hours annually) with FC approval (Amendment 1) as required. The SP shall accurately document all after hour support activities with actual start and end times on the daily events log (AF Form 3616) and furnish the data to the Contracting Officer Representative (COR) and Airfield Operations Flight Commander

(AOF/CC) monthly. Inform the CO prior to exceeding the established workload parameters of 500 hours/annually. (Amendment 1)

3.1.2.5. Standby Procedures For After Duty Hours. The Contracting Officer shall require the AFM or

AFM appointed representative at any point during the life-span of the AMS contract to carry a cell phone and be placed on call after normal duty hours. After hours notifications may be received from the

AOF/CC or designated representative. The AFM or designated representative shall be on site at SAFB within one hour of notification weather permitting. Following initial notification for after hour support, the SP on-call representative shall immediately respond and coordinate with Tower for further actions if needed for aircraft arrival or departure, and an airfield check will be performed on the runway identified by tower. (A portion of second to last sentence and last sentence has been deleted (Amendment 1)

3.1.2.6. Special Events and Contingencies. The SP shall support special events and contingency operations as required by the Government. (Such as DV visits, Air Show, etc.)

3.1.2.7. Mission Essential SP Services. All mission essential services are identified in the Service

Summary in Section 4 (page number has been deleted (Amendment1).

3.1.3. Personnel Prerequisites. The SP shall ensure AM positions are manned and meet the training qualification and prior experience requirements of this PWS and IAW AFI 13-204 Volume 1 and 3. The

AM SP shall provide fully qualified personnel from contract start date through contract completion. The

AM SP is solely responsible for meeting all PWS, Federal, Local, State and Local training, licensing, and certification requirements whether or not specifically identified below. All AM personnel assigned to any specific AM position shall be fully qualified to perform all required duties, tasks and responsibilities associated/assigned to the AM position prior to assuming the AM position.

3.2. Specific Tasks. The essential functions of the AFM, AAFM, AMOM, AMTM, AMSL, AMOPS personnel, Facilities and Equipment, Flight Planning Room, Airfield Driving Program, Determining and

Reporting Runway Surface Condition (RSC), Airfield Restrictions and Closure Procedures, and Training shall be met IAW AFI 13-204 Volumes 1 through 3 and AFI 13-213. All services are currently performed at existing AMS facilities.

3.2.1. Essential Functions of the AFM. The SP, as the AFM, shall provide AMS in order to ensure a safe, efficient and effective airfield environment for aircraft operations. The AFM shall ensure the minimum daily inspections and checks of SAFB and USAF-leased properties at Frederick Regional

Airport and joint annual inspection of SAFB are conducted IAW AFI 13-204 Volume 3 and applicable amendments and supplements. The expectation shall be timely and effective coordination, at a minimum, with airfield support agencies such as civil engineering, safety, maintenance, transportation, command and control, air traffic control and emergency response agencies, in order to support aircraft operations and correct deficiencies on the airfield. The SP shall provide input, guidance and solutions at meetings concerning Sheppard’s airfield facilities and USAF-leased properties at Frederick Regional Airport, air operations, and airfield construction projects. The SP will advise the AOF/CC on airfield conditions and deficiencies which impact, or potentially impact, flying operations at SAFB or Frederick Regional

Airport. The SP is expected to attend meetings discussing activities affecting both airfields and the status of open issues. The SP will advise Wichita Falls Regional Airport agencies and the Frederick Regional

Airport Manager of airfield conditions and discrepancies. The SP shall coordinate with Fire Department personnel to train them on daily airfield checks at Frederick Regional Airport. The SP will coordinate directly with civil engineering, safety, and other airfield support agencies for airfield infrastructure and facility requirements to support aircraft operations. The SP shall participate with other base agencies to ensure an accurate airfield waiver program is maintained. The SP shall maintain copies of MAJCOM approved airfield waiver packages and other airfield related waivers. The SP will review, coordinate, and maintain aircraft parking plans for compliance with planning and design criteria. Other requirements are to perform Bird/Wildlife Aircraft Strike Hazard (BASH) responses, Runway Surface Condition (RSC) determinations, Notice to Airman (NOTAM) determination, review of events logs, serving on boards and other airfield-related forums, and briefing AMS as required. For specific duty position responsibilities, refer to AFI 13-204 Volume 3, Chapter 15; other AFM duty functions may also be found in other AFIs, policies, directives or guidance tasking the AFM and or AM SP.

3.2.1.1. The SP, as the AFM, shall ensure the airfield is inspected daily for discrepancies, hazards, safety and compliance with established airfield planning and design criteria.

3.2.1.2. The SP, as the AFM, shall ensure discrepancies associated with foreign object damage (FOD)

BASH/Habitat control, ponding, etc. have been identified, documented and reported to appropriate agencies for correction.

3.2.1.3. The SP, as the AFM, shall ensure aircraft arresting system discrepancies or hazards have been identified, documented and reported to CE through a work order for correction.

3.2.1.4. The SP, as the AFM, shall ensure obstacles and obstructions that violate airfield imaginary surface criteria been identified, documented and reported to appropriate agencies for correction.

Previous 3.2.1.5. Has been deleted and document renumbered (Amendment 1)

3.2.1.5. The SP, as the AFM, shall identify, document, report and ensure the removal of ground support mobile equipment parked on aprons, taxiways and taxilanes.

3.2.1.6. The SP, as the AFM, shall ensure airfield and airspace waivers are on file for violations to airfield planning and design criteria. Ensure non-standard airfield systems (e.g., signs, lighting, markings, arresting gear, etc.) have approved waivers on file before operational use.

3.2.1.7. The SP, as the AFM, shall identify, document, and report construction area discrepancies and/or hazards to the appropriate agencies for correction.

3.2.1.8. The SP, as the AFM, shall formally coordinate and enforce procedures on airfield construction phasing plans/project design reviews and ensure procedures are developed in contracts, construction plans, etc. to ensure safe vehicle routes to and from airfield construction areas, site maintenance, daily cleanup, waste control, material, and equipment storage.

3.2.1.9. The SP, as the AFM, shall ensure appropriate airfield lighting leading to or located within closed areas, such as construction, are turned off and barricades properly sited.

3.2.1.10. The SP, as the AFM, shall ensure AM monitors and tracks contractors working on or near the airfield IAW local procedures and ensure ATC is notified of contractor activities/movement.

3.2.1.11. The SP, as the AFM, shall ensure an annual airfield inspection with CE and Safety (SE) representatives using the Airfield Certification/Safety Inspection Checklist is conducted. The SP shall ensure the checklist is signed by the 80 FTW/CC and accurately documents violations and unsatisfactory conditions on the airfield.

3.2.1.12. The SP, as the AFM, shall ensure additional airfield inspections are conducted and documented with CE and SE before and after completion of any airfield construction, to ensure setback lines provide minimum wingtip clearance, changes or additions to the flying mission or changes affecting existing aircraft parking/taxi procedures with emphasis on "mission impact" of affected area(s) and necessary changes to the safety plan and the construction waiver.

3.2.1.13. The SP, as the AFM, shall develop a recommended list of airfield construction and repair projects (including priority and justification) and provide to Operations Group Commander (OG/CC), Operations Support Commander (OSS/CC) and AOF/CC for Facilities Utilization Board (FUB)/Facilities

Working Group (FWG).

3.2.1.14. The SP, as the AFM, shall develop a continuity book and/or file plan to track and monitor active

AF Form 332s, active temporary and permanent airfield related waivers, any information providing status of airfield discrepancies, to include proposed fix actions/estimated completion dates; airfield construction project plans and drawings; and airfield construction meeting minutes. (Last sentence has been deleted

(Amendment 1)

3.2.1.15. The SP, as the AFM, shall ensure AM performs its responsibilities as outlined in the local

BASH Hazard Management Program.

Previous 3.2.1.16 has been moved to the AAFM responsibilities (Amendment 1)

3.2.1.16. The SP, as the AFM, shall coordinate on new aircraft parking plans, keep a file copy and annually review existing plans for compliance with airfield planning and design criteria in UFC 3-260-01, Airfield and Heliport Planning and Design, AFH 32-1084, Facility Requirements and MAJCOM supplements as appropriate. Submit completed review and recommended changes to the AOF/CC and

OPR for the aircraft parking plan. Maintain a file copy of the recommended changes until the source document is corrected (Amendment 1).

3.2.1.17. The SP, as the AFM, shall formally coordinate on waiver requests that affect airfield and airspace criteria.

3.2.1.18. The SP, as the AFM, shall ensure construction projects affecting the airfield do not start without an approved temporary construction waiver by the installation commander, as required (Amendment 1).

3.2.1.19. The SP, as the AFM, shall ensure AM facilities open during published airfield operating hours and shifts are staffed IAW AFI 13-204 Volume 3.

3.2.1.20. The SP, as the AFM, shall ensure a MAJCOM or locally developed checklist, diagram or electronic equivalent is used to conduct and document airfield inspections and checks. The developed checklist shall ensure the inspection of runways, taxiways, aprons, airfield obstacle clearance criteria and obstructions; FOD control; airfield signs; airfield markings; airfield shoulders; construction; pavement conditions; habitat management; airfield lighting; aircraft arresting systems and any other applicable airfield areas required to be inspected.

3.2.1.21. The SP, as the AFM, shall develop airfield safety and compliance inspection procedures that include the following: Operating Instruction, Airfield Inspection Checklist, Airfield Diagram and Airfield

Discrepancy Log, all documents shall be current and up-to-date.

3.2.1.22. The SP, as the AFM, shall identify and document airfield signs not in compliance with UFC 3-

535-01 and reported deficiencies to CE through a work order.

Previous 3.2.1.23 has been moved to the AAFM responsibilities (Amendment 1).

3.2.1.23. The SP, as the AFM, shall ensure procedures are developed IAW governing directives and instructions (e.g. Checklist, Form, NOTAM or electronic equivalent) to notify applicable flying and base support agencies of conditions that may impact the airfield or flying operations.

3.2.1.24. The SP, as the AFM, shall coordinate with CE and Navigational Aid (NAVAID) Maintenance and ensured the snow and ice control plan and/or AOI includes procedures to control ice and remove snow from the airfield, aircraft arresting systems and NAVAID.

3.2.1.25. The SP, as the AFM, shall identify, document, and report improperly installed or faded, obscured, missing airfield markings IAW AFI 32-1042, ETL 04-2 guidance or applicable host-nation criteria (ICAO, NATO, etc.,) and reported deficiencies to CE through a work order for correction.

3.2.1.26. The SP, as the AFM, shall ensure non-standard airfield systems or configurations (e.g., signs, lighting, markings, arresting gear, etc.) are published in the FLIP, AOI, and/or ADI.

3.2.1.27. The SP, as the AFM, shall coordinate, submit and track until corrected all FLIP changes. The

SP shall ensure a NOTAM is initiated for non-procedural FLIP changes.

3.2.1.28. The SP, as the AFM, shall ensure a note of “CAUTION” is delineated in the remarks section of the Enroute Supplement when runway edge lights are positioned more than 10 feet from the edge of the usable runway surface.

Previous 3.2.1.28 has been moved to the AMOM responsibilities (Amendment 1).

3.2.1.29. The SP shall maintain a current copy of the MAJCOM approved airfield waiver package and other airfield related waivers (e.g. temporary construction, signs, markings, lighting, weight bearing capacity, etc.).

3.2.1.30. The SP, as the AFM, shall identify, document, and report pavement area discrepancies and/or hazards to CE through a work order for correction.

3.2.1.31. The SP, as the AFM, shall ensure either the AFM or AAFM conduct and document monthly airfield inspections at Frederick Regional Airport.

3.2.1.32. The SP, as the AFM, shall send all airfield closure/restrictions requests to include start/end date/time, reason, restrictions and on-call capabilities to the AOF/CC (Amendment 1).

3.2.1.33. The SP, as the AFM, shall ensure AM MICT self-assessment checklists are updated as required.

Previous 3.2.1.34 has been moved to the AMOM responsibilities (Amendment 1)

Previous 3.2.1.35 has been renumbered to 3.2.1.30 (Amendment 1)

Previous 3.2.1.36 has been renumbered to 3.2.1.31 (Amendment 1)

Previous 3.2.1.37 & 3.2.1.38 have been deleted (Amendment 1)

Previous 3.2.1.39 has been renumbered to 3.2.1.32 (Amendment 1)

Previous 3.2.1.40 has been deleted (Amendment 1)

3.2.2. Essential Functions of the AAFM. The SP, as the AAFM, shall provide AMS to customers by supervising airfield operations and airfield maintenance services to ensure safe, effective, and efficient airfield operations. These services include, but are not limited to, serving as the AFM in their absence, performing airfield inspections and checks, supervising airfield operations and maintenance activities, developing and maintaining the Airfield Driving Program, tracking airfield discrepancies, CE projects and work orders, coordinating with civil engineers for airfield sweeping, lighting and airfield grounds maintenance, coordinating on the installations security and hijack prevention plan, and attending meetings in support of special activities that impact airfield operations. For specific duty position responsibilities, refer to AFI 13-204 Volume 3 Chapter 15 and AFI 13-213; other AAFM duty functions may also be found in other AFIs, policies, directives or guidance tasking the AAFM and/or AM SP.

3.2.2.1. The SP, as the AAFM, shall ensure the Airfield Driving Instruction is current, accurate, and reviewed annually. Reviews shall be documented and maintained IAW AFI 13-204 Volume 3 and AFI

33-360, Publications and Forms Management.

3.2.2.2. The SP, as the AAFM, shall develop an Airfield Driving Instruction (ADI) including: operating procedures and standards, procedures for issuing AF Form 483 and training curriculum for airfield drivers, reporting of Controlled Movement Area Violation (CMAV) events and other airfield driving infractions IAW established regulations. The SP shall ensure the ADI is approved by MAJCOM.

3.2.2.3. The SP, as the AAFM, shall develop an airfield diagram for the ADI depicting the CMA for vehicles/pedestrians as defined in the Airfield Operations Instruction (AOI), location and description of

Visual Flight Rules (VFR) and instrument (INST) holding position signs and markings, airfield access points, restricted area boundaries/entry control points, airfield control area boundary, vehicle traffic lanes and traffic flow, critical area boundaries for precision electronic navigational aids and a legend to illustrate symbols used. (Last sentence deleted (Amendment 1)

3.2.2.4. The SP, as the AAFM, shall ensure TDY and non-base assigned contractor personnel requiring temporary airfield access receive the minimum briefing and training requirements IAW AFI 13-213.

3.2.2.5. The SP, as the AAFM, shall validate all airfield drivers operating a vehicle on the airfield are trained on local airfield driving procedures, have completed the Airfield Driving CBT, are licensed/certified and possess an AF Form 483 endorsed for airfield driving.

3.2.2.6. The SP, as the AAFM, shall inspect all airfield driving programs at least annually to validate AFI and locally developed instructions. During inspections the SP shall ensure ADPMs track, conduct and document annual airfield driving refresher training on assigned airfield drivers. The SP shall ensure airfield driving program inspection results are forwarded to the Unit/CC and briefed at the AOB.

3.2.2.7. The SP, as the AAFM, shall ensure AM conducts random AF Form 483 spot checks for enforcement and compliance with the ADI. At a minimum, the a spot check shall include a check of the driver’s AF Form 483 for accuracy/currency, the availability/currency of AF Visual Aids (e.g., AFVA 11-

240, Airports Signs and Markings, AFVA 13-221, Control Tower Light Signals, AFVA 13-222, Runway/Controlled Movement Area Procedures), and the availability/currency of the local airfield diagram. The SP shall ensure violations are reported to the AAFM, AFM, AOF/CC, individual’s Unit

Commander and Airfield Driving Program Manager (ADPM). The SP shall report and document results of the spot checks (unit/office symbol) in the “status of airfield driving” section of the AOB.

3.2.2.8. The SP, as the AAFM, shall ensure Controlled Movement Area Violation (CMAV) events and other airfield driving infractions are documented and reported IAW AFI 13-213. All runway incursions, CMAVs, unit airfield driving training program inspections and spot check results shall be briefed at the

AOB and information included in the minutes.

3.2.2.9. The SP, as the AAFM, shall participate in all Runway Incursion Prevention Working Groups

(RIPWG) as the subject matter expert on the airfield driving program.

3.2.2.10. The SP, as the AAFM, shall issue, maintain and control (e.g. expiration, disposition, changing colors, monitor, etc.) Privately Owned and Government Leased Vehicle Passes/Decals in accordance with established procedures and AFI 13-213 and validate requirements annually.

3.2.2.11. The SP, as the AAFM, shall provide units ADPMs a copy of the ADI, training curriculum, and testing materials to manage the units’ airfield driving program (Amendment 1).

3.2.2.12. The SP, as the AAFM, shall ensure unit ADPMs are trained per AFI 13-213 (Amendment 1) prior to performing duties and are appointed in writing by the commander with appointment letter forwarded to the AAFM.

3.2.2.13. The SP, as the AAFM, shall develop procedures to determine and report RSC/RCR data to the

Control Tower, RAPCON or GCA facility, Weather and Command Post IAW AFI 13-204 Volume 3 and

T.O 33-1-23.

3.2.2.14. The SP, as the AAFM, shall ensure AM maintains AF-approved friction measuring equipment and is calibrated IAW T.O. 33-1-23 or applicable manufacturer’s guidance.

3.2.2.15. The SP, as the AAFM, shall ensure a locally developed airfield lighting chart or electronic equivalent identifies the correct number of lights associated with each lighting system and actions required to address outages. (Responsibility changed from AFM to AAFM, (Amendment 1)

3.2.2.16. The SP, as the AAFM, shall ensure AM MICT self-assessment checklists are updated as required.

3.2.3. Essential Functions of the Airfield Management Operations Manager. The SP, as the AMOM, shall provide AMS by establishing performance standards, procedures and work priorities for personnel working in the AMOPS section in order to support aircrew and airfield management activities to ensure safe, effective and efficient airfield operations. For specific duty position responsibilities, refer to AFI

13-204 Volume 3 Chapter 15; other AMOM duty functions may also be found in other AFIs, policies, directives or guidance tasking the AMOM and/or AM SP.

3.2.3.1. The SP, as the AMOM, shall ensure the AMOPS section possesses a Secondary Crash Net

(SCN)/backup SCN capability and ensure operability tests are conducted and results documented on the

AF Form 3616. The SP shall ensure SCN lines are dedicated to the dissemination of emergency information; each station equipped with a noise reduction feature; and is the system equipped with a visual feature in AMOPS that activates as each two-way party picks up the handset.

3.2.3.2. The SP, as the AMOM, shall ensure Airfield Status Display prominently displays active runway(s), Bird Watch Condition (BWC), RSC/RCR, airfield construction areas/status, and any revised taxi routes/restrictions. The SP shall ensure all information displayed is current and accurate.

3.2.3.3. The SP, as the AMOM, shall establish procedures to process NOTAMs according to AFI 11-208 and AFI 13-204 Volume 3 (Amendment 1) ensure existing NOTAMS are current, accurate, and published IAW those procedures. The SP shall ensure NOTAM continuity binder has been developed to manage and track accountability of NOTAMs. The SP shall ensure the NOTAMs are available for military and civilian pilots.

3.2.3.4. The SP, as the AMOM, shall ensure accurate shift-briefings are conducted and documented using a checklist or electronic equivalent that includes the minimum briefing requirements (i.e., airfield status, airfield construction, NAVAID status, aircraft rescue and firefighting capability, equipment status, and personnel working on the airfield).

3.2.3.5. The SP, as the AMOM, shall ensure the AMOPS section has a recording device for communications between AMOPS section and Control Tower, RAPCON or GCA facility, CP, FD, SF, Pilot-to-Dispatch, Ramp net Radio, and telephone lines or radio frequencies on which flight plans can be filed, revised or cancelled.

3.2.3.6. The SP, as the AMOM, shall ensure local airfield data in each new FLIP edition is accurate and consistent with information published in other FLIPs (e.g., approach plates, Enroute Supplement, area planning, etc.), base publications (e.g., AOI, OPLANs) and flight planning room displays. (Responsibility changed from AFM to AMOM, (Amendment 1)

3.2.3.7. The SP, as the AMOM, shall review at least semi-annually the Airfield Suitability and

Restrictions Report (ASRR) data for the base. Changes shall be processed IAW established guidelines.3.2.3.6. The SP, as the AMOM, shall ensure the Flight Planning Room contains a computer for aircrews and all required displays (e.g. large-scale airfield diagram, Bird/Wildlife hazards, etc.) and information is current and accurate. (Responsibility changed from AFM to AMOM, (Amendment 1)

3.2.3.8. The SP, as the AMOM, shall review and initial flight plans, traffic logs, Daily Record of Events, NOTAMS, and other supporting flight data information for accuracy, completeness and conformance with established directives. The SP shall ensure discrepancies are identified and a corrective action taken.

3.2.3.9. The SP, as the AMOM, shall ensure current and accurate Operating Instructions (OI), Quick

Reaction Checklist (QRC), logs, etc. are developed for AM personnel to perform activities and responsibilities.

3.2.3.10. The SP, as the AMOM, shall develop procedures for opening the airfield, if operating less than

24 hours, and ensure they are published in the AOI.

3.2.3.11. The SP, as the AMOM, shall ensure AM MICT self-assessment checklists are updated as required.

3.2.4. Essential Functions of the Airfield Management Training Manager. The SP, as the AMTM, will be designated in writing and may be incorporated into the AMOM or qualified AMSL position. The appointed AMTM shall provide AMS by developing and managing a training program that meets the specifics to ensure initial qualification, recurring, refresher, and proficiency training in order to support aircrew and airfield management activity to ensure safe, effective and efficient airfield operations.

Training received or provided by the SP shall be accomplished and/or performed IAW AFI 13-204

Volume 3. The AMTM shall comply with the training program requirements, duties, and responsibilities listed in AFI 13-204 Volume 3; other AMTM duty functions may also be found in other AFIs, policies, directives or guidance tasking the AMTM and/or AM SP.

3.2.4.1. The SP, as the AMTM, shall develop an AM training instruction signed by the AOF/CC and approved by MAJCOM (Amendment 1). The SP shall ensure the training instruction establishes policies, procedures and contains all required items IAW AFI 13-204 Volume 3.

3.2.4.2. The SP, as the AMTM, shall ensure a Master Training Record is developed according to AFI 36-

2201 and AFI 36-401, and setup and maintained in the proper format.

Previous 3.2.4.3 deleted and renumbered, (Amendment 1).

3.2.4.3. The SP, as the AMTM, shall develop additional lesson plans for local training items documented on the AF Form 797. The SP shall ensure these lesson plans conform to Position Certification Guides

(PCG) standards and ensure 100% task coverage.

3.2.4.4. The SP, as the AMTM, shall ensure training records are current, accurate and maintained on all

AM personnel in the proper format. Training records shall contain, as a minimum, Career Field

Education and Training Plan (CFETP), AF Form 623, AF Forms 623a, 797, 803 and 1098.

3.2.4.5. The SP, as the AMTM, shall develop a newcomer’s indoctrination program to provide newly assigned personnel a work center orientation.

3.2.4.6. The SP, as the AMTM, shall conduct and document a monthly inspection of training records utilizing AFI 13-204 Volume 3, Attachment 9, AM Training Record Inspection Checklist. The SP shall ensure inspection results are documented in the individuals' training records and inspection results are briefed at the Training Review Board (TRB).

3.2.4.7. The SP, as the AMTM, shall participate in the AOF TRB and accurately report AM training status IAW AFI 13-204 Volume 3.

3.2.4.8. The SP, as the AMTM, shall ensure SP personnel training AF personnel meet requirements IAW

AFI 13-204 Volume 3 and are appointed in writing by the AOF/CC.

3.2.4.9. The SP, as the AMTM, shall ensure recurring training is conducted on items such as use of active/passive methods in support of BASH hazard management, snow removal procedures and use of friction measuring equipment, generator start-up and power transfer, aircraft arresting system configuration, higher HQ CBTs, supplemental training directed by MAJCOM, emergency evacuation and alternate facility procedures and accurately documented on AF Form 1098.

3.2.4.10. The SP, as the AMTM, shall ensure AM MICT self-assessment checklists are updated as required.

3.2.5. Essential Functions of the Airfield Management Shift Lead. The SP shall ensure all AMSLs are fully qualified, properly trained, and proficient in the use of AM related equipment. The SP, as the

AMSL personnel, shall be able to represent the AFM during emergency response situations during non-duty hours and provide professional customer service to the Sheppard flying community at all times.

They shall maintain situational awareness of airfield activities and overall responsibility for the AMOPS section while on duty. They shall assess the airfield operations/situations, determine operational requirements and impose airfield restrictions as needed. They shall brief AM personnel on emergency and operational activities, conduct and document a shift change briefing prior to signing off-duty, conduct airfield inspections and checks and perform Airfield Management Operations Coordinator (AMOC) duties as required to support airfield/flying operations. The AMSL shall conduct random daily AF Form

483 Airfield Driving Competency Card Checks to ensure compliance with AFI 13-213 (Amendment 1).

AMSL’s are also tasked with monitoring and coordinating airfield and aircraft activities, processing flight plans, providing flight following services/initiating actions for overdue aircraft, requesting NOTAM issuance from the FAA as required, processing and maintaining NOTAMs, maintaining a record of daily events on the AF Form 3616 (SP will use authorized USAF, FAA, and ICAO abbreviations ), determining and reporting RSC/RCR, performing BASH responses, monitoring and responding to In-flight emergencies (IFEs) and Ground Emergencies (GEs), operating the Secondary Crash Network (SCN), executing Operating Instructions (OIs) and Quick Reaction Checklists (QRCs) or any other form of checklist the SP has created for the performance of AM duties. The SP shall perform AM duties and respond to situations requiring immediate action, providing transient aircrew and aircraft support to include processing Prior Permission Required (PPR); coordinating parking areas and coordinating aircrew transportation. The SP shall provide briefings to base and transient aircrew’s relevant to airfield operations and restrictions. The SP shall maintain the flight planning room equipment, maps, displays and publications including checking Flight Information Publication (FLIP) products for accuracy, currency and availability; replace as necessary to stay current. The SP shall execute backup and evacuation procedures. For specific duty position responsibilities, refer to AFI 13-204 Volume 1 and

Volume 3; AMSL duty functions mirror those of the AMOS and the AMOC; other AMSL/AMOC duty functions may also be found in other AFIs, policies, directives or guidance tasking the AMSL/AMOC and/or AM SP.

3.2.6. Facilities and Equipment Requirements. The SP shall maintain and utilize Government provided facilities and equipment to effectively manage the airfield and provide quality aircrew support. The facilities provided to the SP include, room 118 (AMOPS section), 119 (flight planning room), 118A

(storage closet), 107 (AFM office), 106 (AAFM office, and room 161(alternate flight planning room) and

161A (alternate AMOPS) of building 1360.

3.2.6.1. General AM Facility Maintenance Requirements. The SP shall ensure the equipment and resources, which make up the AMOPS facility, are fully functional and meet the mission requirements outlined in AFI 13-204 Volume3 Chapter 20. The AM SP shall ensure periodic spot cleaning and housekeeping of the areas inside (provided areas as listed in paragraph 3.2.6.) of the AMOPS facility are conducted as needed. The AM SP will report all damaged furniture/fixtures, equipment requiring repair/replacement, or heavily soiled carpets/furniture that might require professional cleaning to the COR who will work directly with the Facility Manager and 82 TRW protocol office as required. Government facilities and equipment shall be used by the SP in the performance of required services and under the terms of this contract. Any request for additional equipment or facilities shall be justified and submitted through the CO and Civil Engineering. The SP shall return the facilities to the Government in the same condition as received; fair wear and tear and approved modifications excepted. The SP shall make all facilities available to the Government for the purpose of any required assessments and surveillance as reflected in this PWS. The SP shall comply with local installation asset management plans, guides or instructions and applicable MAJCOM supplements.

3.2.6.2. Flight Planning Room Requirements. The SP shall ensure the flight planning room is accessible and equipped IAW specifications outlined in AFI 13-204 Volume 3 Chapter 20. The flight planning room must present a neat and organized appearance at all times. The SP shall maintain and ensure availability of current (Amendment 1) publications and forms critical to flight safety which will aid aircrew with mission/flight planning.

3.2.6.3. AMS Vehicle Support. Due to the size and complexity of Sheppard’s airfield, the SP shall provide two vehicles and emergency light bars (Amendment 1) (at the SP’s expense) in order to execute

AM duties as outlined in AFI 13-204 Volume 3 and the PWS. Vehicle support must be provided during simultaneous airfield responses. The SP shall assure the primary vehicle is dedicated exclusively to

AMS. The SP shall provide all fuel, operations, maintenance, and repair costs in accordance with safe and serviceable standards. The SP must obtain the required pass and identification items required by

Texas law, USAF and Sheppard AFB instructions.

At a minimum, all SP vehicles will meet the following requirements:

4x4 capable to allow for year-round (snow/rain) inspection and response to infield and perimeter airfield areas (primary vehicle at minimum)

Capable of carrying additional passengers for monthly inspections, waiver reviews, etc. (e.g., SUV, suburban, 4-door pickup)

Equipped with a base station radio and/or a tunable multi-channel UHF/VHF radio to conduct two-way communications with other agencies and monitor aircraft operations such as in-flight/ground emergencies.

Equipped with an emergency light bar. (Amendment 1)

Marked and lighted as specified in T.O. 36-1-191, Technical and Managerial Reference for

Motor Vehicle Maintenance.

Friction measuring device capable (IAW T.O.33-1-23)

3.2.7. Airfield Driving Program. The AM SP shall develop, revise, maintain, manage and enforce a local airfield driving training program in strict compliance with criteria specified in AFI 13-213, Airfield

Driving and any supplemental training as directed. This program is critical to the safe operation of vehicle, aircraft, and pedestrian movement on and around the airfield environment. As overall manager of the airfield driving program, the SP must solicit help from base senior leadership and other various base support agencies to ensure the program is effectively implemented. The SP must inform the COR of the date/time of proposed unit inspections. The SP shall forward a copy of all inspection results to the

COR.

3.2.8. Determining and Reporting Runway Surface Condition (RSC). The SP shall be responsible for determining and reporting RSC as required in AFI 13-204 Volume 3 and T.O. 33-1-23, Equipment and

Procedures for Obtaining Runway Condition Readings. Guidance in T.O. 33-1-23 provides procedures, form requirements (AFTO Form 277, Results of Runway Braking Test) and techniques for the SP to accomplish activities associated with determining RSCs. The SP shall be responsible for disseminating

RSC information to the appropriate base flying and support agencies. The SP shall engage in the process of determining and reporting RSC in the interest of safe flight operations. (Last three words deleted, (Amendment 1)

3.2.9. Airfield Restriction, Closures, and NOTAM Procedures. The SP shall be responsible for imposing restrictions, closures, and suspensions as situations dictate, where it relates to runways, taxiways, ramps, and other parking surfaces in strict compliance with provisions outlined in AFI 13-204

Volume 3, Chapter 21 and the correlating AETC Supplement. These actions must be taken in collaboration with the AOF/CC, installation flying community, and other airfield support agencies. The

SP shall ensure appropriate NOTAMs are published as required IAW AFI 11-208 for restrictions, closures, and outages as needed. The SP will also be responsible for determining when operations may resume on these surfaces and ensure actions and procedures for imposing and resuming airfield restrictions are published in appropriate local guidance and other media for the widest possible dissemination. The SP shall ensure NOTAM procedures are outlined in the Airfield Management

Operating Instruction (AMOI).

3.2.10. Airfield Safety and Compliance Inspections and Checks. The SP shall be responsible for conducting airfield safety and compliance inspections and checks and documenting results IAW AFI 13-

204 Volume 2, Attachment 4 and Volume 3. All SP personnel shall be fully trained and task certified in accordance with the SP’s training plan and AFI 13-204, Volumes 1, through 3 prior to performing airfield inspections and checks. Detailed inspection results will be documented on the locally developed airfield inspection form and in the AF Form 3616, events log.