FA3020-08-R-0019 - Revised PWS.doc

FA3020-08-R-0019

Amendment 0001

PERFORMANCE WORK STATEMENT (PWS)

FOR

ELEVATOR OPERATION AND MAINTENANCE

SHEPPARD AIR FORCE BASE, TEXAS

OCTOBER 2008

1. DESCRIPTION OF SERVICES. The contractor shall provide non-personal services, to include all personnel, equipment, tools, supervision, and other items and services necessary to ensure functional performance of and repair of the elevators at Sheppard Air Force Base (SAFB), Texas, Wichita County, in accordance with the Performance Work Statement (PWS) in a manner that shall ensure continuous and safe operation. The contractor shall comply with applicable federal, regional, state, and local laws and commercial standards. No government facilities shall be provided for office space or equipment storage. The facilities and elevator information is located in Appendix B of this PWS.

1.2. Preventive Maintenance (PM) Work. The contractor shall perform complete PM during each inspection to ensure reliable and continuous safe operation. The maintenance work shall be in accordance with commercial practices and manufacturer’s specifications, instructions, handouts, and American Society of Mechanical Engineers (ASME) A17.1-2007, Section 8.6, Maintenance, Repair, and Replacement. Contractor shall maintain elevators in safe and reliable operating condition until the next scheduled maintenance. Contractor shall provide a maintenance record log for each elevator, which shall remain with the elevator at all times. The maintenance record logs shall become the property of the government. The maintenance record log shall include at a minimum all services rendered to that particular elevator to include the date, what services were provided, and any parts replaced or other diagnosis performed as well as the technician’s name providing the service. After every PM service, the contractor shall ensure procedures outlined in section 3 of this PWS have taken place.

1.2.1. Two-Way Communication. In addition to ASME required maintenance practices, the contractor shall be required to test and repair the elevator cab’s two-way communication device, phone or push button, on a monthly basis. Contractor shall immediately notify the Quality Assurance Personnel (QAP), in writing, if a dial tone is inoperable.

1.2.2. Scheduled Down Time. All projected power outages and down times shall be coordinated with 82d Civil Engineer Squadron through the Contracting Officer (CO). The CO must be notified, in writing, two (2) weeks in advance of any proposed local power outages when it will be out of service. Contractor shall post “Out of Service” signage on each elevator floor door during maintenance power outages.

1.3. Service Calls. The contractor shall be required to restore safe and competent elevator service between scheduled PM service visits as needed by the occasional unexpected malfunction of an elevator. Service call timeline shall commence when the government’s representative notifies contractor. Contractor shall provide a 24-hour 7-day/week telephone number where contact may be made in a timely fashion. Contractor must notify CO, in writing, of estimated timeline for any repairs in excess of 8 hours and corrective action plan for repairs. After every service call the contractor shall ensure procedures outlined in section 3 of this PWS has taken place.

1.3.1. Routine Service Calls. Routine service calls shall be accomplished between 0700 - 1700 hours, Monday thru Friday, not including weekends and holidays. Contractor shall respond to routine service calls with qualified elevator technician(s) at the site of the malfunctioning elevator within 24 hours of notification by government representative.

1.3.2. Emergency Service Calls. Urgent service calls shall be accomplished between 1700 – 0700 hours, including weekends and holidays, within 4 hours upon notification by government representative.

1.4. Repairs. The contractor shall notify the CO immediately, in writing, of all repairs required above and beyond normal wear and tear. Repairs are identified into two categories: “Minor” and “Major”. Repairs exceeding $2,000 are governed under the provisions of the Davis Bacon Act. The government reserves the right to decide method of repair.

1.4.1. “Minor” repairs identified during preventive inspections or service calls less than $2,000, including parts and labor, are considered normal wear and tear and shall be repaired by contractor at no additional cost to government.

1.4.2. “Major” repairs identified during preventive inspections or service calls, exceeding $2,000, including parts and labor, are considered above normal wear and tear and shall be repaired by contractor, with prior written approval, by CO. The contractor shall submit a written itemized price quote to the CO for approval and shall be reimbursed by the government upon completion of repair.

1.5. Periodic Inspections and Tests. The contractor shall perform periodic inspections and tests in accordance with ASME A17.1-2007, Section 8.11, Periodic Inspections and Tests, ASME A17.2-2007, Guide for Inspection of Elevators, Escalators, and Moving Walks, and ASME A17.3-2005, Safety Code for Existing Elevators and Escalators, Section 1.5, Alterations, Maintenance, and Inspections and Tests. The contractor shall perform any repair work required to correct problems and/or discrepancies within 30 days of completion of periodic inspections and tests. Where a defective part directly affecting the safety of the operation is identified, the contractor shall take the elevator out of service until the defective part has been adjusted, repaired, or replaced. Contractor shall post “Out of Service” signage on each elevator floor door. After every inspection and test service the contractor shall ensure procedures outlined in section 3 of this PWS has taken place.

1.5.1 Periodic Inspection and Test Frequency. The contractor shall use the frequency of periodic inspections and tests intervals recommended in ASME A17.1-2007, Appendix N, Table N-1, for all elevators, except change the six-month inspection to a monthly inspection.

1.5.2. Elevator Certification. All yearly tests, inspections and certifications shall be conducted by a certified inspector. A government representative or QAP will be required to witness the tests. The elevator certification certificate shall be posted in a permanently affixed frame or holder inside the cab of each elevator.

1.5.2.1. Yearly Tests. The contractor shall perform yearly tests and certification required by ASME A17-1, A17-2 and A17-3 on all elevators identified in PWS, Appendix B. The contractor shall perform yearly tests in January of each year.

1.5.2.2. Three-Year Tests. The contractor shall perform three-year tests and certification required by ASME A17-1, A17-2 and A17-3 on all hydraulic elevators identified in PWS, Appendix B. The contractor shall perform three-year tests in January of each required year.

1.5.2.3. Five-Year Tests. The contractor shall perform five-year tests and certification required by ASME A17-1, A17-2, and A17-3 on all elevators identified in PWS, Appendix B. The contractor shall perform five-year tests in January of the required year.

1.6. Service Reports. Contractor shall prepare and submit a written report of every PM and unscheduled repair service within two business days to the government representative. PM service reports shall be rendered on ASME Checklist[s] for inspection of electric or hydraulic elevators as applicable. Unscheduled repair service reports shall commence with either of these checklists, as applicable, and go on to diagnoses of problem(s) and proposed treatment, listing repair parts and labor required. No treatment shall be undertaken without the approval of the CO in accordance with (IAW) the reimbursement provisions of this contract.

1.6.1. Test Reports. The contractor shall prepare and submit all yearly, three-year and five-year test results within 30 days of the testing. Verbal notice shall be provided immediately to the CO and QAP where imminent danger items are noted. The report shall be rendered on ASME Checklist[s] for inspection of electric or hydraulic elevators as applicable. Contractor shall annotate the discrepancy and the specific code (by number) in violation. Contractor shall annotate all discrepancies even if noted on a previous inspection. If the contractor is responsible for correction of the discrepancy it must be annotated on the inspection form “contractor’s responsibility”. If corrective action requires work over and above routine maintenance, the contractor shall notify the CO and QAP for appropriate decision and action.

1.7. Controlled Area. The Air Traffic Control tower, building 1902, is a controlled area and an escort by tower personnel will be required for the repair technician to enter this area. Contractor shall utilize the entry phone to tower cab personnel to gain access to elevator equipment room. If tower personnel are unable to provide an escort, the service technician shall immediately notify the QAP for escort assistance.

2. SERVICE SUMMARY (SS). The contract service requirements are summarized in performance objectives that relate directly to mission essential items. The performance threshold briefly describes the minimally acceptable levels of service required for each requirement. The SS and the contractor’s Quality Control Plan (QCP) provide information on contract requirements, the expected level of contractor performance and the expected method of government surveillance and confirmation of services provided. These thresholds are critical to mission success. Failure to meet these Performance Thresholds means that contractor QCP is unacceptable.

SERVICE SUMMARY

Performance

Objective

Threshold

SS-2 Repair Service Calls.

Repairs are made in a timely manner; Customers are informed of expected repair time. Response and repair is made within the specified time.

SS-3 Yearly Tests. Yearly tests are accomplished within the specified time.

within specified timeframe 95% of the time.

SS-4 Submit Maintenance and Repair, Yearly Reports.

Completed reports are delivered within two business days for PM and unscheduled repair and within 30 days for yearly tests.

3. TESTING AND RE-COMMISSIONING. Testing and Re-commissioning requirements apply to all preventive maintenance, service calls, periodic monthly inspections, as well as all yearly, three-year, and five-year periodic tests. The contractor shall be responsible for returning the respective serviced elevators to their respective manufacturers’ specified fully operational performance status. Qualified contractor technicians are to conduct all requisite equipment inspections and tests, recommence equipment performance cycles and make necessary subsequent adjustments to achieve manufacturers’ criteria for testing and re-commissioning (returning operational responsibility for) the equipment to 82 Civil Engineering Squadron (CES). These criteria shall be provided to CO and government representative prior to the testing and commissioning phase of the work. This phase of the work shall not commence before written notification sent to the government representative by contractor has been acknowledged to the satisfaction of both parties. Neither shall individual elevators be accepted for beneficial use nor the performance of their routine scheduled or emergency work orders considered sufficient for reimbursement until the applicable testing confirms the proper functioning.

4. REQUIREMENTS.

4.1. Contractor Qualifications. All contractor service technicians and the contractor shall be sufficiently trained to perform the contract work on the respective manufacturers of the elevators to be serviced, IAW ASME QEI-1-2007, Standard for the Qualification of Elevator Inspectors. Contractor shall present service technician’s certification documentation to the CO to qualify for contract award.

4.2. Submittals. Prior to their procurement, necessary cleaning, treating and complementary service materials as well as replacement component and composite parts shall conform to applicable manufacturer’s published specifications. The contractor shall deliver submittals documenting specification adherence to the government representative. All service materials (such as hydraulic oil) and component and composite parts shall be new. Contractor shall provide to the QAP two copies each of such installation, operations, maintenance and parts manuals as shall be warranted by improvement to the repaired equipment.

4.3. Warranty. All warranties incumbent to equipment replacement parts and accessories, including but not limited to mechanical and electrical components thereof, as well as service and lubricating materials normally provided by manufacturer, franchise and/or authorized repair contractor shall devolve to the government and its benefit.

4.4. Work Areas and Clean Up. Contractor is responsible for keeping Government furnished areas neat and clear of debris to include, but not limited to, elevator pits and mechanical / equipment rooms. After successful completion of all work and tests and at the end of each workday, contractor shall clean the work area and dispose of debris and trash outside the limits of government property. Work area and other affected areas shall be returned to a clean and orderly manner acceptable to the government. Any damage caused by contractor to surfaces or structures in performance of the project work shall be repaired to match previously existing situation at no cost to the government. Any damage caused by contractor to trees, shrubs, other vegetation and/or grounds shall be repaired/replaced at no cost to the government.

4.5. Equipment Specifications. Applicably sized replacement (electrical and mechanical, including hydraulic) parts shall be procured from or conform to specifications of the respective manufacturers of the elevator equipment for which they are intended to repair. Manual precision and powered tools shall be Underwriters Laboratories (UL) listed; their use shall conform with recommended practice by their manufacturers, the manufacturers of the equipment to which they are to be applied as normal and customary as agreed between CO and contractor.

5. QUALITY CONTROL.

5.1. Quality Assurance. The government will periodically evaluate the contractor’s performance in accordance with the Performance Plan (PP) for those tasks listed in the SS. The QAP will use the customer complaint, periodic surveillance, and scheduled inspection as quality assurance methods. The QAP will initially consider any customer complaint received from a building occupant. The QAP or building occupant shall record the customer complaint on a customer complaint form and the QAP will verbally notify the Contract Manager to pick up the form. Customer complaints received by the contractor before the noon hour shall be corrected/remedied by close of business the same day. Customer complaints received after the noon hour shall be corrected/remedied by noon the following business day. If Contract Manager elects to investigate the customer complaint and after investigation, does not consider the complaint valid, the Contract Manager shall notify the QAP. The Contract Manager shall return the completed and signed Customer Complaint Form to the QAP within four hours of receipt (not to exceed the next duty day if issued Friday afternoon or before a holiday).

5.2 Quality Control. In compliance with the contract FAR clause 52.246.4 entitled “Inspection of Services”, the contractor shall provide a QCP to the CO for acceptance not later than the pre-performance conference. The CO will notify the contractor of acceptance or required revision to the plan. The contractor shall make appropriate revisions and obtain acceptance of the plan by the CO within 30 days after the contract start date. The contractor shall designate, in writing, the name of the individual who will be responsible for management and implementation of the QCP.

5.3. Quality Control Plan (QCP). The contractor’s QCP is a defined, documented, and disciplined set of practices that focus on assuring that the service conforms to the criteria included in the PWS. The basic quality management system shall provide for the appropriate controls of service characteristics and attributes from contract start and include inspection and test criteria/methodology/data that is used to verify/validate conformance to acceptance criteria established for the contract. It should describe specific policies, procedures, and practices and identify quality responsibilities for all operational interfaces. The important consideration is the delivery of services that fall within allowable tolerances. Quality planning procedures define how the requirements for quality will be met. All records and documentation shall be made available for the government to review.

The contractor shall submit a QCP as directed in paragraph 5.2 of PWS. The QCP at a minimum shall include:

Procedures to cover all services listed in PWS Procedures to ensure quality is provided

Identify personnel by name, duty title, and job description assigned to SAFB Key control procedures

Discrepancy procedures/corrective action plan

How documentation will be accomplished on maintenance/inspections and discrepancies

Safety

Management procedures to obtain objectives

Chemical usage, Material Safety Data Sheet (MSDS) request for approval Environmental concerns

5.4. Key Control. The government shall provide the contractor with elevator mechanical room keys. The contractor shall establish, implement and follow key control procedures in the QCP to ensure keys issued to the contractor by the government are properly safeguarded and not used by unauthorized personnel. The contractor shall not duplicate keys issued by the government. Lost keys shall be reported immediately to the CO or government representative. The government will replace lost keys or will perform re-keying of locks. The total cost of keys, re-keying, or lock replacement shall be deducted from the monthly payment due to the contractor.

6. REQUIRED PUBLICATIONS. Contractor shall procure and follow the most current maintenance practice and codes associated with the performance of this contract including ASME / American National Standards Institute (ANSI) A17.1, Safety Code for Elevators and Escalators; A17.2, Guide for Inspection of Elevators, Escalators and Moving Walks; A17.3, Safety Code for Existing Elevators and Escalators; A17.5, Elevator and Escalator Electrical Equipment; QEI-1, Standard for the Qualification of Elevator Inspectors and Forms-2 and 3, Checklists for Electric and Hydraulic Elevators, respectively. Contractor is responsible for on-going procurement of any updates to publications.

6.1. Additionally, the contractor shall observe in the performance of this work the most recent written:

6.1.1. Recommended maintenance practice of the respective elevator manufacturers.

6.1.2. International Conference of Building Officials (ICBO), Uniform Building Code, Chapter 30 and Appendix Chapter 30, particularly Section 3014 – Requirements for Operation and Maintenance;

6.1.3. National Fire Protection Association (NFPA) Code 70 (National Electrical Code), Articles 240-43(e), 517-32(f), 42(g) and 620-B, C, D, E, G, H, J, K, AND S;

6.1.4. NFPA Code 101 (Life Safety Code), Articles 7-4, 9/11/13/19/28/29, 30-5.3 and 13-6.5.3.

6.2. These provisions all or in part refer to the most recent revision of ASME/ANSI Code A17.1, Safety Code for Elevators and Escalators, particularly Part I and Articles 5.10, 8.1, 6, 7, 9, 10 and 11 and Code A17.3, Safety Code for Existing Elevators, including Supplement A17.3a, especially Parts X and XII.

7. SAFETY. Contractor shall comply with applicable Occupational Safety and Health Administration (OSHA) and locally established safety requirements. Contractor shall comply with Title 30 Texas Administrative Code (TAC) Chapter 334, National Building Code and applicable NFPA Codes.

7.1. Material Safety Data Sheet (MSDS). The contractor shall submit a copy of the MSDS on each product utilized in the completion of work in accordance with this PWS to the CO within two weeks of the start of contract. Updates to the MSDS shall be provided to the CO when adding or deleting of products from those previously submitted listing. In addition, an MSDS shall be maintained in the contractor’s vehicle for all products located in the vehicle used to perform services on base. At no time shall MSDS type items be stored on SAFB. MSDS requirements are an inspection item during environmental inspections and shall be presented to an authorized government representative when requested.

8. RADIOACTIVE MATERIAL. Contractor must obtain authorization to bring any nonexempt radioactive material, such as density gauges or moisture meters, onto SAFB by contacting the Nuclear Regulatory Commission (NRC), Region IV Office, using the NRC Form 241. Before bringing any radioactive material onto SAFB, a copy of the NRC Form 241 must be forwarded to

82 AMDS/SGPB

SHEPPARD AFB, TX 76311-5300

940-676-3080

9. DUTY HOURS AND LEGAL HOLIDAYS. Normal duty hours at SAFB are Monday through Friday, except on Government holidays, 7:00 a.m. to 5:00 p.m.

The following legal holidays are observed by SAFB:

NOTE: Any of the above holidays falling on a Saturday will be observed on the preceding Friday; holidays falling on a Sunday will be observed on the following Monday.

10. ENVIRONMENTAL REQUIREMENTS.

10.1. Compliance with Environmental Laws. The contractor shall comply, and assure that all subcontractors comply, with all applicable federal, state, and local laws, regulations, ordinances, policies and standards related to environmental matters. The contractor shall also comply, and assure that all subcontractors comply, with all applicable specific instructions, policies, or references contained herein. Copies of local policies and procedures can be reviewed at the Base Environmental Coordinators (BEC) office, Bldg 1402, phone 676-6840.

10.2. Hazardous Materials (HM). For the purposes of this document, HM are defined as any product, material, chemical or substance listed in 49 Code of Federal Regulations (CFR) 172.101 and 40 CFR 302-304. Specifically, a HM is any substance or material, in any quantity or form that has the potential to harm human health or the environment. Executive Order 13423, directs to the maximum extent possible, the reduction in usage of the following five priority chemicals: cadmium, lead, polychlorinated biphenyls (PCBs), mercury and naphthalene. There are known alternatives to the priority chemicals or products containing them. For example, electronic thermostats can be used in place of mercury-bearing switches; solders containing copper or silver can substitute for solder containing lead; and integrated pest management can be used in place of naphthalene.

10.3. Absolutely no HM shall be brought onto SAFB until that material is authorized for use, by the Environmental, Safety, and Occupational Health (ESOH) Team and properly recorded in the Air Force Environmental Management Information System (EMIS). Point of contact to initiate this process is the Civil Engineering Environmental Flight (82 CES/CEVP), bldg 1402, phone (940) 676-7842. The requirements apply for all HM that the user intends to bring onto government property for a particular process or application. The user will submit to the 82 CES/CEVP, through the CO, MSDSs and any other supporting documentation for each hazardous chemical used IAW SAFBI 32-7001. This information will be provided as a submittal using the AF Form 3000, to the 82 CES/CEVP for review and approval, prior to introduction of that material to SAFB. 82 CES/CEVP will be allowed 10 days for review of the contractor’s submittals. Guidance will be provided on the back of the AF Form 3000 as to which materials will require an AF Form 3952 (applicable sections only) to be filled out and submitted for input and tracking by EMIS.

10.4. Contractors will also submit a comprehensive list of the above-mentioned materials to the CO. The list shall include the contract number, performance period, MSDSs, cost data per unit, and a contractor point of contact (POC) for HM matters. Prior to disposal of any container that contained HM that was required to be tracked and reported, the contractor POC shall notify the HAZMO for notification and instruction on proper disposal.

Should the contractor’s HM requirements change during the performance period, the contractor’s POC shall immediately notify the HAZMO of such changes, provide as a submittal using the AF Form 3000, any new HM that is being requested for use to the 82 CES/CEVP for review and approval and guidance. The contractor will report through the CO to the 82 CES/CEVP on a monthly basis, all hazardous/potentially hazardous materials identified during the submittal process for use on SAFB by fax, or email to 82 CES/CEVP so that proper capture and reporting of this information can be accomplished.

10.5. HM shall only be stored at SAFB with approval from the BEC, Wing Safety, and Base Fire Department. The contractor shall observe all HM storage practices in accordance with regulations, policies, plans, and procedures employed by the BEC, Bioenvironmental Engineer, Wing Safety Office, and Base Fire Department for hazardous materials stored on base. This includes, but is not limited to, SAFB Plan 705 and the SAFB Storm Water Pollution Prevention Plan (SWP3).

10.6. Class I Ozone Depleting Chemicals (ODC) certification. This supply/service does not require the use of Class I ODCs identified in the Air Force Policy in performance of this contract, nor does it require delivering these Class I ODCs in any items of supply or as part of any service.

10.7. Hazardous and Special Waste Generated by the Contractor. For the purposes of this document, hazardous and special wastes shall include those identified in 40 CFR 261, (Hazardous Waste Identification) and any wastes identified as either hazardous or Special Waste by the Texas Commission on Environmental Quality (TCEQ) in 30 TAC 324, 330-335.

10.8. All hazardous waste or special waste generated by the contractor during or as a result of this project shall be identified, characterized, containerized, and transported to a permitted disposal facility in strict accordance with the requirements of 40 CFR 260-279 (Hazardous Waste and Used Oil Regulations), 30 TAC 324, 330-335 (TCEQ Industrial and Hazardous Waste Regulations), and SAFB Hazardous Waste Management Plan. Any anticipated hazardous or special waste generation shall be identified to the Contracting Officer Representative (COR) (may be a QAP or Inspector)/BEC prior to ANY generation of such waste. The BEC will assist the contractor in determining any special handling or storage procedures.

10.9. The contractor shall provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The contractor shall provide the COR/BEC a draft copy of the manifest for review no less than 3 working days prior to any hazardous or special waste shipment from the installation. The BEC will sign as the generator for SAFB. The contractor shall submit the completed original manifest to the COR/BEC not later than 30 days after waste has been shipped from the base.

10.10. All contractors involved in projects which include the removal and/or disposal of PCB contaminated light ballasts shall comply with the requirements of 40 CFR 761. PCB containing ballasts are special wastes and must be managed as such. The contractor shall inform the COR/BEC immediately when activities involving the removal of PCB light ballasts begins.

10.11. All contractors involved in projects, which include the removal and/or disposal of fluorescent, mercury vapor, or high-intensity-discharge (HID) Sodium Vapor lamps shall comply with the requirements of this section. Fluorescent lamps have been determined by the TCEQ to be a Universal hazardous waste and must be managed in accordance with 40 CFR 260-279 and 30 TAC 330-335. The contractor shall inform the COR/BEC immediately when activities involving the removal of the aforementioned lamps begin.

10.12. Unidentified Hazardous or Regulated Material/Waste Encountered by the Contractor: The contractor shall notify the COR upon encountering any material, not identified in the contract documents, thought to be hazardous to workers, personnel in the area, or the environment. The government shall be responsible for characterization, storage, transportation and disposal of the waste, if necessary. Upon discovery of unidentified materials/waste, the contractor shall immediately contact the BEC who will assist the contractor in determining appropriate procedures to be used.

10.13. Asbestos Containing Building Materials. No asbestos containing materials shall be used in this project. The contractor shall certify, in writing to the COR/BEC, that no asbestos containing materials will be used in this project.

10.14. Asbestos.

10.14.1. The contractor shall handle asbestos-containing waste in strict accordance with federal guidelines found in the 40 CFR Part 61, Subpart M. Disposal must be in accordance with 30 TAC 330.196 (b) (6).

10.14.2. Any asbestos abatement shall conform to federal regulations regarding asbestos abatement activities, 29 CFR 1926.1101. Asbestos abatement shall adopt, by reference, rules regarding demolition and renovation activities covered under 40 CFR, Part 61, Subpart M (NESHAP).

10.14.3. The removal of asbestos containing material flooring shall be conducted under the most current version of the Resilient Floor Covering Institute (RFCI) “Recommended Work Practices for the Removal of Resilient Floor Coverings.” Any proposed deviation from using the RFCI removal methods shall be coordinated and must have written approval by the base asbestos program manager, (940) 676-5719.

10.14.4. The asbestos abatement contractor shall be responsible for coordinating the 10 working day Texas Department of State Health Services (DSHS) demolition/renovation notifications through the COR, the base contracting office, and the base asbestos program manager, (940) 676-5719.

10.14.5. The asbestos abatement contractor shall be responsible for providing information relating to the abatement project(s) such as: abatement contractor information, their business address, DSHS license number, demolition contractor, project contractor, waste transporter information, waste disposal site information, the start date of actual asbestos abatement work and the scheduled completion date.

10.14.6. The DSHS 10 day notification information shall be provided to the COR/BEC a minimum of 15 working days in advance of the actual asbestos abatement.

10.14.7. The abatement contractor shall be responsible for the payment of the Texas DSHS notification fee. Proof of payment must be submitted to the COR, the base contracting office, and the base asbestos program manager.

10.14.8. The contractor shall provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The contractor shall provide the COR/BEC a draft copy of the manifest, for review, no less than 3 working days prior to any hazardous or special waste shipment from the installation. The BEC will sign as the generator for SAFB

10.14.9. Should the contractor encounter previously unidentified or suspected ACM which must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the COR. The government shall take steps, as appropriate, to ascertain the material’s composition and determine any remedial actions necessary.

10.5. Lead Based Paint (LBP).

10.5.1. The contractor shall comply with OSHA 29 CFR 1926.62, Interim Final Rule for Lead Exposure in Construction, as well as the Texas Environmental Lead Reduction rules. The contractor shall also comply with the OSHA respiratory protection standard 29 CFR 1910.134.

10.5.2. The contractor shall isolate any surface that has been identified as containing LBP to limit access. The contractor shall remove objects from the isolated areas and the floor if possible. The contractor shall cover fixed objects with 6 mil plastic sheeting. The contractor shall lightly wet or mist the work area to reduce airborne concentrations of dust.

10.5.3. After completing work, the contractor shall containerize the LBP waste; plastic sheeting, clothing, and other miscellaneous LBP contaminated items in accordance with 40 CFR 171-180. The contractor shall then wet wipe walls and floors with a tri-sodium phosphate detergent and thoroughly High Efficiency Particulate Air (HEPA) vacuum walls, floors and thoroughly HEPA vacuum the work area. In facilities that house or cater to children, the contractor shall collect and analyze wipe samples. Clearance of lead in dust levels shall be below the Housing and Urban Development (HUD) abatement clearance criteria before the work area is released back to the government.

10.5.4. The contractor shall be responsible for providing air monitoring in conformance with OSHA standards to ensure the level of protection is in compliance with applicable regulatory guidelines.

10.5.5. The contractor shall properly dispose of lead debris identified by the government as hazardous waste in accordance with all applicable federal and state regulations, and the SAFB Hazardous Waste Management Plan.

10.5.6. The contractor shall provide a completed Uniform Hazardous Waste Manifest to document all authorized parties and locations involved in the generation, transportation, storage, and disposal of all hazardous and special wastes. The contractor shall provide the COR/BEC a draft copy of the manifest, for review, no less than 3 working days prior to any hazardous or special waste shipment from the installation. The BEC will sign as the generator for SAFB. The contractor shall submit the completed original manifest to the COR/BEC not later than 30 days after waste has been shipped from the base.

10.5.7. Should the contractor encounter previously unidentified or suspected LBP which must be disturbed to comply with the contract documents, the contractor shall cease all work that would disturb the suspect material and shall immediately notify the COR. The government shall take steps, as appropriate, to ascertain the material’s composition and determine any remedial actions necessary.

10.6. Nuisance and Polluting Activity Prohibited. Polluting, dumping, or discharging of any harmful, nuisance, or regulated materials (such as concrete truck washout, vehicle maintenance fluids, residue from saw cutting operations, solid waste and hazardous substances) into building drains, site drains, streams, waterways, holding ponds or to the ground surface shall not be permitted. The contractor shall be held responsible for any damages that may result. Further, the contractor shall conduct activities in such a fashion to avoid creating any legal nuisance, including but not limited to, suppressing noise and dust, controlling erosion, and implementing other measures as necessary to minimize off-site impacts of work activities.

10.7. Recycled and Recovered Materials in Construction. The affirmative procurement provisions of Section 6002 of Resource Conservation and Recovery Act and Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management”, require the use of the recycled and recovered materials and products identified in the Environmental Protection Agency’s (EPA) Comprehensive Procurement Guidelines, 40 CFR 247, in Government construction projects. Caveats to the use of these materials and products are they must meet the performance requirements of the specifications, not delay the progress of the construction project, or not be cost prohibitive. Materials listed under this authority throughout these specifications indicate the minimum recycled/reuse material content for this construction project.

10.7.1. Other recovered/recycled materials not listed may be submitted for evaluation by the COR /Project Manager and approval/disapproval by the CO. Alternate materials shall be equal to or exceed the specified items in terms of durability, appearance and performance standards. All material and product submittals shall list recycled or recovered materials and percentage content.

10.8. Reports. IAW Department of Defense (DOD) Integrated (Non-Hazardous) Solid Waste Management Policy dated 1 Feb 08, implementation of the solid waste and recycling requirements of Executive Order 13423, “Strengthening Federal Environmental, Energy, and Transportation Management” 24 Jan 07 requires contractors removing Construction & Demolition debris (C&D) from SAFB to divert 50 percent of the C&D debris and also report the quantity in tons of C&D land filled; and quantity/type of C&D recycled/diverted from landfill (i.e. asphalt, concrete, wood material and scrap metal) through the CO to the COR, at the beginning of each month. The COR will forward this report each month to 82 CES/CEVP, Bldg 1402, phone 676-2415.

10.9. Green Procurement. In order to comply with DOD “Green Procurement Program (GPP)” policy, SAFB requires the use of environmentally preferable products and services in accordance with federally mandated preference programs. These program elements include; recovered material products, energy and water efficient products, alternative fuels and fuel efficiency, bio-based products, non-ozone depleting substances, priority chemicals, and environmentally preferable products. These program elements are described on the Office of the Federal Environmental Executive website (http://www.ofee.gov).

10.10. Products and Materials. The procurement originators (82 CES/CEC for base construction or 82 CES/CEOEI for base services) shall ensure that the proper research is done to determine if there are products or materials that fall under the EPA Comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) available for use in the required service or construction project. A written determination will be done for each project or service, and will be signed by the Squadron Commander or his/her designee. If products are found that meet the performance standards, are reasonably priced and available from more than one source, the procurement originator will ensure they are included in the specification and or PWS prior to solicitation. The CO upon receipt of the written determination will include the applicable Federal Acquisition Regulation (FAR) clauses and provisions in the solicitation and final award document. The contractor shall propose and upon award use these specified environmentally preferable products and materials in the performance and or construction of the project. If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would still meet the performance requirements with the lowest environmental impact. Products that fall under the EPA CPG (http://www.epa.gov/cpg) shall meet the minimum recovered (recycled) content. Bio-based products shall be used upon issuance of the bio-based product listing from the United States Department of Agriculture (USDA) (http://www.usda.gov), if specified in the specifications or PWS during solicitation. If specified, the contractor shall purchase and use ENERGY STAR® or other energy-efficient items listed on the Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

10.11. Petroleum Storage. The contractor shall store all fuel or petroleum products, whether new or used, in appropriate containers and within a concrete, or earthen bermed area with an impermeable liner (40 Mil), or other containment as approved by the BEC. All storage areas shall be marked with appropriate signs (i.e., Flammable Storage - No Smoking Within 50 ft). All fuel tanks and petroleum storage containers shall be structurally sound and in good condition, be kept sealed when not in use, and be grounded and bonded in accordance with NFPA guidelines. The containment area shall be sized to hold fluid volume equal to 110% of the largest storage container, with a minimum of one foot of freeboard for earthen berms. The contractor shall maintain the containment area to its original conditions throughout the duration of use. The contractor shall immediately clean up and dispose of any evidence of a fuel or oil spill in conformance with all federal and state regulations. Contaminated soil from petroleum product storage/spills shall be considered special waste IAW 30 TAC 324, 330-335 and shall be handled, stored, transported, and disposed as such in accordance with SAFB Hazardous Waste Management Plan. Costs of all soil tests as a result of spills shall be a responsibility of the contractor. Contractor shall drain any accumulation of rainwater from the containment area in accordance with SAFB SWP3.

10.12. Storage Areas. The contractor shall keep all storage areas free of debris, refuse, spills, leaks, stains, splashes and excessive materials. All storage areas shall be maintained in a neat, clean, and safe condition. The contractor at no additional expense to the government shall clean up any areas that incur contamination by any hazardous material or substances immediately. Remediation may include subsequent soil analysis if directed by the government. The contractor shall store all hazardous materials in a contractor supplied trailer or storage unit, which shall be leak proof or contain secondary containment devices. The storage unit shall be secured when contract personnel are not present.

10.13. Storm Water Discharges. The contractor must comply with the EPA’s National Pollutant Discharge Elimination System (NPDES) 40 CFR 122.26, dated 8 Dec 99, Texas Pollutant Discharge Elimination System (TPDES) multi-sector general permit number TXR05M285, dated 29 May 02, and the TPDES general permit number TXR150000 relating to discharges from construction activities, dated 5 Mar 03, for permit requirements for storm water discharges associated with construction activities, and shall comply with all provisions of SAFB SWP3.

10.14. Construction Activity Disturbing equal to or greater than 1 Acre. Clean Water Act storm water regulations require construction permit(s). The Contractor must comply with all federal, state, and local storm water permit requirements to include Notice of Intent; (NOI), Notice of Change; (NOC), Notice of Termination; (NOT), Construction Site Notices, SWP3, pre and post storm water run-off mitigation plans, soil erosion and control requirements, best management practices, pollution prevention measures, and storm water run-off monitoring. The storm water permit requirements are mandatory on any construction project equal to or greater than one acre. Copies of all storm water NOI, NOC, NOT, Construction Site Notice, SWP3, and monitoring data must be submitted on an Air Force Form 3000 to the SAFB Environmental Flight for review, (940) 676-5720.

10.15. SPILL PREVENTION, COUNTERMEASURES AND CONTROL PLAN (SPCC). A contractor who temporarily stores a tank >1,320 gallons (cumulative capacity of all tanks > 55 gallons in size) and the tank(s) store oil of any kind in any form on-site to fuel construction equipment and vehicles must comply with 40 CFR 112, requirement to have a standalone SPCC plan. The contractor must have a plan even if the tank(s) have secondary containment. This plan must be submitted to CEV through the COR prior to placing the tank in place on SAFB.

APPENDIX A – ESTIMATED WORK LOAD

Required Services

Estimated Quantity

Perform preventative maintenance

396 each year

Perform service calls

77 each year

Perform urgent service calls

7 each year

Perform annual inspections (January)

33 each year

· All elevators

Perform 3-Year inspection (January 2009, January 2012)

26 each

· Hydraulic elevators

Perform 5-Year inspection (January 2012)

33 each

· All elevators

APPENDIX B – FACILITY AND ELEVATOR DATA

ABBREVIATIONS: D=Dover/Thyssen-Krupp

H=hydraulic

E=ESCO

E=electric (winch)

T-K=Thyssen-Krupp

(A)=A bank

B=BasCo

(B)=B bank V=Vertitron

(F)=Freight S=Schindler

(G)=G bank

K = Kone

Attachment 1