SOW JBSA METC FURNITURE AND STORAGE 11 Sep 2026.docx

Statement of Work (SOW) 22 August 2026 Dismantling, Relocation, Clean, Store and Deliver, Install, Reassembly when needed of METC Dorms Furniture.

1.0 Project Title & Objective

Project Title: Dormitory Furnishing Disassembly, Transport, and Clean Furntiure Reassembly Services

Objective: The contractor shall provide all personnel, equipment, tools, vehicles, materials, supervision, and other items necessary to disassemble, pack, safely transport, unload, store furniture items and reassemble when needed. Across Joint Base San Antonio (JBSA) locations: Fort Sam Houston (FSH).

2.0 Background

Joint Base San Antonio requires the efficient, damage-free relocation of all the items to be store in a climate control warehouse. The scope requires moving bed frames, wardrobes, mattress, underbed storage, nightstand, high table and bar stool chairs, desk with hutch, desk chairs and credenza storage, refrigerators and microwaves oven. Due to the work must be executed with minimal disruption to base operations, adhering to strict timeline, safety, and physical security parameters.

3.0 Scope of Work

The Contractor shall execute this project in five (5) distinct phases:

Phase I: Site Assessment & Prep Inventory Verification: The Contractor shall conduct a pre-move walkthrough with the Contracting Officer’s Representative (COR) to verify inventory counts and document any pre-existing damage.

Staging Plan: Establish secure interior/exterior staging areas at origin and destination sites in coordination with building managers.

Phase II: Disassembly & Protective Packaging Disassembly: Disassemble bed frames (wood or metal configurations), headboards, footboards, without causing structural or cosmetic damage.

Hardware Control: Bag all hardware (screws, pins, bolts, brackets) in heavy-duty, sealable plastic bags. Securely tape/strap the hardware bags to their corresponding bed frames to ensure no parts are lost during transit.

Protection: Wrap all wood and metal components in industrial-grade furniture pads or stretch wrap to prevent scratching and denting. Encapsulate all mattresses in heavy-duty plastic mattress bags to maintain strict hygienic conditions.

Phase III: Loading, Transport, & Logistics Transit Security: Securely load items into enclosed moving vehicles utilizing logistics straps and decking beams to prevent shifting in transit.

Transport Route: Transport materials from JBSA Fort Sam Houston (origin) to Climate Control Warehouse (destination).

Phase IV: Unloading, Delivery, & Reassembly

Vertical Logistics (Yes Elevators): Transfer furniture to designated storage location that is climate control. Note: If, elevators are working or operational at any origin or destination building. All components must be manually transported vertically utilizing only exterior concrete stairs or internal stairwells, depending on the architecture of the specific building.

Reassembly: Reassemble all items in their designated rooms, when required, configurations based on room layout sheets provided by the COR.

Hardware Check: Ensure all connections are structurally sound; bolts are tightened to manufacturer specifications.

Phase V: Post-Move Clean-up & Final Inspection

Debris Removal: Collect and remove all contractor-generated trash (stretch wrap, mattress bags, tape, straps) daily. Disposal must occur off base at the contractor's expense.

Joint Inspection: Complete all items sign-off inspection with the COR to verify correct installation, safety compliance, and zero damage to Government facilities.

4.0 Detailed Inventory & Relocation Matrix

The following table represents the origin, destination, and bed configurations to be executed under this contract:

Address for all the Buildings Locations:

Building 1469: 3280 CPL JOHNSON JBSA FSH, TX 78234 Building 1475 & 1479 3320 CPL JOHNSON JBSA FSH, TX 78234 Building 3312 3380 WILLIAMS WAY JBSA, FSH 78234 Building 3314 3750 WILLIAMS WAY JBSA, FSH 78234

1,132

1,800

3,600

Underbed Storage

1,208

2,392

3,600

1,198

1,196

2,731

1,656

1,800

4,124

2,000

Desk w Hutch

Desk Chairs

1,446

1,867

20,093

5.0 Contractor-Furnished Resources

The Contractor shall supply all assets needed to execute this contract. The minimum required capabilities are modeled below:

5.1 Manpower

Based on 15 October 2026 completion date and the physical demand of multi-floor stairwell transport, the Contractor shall provide a dedicated team.

Project Manager (PM): Serves as the primary point of contact for the COR. Oversees daily progress, manages labor scheduling, resolves logistical roadblocks, and signs off on room quality.

Logistics & Safety Coordinator: Coordinates base access, manages commercial vehicle routing, tracks inventory transit sheets, and enforces OSHA safety standards on-site.

Lead Assembly Technicians: Expert builders responsible for supervising structural reassembly, hardware integrity checks, and bunk-bed conversion alignments.

Moving & Assembly Laborers: Physically capable personnel trained in safe manual stair-carry techniques.

6.0 Period of Performance & Work Hours

Period of Performance (PoP): The total duration of this contract will be completed by 15 October 2026. Work will begin immediately from the date of the Notice to Proceed (NTP).

Hours of Operation: Work shall be performed Monday through Friday, including weekends if needed. There is no restriction on the work hours.

7.0 Government-Furnished Support (GFS)

The Government will provide:

Unrestricted access to destination buildings during contract hours (escorted where required).

Working building utility systems (electricity for charging tool batteries and active HVAC systems). Note: If the elevators are working will be provided or accessible for this effort.

Designated truck parking and staging areas in immediate proximity to building loading zones and external stairs.

8.0 Base Access & Security Requirements

Since work occurs on active military installations (Joint Base San Antonio - Fort Sam Houston and Lackland AFB), the Contractor must comply with all base security rules:

Personnel Screening: All contractor employees must pass a national background check to obtain a Defense Biometric Identification System (DBIDS) card or visitor pass.

Vehicle Credentials: All moving vehicles must be registered, insured, and pass commercial vehicle security gate inspections daily.

Citizenship: Personnel must be U.S. citizens or legal permanent residents with valid federal/state photo identification.

9.0 Quality Assurance

Performance Standard: Reassembled beds must be level, rigid, structurally sound, completely anchored with original or equivalent-strength hardware, and certified safe for military personnel occupancy.