JA_SoleSource_Chiller1_Microboard_replacement_Redacted.pdf

This is a Department of the Air Force Justification for Other Than Full and Open Competition (CUI document) for a sole-source Purchase Order award estimated under $10 million.

The acquisition involves awarding a Purchase Order on a sole-source basis to Texas Chiller Systems LLC (CAGE 4HPH3) for the critical and urgent removal and replacement of a micro-board for Chiller 1 (YORK chiller, model number YKIQJRP9-CUGS) located at Building 3260, 4141 Petroleum Road, Fort Sam Houston, Texas. The contractor must provide all resources, labor, tools, equipment, materials, supervision, and incidentals necessary to restore the unit to full operational capacity. The Tri-Service Research Laboratory (TSRL) at Fort Sam Houston, a vital multi-service Department of Defense installation housing animal vivaria, surgical suites, and specialized environmental chambers for live research specimens essential to warfighter medical readiness, has experienced catastrophic electronic control failure on Chiller #1. The facility currently relies solely on Chiller #2 and a temporary supplemental emergency rental chiller. Emergency Wing funding for the temporary rental chiller expires November 19, 2026, after which the rental unit will be demobilized. Completion of the micro-board replacement is mandatory by November 30, 2026, to support primary base loads and prevent a mandatory facility-wide annual maintenance shutdown in December 2026, which would disrupt critical military medical protocols and animal welfare compliance. The justification cites 10 U.S.C. 3204(a)(2)—Unusual and Compelling Urgency—as the statutory authority permitting other than full and open competition. Texas Chiller Systems possesses unique qualifications as the sole vendor capable of satisfying the Government's requirements within the requisite timeframe, having performed initial on-site diagnostics and maintaining immediate technical cognizance and certified technician availability. The requiring activity is AETC, 502 Contracting Squadron/PKAB.