Attachment 6 - Questions and Answers (Added).pdf

Question Number Reference Question 1 RFQ Is this a new contract or a recompete of an existing contract?

2 RFQ If a recompete, who is the incumbent contractor?

3 RFQ If a recompete, is there already an incumbered employee?

4 Attachment 2 For Attachment 2, schedule of services, is it the government’s intention to only execute this contract for a year, no options?

5 RFQ Is there any incumbent/recompete or this is a brand-new project? If yes, could you please provide us with their award number or even if the customer bought similar services in the past.

6 RFQ Are there contract incumbents already in place?

7 RFQ If so, are you able to provide the contract number?

8 RFQ Will you be requiring resumes, certificates and LOIs?

9 RFQ Contract Duration & Options: The solicitation indicates a 12-month period of performance.

Does the Government anticipate adding option years to this contract based on performance, or is this strictly a 12-month requirement with a planned recompete at the end of the base year?

10 Attachment 2, page 1, CLIN0002

Travel Funding: Regarding the $13,500 travel line item: Can you confirm this is a Cost- Reimbursable Not-To-Exceed (NTE) amount strictly for the employee's approved TDY travel?

Additionally, considering AETC comprises 12 bases, should we factor any anticipated travel costs into our Firm-Fixed-Price (FFP), or will all required travel be covered under the $13,500 NTE allocation?

11 RFQ Resume Requirements: Is it mandatory to submit a candidate resume with Part 2: Technical Proposal? If so, could you clarify how the resume will be weighted during the evaluation for award?

12 RFQ Past Performance: For a newer corporate entity that lacks direct past performance, but whose leadership and proposed key personnel possess extensive experience in Medical Emergency Management (MEM), Emergency Management (EM), Project/Program Management (PM) and Personnel Management, how should this be represented in Part 3: Past Performance volume?

(For instance, is the past performance of key personnel acceptable?)

13 RFQ Page 1, special notes

#4

Please clarify whether a completed copy of Attachment 3 is required to be submitted with the quote.

14 RFQ Page 2, para 7.a, 7.c

Please clarify whether the margin and font size limitations apply to Part I – Price and Part III – Past Performance.

15 RFQ Page 3, para 7.b

Please clarify whether a cover page, table of contents, and glossary/acronym list may be provided and, if so, whether they are included in the page limits.

16 RFQ Page 3, para 7.b

Please clarify whether the candidate resume is included in the page limits for the technical volume.

17 RFQ Page 3, para 7.b

Please clarify whether offerors may propose a representative candidate for the medical emergency manager position or whether a letter of commitment is required.

18 RFQ Page 3, para 7.c

Please clarify whether offerors may reformat Attachment 5 so long as the information is consistent with the government’s requirements.

19 RFQ Page 3, para 7.c

Please confirm that there is no page limit for Part III.

20 RFQ Page 4, para 8.b

Please clarify whether the resume for the proposed medical emergency manager will be considered as part of the evaluation.

21 Attachment 2, page 1, CLIN0002

Based on a review of historical data, we respectfully request that AETC increase the NTE travel allocation to $21,000. In FY2025, AETC MEM travel consisted of 5 trips with an average duration of 4.4 days and average cost of $1,746 per trip. Given the PWS requirement for 10 trips of 5-day duration (PWS 6.2, Table 3), an estimate of $21,000 appears to be reasonable.

22 RFQ Is there an incumbent?

23 RFQ Is the resume counted toward the page total in the technical volume? Yes.

No, Refer to RFQ para 7.c "The Past Performance information shall be completed and submitted by using the Past Performance List of References (PPLRs) (Attachment 5)."

While there is no page limit explicitly stated in the RFQ for Part III, RFQ para 7.c states, "Offerors shall complete and submit the PPLRs (Attachment 5) to present and/or past Government and/or industry customers for no more than three (3) most recent and relevant contracts performed within the last three (3) years."

Refer to the answer to question 11.

Please refer to the newly incorporated clause, RFO 52.232-20, in Attachment 3 - Applicable Clauses and Provisions (Revision 01). AETC will determine travel requirements and evaluate whether to increase travel funding once 75% of the allocated funds have been expended.

Refer to the answer to question 3.

If the required fill-in sections on the attachment 3 have already been answered by offeror's reps and certs on SAM.gov, then offerors are not required to provide fill-ins with the quote.

Yes the margin and font size liminations also apply to Part I and Part III.

Cover page, table of contents, and glossary/acronym list may be included at the Offeror's discretion. However, all content submitted within the Technical Volume shall be counted toward the established page limit.

Yes

Refer to RFQ para 7.b, "A copy of the proposed MC-CBRN Medical Emergency Manager’s resume shall be included in the technical volume." A letter of commitment is not required.

Yes. Refer to RFQ para 7.b

Refer to the answer to question 4.

CLIN 0002 is a Cost-Reimbursable Not-To-Exceed(NTE) CLIN. It is an independent line item solely for the direct reimbursement of all pre-approved travel costs and not tied to the FFP CLIN.

Per RFQ para 7.b, "A copy of the proposed MC-CBRN Medical Emergency Manager’s resume shall be included in the technical volume.". The resume for the Medical Emergency Manager will be evaluated under Subfactor 1: Recurit, Hire and Retain Qualified Personnel, as the submission of a candidate who meets the minimum technical qualifications and experience requirements outlined in the Performance Work Statement (PWS) serves as documented proof of the offeror’s ability to effectively recruit, hire, and retain qualified personnel.

Per RFQ para 8.c "Relevant" refers to performance on contracts or projects similar in scope and complexity to the requirements of this contract. The past performance of key personnel shall not be considered relevant past performance for this requirement.

No current employee.

Yes, AETC/SG's intention is to execute only for one year.

Refer to the answer to Question 1. HQ centralized Contract #, GS00Q14OADS142.

Refer to the answer to question 3.

Refer to the answer to question 5.

AETC

MC-CBRN Medical Emergency Manager

RFQ Questions & Answers DISCLAIMER: All answers given are pre-decisional. Should any solicitation documents conflict with the answers given below, the solicitation documents shall take precedence. These answers are being provided only with the goals of clarifying the Government's intent and obtaining feedback from Industry. Some answers may have changed in light of incorporating Industry feedback since they were answered.

Answer

New contract. Requirement was previously met through a HQ centralized contract covering multiple MAJCOMs.

Not a recompete. Contractor for HQ centralized contract: Systems Plus, Inc

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