Attachment 1 - Draft Statement of Work - 16 Sept 2025.pdf

502 CONS/JBKAE FA3016Q7001

JBSA LACKLAND, TX APARTMENT LEASES

STATEMENT OF WORK

FOR

COMMERCIAL LODGING SERVICES, CAMP BULLIS TX

1.0 General:

1.1. Scope: To provide 2- or 3-bedroom lodging accommodations, or a combination of the two, for 150 Tactical Air Control Party (TACP) students of Detachment 2, 6 Combat Training Squadron (Det 2, 6 CTS), Camp Bullis, TX 78257, while attending the Air Combat Command (ACC) TACP Formal Training Unit (FTU). Females will be housed with other females. All rooms shall be non-smoking. The contractor shall provide all personnel, equipment, tools, material, supervision, and quality control necessary, except as specified in Paragraph 3.0 as Government Furnished, to perform Lodging Services, as defined in this SOW.

1.2. Background: Lodging is required to be provided to Det 2, 6 CTS students while attending the TACP FTU training pipeline while at Camp Bullis, TX. On base dormitories are currently insufficient to meet the number of students. The Base Contracting Officer is the final authority for all matters pertaining to this contract.

1.3. Period of Performance (PoP): Any contract correlating to this effort shall consist of a period of performance (POP) from 12 March 2026 with options to extend up to 5 years.

1.4. General Information:

1.4.1. Place and Performance of Services. The contractor shall be prepared to provide services 24 hours a day, 7 days a week, except on recognized holidays. The contractor shall always maintain an adequate work force for the uninterrupted performance of all tasks defined within this SOW. When hiring personnel, the contractor shall keep in mind that the stability and continuity of the work force are essential. All accommodations in a single apartment complex are desired but may be split between two complexes if required.

1.4.2. Recognized Holidays: The following are recognized United States (US) holidays.

The contractor shall, as needed, perform services on these days:

1.4.2.1. New Year’s Day: January 1st

1.4.2.2. Martin Luther King Jr’s Birthday

1.4.2.3. President’s Day

1.4.2.4. Memorial Day

1.4.2.5. Juneteenth

1.4.2.6. Independence Day: July 4th

1.4.2.7. Labor Day

1.4.2.8. Columbus Day

1.4.2.9. Veteran’s Day: November 11th

1.4.2.10. Thanksgiving Day

1.4.2.11. Christmas Day: December 25th

1.4.3. Student Rotation. Student class sizes will not exceed 30 students per class, with a max of 4 classes being executed simultaneously. Classes last an average of 245 days from check-in to check-out. The 6 CTS Lodging POC will coordinate with the lodging manager, via an updated apartment roster, when students must stay beyond 245 days. The 6 CTS Lodging POC will contact the contractor for availability in the rare event an additional room is needed.

1.4.4. Quality Control. The contractor shall develop and maintain an effective QC Plan (QCP) to ensure services are performed in accordance with this SOW. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s QCP is how it assures itself that its work complies with the requirements of the contract.

1.4.5. Quality Assurance. The Government will evaluate the contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan (QASP).

This plan is primarily focused on what the Government will do to ensure that the contractor has performed in accordance with the performance standards. It defines how the performance standards will be applied, the frequency of surveillance, and acceptable quality level(s) or defect rate(s).

1.4.6. Communications Security/Information Technology (COMSEC/IT) Security. All communications with DoD organizations are subject to COMSEC review. All telephone communications networks are continually subject to intercept by unfriendly intelligence organizations. DoD has authorized the military departments to conduct COMSEC monitoring and recording of telephone calls originating from, or terminating at, DoD organizations. Therefore, the contractor is advised that any time contractor personnel place or receive a call they are subject to COMSEC procedures. The contractor shall ensure wide and frequent dissemination of the above information to all employees dealing with DoD information. The contractor shall abide by all Government regulations concerning the authorized use of the Government's computer network, including the restriction against using the network to recruit Government personnel or advertise job openings.

1.4.7. Physical Security. The contractor shall safeguard all Government property provided for contractor use. At the close of each work period, Government facilities, equipment and materials shall be secured.

1.4.8. Contract Manager (CM). The contactor shall designate a CM who shall ensure performance under this contract. The name of this person, and an alternate who shall act for the contractor when the CM is absent, shall be designated in writing to the KO. The CM or alternate shall have full authority to act for the contractor on all contract matters relating to daily operation of this contract. The CM shall work through the KO, to resolve issues, receive technical instructions, and ensure adequate performance of services. The CM shall ensure that contractor employees do not perform any services outside the scope of the contract without an official modification issued by the KO. The CM shall ensure contractor employees understand that services performed outside the scope of the contract are performed wholly at the expense of the contractor.

1.4.9. Identification of Contractor Employees: All contractor personnel attending meetings, answering Government telephones and working in other situations where their contractor status is not obvious to third parties are required to identify themselves as such to avoid creating an impression that they are Government employees. The contractor shall ensure that all documents or reports produced by contractor personnel are suitably marked as contractor products or that contractor participation is appropriately disclosed.

The contractor’s status as a “contractor” shall be predominantly displayed in all correspondence types (to include signature blocks on e-mail) and dealings with Government or non-Government entities. Contractor personnel shall wear identification badges distinguishing themselves as such. The badges shall have the company name, employee name and the word “contractor” displayed.

1.4.10. Combating Trafficking in Persons: The United States Government has adopted a zero-tolerance policy regarding trafficking in persons. Contractors and contractor employees shall not engage in severe forms of trafficking in persons during the period of performance of the contract; procure commercial sex acts during the period of performance of the contract; or use forced labor in the performance of the contract. The Contractor shall notify its employees of the United States Government’s zero tolerance policy, the actions that will be taken against employees for violations of this policy. The contractor shall take appropriate action, up to and including termination, against employees or subcontractors that violate the US Government policy as described at FAR 22.17.

2.0. Definitions:

2.1. Contractor: A supplier or vendor awarded a contract to provide specific supplies or service to the Government. The term used in this contract refers to the prime.

2.2. Defective Service: A service output that does not meet the standard of performance associated with the SOW.

2.3. Deliverable: Anything that can be physically delivered and includes non-manufactured things such as meeting minutes or reports.

2.4. Key Personnel: Contractor personnel that are evaluated in a source selection process and that may be required to be used in the performance of a contract by the SOW. When key personnel are used as an evaluation factor in best value procurement, an offer can be rejected if it does not have a firm commitment from the persons that are listed in the proposal.

2.5. Physical Security: Actions that prevent the loss or damage of Government property.

2.6. Quality Assurance: The Government procedures to verify that services being performed by the Contractor are performed according to acceptable standards.

2.7. Quality Assurance Surveillance Plan (QASP): An organized written document specifying the surveillance methodology to be used for surveillance of contractor performance.

2.8. Quality Control: All necessary measures taken by the Contractor to ensure that the quality of a product or service shall meet contract requirements.

3.0. Government Furnished Property, Material, Equipment and Services (GFP/M/S). The Government will provide the property, materials, equipment, and/or services listed below solely for the purpose of performance under this contract:

3.1. Property: None

3.2. Materials: None

3.3. Equipment: None

3.4. Services: None

3.5. Utilities: None

4.0. Contractor Furnished Property, Materials, and Equipment (CFP/M/E):

4.1. General. Except for those items specifically stated to be Government-Furnished in Paragraph 3.0, the contractor shall furnish everything required to perform these services as indicated in Paragraph 1.1.

5.0. Requirements. The contractor shall provide the following:

5.1. Lodging Requirements: All rooms shall be cooled by refrigerated air conditioning, and adequately heated with individual temperature controls in each room. Rooms must be clean and free of rodents, insects, mold, and other unreasonable allergens. Each accommodation will have two bathrooms, with a toilet, sink, mirror, and shower or tub/shower combination. Each room shall have adequate ventilation and at least one window. Each room shall have one kitchen consisting of a sink, stovetop, refrigerator, microwave, and counter space for food preparation, at a minimum. Each apartment shall have Internet Wi-Fi, 30 Mbps minimum, and a basic cable TV subscription. Accommodations will be in the vicinity of Camp Bullis and be no more than a 20-minute travel time.

5.1.1. Furnishings: At a minimum, the contractor shall supply all necessary linens, blankets, towels, and washcloths. Bed linens, towels, and washcloths will be changed once per week and when a student completes their final check-out. Rooms will have a washer and dryer, or a laundry facility will be located on the premises. Each bedroom will have at least one queen sized bed equipped with an inner spring mattress, box spring, dresser, nightstand and lamp. Kitchens will have plates, bowls, glasses, silverware, pots and pans. A common room will have a television (TV), TV stand, couch, coffee table, and a dining table with 4 chairs.

5.1.2. Room Cleaning: Rooms shall receive weekly maid service, to include but not limited to vacuuming carpet, cleaning/sanitizing toilets, laundering all linen, blankets, towels, and washcloths.

5.2. Assignment of quarters/rooms: The Contracting Officer’s designated Government Representative of Det 2, 6 CTS is responsible r identifying government personnel who require lodging. The Contracting Officer’s Designated Government Representative shall document the names of Det 2, 6 CTS personnel on a roster, which the Contracting Officer’s Designated Government Representative submits to the contractor. Det 2, 6 CTS personnel shall not be lodged under this contract unless such authorization (the roster) is presented to the contractor.

5.3. Check-In/Check-Out Procedures: The 6 CTS Lodging POC will provide the apartment management with an apartment roster and sign-in roster for each reservation. The roster will have expected check-in and check-out dates. Apartment personnel shall not change rosters provided by the government in any manner. Apartment personnel may request members to provide military identification card. All military personnel must sign the sign-in roster/document provided by the 6 CTS Lodging POC. The 6 CTS Lodging POC shall confirm departure dates with the apartment manager and arrange for room inspections.

5.4. Additional Amenities/Service: All facilities and courtesies customarily extended to occupants without charge (i.e. pools, lounges, parking areas, etc.) shall also be made available without additional charge to the Government under this contract. All extra services not specified in this statement of work, or not normally included in the room rate, shall be paid by the individual(s). Food service is neither requested nor required in this contract. The contractor shall provide concierge, shuttle, or extra services at no cost if provided to other guests.

5.5. Liability/Miscellaneous Service: The government will not be responsible for any miscellaneous charges/damages incurred by students. The contractor shall explain to each service member that miscellaneous charges (such as telephone charges, pay-per-view movies, room service, meals, smoking in the facility, damage charges, etc.) are not covered by this contract and will be charged to and paid by the individual. This will be part of the check-in procedures listed in the paragraph listed above. The front desk should explain this to the Det 2, 6 CTS personnel upon check-in. The contractor shall provide information to the travelers on services available that are not inclusive

5.6. Security: The contractor will ensure a safe and crime free environment

5.6.1. Lodging security: The rooms shall be secured, and access limited to occupants, cleaning staff, and management in case of emergencies. All entrance doors to these rooms shall have interior security locks, either deadbolt or any other government approved lock, and an entrance peep hole. If the room has sliding glass or French doors, they shall be equipped with an effective locking device. Each room occupant shall be provided with a room key. Front desk staff shall not provide individual’s room number or personal information to others over the phone or in person. Properties shall follow the safety standards outlined in AFOSH 91-001, Billeting Operations.

5.6.2. Parking. Apartment must have adequate and secure designated parking facilities available on site. All facility parking areas must be well marked, cleaned, swept, and free of debris. Parking shall be at no additional cost to the military member or Government and shall consist of at least one parking place per apartment.

5.6.3 Building security: All doors for main building entrances shall have controlled secured access. Each parking lot shall be equipped with enough lighting for safety of the members and their belongings.

5.6.4. Det 2, 6 CTS Security Requirements: Det 2, 6 CTS reserves the right to disqualify properties that do not meet their security requirements. Security requirements are primarily based on historical police reports and criminal activity. Therefore, properties shall be in a low crime area, free of drugs and prostitution.