SOW_Elevator Pit Assessment - 04 JUNE Revised.pdf

STATEMENT OF WORK

To Investigate and Remediate Hydraulic Fluid leak on Elevator Location: 10257 E St. Bld. 663, Randolph Air Force Base, Texas

PROJECT SCOPE

The contractor shall furnish all supervision, labor, transportation materials, tools, incidentals, equipment, and quality assurance for the investigation of a hydraulic jack leak and associated parts. The objective is to determine the full scope of the leak and determine whether a release in excess of the TRRP rules exists at the site, If a release subject to the TRRP rules is found, then a Remediation Action Plan (RAP) will be prepared and submitted to TCEQ, CONS and CE for the affected area. If it is determined that a release subject to the TRRP rules does not exist, they will prepare a report stating that condition. The affected elevator is located at B663 JBSA-Randolph San Antonio TX.

SCOPE OF WORK

The contractor's mission-essential tasks are strictly defined as follows:

• Field Investigation: Contractor work shall include all materials, labor, and personnel, specifically trained technicians who have a 40 Hr HAZWOPER Certification and Training.

• Coordination: Contractor shall coordinate with the building manager to schedule elevator shutdown and deactivate fire/smoke sensors in the work area.

• Safety Securing: Contractor shall secure the elevator cab at the top floor in accordance with manufacturer recommendations and safety codes.

• Core Drilling: Execution of borings to collect soil samples around the elevator hydraulic jack cylinder.

• Field Screening: Contractor shall utilize appropriate field screening methods to identify areas of potential soil contamination.

• Soil Sampling: Perform soil sampling at various depths around the hydraulic jack cylinder. All samples will be collected in accordance with EPA-approved procedures.

• Laboratory Testing: Laboratory analysis of soil samples to identify the presence and concentration of hydraulic fluid constituents.

• Findings Report: Contractor shall prepare a comprehensive report within 20 days from inspection, detailing:

4 June 2026

a. A description of all field activities.

b. Boring logs and a map of sampling locations.

c. Laboratory analytical results.

d. A clear determination of the location and cause of the leak.

e. If it is determined that a release subject to the TRRP rules does not exist, will prepare a report stating that condition. The government could then elect to submit that report to the Texas Commission on Environmental Quality (TCEQ) and request that a No Further Action (NFA) letter be provided after a TCEQ review of the STC report. Under that scenario, the project will be considered complete when the NFA Letter is issued

f. If a release subject to the TRRP rules is found, then a RAP will be prepared and submitted to the TCEQ. The RAP will call out the selected “remedy” for the site.

Selected remedies include actions such as soil excavation, soil treatment, or deed restrictions.

• Remediation Action Plan (RAP): Develop a detailed RAP if it is first determined that a release subject to the TRRP rules is present. RAP must be submitted within 30 days from contract award based on the findings of the report. The RAP will be submitted to relevant environmental regulatory agencies, CE, and CONS for approval via electronic

PDF.

Note: Physical remediation, cleanup of soil/groundwater, or implementation of the remediation strategy is NOT included in this scope.

GENERAL

The project will be coordinated with the contractor by the CE Project Manager or Contracting Officer 48 hours before the actual work is to commence to minimize mission impact or deficiencies that may occur during the normal work week, Monday through Friday 7:00 a.m. to 5:00 p.m.

LOCATION

Project work is to be performed at Building 663, (10257 E St, Randolph AFB).

GOVERNMENT FURNISHED SERVICES

The government will provide utilities (water and electricity) and emergency, fire, and security police response.

TRAFFIC REGULATIONS

Contractor employees shall comply with all base traffic regulations and are subject to random vehicle speed control checks. Contractor’s personnel cited for speeding on the installation may suffer loss of base driving privileges, debarment from the base, or other administrative action.

The use of cell phones, except hands-free phones, is prohibited while driving on military installations in San Antonio, TX.

HAZARDOUS AND/OR TOXIC MATERIALS

A hazardous material (HAZMAT) is one that poses a risk to the health and safety of the public, and/or the environment if not properly controlled during the handling, storage, manufacture, processing, packaging, use, disposal, or transportation. The Contractor shall identify and report HAZMAT usage to the HAZMAT Pharmacy according to local procedures. All HAZMAT brought to the job site shall require the contractor to fill out an AF Form 3952 for each item for submission to the Hazardous Material Pharmacy. Additionally, the contractor is required to submit Material Safety Data Sheets (MSDS) as directed by the clause entitled Hazardous Material Identification and Material Safety Data (FAR 52.223-3). The Contractor shall submit a monthly actual usage report of all hazardous/toxic materials brought onto the base during the preceding month to the HAZMAT Pharmacy (IAW AFI 32-7086, Hazardous Material Management) no later than the 5th calendar date of each month.

SITE CONDITIONS

The Contractor shall furnish and maintain adequate barricades, and warning signs, at the job site. The contractor shall clean up debris daily.

CODES AND REGULATIONS

All work shall be accomplished in accordance with the CEO Contract Specifications, applicable Uniform Building Codes, Air Force Base Regulations, and OSHA Requirements

SAFETY

Contractor shall work with project manager and base safety to receive all necessary permits.

Contractor shall develop and implement a comprehensive site safety plan that complies with all applicable OSHA and local regulations. The plan should include fall protection measures, confined space entry procedures, lockout/tagout procedures, and emergency response protocols.

INSPECTION AND ACCEPTANCE

A final inspection of completed work will be conducted by the project manager, contractor and designated 502 CES personnel. Discrepancies identified during inspections shall be corrected prior to final payment.

HOURS OF WORK

Normal duty hours are from 7:00 Am to 5:00 PM, Monday through Friday, except on government holidays (if any during work week). Work outside of normal business hours shall be requested from and approved by the Contracting Officer.

PERIOD OF PERFORMANCE

At least a 10-day notice is necessary for government coordination. The performance period is estimated to be completed 30 calendar days.

CLEAN-UP

At the end of each working day, the Contractor shall clean up the work site by removing all debris. Clean up of the work site shall include the repair area(s), stage area(s), parking and eating area(s) and any other area(s), affected by the repair process. Any dirt or mud tracked on the any base Street, parking area, sidewalk, patio, driveway, or building shall be cleaned daily.

CONTRACTOR FURNISHED SERVICES

All required tools, parts, materials, and supplies shall be supplied by the contractor and should be on hand before beginning work.

CONTRACTOR

All Contractor generated refuse, and waste shall be stored in a waste container provided by the Contractor and hauled from the project site to a disposal area to be selected by the Contractor and shall be located outside the physical boundaries of the project. Refuse disposal shall comply with the current disposal environmental requirements. The work site shall be kept neat, orderly and safe for workmen always. On-site dumpsters, if furnished by the Contractor, shall be coordinated with CE Project Manager. All manifests shall be obtained prior to the transportation of refuse off-site.

Health and Safety on Government Installations In performing work under this contract on Government installation, the contractor shall:

1. Take all reasonable steps and precautions to prevent accidents and preserve the health and safety of contractors and Government personnel performing or in any way coming in contact with the performance of this contract; and

2. Take such additional immediate precautions as the contracting officer may reasonably require for health and safety purposes

3. The contracting officer may, by written order, direct Department of the Air Force Occupational Safety and Health (AFOSH) Standards and/or health/safety standards as may be required in the performance of this contract and any adjustments resulting from such direction will be in accordance with the Changes clause of this contract.

4. Any violation of these health and safety rules and requirements, unless promptly corrected as directed by the contracting officer, shall be grounds for termination of this contract in accordance with the Default clause of this contract.

SUSTAINABLE PRODUCTS AND SERVICES

Requiring activities must obtain approval in accordance with AFMAN 32-7002 Environmental Compliance and Pollution Prevention, paragraph 3.3.5.1.1.8 before a specification or standard that requires the use of a class I ozone-depleting substance (ODS), or that can be met only through the use of an ODS, is authorized in any solicitation or contract/order.

ELIMINATION OF USE OF CLASS I OZONE DEPLETING SUBSTANCES (ODS)

1. Contractors shall not:

a. Provide any service or product with any specification, standard, drawing, or other document that requires the use of a Class I ODS in the test, operation, or maintenance of any system, subsystem, item, component, or process; or

b. Provide any specification, standard, drawing, or other document that establishes a test, operation, or maintenance requirement that can only be met by use of a Class I ODS as part of this contract/order.

2. For the purposes of Department of the Air Force policy, the following products are Class I ODSs:

a. Halons: 1011, 1202, 1211, 1301, and 2402;

b. Chlorofluorocarbons (CFCs): CFC-11, CFC-12, CFC-13, CFC-111, CFC-112, CFC-113, CFC-114, CFC-115, CFC-211, CFC-212, CFC-213, CFC-214, CFC-215, CFC-216, and CFC-217, and the blends R-500, R-501, R-502, and R-503; and

c. Carbon Tetrachloride, Methyl Chloroform, and Methyl Bromide.

Contractor Access to Department of the Air Force Installations

1. The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Department of the Air Force installation(s) cited in the contract.

2. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base.

3. During performance of the contract, the contractor shall be responsible for obtaining required identification for newly assigned personnel and for prompt return of credentials and vehicle passes for any employee who no longer requires access to the work site.

4. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with DAFI 31-101, Integrated Defense, and DODMAN5200.02_DAFMAN 16-1405, Air Force Personnel Security Program.

5. Upon completion or termination of the contract or expiration of the identification passes, the prime contractor shall ensure that all base identification passes issued to employees and subcontractor employees are returned to the issuing office.

6. The contractor shall provide an after-hours contact number or after-hours email in the Emergency Mass Notification System (EMNS) for each of their personnel, whose normal place of duty is on a DoD installation or within a DoD facility.

7. Failure to comply with these requirements may result in withholding of final payment.