RFQ Oil RFQ.pdf

Replace Chiller Oil Shaft Seal-JBSA Lackland B6582

(The quote shall be effective 60 Calendar days after submission) This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued. Solicitation number FA301626Q0094 is issued as a Request for Quote (RFQ) for the removal and replacement of a chiller oil shaft seal on Building 6582 located at JBSA-Lackland Air Force Base. This acquisition is set-aside for small business concerns. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

The NAICS code is 238220: Plumbing, Heating, and Air-Conditioning Contractors and the size standard is $19M.

Description of Requirement The contractor shall provide all labor, materials, equipment, tools, and supervision necessary to remove and replace the oil shaft seal on Chiller 1 located at Building 6582, JBSA-Lackland, TX.

Work shall be performed in accordance with the attached Statement of Work (SOW).

Key requirements include:

• Use of OEM-approved oil shaft seal compatible with the existing, York Chiller, Model YKFTFT-CMGS, serial

#SKXM-071370 and Refrigerant type: R-134A.

• Installation by qualified HVAC technicians

• Leak testing and system verification

• Compliance with safety, HAZMAT, and base access requirements

Please respond to this RFQ by emailing your response to: A1C Tristan Torres at tristan.torres@us.af.mil and Norena Phillips at norena.phillips@us.af.mil no later than Monday 1 June 2026 at 12:00PM CDT to be considered timely. All questions must be submitted in writing through email no later than Thursday 21 May 2025 at 10:00 am CDT. Responses to questions will be posted by the Government on the SAM.gov, contracting opportunities website as received. Questions submitted after this date/time will not be considered.

Performance Address: B6582 JBSA-Lackland, San Antonio, TX.

Please provide the information below:

All quotes must be FOB Destination Payment Terms: Period of Performance Timeframe:

Company Name: Cage Code:

UEI:

POC: Telephone # E-Mail Address: Tax ID#:

Warranty Information:

Do you have the capacity to invoice electronically through WAWF?(Yes/No)

ADDENDUM TO 52.212-1 Instructions to Offerors—Commercial Products and Commercial Services

(a) Submission of Offers

(1) Offerors shall submit quotes that clearly demonstrate the ability to perform the requirements outlined in the Statement of Work (SOW) and provide a firm-fixed-price quote (see bid schedule) to include all labor, materials, equipment, and warranty included.

(2) The Offeror’s quote shall provide a detailed technical plan that includes: the approach, methodology and proposed solution to satisfy the requirements included in the Statement of Work.

(3) By responding to this RFQ, the quoter accepts all terms and conditions contained herein.

(b) Period for Acceptance of Offers: The Offeror agrees to hold prices firm for 60 calendar days.

(c) Late Quotes: Quotes received after the closing date may not be considered unless determined to be in the best interest of the Government and will not delay the acquisition.

FA301626Q0094

http://www.acquisition.gov/ mailto:tristan.torres@us.af.mil mailto:%20norena.phillips@us.af.mil

(d) Basis for Award: Award will be made in accordance with the provision at FAR 52.212-2. Contract award. The Government intends to evaluate offers and award a contract without interchanges with Offerors.

Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct interchanges, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Quote Preparation Instructions: Quotes shall be clear, concise, and complete. Failure to provide required information may result in the quote being determined unacceptable.

ADDENDUM TO 52.212-2 Evaluation—Commercial Products and Commercial Services

(a) 502d CONS/PKAB will issue a purchase order to the responsible quoter whose quote will be the most advantageous to the Government. The following shall be used to evaluate quotes: The technically acceptable lowest priced quote will be determined to represent the best value. Technical acceptability will be determined by an evaluation of the quoted requirements that meet the technical criteria that are contained in this RFQ.

The Government will rank all quotes based on an initial assessment of offeror’s total evaluated prices. If the Government receives 3 or fewer initial quotes, all quotes will be evaluated for Technical Acceptability. If the Government receives more than 3 initial quotes, the Government will only select the 3 lowest priced quotes and then evaluate them for Technical Acceptability. The Government reserves the right to evaluate additional quotes for technical acceptability if in the Government’s best interest. If additional quotes are evaluated for technical acceptability they will be selected in the order of price. Award will be made to the responsible vendor whose quote is the lowest evaluated price among technically acceptable quotes.

Acceptable: Quote clearly meets the minimum requirements of the solicitation.

Unacceptable: Quote does not meet the minimum requirements of solicitation.

(b) Evaluation Factors for Award The Government will evaluate quotes and award a contract to the responsible Offeror whose quote conforms to the solicitation requirements and is determined to be technically acceptable with the lowest evaluated price.

Technical Acceptability Technical acceptability will be evaluated on an Acceptable/Unacceptable basis using the following factors:

Factor 1: Technical Capability

The offeror shall provide technical approach demonstrating understanding of and ability to successfully perform the required work.

The quotation shall clearly demonstrate:

• A complete understanding of the requirement and the approach to remove and replace the oil shaft seal on the York chiller system

• Procedures for protecting the chiller shaft and surrounding components from damage

• A defined method for leak testing and verification of proper installation

• The use of OEM-approved oil shaft seal compatible with the existing, York Model YKFTFT-CMGS, serial #SKXM-071370 and Refrigerant type: R-134A as stated in the Statement of Work

The standard has been met when:

The proposal demonstrates a clear understanding and a feasible approach to and ability to successfully perform the required work.

FA301626Q0094

Factor 2: Contractor Personnel Qualifications

The Government will evaluate the qualifications of personnel proposed to perform the work.

Quoters shall demonstrate:

• Use of factory-trained or OEM-qualified technicians (York or equivalent) or

• Relevant HVAC certifications or licenses

The standard has been met when:

The contractor provide relevant HVAC certification or license to demonstrate capability to perform the work.

(c). Price Evaluation. The Government will then conduct a price evaluation of the lowest priced technically acceptable quote to determine that the quoted price is fair and reasonable.

Basis for Award. 502d CONS/PKAB will award a purchase order resulting from this RFQ to the responsible quoter whose quote conforming to the RFQ will be most advantageous to the Government.

Mandatory Registrations. To be eligible for award, registration with the System for Award Management (SAM) must be current (legacy for On-line Registration and Certifications Application (ORCA) and Central Contractor Registration (CCR) registrations). To register or update former CCR and Reps & Certs that are not current go to https://www.sam.gov/portal/public/SAM/ and provide mandatory information.

Site Visit: Site visit is highly recommended as Contractors are responsible for verifying site conditions. A site visit is scheduled for 19 May 2026, 10 AM CDT at JBSA Lackland TX. The meeting place will be the JBSA Lackland Luke Gate 2602 Luke Blvd Lackland TX 78236. Departure to the site will be promptly at 10:00 am CDT. Recommend arriving 30 minutes earlier to sign in, wait in line and retrieve your pass at the visitor center. Interested parties are required to have a copy of a valid REAL ID Driver’s License, vehicle registration and insurance on hand in order to receive a base pass. If the drivers license has not been updated to the REAL ID, interested parties will need a passport along with a drivers license. If this type of documentation is not provided a base pass will not be issued and attendance will not be granted.

Contractors needing a base pass must provide: Full Name, Date of Birth, Country of Birth, Driver’s License ID number, Country & State of Issue to: Contract Specialist (CS) – Tristan Torres at email tristan.torres@us.af.mil and Norena Phillips at norena.phillips@us.af.mil Requests to attend the Site Visit shall be received NO LATER THAN 1 May2026 at 09:00 am CDT and sent to both email addresses detailed above.

Contractors who already have base access are required to notify CO & CS via email of planned attendance and check in at the Visitors Center

FA301626Q0094

mailto:tristan.torres@us.af.mil mailto:%20norena.phillips@us.af.mil