Questions and Answers Hazmat Survey_Amendment0002.pdf

Question and Answers FA301626Q0015 Hazardous Material Survey BPA

1. Lead-Based Paint Survey Inspection – Could you please confirm what this service specifically entails? Does it include both the physical survey and the cost of laboratory analysis for collected samples, or is the analysis priced separately under other line items (e.g., XRF Measurement, Lead Chips)?

Each HAZMAT material is treated as a separate line item as is their respective analysis.

Based on Attachment 3, it seems the survey line is just the survey cost. The analysis of items is priced by the other items.

2. For other similar services listed (e.g., Asbestos Survey Inspection, PCB Survey Inspection, Mold Assessment), should we assume that the quoted price covers both the inspection and any required sampling/analysis, or will those be billed under separate line items?

As stated in the question regarding Lead Base Pain and Lead products each HAZMAT material is a separate line item as is their respective analysis.

Refer to response to Item #1. Any broken out survey type and corresponding analysis items should be priced accordingly.

3. I am writing regarding the solicitation FA301626Q0015 and the DFARS clauses incorporated by reference, specifically 252.204-7012, Safeguarding Covered Defense Information and Cyber Incident Reporting, and 252.204-7020, NIST SP 800- 171 DoD Assessment Requirements. Could you please confirm whether these requirements fall under CMMC Level 1 or Level 2?

Contractors are required to implement NIST SP 800-171, in accordance with the clause at 252.204-7012, Safeguarding Covered Defense Information and Cyber incident Reporting, are required at time of award to have at least a Basic NIST SP 800-171 DoD Assessment that is current (i.e., not more than 3 years old) (see 252.204-7019).

4. How will call orders be competed among BPA holders (rotation, LPTA among BPA holders, best Value per TO, etc.)?

This BPA will be competed. However the calls/orders will be issued among BPA holders in accordance with BPA ordering procedures.

5. For each task order, will the Government provide a defined scope package (building numbers, drawings/as-builts, renovation/demolition limits, known suspect materials), or is the contractor expected to define sampling scope from a walkthrough? (PWS indicates GFI may be available “upon request” including drawings and previous surveys.)

Yes, prior to the government making any calls to the contractors of the BPA to attend a site visit the government will provide a PWS and a basic floor plan. Should additional information or files be required, the contractors can request them from the project manager.

6. The PWS states inspections must be scheduled within 7 calendar days after task order award—is this a contractor performance requirement regardless of Government access constraints, or is it dependent on Government providing access/escort/keys?

As with any construction related tasks time constraints may change. There are times where a site visit can be performed and bids are provided to the government and for unforeseen reasons the actual inspection may be delayed or even cancelled. In events of this nature the government will keep in contact with the contractors and inform them of any timeline changes. All arrangements for access to facilities will be made by the project manager prior to the contractor entering the facility to take their samples.

Intent is to provide a defined scope package (i.e. building number, address, drawings, reno/demo limits). Know suspect materials may be mentioned, but any available previous reports will not be provided.

7. The PWS states the final inspection report is due within 14 calendar days after receipt of lab results— please confirm what constitutes “receipt” (email timestamp from lab, SME receipt, prime receipt, etc.)

As long as the final report is provided in less than 30 days or less for the time samples are taken, the 14 calendar days can be disregarded. Please be aware that there are times when the government will ask for the report to be expedited but those are extreme circumstances and will be handled on a case by case basis. Strict communication between the government and contractor will be maintained to ensure projects are completed in a timely manner.

8. Mold credential—prime vs subcontractor: The PWS requires mold assessments by a TDLR Mold Assessment Technician or Mold Consultant Company— may this be satisfied entirely by the SME under TA, and does the Government require credential proof at BPA award or only at TO level?

Applicable credentials must be part of the Task Order final Hazmat Report.

9. The PWS states the contractor shall be licensed by Texas Department of State Health Services (TDSHS)—will the Government accept required licenses being held by a subcontracted SME under a TA (with prime oversight), or must the prime itself hold those licenses?

See response to Item #8.

10. Do all applicable licenses need to be held at the time of application, or can they be obtained prior to project start.

Applicable credentials and licenses required must be active at time of survey and report generation. How each contractor ensures personnel meet necessary qualifications is at their discretion.

11. Are there any mandatory key personnel roles (Lead Risk Assessor/Inspector, Asbestos Inspector/Consultant, Mold Assessor, etc.) that must be named in the quote (and do you require resumes/certs/licenses with the quote)? (PWS ties lead report prep to TDSHS certified Lead inspector/assessor).

Mandatory personnel are those required to perform the survey work. Report writers will be the respective personnel licensed to write the report. Contractor is free to elect who will compile the report.

12. May the prime submit a signed TA (or LOI) with the quote to demonstrate access to licensed personnel/labs, and will that be evaluated as part of technical acceptability?

Quotations evaluation will be based on only the three (3) Technical Factors specified in the solicitations.

13. For this Total Small Business set-aside, is FAR limitation on subcontracting applicable to this BPA/call orders, and if so, how will the Government verify compliance at the TO level?

Subcontracting rules do not apply to this BPA.

14. The PWS calls for “representative sampling” and identifies broad interior/exterior/equipment surfaces—does the Government have minimum sampling density requirements by building type/material, or is contractor professional judgment acceptable if fully documented?

The contractor is considered the professional and their recommendations and accepted by the government. The contractor will use functional expertise utilizing state and government requirements for determining how many samples will be needed for a comprehensive inspection. Should the project manager have minimum requirements of samples for any particular project, they will provide those requirements in the PWS.

15. The PWS requires the contractor to repair sample locations and describe repair methods—please clarify expected repair standard (patch-only vs finish match vs replace like-kind) and how repairs will be inspected/accepted.

Contractors are expected to take samples from areas that minimize damage to government facilities. Arrangements will need to be made with the government representative i.e. project manager. Should a facility where an inspection needs to be performed requires the facility to be destructed in any way then a discussion must be had with the project manager and/or facilty custodian prior to taking samples. During this discussion specific instruction and expectations will be discussed as to how the facility will be repaired and what method should be undertaken.

Repairs shall restore to condition found before destructive sampling.

Government BPA rep and 802 CES PM will inspect the work to ensure it meets existing conditions.

16. The PWS states the contractor shall not take PCB or mercury samples for testing— please confirm the Government only wants identification/inventory (labels/data plates) plus diagrams/photos (no lab analysis).

Correct, just identification/inventory.

17. The PWS requires two bound copies and electronic PDF transmitted through DoD SAFE—confirm DoD SAFE is the required method for final deliverables and whether any alternative is permitted if file size is small.

For smaller files they may be delivered by email with coordination of the BPA facilitator. Larger files will be sent through DOD safe to ensure the safeguarding of any sensitive information.

DoD SAFE is required unless pre-coordinated with Government rep that file size is small enough to transmit through email.

18. The PWS says the Quality Control Plan (QCP) must be included in the technical proposal—is there a required QCP format or minimum elements beyond standard QC (roles, inspection checklists, corrective action, deliverable review/approval workflow)?

QCP must include: (1) QC Org hierarchy; (2) Names and qualifications of personnel performing the survey/sampling; (3) Inspection Checklists; (4) Procedures for performing and tracking restoration of destructive sampling locations.

19. The PWS requires submission of personnel/vehicle info (including PII) no later than 10 days prior to requested entry— confirm whether this is required for every TO and whether “standing” badging can be maintained across the BPA period to support fast-response Tos Access to all JBSA facilities will be granted in six month intervals according to JBSA Security Forces Squadron. The following instructions are from their website. The HAZMAT BPA facilitator will handle all of the contractors access to JBSA facilities:

· Contact their designated unit requesting authority/authorizing official to prepare the request for contractor/vendor access.

· Submit access request containing contractor/vendors' full name, date of birth and driver's license number via the RA/AO to the VCC via government email at usaf.jbsa.502-abw.mbx.502-sfs-fsh-visitor-control-center@mail.mil or in person at least 10 days in advance.

· Receive approval and/or disapproval of listed contractors/vendors from VCC and ensure all approved contractors/vendors report to VCC to obtain access credential within 30 days of list approval.

· Contractors and vendors must return access credentials to the VCC upon completion of visit.

(Note: RA/AO designation must be submitted to the VCC and approved prior to requesting contractor/vendor access. The VCC will maintain record of this designation.)

http://usaf.jbsa.502-abw.mbx.502-sfs-fsh-visitor-control-center@mail.mil/