PWS for Singles Retreat.pdf
PDF 322 KB Posted
- Attached to
- Singles Retreat
- Solicitation number
- FA301625Q6123
About this file
This Performance Work Statement (PWS) details requirements for a 67th Cyberspace Wing (CW) Religious Support Team singles retreat to be held from 18-20 July 2025 near Joint Base San Antonio-Lackland, Texas. The contract requires hotel accommodations for up to 36 adults, including 30 singles and 3 staff members, with 33 total rooms featuring private king or queen-sized beds, amenities like Wi-Fi and television, and optional amenities such as refrigerators and coffee machines. The retreat includes comprehensive service requirements such as on-site recreation activities, parking, potential conference room usage, and meal provisions (2 breakfasts, 1 lunch, and 1 dinner), with a total proposed budget of $26,000.
Key operational details include a location within 150 miles of JBSA-Lackland, specific check-in/check-out times (1500-1800 on Friday, checkout by 1100 on Sunday), and a Saturday training session from 0900-1300. The contractor must provide a tax-free status, include all gratuities in the set price, and ensure no additional charges are added after the initial agreement. Notably, chapel funds will not cover alcohol, and attendees must adhere to Air Force standards while maintaining media silence about the event.
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Other files
| File | Type | Posted |
|---|---|---|
| PWS for Singles Retreat.pdf | ||
| FA301625Q6123 Singles Retreat RFQ.pdf |
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Text version
67 CW/HC SINGLES RETREAT
PERFORMANCE WORK STATEMENT (PWS)
13 May 2025
1. Background. The 67th Cyberspace Wing (CW) Religious Support Team (RST) assigned to Join Base San Antonio (JBSA), Texas, has a requirement for non-personal services for a singles retreat. They seek hotel accommodation, to include rooms, training material, meals, parking, and if applicable activities.
2. Contractor Tasks.
2.1. The requirements needed for this contract will need to cover lodging, training material, meals, parking, and if applicable, conference rooms and entertainment.
2.1.1. Chapel funds will not be used to purchase any alcohol at all. If guests wish to partake in alcohol, it will be under their own risk and budget.
2.2. Lodging is needed for up to 36 adults for two (2) nights. Up to a total of 33 lodging rooms shall be provided, 30 for the singles attending, and 3 rooms for 67th CW Chapel (HC) Staff.
2.3.Each single will have their own private room, which will include either a king- or queen-sized bed.
2.4. All rooms must include, at minimum, the following amenities: private bathroom, television, and free Wi-Fi. If practical the rooms should include the following: refrigeration, microwave, and coffee machine.
2.5. The contractor shall provide on-site recreation activities that may include but not limited to the following: fitness center, out/indoor swimming pool, and spa access.
2.6. Parking will be provided to all those who are attending.
2.7. If training is held on-site there must be a conference room that can hold all the guests and instructors.
2.8. The guests and instructors shall be provided with at least 4 meals, if budget allows, a 5th meal will be provided. The meals that must be provided are: 2 breakfasts, 1 lunch, and 1 dinner. If the budget allows a 2nd dinner shall be provided.
2.9. Snacks and beverages will be provided for the guests and instructors if training is held on-site at the hotel/resort.
3. Requirements
3.1. The members attending shall reflect Air Force standards and are not disruptive to other events or guests at the venue.
3.2. Members as well at the hosting location will not respond to any media inquiries nor provide interviews, comments, or any other responses to the media related to this contract. All inquiries from the media or other sources shall be immediately relayed to the contracting officer.
4. Retreat Details
4.1. Locations of Retreat: The proposed location shall be within 150 miles of JBSA-Lackland Air Force Base, Texas.
4.2. Dates of the retreat: 18-20 July (Friday to Sunday).
4.3.Date/Time of training: If training is held at the location, it will be held on 19 July(Saturday) in the designated conference room from 0900-1300.
4.4. Conference room. The conference room shall have the following if it is used during the retreat: audio/visual, projection screen, PowerPoint capability, tables, chairs, etc.
4.5. Meals:
4.5.1. On Friday 18 July, dinner shall be provided from 1800-2000. The instructor of the retreat shall take this time and introduce them to the attendees.
4.5.2. On Saturday 19 July, breakfast shall be provided. Guests should eat from 0700-0850.
Lunch shall be from 1300-1500
4.5.3. On Sunday 20 July, breakfast will be provided to the attendees from 0700-1030.
4.6. Check In/Check Out:
4.6.1. Check-in: 18 July Friday starting at 1500-1800.
4.6.2. Check-out: 20 July Sunday, guests must be checked out before 1100.
5. General Information
5.1. The location must offer a Tax-Free Status. They will recognize the 67 CW/HC office’s tax-free status and offer pricing without tax (sales, city, card, etc.)
5.2. The contractor shall include all gratuities in the set price with no other charges or fees added to the price after agreement. If the price changes after the initial contract, it will be brought up by the customer (67 CW/HC). If the price is changed or if the contract is changed to reflect new information, it will stay under the proposed budget ($26K).
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